Board of Directors Meeting Thursday, February 28, :30 pm at the RVCA Office (Manotick) AGENDA

Transcription

1 Board of Directors Meeting Thursday, February 28, :30 pm at the RVCA Office (Manotick) AGENDA Meeting 1/19 Page 1.0 Agenda Review 2.0 Adoption of Agenda 3.0 Declaration of Interest 4.0 Approval of Minutes from November 22, Business Arising from Minutes 6.0 Election of Chair and Vice-Chair Staff Report Attached (Sommer Casgrain-Robertson) Financial Reports for the Year Ending December 31, 2018 Staff Report Attached (Sarah Wayne) Proposed Year-End Reserve Transfers for 2018 Staff Report Attached (Sarah Wayne) Proposed Budget Staff Report Attached (Sommer Casgrain-Robertson) Tree and Shrub Purchase Staff Report Attached (Scott Danford) Forestry Machine Planting Contract Staff Report Attached (Scott Danford)... 64

2 12.0 Forestry Hand Planting Contract Staff Report Attached (Scott Danford) Forestry Spot Spraying Contract Staff Report Attached (Scott Danford) Ottawa Septic System Office Fee Schedule Staff Report Attached (Terry Davidson) Vehicle Purchase Staff Report Attached (Terry Davidson) Public Open House for Flood and Regulation Limits Mapping for Becketts Creek from Sarsfield Road to the Ottawa River Staff Report Attached (Ferdous Ahmed and Glen McDonald) Meetings a) Conservation Ontario Council Meeting: December 10, 2018 (Toronto) b) Presentation to Tay Valley Township Council: February 12, 2019 (Perth) c) Board of Directors Orientation Session: February 21, 2019 (Manotick) d) Planning and Regulations Information Day: February 28, 2019 (Manotick) Upcoming: e) RVC Foundation Meeting: March 21, 2019 (Manotick) f) Presentation to Lanark County Economic Development Committee: March 27, 2019 (Perth) g) RVCA Board of Directors Meeting: March 28, 2019 (Manotick) 18.0 Member Inquiries 19.0 New Business 20.0 Adjournment

3 6.0 Election of Chair and Vice-Chair Report #: To: RVCA Board of Directors From: Sommer Casgrain-Robertson General Manager / Secretary-Treasurer Date: February 15, 2019 For Information For Direction X For Adoption X Attachment 2 pages Purpose To elect a Chair and Vice-Chair of the 2019 Board of Directors of the Rideau Valley Conservation Authority. Background Elections are held annually for the positions of Chair and Vice-Chair. Responsibilities, maximum terms and election procedures are outlined in RVCA s Administrative By-law (By-law No.1): Responsibilities (Section B2 of By-law No.1) The Officers of the Authority, and their respective responsibilities, shall be: Chair Is a Member of the Authority; Presides at all meetings of the General Membership and Executive Committee; Calls special meetings if necessary; Acts as a public spokesperson on behalf of the General Membership; Serves as a signing officer for the Authority; Ensures relevant information and policies are brought to the Authority s attention; Keeps the General Membership apprised of significant issues in a timely fashion; Performs other duties when directed to do so by resolution of the Authority. Vice-Chair Is a Member of the Authority; Attends all meetings of the General Membership and Executive Committee; Carries out assignments as requested by the Chair; Understands the responsibilities of the Chair and acts as Chair immediately upon the death, incapacity to act, absence or resignation of the Chair until such time as a new Chair is appointed or until the Chair resumes his/her duties; Serves as a signing officer for the Authority. February 28, 2019 RVCA Board of Directors Meeting 01/19 1 of 80

4 It should be noted that the Chair also presides at all meetings of the Audit Committee and serves as RVCA s voting delegate on Conservation Ontario Council. The Vice- Chair also attends all meetings of the Audit Committee and serves as RVCA s alternate voting delegate for Conservation Ontario Council. Maximum Term (Section B4 of By-law No.1) The term for Chair and Vice-Chair shall be limited to five consecutive years. A Member shall not be eligible for re-election to Authority Chair or Vice-Chair for a period of one year following completion of the maximum term. Election (Section B5 of By-law No.1) The election of the Chair and Vice-Chair shall be held at the first meeting of the General Membership each year in accordance with the Authority s Procedures for Election of Officers (Appendix 3). Analysis N/A Input from Other Sources N/A Financial Considerations The Chair receives an annual honorarium of $2000 in addition to member per diems and mileage. This honorarium has been accounted for in RVCA s 2019 budget. There is no honorarium provided to the Vice-Chair. Legal Considerations The election of Chair and Vice-Chair is in accordance with the Conservation Authorities Act. Specifically, Section 17 of the Act states: 17 (1) At the first meeting held in each year or at such other meeting as may be specified by the authority s by-laws, the authority shall appoint a chair and one or more vice-chairs from among the members of the authority. 1996, c. 1, Sched. M, s. 43; 2017, c. 23, Sched. 4, s. 14. Adherence to RVCA Policy The election of Chair and Vice-Chair is in accordance with RVCA s Administrative Bylaw (By-law No. 1). Appendix 3 of By-law No.1 is attached for reference as it outlines the procedure for election of Chair and Vice-Chair. Link to Strategic Plan N/A Attachment Appendix 3 Procedure for Election of Officers (RVCA By-law No. 1) February 28, 2019 RVCA Board of Directors Meeting 01/19 2 of 80

5 Appendix 3 Procedure for Election of Officers 1. Voting Voting shall be by secret ballot and no Members may vote by proxy. 2. Acting Chair The General Membership shall appoint a person, who is not a voting Member, as Acting Chair or Returning Officer, for the purpose of Election of Officers. 3. Scrutineer(s) The appointment of one or more scrutineers is required for the purpose of counting ballots, should an election be required. All ballots shall be destroyed by the scrutineers afterwards. The Acting Chair shall call a motion for the appointment of one or more persons, who are not Members of the Authority, to act as scrutineers. 4. Election Procedures The Acting Chair shall advise the Members that the election will be conducted in accordance with the Act as follows: 29 P age a) The elections shall be conducted in the following order: i. Election of the Chair, who shall be a Member of the Authority ii. Election of the Vice-chair, who shall be a Member of the Authority. b) The Acting Chair shall ask for nominations to each position; c) Only current Members of the Authority who are present may vote; d) Nominations shall be called three (3) times and will only require a mover; e) The closing of nominations shall require both a mover and a seconder; f) Each Member nominated shall be asked to accept the nomination. The Member must be present to accept the nomination unless the Member has advised the Secretary-Treasurer in writing or by in advance of the election of their willingness to accept the nomination. If one Nominee: g) If only one nominee, the individual shall be declared into the position by acclamation. If More than One Nominee: h) In the event of an election, each nominee shall be permitted not more than three (3) minutes to speak for the office, in the order of the alphabetical listing by surnames. i) Upon the acceptance by nominees to stand for election to the position of office, ballots shall be distributed to the Members by the scrutineers for the purpose of election and the Acting Chair shall ask the Members to write the name of one individual only on the ballot. j) The scrutineers shall collect the ballots, leave the meeting to count the ballots, return and advise the Acting Chair who was elected with more than 50% of the vote. Approved S eptember 2 7, 2018 RVCA February Administrative 28, 2019 By-law (By-law No.1) RVCA Board of Directors Meeting 01/19 3 of 80

6 A majority vote shall be required for election. If there are more than two nominees, and upon the first vote no nominee receives the majority required for election, the name of the person with the least number of votes shall be removed from further consideration for the office and new ballots shall be distributed. In the case of a vote where no nominee receives the majority required for election and where two or more nominees are tied with the least number of votes, a special vote shall be taken to decide which one of such tied nominees names shall be dropped from the list of names to be voted on in the next vote. Should there be a tie vote between two remaining candidates, new ballots shall be distributed and a second vote held. Should there still be a tie after the second ballot a third vote shall be held. Should there be a tie after the third vote, the election of the office shall be decided by lot drawn by the Acting Chair or designate. 30 P age Approved S eptember 2 7, 2018 RVCA February Administrative 28, 2019 By-law (By-law No.1) RVCA Board of Directors Meeting 01/19 4 of 80

7 7.0 Financial Reports for the Year Ending December 31, 2018 Report #: To: RVCA Board of Directors From: Sarah Wayne Manager of Finance Date: February 22, 2019 X For Information For Direction For Adoption X Attachment 5 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority receive and review the Unaudited Revenue and Expenditure Reports and Unaudited Statement of Financial Position for the year ending December 31, Purpose To present draft year-end financial reports to the Board of Directors for review prior to the Auditor presenting audited Financial Statements for approval in March. Background Draft year-end financial reports are presented to the Board of Directors in February to provide timely insight into the financial results of the Authority prior to the Auditor presenting audited Financial Statements in March. By providing year-end financial information in February, in a format that is in keeping with the format of RVCA s budget and interim financial reports, it enables the Board to review and analyze information in advance of the Auditor s presentation in March. Attached are three financial reports. The first shows revenues and expenditures for the year ending December 31, In this document, revenues and expenditures are presented against the 2018 approved budget. A second attachment provides a side-byside version of revenues and expenses by program. The third attachment is a Statement of Financial Position (Balance Sheet) as at December 31, Analysis The attached reports show an operational surplus of $694,348 before discretionary reserve transfers, which is approximately 6.8% of the budget. At a high level, the surplus is due to two factors: A significant increase in program revenue in many areas, particularly Planning Advisory and Regulatory Services; and February 28, 2019 RVCA Board of Directors Meeting 01/19 5 of 80

8 A continued effort to reduce non-staff costs in all areas to improve our financial position. The attached report indicates revenue and expenditure variance within certain programs compared to the 2018 budget. Many of these variances have corresponding increases or decreases in external funding and therefore have no effect on the municipal levy. A summary of these variances is below. Revenues and Expenses Watershed Science and Engineering Services o Surface Water Quality Monitoring received special funding from the City of Ottawa to perform Baseline Water Quality Monitoring. There is a corresponding increase in expenditure. o The major component of Water Control Infrastructure Operations is Rideau River Ice Management, which is fully funded by the Province and a special levy to the City of Ottawa. Revenue and expenditure for this program exceeded budget by $270,000. Planning Advisory and Regulatory Services o Site Specific Plan Review saw a $30,000 increase in program revenue due to a higher level of activity, with a decrease in expenditure of $70,000 as staff time was spread to other programs that were also experiencing an increase in activity. o Section 28 Conservation Authorities Act saw a $70,000 increase in program revenue due to a higher level of activity, with a corresponding increase in expenditure. o Part VIII Building Code Act saw a $190,000 increase in program revenue (a 35% increase) due to significantly higher activity. There was an increase in expenditure of only $56,000 as existing staff covered much of the extra effort. Stewardship Services o Private Land Forestry Assistance experienced a $113,000 decrease in expenses due to fewer planting contracts, mainly with developers, plus a delay in sourcing the next crop of seedlings. This did not result in decreased revenue because revenue for most of our planting activities is spread over five years. o Ontario Rural Wastewater Centre experienced a $44,000 (80%) increase in revenue, with a corresponding increase in expenses of only $33,000. Conservation Land Management Services o Overall program revenue was very close to budget, but expenditure was down by $88,000. The decrease in expenditure was due to a partial staff absence and an overall reduction in non-staff expenditures. February 28, 2019 RVCA Board of Directors Meeting 01/19 6 of 80

9 Corporate Services o Management and Members reduced travel and other expenditures by $25,000. o Finance and Administration recognized $103,000 of interest income, which had been under-budgeted. o Communications had a $47,000 decrease in expenditures due to a staff reallocation in the later part of the year, plus the postponement of some key projects to Capital Projects o Revenue for capital projects is $377,000 lower than budget due to projects not being initiated as expected by third parties. Expenses for capital projects are $194,000 over budget due to the nature of the projects we did undertake. This year s projects were done on a pay-for-services basis where we do not retain ownership. For these projects, revenues and costs run through operations. For the projects where we retain ownership, costs get capitalized and therefore do not appear in operations. For both projects, the end effect on the Authority s accumulated surplus is the same. Internal Cost Recoveries Vehicles and Equipment o This year, recoveries from the Authority s programs more than offset costs, due to a combination of lower maintenance costs and higher recovery rates. The surplus gets allocated to the reserve to fund the future replacement of assets. Statement of Financial Position (Balance Sheet) o Financial assets are up compared to last year by $849,000 due mainly to this year s surplus. o Liabilities are down by $337,000 due mainly to the paydown of the capital lease obligation and the recognition of revenue that had been deferred last year. o Correspondingly, we have gone from a net debt position of $856,000 to a net financial assets position of $331,000. Input From Other Sources When this report was prepared, RVCA s Auditors had completed their fieldwork and indicated that they had found no adjustments to recommend. Draft Audited Financial Statements will be presented for Board approval on March 28, 2019 by Allan & Partners. Financial Considerations See Analysis section Legal Considerations N/A February 28, 2019 RVCA Board of Directors Meeting 01/19 7 of 80

10 Adherence to RVCA Policy The attached year-end financial reports were prepared in accordance with RVCA s Deferred Revenue Policy. Link to Strategic Plan The attached financial reporting supports Priority #3 under Strategic Direction #4 Operate a Sustainable, Well-Managed, Service-Driven Organization Fueled by Engaged Employees: 3. Modernize financial processes, including budgeting and reporting, to increase automation, strengthen internal controls and provide timely and reliable data. Attachments: Expenditure and Revenue Report For the Period Ending December 31, 2018 Compared to Budget Expenditure and Revenue Report For the Period Ending December 31, 2018 By Program Unaudited Statement of Financial Position as at December 31, 2018 February 28, 2019 RVCA Board of Directors Meeting 01/19 8 of 80

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16 8.0 Proposed Year-End Reserve Transfers for 2018 Report #: To: RVCA Board of Directors From: Sarah Wayne Manager of Finance Date: February 22, 2019 For Information For Direction X For Adoption X Attachment 1 page Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves the attached 2018 Proposed Reserve Transfers. Purpose To approve reserve transfers prior to completing audited Financial Statements for Background At the end of 2017, the RVCA had 10 Capital Reserves totaling $506,005 plus a Building Lifecycle Reserve of $658,895 for major maintenance and repairs to the office building (a requirement of the City of Ottawa). As assets depreciate, these reserves are used to fund major maintenance or replacement, so it is important that capital reserves reach appropriate levels over time to adequately support asset management. In recent years, the Auditor has cautioned that RVCA s Capital Reserves may be low in relation to its total tangible capital assets, a concern for many public sector entities. As directed by the Board of Directors, staff found operational cost savings to accommodate modest capital reserve contributions in RVCA s 2018 and 2019 budgets. In 2019, RVCA will also take part in the Federation of Canadian Municipalities Municipal Asset Management Program (MAMP) through an 80% grant with the remaining cost being split among nine Eastern Ontario conservation authorities. As part of that process, staff expect to have a detailed plan in place by the end of 2019 that will map out a path to sustainable asset management for the RVCA. At the end of 2017, the RVCA also had 9 Program Reserves totaling $677,285 plus a general Working Fund Reserve of $355,000. These reserves are necessary for Management and the Board of Directors to be able to undertake strategic priorities and initiatives, take advantage of partnership and funding opportunities, and address and absorb unforeseen expenditures or decreases in projected revenue that can create year-end deficits. In recent years, the Auditor has cautioned that RVCA s Program and Working Fund Reserves may be low in relation to its annual operating budget. As February 28, 2019 RVCA Board of Directors Meeting 01/19 14 of 80

17 directed by the Board of Directors, staff found operational cost savings over the past two years (some temporary) to try and generate operational surpluses at year-end to boost program reserves. As seen in the year-end financial reports presented under Agenda Item 7.0, RVCA experienced a significant annual surplus for After accounting for our below the line items such as amortization, debenture repayment and required reserve transfers, the Board of Directors is left with approximately $694,000 for discretionary transfers. RVCA s healthy surplus in 2018 provides an unprecedented opportunity to contribute to reserves to an extent that we have been unable to in the recent past. Management recommends allocating this year s surplus to reserves as presented in the attached schedule. Analysis The attached chart shows the continuity of the reserve balances from last year to this year, with proposed 2018 transfers. The transfers highlighted in yellow are ones that are required, totaling $307,173. The remaining proposed transfers, totaling $693,736, represent Management s recommendations for building capital reserves and program reserves, along with a $200,000 infusion to the Working Fund Reserve. Management s recommendations are designed to address long-standing challenges, support the implementation of strategic priorities and ensure that user fees, application fees and special funding stays within the program area it was intended to fund. Capital Reserves Transfers of $269,909 into nine Capital Reserves is proposed including: o A proposed transfer of $75,000 to the Conservation Areas Infrastructure reserve. Staff have identified three significant structures (bridges and boardwalks) that require replacement or major repair in the near future at an estimated cost in excess of $500,000. Management is looking to shore up this reserve with the expectation that RVCA will cover approximately half the cost of these projects and fundraise the remainder. o Also proposed is a new capital reserve of $50,000 for Environmental Science Equipment. Spending restrictions in recent years have left RVCA with an aging inventory of equipment for key monitoring programs. Staff have identified a partial list of requirements for the coming year and will include this category of equipment in the forthcoming Asset Management Plan. Building Life Cycle Reserve Through RVCA s debenture agreement with the City of Ottawa, RVCA is required to contribute $70,000 each year to this reserve to fund future maintenance costs of our office headquarters. This annual contribution is included in RVCA s budget. Program Reserves Transfers of $461,000 into seven Program Reserves is proposed including: o A transfer of $77,213 to Stewardship which includes $60,000 for a deposit for RVCA s 2019 tree and shrub order (this deposit is usually paid in the prior year). February 28, 2019 RVCA Board of Directors Meeting 01/19 15 of 80

18 o A transfer of $150,000 to Planning and Regulations. Increasing this reserve has been a priority to mitigate inevitable periodic dips in fee-generation and mitigate possible litigation costs which are becoming an increasing issue for conservation authorities. o A transfer of $50,000 to Watershed Science and Engineering which is a reserve that was just created last year and is low in relation to the cost of the department. o A transfer of $28,000 to Corporate Communications to fund a number of projects and purchases that were delayed in recent years due to spending restrictions. Funding will also be required from this reserve to implement initiatives and recommendations that come out of the Communications Plan being developed in Input From Other Sources N/A Financial Considerations See analysis section Legal Considerations Reserves required through legislation or signed agreements are in place. Adherence to RVCA Policy Proposed reserve transfers are in keeping with RVCA s Reserve Policy while ensuring the Board of Directors makes strategic transfers at year-end to best support program needs and priorities. Link to Strategic Plan The proposed reserve transfers support a number of priorities and the presentation of proposed reserve transfers to the Board supports Priority #3 under Strategic Direction #4 Operate a Sustainable, Well-Managed, Service-Driven Organization Fueled by Engaged Employees: 3. Modernize financial processes, including budgeting and reporting, to increase automation, strengthen internal controls and provide timely and reliable data. Attachments o RVCA Reserves Continuity Schedule with 2018 Proposed Transfers February 28, 2019 RVCA Board of Directors Meeting 01/19 16 of 80

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20 Proposed Budget Report #: To: RVCA Board of Directors From: Sommer Casgrain-Robertson General Manager / Secretary-Treasurer Date: February 22, 2019 For Information For Direction X For Adoption X Attachment 33 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves the attached 2019 Budget in the amount of $10,765,201 (dated November 9, 2018); and further THAT the Board of Directors of the Rideau Valley Conservation Authority establishes a 2019 general municipal levy of $5,833,355; and further THAT this levy be apportioned to the participating municipalities according to the attached sheet entitled 2019 Municipal Levy Apportionment (dated November 9, 2018); and further THAT the Board of Directors of the Rideau Valley Conservation Authority establishes special levies payable by the City of Ottawa as sole benefitting municipality as follows: 1. $10,000 Capital Reserve for Water Control Structures in Ottawa; 2. $21,500 Capital Reserve for Britannia Village Flood Control Project; 3. $40,000 Operation of Water Control Structures in Ottawa; 4. $575,000 Rideau River Ice Management in Ottawa; 5. $194,000 Aquatic Monitoring in Ottawa. Purpose To approve a capital and operations budget for the Rideau Valley Conservation Authority for the year Background A preliminary draft budget was prepared by RVCA staff last fall and presented to the Board of Directors for review and comment at their meeting on October 25, A revised draft budget was then presented to the Board of Directors at their November 22, February 28, 2019 RVCA Board of Directors Meeting 01/19 18 of 80

21 2018 meeting to reflect a minor reallocation of staff time between programs and changes to the special levies. The Board of Directors approved the circulation of the draft budget dated November 9, 2018 to all participating municipalities for their review and comment which staff completed on December 3, For a second year, the RVCA used its new budget format which reflects Public Sector Accounting Standards and aligns with our year-end Financial Statements. Revenues are stated on the first page of the budget and amount to $10,765,201. Program expenditures are stated on the second page and amount to $9,850,116. On the third page we adjust for tangible capital assets, reserve transfers and our office building debenture which results in a balanced budget for A further breakout of revenue by program is also provided for additional information. Analysis Overview of 2019 Draft Budget The attached draft budget totals $10,765,201 which can be broken down into: Staffing Costs: 2018 Budget 2019 Budget Salary $4,471,773 $4,521,557 Payroll Taxes (WSIB, EI, CPP, EHT) $ 474,191 $ 486,485 OMERS $ 412,398 $ 424,247 Benefits $ 320,314 $ 322,245 Subtotal $5,678,676 $5,754,534 Other Costs: Non-Labour Operating Costs $3,199,312 $3,420,523 Rideau River Ice Management $ 500,000 $ 675,059 Water Control Infrastructure TCAs $ 675,000 $ 860,000 Other TCAs (vehicles and IT) $ 120,000 $ 55,000 Amortization $ (370,314) $ (358,600) Reserve Transfers (net) $ 57,976 $ 84,018 Office Building Debenture Repayment $ 263,667 $ 274,667 Subtotal $4,445,641 $5,010,667 Total $10,124,317 $10,765,201 Staffing Highlights The attached draft budget supports 68 FTEs which is a reduction of 2 FTEs from February 28, 2019 RVCA Board of Directors Meeting 01/19 19 of 80

22 This budget includes a cost of living increase of 2.8% for staff. The RVCA uses the August to August Consumer Price Index (CPI) as their cost of living adjustment and the August 2017 to August 2018 CPI rate was 2.8%. The budget also accommodates grid movement of 2% for staff who are not at their full job rate. Grid movement is contingent on a positive performance appraisal. Payroll taxes (WSIB, EI, CPP, EHT) and contribution rates for OMERS and Benefits remain largely unchanged from Program Highlights This section explains changes in program expenses and revenues compared to the 2018 budget. Many changes relate to the reallocation of staff time among programs to better reflect efforts and to complete priority work and projects identified through the Strategic Plan and program review process. Watershed Science and Engineering Services There is a significant reduction in staff time for Program Management following this year s restructuring which eliminated a Director position. There is a modest increase in staff time for Drinking Water Source Protection to reflect upcoming amendments to the Source Protection Plan resulting in a corresponding increase in provincial funding. A small amount of staff time was reallocated from Flood, Erosion and Drought Studies to Site Specific Plan Review and Section 28 Conservation Authorities Act resulting in respective decreases and increases in program expenses. There is a modest decrease in staff time allocated to Aquatic and Terrestrial Habitat Monitoring corresponding with a decrease in other revenue typically generated by large-scale habitat projects. There is a significant increase in expense for Water Control Infrastructure Operations due to an increase in costs for Rideau River Ice Management as well as a modest increase in costs for operating water control structures in the City of Ottawa. This will result in corresponding increases to the City of Ottawa s Special Levies. Planning Advisory & Regulatory Services Significant staff time was reallocated from LRC Storefront/General Stewardship to Site-Specific Plan Review and Section 28 Conservation Authorities Act resulting in respective decreases and increases in program expenses. This reallocation of staff time follows the program review and is intended to better reflect the current function of RVCA s Resource Specialists and where they are needed to support the completion of strategic priorities set by the Board. February 28, 2019 RVCA Board of Directors Meeting 01/19 20 of 80

23 There is a modest increase in staff time allocated to Part VIII Building Code Act as permit numbers have been increasing. This is accompanied with a corresponding increase in program revenue. Stewardship Services The LRC Storefront/General Stewardship line item was eliminated and staff time reallocated to Site-Specific Plan Review and Section 28 Conservation Authorities Act. This reallocation of staff time follows the program review and is intended to better reflect the current function of RVCA s Resource Specialists and where they are needed to support the completion of strategic priorities set by the Board. The LRC Production Centre line item was absorbed into Communications to better reflect the comprehensive communication function provided by Corporate Services. There is a decrease in staff time for Private Land Forestry Assistance as a result of a staffing change that created an efficiency. There is a slight decrease in staff time for Clean Water Program but an overall increase in expenses as more grant revenue is available this year than last year. Conservation Land Management Services Staff time was reallocated from Baxter Conservation Area and Foley Mountain Conservation Area to Other Developed Conservation Areas and Other Conservation Lands to better reflect program costs. Corporate Services There is an increase in expenses for Finance and Administration because the annual cost of the audit and financial software licensing was moved into the program from overhead. This is consistent with how annual costs and software licensing for other program areas is expressed. Capital Projects (Assets Capitalized as TCA) There are a couple of capital projects planned for 2019 in partnership with the City of Ottawa pertaining to erosion protection and slope stabilization. These projects will be offset by revenue from the City. Revenue Highlights This section explains changes in revenue compared to the 2018 budget. Provincial Funding MNRF Section 39 funding is expected to remain steady and a slight increase in Drinking Water Source Protection funding would support Source Protection Plan amendments. February 28, 2019 RVCA Board of Directors Meeting 01/19 21 of 80

24 Special Levies The City of Ottawa s special levy for Water Control Structures Capital remains unchanged from last year at $10,000. The City of Ottawa s special levy for Water Control Infrastructure Operations has been increased modestly to $40,000 reflect rising costs of routine operation and maintenance. The City of Ottawa s special levy for Rideau River Ice Management has been adjusted from last year to reflect average ice management costs over the past three years. A new special levy of $21,500 has been established for the City of Ottawa to fund a capital reserve for the recently completed Britannia Village Flood Control Project as required through the project MOU signed between the City of Ottawa and RVCA. A new special levy of $194,000 has also been established for the City of Ottawa at their request to fund RVCA, SNC and MVCA to undertake Aquatic Monitoring previously completed by City staff. City staff have refocused their efforts towards targeted monitoring and assessment related to municipal infrastructure, in particular storm water infrastructure. Foundation Foundation revenue has increased in part because of grants for Shoreline Stewardship and Land Donations/Acquisitions. In mid-2018, funding priorities were established for the Rideau Valley Conservation Foundation by RVCA staff based on program needs identified through RVCA s program review. It is expected that increased revenue will be generated by the RVCF in 2019 following the establishment of clearer funding expectations and priorities. Other Revenue Other Revenue will remain steady overall with fluctuations within various programs. Decreases will be experienced in: o Flood, Erosion and Drought Studies (slightly reduced funding from the City of Ottawa for floodplain mapping in 2019) o Aquatic and Terrestrial Habitat (less funding from large-scale habitat projects) o Private Land Forestry Assistance (fewer planting projects scheduled) o Shoreline Stewardship Program (more funding coming through the Foundation) o Foley Mountain (projected revenue slightly reduced from last year to better reflect actuals) February 28, 2019 RVCA Board of Directors Meeting 01/19 22 of 80

25 Increases will be experienced in: o Part VIII Building Code Act (increased permits) o Clean Water Program (less funding was available for grants last year) o Capital - Water Control Structures (increase in capital projects to address erosion and slope stability within the City of Ottawa) Municipal Levy The Municipal Levy will increase to $5,833,355 (3.3% increase from 2018) Attached is a sheet showing what the levy apportionment would be to member municipalities. Below is a chart showing how this proposed levy increase compares to years past. Budget Year Assessment Growth Municipal Levy Levy Increase Levy / $100,000 of Assessment* % $ 5,833, % $ % $ 5,647, % $ % $ 5,466, % $ % $ 5,289, % $ % $ 5,118, % $ n/a $ 4,943, % $ % $ 4,770, % $ % $ 4,589, % $ % $ 4,387, % $ n/a $ 4,190, % $ % $ 4,081, % $ $ 3,865, % $ 6.48 * Based on Current Value Assessment (modified) provided by the Ministry of Natural Resources Budget Direction During the recent term of council, the City of Ottawa looked to achieve a 2% property tax increase which was council s budget direction to staff. The three Ottawa Conservation Authorities (RVCA, SNC and MVCA) began their budget process each year with this target. This direction meant a target levy increase of assessment growth plus 2%. Assessment is the value of a property for taxation purposes (calculated by MPAC) while assessment growth is how much new assessment there is in an area from the previous year (e.g. new construction). Assessment growth automatically adds to a municipality s tax revenue from one year to the next and Council can then decide whether to increase the tax rate on top of that or not. February 28, 2019 RVCA Board of Directors Meeting 01/19 23 of 80

26 For 2018, assessment growth in the City of Ottawa is 1.3%. Under the previous Council, this would mean the City would like our 2019 levy increase to be 3.3% as this would be equivalent to a tax increase of 2%. Last year, the Municipality of North Grenville also indicated they sought a tax increase of no more than 2%. Input from Other Sources RVCA s draft budget and workplan were circulated to all member municipalities on December 3, 2018 for review and comment. The covering letter and documents provided to municipalities are attached. Comments from municipalities on the draft budget were requested by February 18, As of February 22, 2019, no comments were received from municipalities and no presentations to council were requested. Financial Considerations See Analysis section Legal Considerations RVCA s 2019 budget and municipal levies are in accordance with: Conservation Authorities Act, R.S.O. 1990, c. C.27 O. Reg. 670/00: Conservation Authority Levies O. Reg. 139/96: Municipal Levies Adherence to RVCA Policy N/A Link to Strategic Plan The 2019 budget and accompanying workplan support the implementation of multiple key priorities in the Strategic Plan. Attachments: Cover Letter to Municipalities (dated December 3, 2018) 2019 Draft Budget (dated November 9, 2018) 2019 Draft Budget Revenue Breakout (dated November 9, 2018) 2019 Draft Municipal Levy Apportionment (dated November 9, 2018) 2019 Workplan February 28, 2019 RVCA Board of Directors Meeting 01/19 24 of 80

27 December 3, 2018 Insert Name Insert Address Insert Address Insert Address Re: Rideau Valley Conservation Authority Proposed 2019 Budget for Review Dear <insert name>, The Board of Directors of the Rideau Valley Conservation Authority is pleased to circulate the attached 2019 proposed budget, revenue breakout and municipal levy apportionment sheet to all member municipalities for their review and consideration. Accompanying this budget package is RVCA s 2019 work plan. The RVCA Board of Directors, comprised of representatives from all our participating municipalities, will vote on this budget and its associated municipal levy at their meeting on February 28, At this meeting, the Board will consider any comments received from member municipalities. To facilitate this process: We would appreciate receiving any comments from your municipality by February 18, We would also be pleased to make a presentation to your council about the budget if you wish. Budget Overview The RVCA used its new budget format again this year which reflects Public Sector Accounting Standards and aligns with our year-end Financial Statements. Revenues are stated on the first page of the budget and amount to $10,765,201. Program expenditures are stated on the second page and amount to $9,850,116. On the third page we adjust for tangible capital assets, reserve transfers and our office building debenture which results in a balanced budget for A further breakout of revenue by program is also provided for additional information. For the sixth consecutive year, the RVCA has worked to keep our municipal levy increase to a two percent tax increase by reducing costs and maximizing other revenue sources like grants, fundraising, program and user fees, special levies and provincial funding. While the municipal February 28, 2019 RVCA Board of Directors Meeting 01/19 25 of 80

28 levy remains the foundation of our budget, other sources make up nearly half our revenue. This means we double our municipalities investment by providing $2 worth of services for every $1 of levy. Our attached Budget and Work Plan document provides a further explanation of our proposed 2019 budget and gives an overview of the programs and services that it will support. It also includes a section on how our work supports municipal services including economic growth, tourism, water and wastewater, and emergency services. Apportioning the Municipal Levy The municipal levy is divided among all municipalities in the Rideau Valley watershed using the Current Value Assessment (modified). This process is prescribed by the Ministry of Natural Resources and Forestry under the Conservation Authorities Act. This means the more assessment value a municipality has as a proportion of the total assessment value in the watershed, the higher the percentage of levy they pay. Based on assessment value, the City of Ottawa pays nearly 91 percent of our levy leaving our other 17 municipalities to cover the remaining 9 percent. Attached is a levy apportionment sheet which identifies each municipality s levy. The <insert municipal name> s proposed municipal levy for 2019 is <insert $ amount> Special Levies In addition to the municipal levy, special levies are applied to certain municipalities for projects that only benefit one municipality. This year, there are five special levies applied to the City of Ottawa: Rideau River Ice Management $575,000 Routine operation and maintenance of flood and erosion control structures $40,000 o Structures include Brewer Park, Windsor Park, Graham Creek, Borden Farm, Sawmill Creek and Stillwater Creek Ottawa Infrastructure Reserve (to repair water control structures) $10,000 Britannia Village Flood Control Project Infrastructure Reserve $21,500 Aquatic Monitoring (augmented monitoring in the City of Ottawa) $194,000 Municipal Input Municipalities play a key role in the preparation of our budget. Our Board of Directors, who oversees our budget process, is composed of municipal appointees, many of whom sit on council. This ensures all municipalities are represented around the decision-making table. In addition, our Board of Directors completed a review of all our programs in early 2018 and have been working with management on ongoing improvements to enhance program effectiveness, cost efficiency and service delivery. Some of these improvements, including a corporate restructuring, are already reflected in our 2019 budget. February 28, 2019 RVCA Board of Directors Meeting 01/19 26 of 80

29 I hope you find the attached information regarding our budget, levy apportionment and work plan helpful and clear. If you have any questions, please do not hesitate to contact me or your municipal representative on our Board of Directors. You are also welcome to attend our February 28, 2019 meeting when the budget will be considered for approval. This meeting will be held at 6:30 pm at the Rideau Valley Conservation Authority, 3889 Rideau Valley Drive, just north of Manotick. Sincerely Sommer Casgrain-Robertson General Manager / Secretary-Treasurer February 28, 2019 RVCA Board of Directors Meeting 01/19 27 of 80

30 Rideau Valley Conservation Authority 2019 Draft Budget (dated November 9, 2018) Fiscal 2017 (Audited) 2018 Budget 2018 Projections to Year End 2019 Budget Revenue Municipal levies $ 5,466,606 $ 5,647,004 $ 5,647,004 $ 5,833,355 Special levies $ 650,128 $ 601,170 $ 601,170 $ 840,559 Rideau River Ice Management $ 616,628 $ 567,670 $ 567,670 $ 575,059 Water Quality Monitoring $ - $ - $ - $ 194,000 Britannia Water Control Structure - Captial $ - $ - $ - $ 21,500 Water Control Operations $ 10,000 $ 23,500 $ 23,500 $ 40,000 Water Control Structures - Capital $ 23,500 $ 10,000 $ 10,000 $ 10,000 Provincial funding $ 414,708 $ 415,089 $ 432,687 $ 473,490 MNRF Operating Grant $ 242,687 $ 242,187 $ 242,687 $ 242,687 Drinking Water Source Protection $ 172,021 $ 172,902 $ 190,000 $ 230,803 Program Revenues Watershed Science and Engineering Services $ 214,904 $ 402,480 $ 392,480 $ 273,425 Surface Water Quality Monitoring $ 10,333 $ 8,300 $ 8,300 $ - Hydrometric Monitoring and Forecasting $ 3,219 $ - $ 8,000 $ - Flood Erosion and Drought Studies $ 52,243 $ 123,930 $ 123,930 $ 88,425 Groundwater Monitoring $ 98,160 $ 140,000 $ 140,000 $ 145,000 Aquatic and Terrestrial Habitat Monitoring $ 50,948 $ 130,250 $ 112,250 $ 40,000 Water Control Infrastructure Operations $ - $ - $ - $ - Planning Advisory and Regulatory Services $ 1,149,248 $ 1,076,598 $ 1,177,033 $ 1,134,941 Site Specific Plan Review $ 348,636 $ 335,000 $ 335,000 $ 340,000 S. 28 Conservation Authorities Act $ 232,668 $ 227,000 $ 240,033 $ 240,000 Part IV Clean Water Act $ 8,026 $ 6,743 $ 25,000 $ 7,800 Part VIII Building Code Act $ 536,671 $ 488,539 $ 560,000 $ 524,251 Septic Re-Inspection Program $ 23,246 $ 19,315 $ 17,000 $ 22,889 Stewardship Services $ 998,473 $ 944,892 $ 785,525 $ 963,632 LRC - Storefront\General Stewardship $ 645 $ - $ - $ - Private Land Forestry Assistance $ 618,115 $ 573,648 $ 470,440 $ 506,845 Clean Water Program $ 135,012 $ 205,825 $ 137,809 $ 256,000 Shoreline Stewardship Program $ 192,408 $ 109,361 $ 87,686 $ 134,064 Beaver Management $ 1,052 $ 600 $ - $ - Ontario Rural Wastewater Centre $ 51,241 $ 55,458 $ 89,590 $ 66,723 Conservation Land Management Services $ 345,605 $ 340,954 $ 298,616 $ 344,000 Land Donations / Acquisitions $ 9,183 $ 13,000 $ 6,000 $ 20,000 Baxter Conservation Area $ 157,922 $ 142,700 $ 145,922 $ 150,000 Foley Mountain Conservation Area $ 67,813 $ 80,254 $ 70,779 $ 70,000 Other Developed Conservation Areas $ 65,508 $ 59,000 $ 32,002 $ 59,000 Other Conservation Lands $ 12,639 $ 15,000 $ 12,913 $ 13,000 Lease and Management Agreements $ 32,540 $ 31,000 $ 31,000 $ 32,000 Corporate Services $ 175,157 $ 88,800 $ 149,014 $ 41,800 Finance and Administration $ 65,908 $ 40,000 $ 88,118 $ 40,000 Communications $ 3,900 $ 1,800 $ 4,325 $ 1,800 LRC - Production Centre $ 105,350 $ 47,000 $ 56,571 $ - GIS $ - $ - $ - $ - Capital Projects $ 208,110 $ 675,000 $ 260,000 $ 860,000 Water Control Structures $ 208,110 $ 675,000 $ 260,000 $ 860,000 TOTAL REVENUES $ 9,622,940 $ 10,191,987 $ 9,743,529 $ 10,765,201 February 28, 2019 RVCA Board of Directors Meeting 01/19 28 of 80

31 Fiscal 2017 (Audited) 2018 Budget 2018 Projections to Year End 2019 Budget Expense Watershed Science and Engineering Services $ 2,755,764 $ 2,876,333 $ 2,893,848 $ 3,021,314 Program Management $ 112,869 $ 114,669 $ 175,000 $ 59,971 Watershed Report Cards $ 181,192 $ 185,187 $ 195,000 $ 165,073 Drinking Water Source Protection $ 171,740 $ 172,902 $ 190,000 $ 230,803 Surface Water Quality Monitoring $ 262,568 $ 270,686 $ 260,686 $ 476,179 Hydrometric Monitoring and Forecasting $ 252,972 $ 243,039 $ 241,039 $ 255,396 Flood Erosion and Drought Studies $ 256,684 $ 355,564 $ 353,564 $ 323,578 Groundwater Monitoring $ 226,474 $ 283,174 $ 265,673 $ 292,208 Aquatic and Terrestrial Habitat Monitoring $ 411,417 $ 471,225 $ 433,000 $ 410,649 Water Control Infrastructure Operations $ 829,243 $ 732,985 $ 732,985 $ 757,858 Amortization $ 50,605 $ 46,900 $ 46,900 $ 49,600 Planning Advisory and Regulatory Services $ 1,772,879 $ 1,873,960 $ 1,940,155 $ 2,088,338 Program Management $ 72,253 $ 115,733 $ 87,764 $ 126,824 Site Specific Plan Review $ 513,270 $ 533,636 $ 518,000 $ 613,817 Non-Site Specific Plan Input $ 141,658 $ 180,238 $ 128,000 $ 173,730 S. 28 Conservation Authorities Act $ 473,601 $ 507,295 $ 565,800 $ 595,727 S. 28 Conservation Authorities Act - Program Dev. $ 52,869 $ 19,860 $ 41,992 $ 20,599 Part IV Clean Water Act $ 9,341 $ 6,743 $ 25,000 $ 7,800 Part VIII Building Code Act $ 483,343 $ 488,539 $ 554,000 $ 524,251 Septic Re-Inspection Program $ 23,807 $ 19,315 $ 17,000 $ 22,889 Amortization $ 2,736 $ 2,600 $ 2,600 $ 2,700 Stewardship Services $ 1,806,456 $ 1,793,382 $ 1,617,867 $ 1,649,351 Program Management $ 131,162 $ 143,512 $ 143,512 $ 148,197 LRC - Storefront\General Stewardship $ 185,181 $ 176,912 $ 172,912 $ - Private Land Forestry Assistance $ 726,254 $ 708,536 $ 599,000 $ 646,778 Clean Water Program $ 360,034 $ 440,344 $ 372,000 $ 498,744 Shoreline Stewardship Program $ 327,548 $ 250,003 $ 226,000 $ 279,846 Beaver Management $ 10,471 $ 16,092 $ 12,047 $ 6,463 Ontario Rural Wastewater Centre $ 63,139 $ 55,458 $ 89,871 $ 66,723 Amortization $ 2,667 $ 2,525 $ 2,525 $ 2,600 Conservation Land Management Services $ 1,047,934 $ 1,202,975 $ 1,169,675 $ 1,296,084 Program Management $ 52,543 $ 89,241 $ 53,000 $ 88,449 Land Donations / Acquisitions $ 4,334 $ 13,000 $ 6,000 $ 20,000 Baxter Conservation Area $ 328,053 $ 312,106 $ 335,000 $ 310,206 Foley Mountain Conservation Area $ 238,002 $ 272,803 $ 299,000 $ 298,142 Other Developed Conservation Areas $ 215,301 $ 241,735 $ 214,000 $ 287,098 Other Conservation Lands $ 126,808 $ 194,415 $ 183,000 $ 210,789 Lease and Management Agreements $ 31,445 $ 31,000 $ 31,000 $ 32,000 Amortization $ 51,448 $ 48,675 $ 48,675 $ 49,400 Corporate Services $ 1,416,330 $ 1,500,565 $ 1,526,176 $ 1,563,516 Management and Members $ 272,003 $ 290,499 $ 278,000 $ 298,674 Finance and Administration $ 394,212 $ 385,810 $ 441,747 $ 421,772 Communications $ 269,109 $ 278,560 $ 275,000 $ 276,396 Foundation $ 99,207 $ 84,943 $ 84,943 $ 87,849 GIS $ 178,248 $ 200,789 $ 186,521 $ 229,118 Headquarter Lease and Management $ 203,551 $ 259,964 $ 259,964 $ 249,705 Internal Cost (Recoveries) $ 167,630 $ 188,445 $ 212,018 $ 200,480 Common Cost $ 5,282 $ (20,097) $ (19,000) $ 0 Vehicles and Equipment $ (97,274) $ (67,476) $ (45,000) $ (68,518) Amortization $ 270,301 $ 269,614 $ 269,614 $ 254,300 Contingency $ - $ 6,404 $ - $ 14,699 Gain on Disposal $ (10,679) $ - $ 6,404 $ - Capital Projects $ 142,436 $ 10,000 $ 179,418 $ 10,000 Water Control Structures $ 142,436 $ 10,000 $ 179,418 $ 10,000 Non Pension Post Retirement Benefit Obligation $ 25,637 $ - $ 21,034 $ 21,034 Non pension post retirement benefit obligation $ 25,637 $ - $ 21,034 $ 21,034 TOTAL EXPENSES $ 9,135,065 $ 9,445,659 $ 9,560,191 $ 9,850,116 ANNUAL ACCOUNTING SURPLUS $ 487,875 $ 746,328 $ 183,338 $ 915,085 February 28, 2019 RVCA Board of Directors Meeting 01/19 29 of 80

32 Fiscal 2017 (Audited) 2018 Budget 2018 Projections to Year End 2019 Budget TCA, Reserves, and Debenture Activity Assets Capitalized as TCA $ (190,385) $ (795,000) $ (166,606) $ (915,000) Gain on Disposal of Tangible Capital Assets $ (10,679) $ - $ - $ - Amortization $ 377,757 $ 370,314 $ 370,314 $ 358,600 Proceeds on Disposal of Tangible Capital Assets $ 22,148 $ - $ - $ - Repayment of obligation under capital lease $ (252,667) $ (263,667) $ (263,667) $ (274,667) Transfers from reserves $ 163,887 $ 100,000 $ 33,656 $ 35,000 Transfers to reserves $ (504,321) $ (157,976) $ (133,500) $ (119,018) Increase/(decrease) in Unrestricted Surplus $ 93,615 $ (0) $ 23,535 $ 0 February 28, 2019 RVCA Board of Directors Meeting 01/19 30 of 80

33 Rideau Valley Conservation Authority Revenue Breakdown Based on 2019 Draft Budget (dated November 9, 2018) REVENUE Municipal Levy Special Levy Province Foundation Other Revenue TOTAL REVENUE EXPENSES TOTAL EXPENSES 2018 Budget 2019 Budget 2018 Budget 2019 Budget 2018 Budget 2019 Budget 2018 Budget 2019 Budget 2018 Budget 2019 Budget 2018 Budget 2019 Budget 2018 Budget 2019 Budget Watershed Science and Engineering Services Program Management $ 97,340 $ 42,508 $ - $ - $ 17,000 $ 17,000 $ - $ - $ - $ - $ 114,340 $ 59,508 $ 114,669 $ 59,971 Watershed Report Cards $ 184,859 $ 164,610 $ - $ - $ - $ - $ - $ - $ - $ - $ 184,859 $ 164,610 $ 185,187 $ 165,073 Drinking Water Source Protection $ - $ - $ - $ - $ 172,902 $ 230,803 $ - $ - $ - $ - $ 172,902 $ 230,803 $ 172,902 $ 230,803 Surface Water Quality Monitoring $ 262,058 $ 281,715 $ - $ 194,000 $ - $ - $ - $ - $ 8,300 $ - $ 270,358 $ 475,715 $ 270,686 $ 476,179 Hydrometric Monitoring and Forecasting $ 232,711 $ 244,933 $ - $ - $ 10,000 $ 10,000 $ - $ - $ - $ - $ 242,711 $ 254,933 $ 243,039 $ 255,396 Flood Erosion and Drought Studies $ 175,619 $ 179,003 $ - $ - $ 55,687 $ 55,687 $ - $ - $ 123,930 $ 88,425 $ 355,236 $ 323,115 $ 355,564 $ 323,578 Groundwater Monitoring $ 142,846 $ 146,745 $ - $ - $ - $ - $ - $ - $ 140,000 $ 145,000 $ 282,846 $ 291,745 $ 283,174 $ 292,208 Aquatic and Terrestrial Habitat Monitoring $ 340,647 $ 370,185 $ - $ - $ - $ - $ - $ - $ 130,250 $ 40,000 $ 470,897 $ 410,185 $ 471,225 $ 410,649 Water Control Infrastructure Operations $ 23,987 $ 24,836 $ 591,170 $ 615,059 $ 117,500 $ 117,500 $ - $ - $ - $ - $ 732,657 $ 757,395 $ 732,985 $ 757,858 Amortization $ 46,900 $ 49,600 $ - $ - $ - $ - $ - $ - $ - $ - $ 46,900 $ 49,600 $ 46,900 $ 49,600 $ 1,506,968 $ 1,504,134 $ 591,170 $ 809,059 $ 373,089 $ 430,990 $ - $ - $ 402,480 $ 273,425 $ 2,873,707 $ 3,017,608 $ 2,876,333 $ 3,021,314 Planning Advisory and Regulatory Services Program Management $ 115,405 $ 126,361 $ - $ - $ - $ - $ - $ - $ - $ - $ 115,405 $ 126,361 $ 115,733 $ 126,824 Site Specific Plan Review $ 198,308 $ 273,353 $ - $ - $ - $ - $ - $ - $ 335,000 $ 340,000 $ 533,308 $ 613,353 $ 533,636 $ 613,817 Non-Site Specific Plan Input $ 167,910 $ 161,266 $ - $ - $ 12,000 $ 12,000 $ - $ - $ - $ - $ 179,910 $ 173,266 $ 180,238 $ 173,730 S. 28 Conservation Authorities Act $ 279,967 $ 355,264 $ - $ - $ - $ - $ - $ - $ 227,000 $ 240,000 $ 506,967 $ 595,264 $ 507,295 $ 595,727 S. 28 Conservation Authorities Act - Program Dev. $ 19,860 $ 20,135 $ - $ - $ - $ - $ - $ - $ - $ - $ 19,860 $ 20,135 $ 19,860 $ 20,599 Part IV Clean Water Act $ - $ - $ - $ - $ - $ - $ - $ - $ 6,743 $ 7,800 $ 6,743 $ 7,800 $ 6,743 $ 7,800 Part VIII Building Code Act $ - $ - $ - $ - $ - $ - $ - $ - $ 488,539 $ 524,251 $ 488,539 $ 524,251 $ 488,539 $ 524,251 Septic Re-Inspection Program $ - $ - $ - $ - $ - $ - $ - $ - $ 19,315 $ 22,889 $ 19,315 $ 22,889 $ 19,315 $ 22,889 Amortization $ 2,600 $ 2,700 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,600 $ 2,700 $ 2,600 $ 2,700 $ 784,050 $ 939,080 $ - $ - $ 12,000 $ 12,000 $ - $ - $ 1,076,598 $ 1,134,941 $ 1,872,648 $ 2,086,021 $ 1,873,960 $ 2,088,338 Stewardship Services Program Management $ 143,184 $ 147,733 $ - $ - $ - $ - $ - $ - $ - $ - $ 143,184 $ 147,733 $ 143,512 $ 148,197 LRC - Storefront\General Stewardship $ 176,584 $ 0 $ - $ - $ - $ - $ - $ - $ - $ - $ 176,584 $ 0 $ 176,912 $ - Private Land Forestry Assistance $ 134,560 $ 139,470 $ - $ - $ - $ - $ 30,000 $ 20,000 $ 543,648 $ 486,845 $ 708,208 $ 646,315 $ 708,536 $ 646,778 Clean Water Program $ 234,191 $ 242,280 $ - $ - $ - $ - $ - $ - $ 205,825 $ 256,000 $ 440,016 $ 498,280 $ 440,344 $ 498,744 Shoreline Stewardship Program $ 140,314 $ 145,318 $ - $ - $ - $ - $ - $ 94,000 $ 109,361 $ 40,064 $ 249,675 $ 279,382 $ 250,003 $ 279,846 Beaver Management $ 15,164 $ 6,000 $ - $ - $ - $ - $ - $ - $ 600 $ - $ 15,764 $ 6,000 $ 16,092 $ 6,463 Ontario Rural Wastewater Centre $ - $ - $ - $ - $ - $ - $ - $ - $ 55,458 $ 66,723 $ 55,458 $ 66,723 $ 55,458 $ 66,723 Amortization $ 2,525 $ 2,600 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,525 $ 2,600 $ 2,525 $ 2,600 $ 846,522 $ 683,402 $ - $ - $ - $ - $ 30,000 $ 114,000 $ 914,892 $ 849,632 $ 1,791,414 $ 1,647,034 $ 1,793,382 $ 1,649,351 Conservation Land Management Services Program Management $ 88,913 $ 87,986 $ - $ - $ - $ - $ - $ - $ - $ - $ 88,913 $ 87,986 $ 89,241 $ 88,449 Land Donations / Acquisitions $ - $ - $ - $ - $ - $ - $ - $ 10,000 $ 13,000 $ 10,000 $ 13,000 $ 20,000 $ 13,000 $ 20,000 Baxter Conservation Area $ 169,078 $ 159,743 $ - $ - $ - $ - $ 5,000 $ 5,000 $ 137,700 $ 145,000 $ 311,778 $ 309,743 $ 312,106 $ 310,206 Foley Mountain Conservation Area $ 192,221 $ 227,679 $ - $ - $ - $ - $ - $ 6,000 $ 80,254 $ 64,000 $ 272,475 $ 297,679 $ 272,803 $ 298,142 Other Developed Conservation Areas $ 182,407 $ 227,635 $ - $ - $ - $ - $ 4,000 $ - $ 55,000 $ 59,000 $ 241,407 $ 286,635 $ 241,735 $ 287,098 Other Conservation Lands $ 179,087 $ 197,325 $ - $ - $ - $ - $ - $ - $ 15,000 $ 13,000 $ 194,087 $ 210,325 $ 194,415 $ 210,789 Lease and Management Agreements $ - $ - $ - $ - $ - $ - $ - $ - $ 31,000 $ 32,000 $ 31,000 $ 32,000 $ 31,000 $ 32,000 Amortization $ 48,675 $ 49,400 $ - $ - $ - $ - $ - $ - $ - $ - $ 48,675 $ 49,400 $ 48,675 $ 49,400 $ 860,381 $ 949,767 $ - $ - $ - $ - $ 9,000 $ 21,000 $ 331,954 $ 323,000 $ 1,201,335 $ 1,293,767 $ 1,202,975 $ 1,296,084 February 28, 2019 RVCA Board of Directors Meeting 01/19 31 of 80

34 Corporate Services Management and Members $ 280,171 $ 287,711 $ - $ - $ 10,000 $ 10,500 $ - $ - $ - $ - $ 290,171 $ 298,211 $ 290,499 $ 298,674 Finance and Administration $ 325,482 $ 361,309 $ - $ - $ 20,000 $ 20,000 $ - $ - $ 40,000 $ 40,000 $ 385,482 $ 421,309 $ 385,810 $ 421,772 Communications $ 229,104 $ 273,670 $ - $ - $ - $ - $ - $ - $ 48,800 $ 1,800 $ 277,904 $ 275,470 $ 278,560 $ 276,396 Foundation $ 84,615 $ 87,386 $ - $ - $ - $ - $ - $ - $ - $ - $ 84,615 $ 87,386 $ 84,943 $ 87,849 GIS $ 200,461 $ 228,655 $ - $ - $ - $ - $ - $ - $ - $ - $ 200,461 $ 228,655 $ 200,789 $ 229,118 Headquarter Lease and Management $ 259,636 $ 249,242 $ - $ - $ - $ - $ - $ - $ - $ - $ 259,636 $ 249,242 $ 259,964 $ 249,705 $ 1,379,469 $ 1,487,973 $ - $ - $ 30,000 $ 30,500 $ - $ - $ 88,800 $ 41,800 $ 1,498,269 $ 1,560,273 $ 1,500,565 $ 1,563,516 Internal Cost (Recoveries) Common Cost $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (20,097) $ 0 Vehicles and Equipment $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ (67,476) $ (68,518) Amortization $ 269,614 $ 254,300 $ - $ - $ - $ - $ - $ - $ - $ - $ 269,614 $ 254,300 $ 269,614 $ 254,300 Contingency $ - $ 14,699 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 14,699 $ 6,404 $ 14,699 Gain on Disposal $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 269,614 $ 268,999 $ - $ - $ - $ - $ - $ - $ - $ - $ 269,614 $ 268,999 $ 188,445 $ 200,480 Capital Projects Water Control Structures $ - $ - $ 10,000 $ 31,500 $ - $ - $ - $ - $ 675,000 $ 860,000 $ 685,000 $ 891,500 $ 10,000 $ 10,000 $ - $ - $ 10,000 $ 31,500 $ - $ - $ - $ - $ 675,000 $ 860,000 $ 685,000 $ 891,500 $ 10,000 $ 10,000 Non Pension Post Retirement Benefit Obligation Non pension post retirement benefit obligation $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 21,034 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 21,034 $ 5,647,004 $ 5,833,355 $ 601,170 $ 840,559 $ 415,089 $ 473,490 $ 39,000 $ 135,000 $ 3,489,723 $ 3,482,798 $ 10,191,987 $ 10,765,201 $ 9,445,659 $ 9,850,116 February 28, 2019 RVCA Board of Directors Meeting 01/19 32 of 80

35 Rideau Valley Conservation Authority Proposed Municipal Levy Apportionment Version 2 - Dated February 27, 2019 Current Value Assessment (modified) in Watershed Levy Portion Based on CVA (modified) Municipal Levy RVCA Member Municipality Percentage in Watershed For 2018 For 2019 Difference For 2018 For 2019 Difference For 2018 For 2019 Difference Athens* 4 $ 12,258,182 $ 12,592,060 $ 333, $ 1, $ 1, $ North Dundas* 1 $ 14,409,209 $ 15,361,337 $ 952, $ 1, $ 1, $ Clarence-Rockland 3 $ 87,724,523 $ 90,820,629 $ 3,096, $ 4, $ 5, $ Westport 100 $ 111,979,939 $ 113,587,437 $ 1,607, $ 6, $ 6, $47.68 Augusta 19 $ 149,380,515 $ 152,973,266 $ 3,592, $ 8, $ 8, $ Central Frontenac 22 $ 195,718,073 $ 200,910,283 $ 5,192, $ 11, $ 11, $ Montague 100 $ 367,238,029 $ 384,241,190 $ 17,003, $ 20, $ 21, $ Merrickville-Wolford 100 $ 363,206,979 $ 378,495,995 $ 15,289, $ 20, $ 21, $ South Frontenac 13 $ 411,360,488 $ 421,589,078 $ 10,228, $ 23, $ 23, $ Beckwith 64 $ 711,274,677 $ 756,573,135 $ 45,298, $ 40, $ 42, $2, Elizabethtown - Kitley 61 $ 671,111,724 $ 690,548,792 $ 19,437, $ 38, $ 38, $ Drummond/North Elmsley 70 $ 745,295,466 $ 765,180,901 $ 19,885, $ 42, $ 43, $ Tay Valley 65 $ 785,026,703 $ 807,896,542 $ 22,869, $ 44, $ 45, $ Perth 100 $ 865,475,955 $ 880,975,615 $ 15,499, $ 49, $ 49, $ Smiths Falls 100 $ 869,564,064 $ 864,768,062 $ (4,796,002.20) $ 49, $ 48, $ Rideau Lakes 51 $ 1,130,683,092 $ 1,162,003,636 $ 31,320, $ 64, $ 65, $1, North Grenville 67 $ 1,618,450,707 $ 1,708,213,328 $ 89,762, $ 91, $ 96, $4, Ottawa 46 $ 90,582,056,096 $ 94,272,384,576 $ 3,690,328, $ 5,129, $ 5,302, $173, TOTALS: $ 99,692,214,423 $ 103,679,115,862 3,986,901, ,647,004 $ 5,833,355 $ 186,351 *Athens and North Dundas are charged our minimum levy amount which is $1,500 for Levy Increase: 3.3% Version 2: Cells that are highlighting have been corrected from the Levy Apportionment Sheet dated November 9, 2018 February 28, 2019 RVCA Board of Directors Meeting 01/19 33 of 80

36 2019 Budget & Work Plan February 28, 2019 RVCA Board of Directors Meeting 01/19 34 of 80 1

37 Conserving our watershed, ensuring our Future! Since our formation in 1966, we have worked with our municipal partners to provide programs and services that move towards our shared vision for a thriving watershed one that supports sustainable economic growth by ensuring vital natural features are protected and enhanced. In 2019, we continue on this path as we work to conserve our watershed and ensure our future. Our Vision A thriving watershed with clean abundant water, natural shorelines, rich forests and wetlands, diverse habitats and sustainable land use that is valued and protected by all. Our Mission To understand, manage, protect, restore and enhance the Rideau watershed through science, stewardship, education, policy and leadership. Our Priorities Our Strategic Plan 2020 outlines a number of strategic priorities. Some priorities are now completed while others are about to begin and have been included in our Special for 2019 boxes. 2 February 28, 2019 RVCA Board of Directors Meeting 01/19 35 of 80

38 2019 Budget The RVCA s proposed budget for 2019 is $10.76 million and will enable the RVCA to continue making progress on a number of important priorities. This budget is an increase from last year s budget of $10.12 million due in large part to some erosion control infrastructure projects being undertaken in Our proposed budget for 2019 can be broken into three main expenditures: 6 percent for Rideau River Ice Management 9 percent for capital projects 85 percent for operations to deliver all programs and services Expenditures Staff time has been reallocated among programs and departments for 2019 to support the completion of strategic priorities, better reflect program costs and better serve our municipalities and watershed residents This budget reflects a recent corporate restructuring with an overall reduction of 2 FTEs Amortization and reserve contributions for regularly occurring capital expenses are included Like our member municipalities, salary costs increase annually. While benefit and OMERS contribution rates as well as payroll taxes (WSIB, EI, CPP and EHT) remained relatively steady over last year, RVCA sets a salary grid increase of 2 percent for staff who are still moving through their salary band. The RVCA also uses the Consumer Price Index as our economic adjustment figure. This year the figure was 2.8 percent which has been accommodated in this budget. Revenues Provincial Funding is expected to increase slightly from last year Other revenue streams such as program and user fees, fundraising and grants is also expected to increase by $90,000 from last year Special levies will increase overall by $239,000 with the inclusion of two new initiatives The municipal levy will increase by $186,351. This is a 3.3 percent increase which is the third lowest increase since This increase equates to a 2 percent tax increase as 1.3 percent will come from new assessment growth in the watershed February 28, 2019 RVCA Board of Directors Meeting 01/19 36 of 80 3

39 2019 Budget Where does the money come from? Special Levies $840,599 Provincial Funding $432,687 Other Revenue $3,658,600 Municipal Levy $5,833,355 Where does the investment go? Watershed Science & Engineering Services $3,021,314 Stewardship Services $1,649,351 Planning Advisory & regulatory Services $2,088,338 Conservation Land Management Services $1,296,084 Corporate Services $1,334,844 Capital Projects $1,291,252 Transfer to Reserves $84,018 4 February 28, 2019 RVCA Board of Directors Meeting 01/19 37 of 80

40 Municipal Levy Being a municipally-based organization, the foundation of our budget is the municipal levy. However, we are committed to minimizing pressure on the levy and for the sixth consecutive year, the RVCA has kept its municipal levy increase to a two percent tax increase by reducing costs, finding efficiencies and maximizing other revenue sources. While the levy remains the foundation of our budget, other sources make up nearly half our revenue. This means that for every dollar invested through the municipal levy, the RVCA is able to double that investment to deliver a variety of programs and services in the Rideau watershed. Our other revenue sources include: Charging fees for education programs, conservation areas, permits and planning comments Getting grants for special projects, students and interns Fundraising through our Foundation Special levies for specific projects that benefit a particular municipality Joint programming and staff sharing with neighbouring conservation authorities Landowner contributions for services they receive Municipal Levy Apportionment Based on assessment value, the City of Ottawa will pay almost 91 percent of RVCA s levy in This amounts to $5.3 million leaving our other 17 municipalities to share the remaining $0.5 million. Levy costs for these municipalities range from $1,500 to $94,678 depending on their assessment. Levy Rates Over the Years Year Municipal Levy Levy Increase Current Value Assessment Levy Rate* (modified) 2019 $5,833, percent $103,679,115,864 $ $5,647, percent $99,692,214,423 $ $5,466, percent $99,410,900,087 $ $5,289, percent $99,512,530,071 $ $5,118, percent $97,988,860,174 $ $4,943, percent $96,748,734,271 $ $4,770, percent $77,361,085,801 $ $4,589, percent $75,788,933,931 $ $4,387, percent $74,808,601, 824 $ $4,190, percent $73,149,679,467 $ $4,081, percent $60,589,220,174 $ $3,865, percent $59,616,317,415 $6.48 * Levy/$100,000 of current value assessment (modified) February 28, 2019 RVCA Board of Directors Meeting 01/19 38 of 80 5

41 RVCA Services Serving our Municipalities RVCA staff are working closer than ever with municipal staff because our work has become so interconnected. It s hard to find a municipal service that our programs don t support either directly or indirectly. Often we provide this support at a fraction of the cost because our staff are shared among our 18 municipalities and sometimes our neighbouring Conservation Authorities. This saves money and avoids duplication. RVCA s programs also serve a wide range of public interests and needs benefiting our local watershed residents from lake country to urban communities. Below is a graphic that summarizes our programs that support key municipal services. More details about these programs are provided in the following pages. RVCA Services Promotion of Good Stewar dship and Low Impact Development Data collection to improve decision making and monitor progress Tree Planting Protection of surface water and groundwater Shoreline naturalization Grants for Best Management Practices that protect water quality Beaver management Help create desirable communities to live and work in (clean water, green space) Draw extra dollars into local communities (federal and provincial funding, grants) Buy local from many community businesses and suppliers Sustainable & Resilient Communities Economic Development Municipal Services Tourism & Recreation Regulate development in environmentally sensitive and hazardous areas Administer sections of the Provincial Policy Statement (natural hazards, natural heritage features and water) Provide Input into Official Plans, Community Plans, Zoning By-laws Comment on Planning Act Applications (severances, subdivisions, site plans, zoning by-law amendments, minor variances) Review Environmental Assessment Act submissions Provide compensation solutions to offset development impacts (species at risk, fish habitat) Septic Approvals Discretionary Septic Re-Inspection Program Healthy Watersheds Sustainable Communities Planning & Building Water & Sewage Emergency Services Flood Forecasting & Warning Low Water Response Mapping (floodplains, wellhead protection areas, intake protection zones) Operation and maintenance of Flood and Erosion Control Structures Spring Water Awareness Program (safety education program for students) Wetland protection (mitigates flooding) Conservation Areas (interpretive centres, trails, boardwalks, boat launches, picnic shelters, beaches and more) Active Outdoor Living Programs Outdoor Education Programs for Kids Acquisition and Protection of Ecologically Valuable Lands Maintenance of Municipally Owned Natural Areas (where requested) Drinking Water Source Protection Septic Approvals Surface Water Monitoring Groundwater Monitoring Stormwater Management 6 February 28, 2019 RVCA Board of Directors Meeting 01/19 39 of 80

42 RVCA Services Protecting our Natural Capital Much of the work done through the Conservation Authority looks to protect our natural capital. Natural capital builds on the notion that Mother Nature does for free what we would otherwise have to pay millions of dollars to do through technology and infrastructure. Making wise decisions to preserve and protect natural capital will save us from costly man-made alternatives. If we compromise these valuable ecological services, that lost value is ultimately borne by taxpayers. By accounting for natural capital we can start to align economic growth with environmental protection allowing future generations the same benefits from nature we enjoy. This is the foundation of sustainability. Value of Natural Capital Land Cover Upland Forest Riparian Forest Wetland Water Urban Forest Meadows Agriculture Total Ecological Services atmospheric regulation atmospheric regulation climate regulation water regulation atmospheric regulation climate regulation climate regulation climate regulation disturbance avoidance water regulation water supply pollination habitat climate regulation water supply waste treatment pollination biological control habitat water regulation water supply soil formation nutrient cycling waste treatment water supply soil formation waste treatment habitat biodiversity recreation climate regulation water regulation water supply recreation culture pollination habitat recreation pollination habitat recreation biodiversity recreation culture Estimated Value ($) per Capita per year Estimated Annual Value ($ millions) Estimating February the Value of 28, Natural 2019Capital in the Credit River Watershed RVCA Board of Directors Meeting 01/19 40 of 80 7

43 Watershed Science & Engineering Services Watershed Reporting Accurately report on environmental conditions at the subwatershed and catchment geographic scales to member municipalities, watershed residents, RVCA staff, NGO s and government agencies Help understand the effects of human activity on our water resources Track environmental change to surface water resources (quality/quantity), fisheries resources (aquatic/instream habitat) and terrestrial resources (wetland/ woodland/riparian cover) over time Focus watershed management actions where they are needed most RVCA s Watershed Science and Engineering team collects, monitors and analyses watershed information. Understanding our watershed and its many natural resources helps us to better manage and protect our resources. RVCA provides these services watershedwide for its member municipalities at a shared cost. It avoids duplication and allows for effective, efficient and expert products for municipalities. What it means for your municipality? Watershed reports help municipal staff and council make informed decisions on: Managing existing land uses Protecting surface and groundwater resources Developing environmental protection policies for Official Plans and Zoning By-laws Targeting stewardship initiatives Applying best management practices along lakes and streams Reviewing requirements for site specific land development (Planning Act and RVCA Regulation) Implementing resource management policies and programs Special for 2019 Complete the Lower Rideau River Subwatershed Report as we continue to monitor and report on subwatershed health on a six-year cycle with a growing emphasis on identifying trends Develop a strategy to assist with implementation of subwatershed report recommendations 8 February 28, 2019 RVCA Board of Directors Meeting 01/19 41 of 80

44 Watershed Science & Engineering Services Drinking Water Source Protection Administer the province s Drinking Water Source Protection Program in the Mississippi and Rideau watersheds for 31 municipalities covering 8,585 km 2 Continue working with municipalities, provincial ministries, property owners, businesses, health units and others to implement source protection policies Special for 2019 Update the Mississippi Rideau Source Protection Plan Hydrometric Monitoring & Forecasting Collect, manage, analyze and disseminate data and information about the abundance or scarcity of surface water resources within the watershed Issue flood and drought advisories and warnings as needed Expand data availability through the RVCA website What it means for your municipality? Effective flood forecasting services help minimize damage and public safety risks Information allows for municipal emergency response planning Low Water Response enables communication amongst water management agencies and water consumers and facilitates optimal management of scarce resources Accumulated data enables numerical analysis of watershed hydrology extreme events, and water budget analysis Special for 2019 Review of hydrometric monitoring efforts watershed-wide February 28, 2019 RVCA Board of Directors Meeting 01/19 42 of 80 9

45 Watershed Science & Engineering Services Flood, Erosion & Drought Studies Identify hazard lands as defined by MNRF Provide defensible estimates of 1:100 year flood levels on watercourses and inland lakes for effective administration and enforcement of regulations under Section 28 of the Conservation Authorities Act Support municipalities with up-to-date mapping of hazardous lands for Official Plan and Zoning By-law schedules Refine numerical watershed modeling system for use in floodplain hydrology and hydraulic analyses for un-gauged watersheds and for investigating the potential impacts of land use and climate change on a watershed scale Surface Water Quality Monitoring Provide a consistent baseline dataset that can give a general indication of water quality in the watershed Assess the contribution of tributary streams to loadings in the Rideau River and upper watershed lakes Monitor ambient water quality conditions at locations on major tributary streams and watershed lakes Involve and provide training to lake residents to develop consistent monitoring methods to ensure data integrity and to increase the extent of monitoring activities Sample bottom dwelling bugs (benthic invertebrates) to determine water quality and habitat conditions using a biological method which compliments water chemistry sampling programs Special for 2019 Review of Environmental Monitoring efforts watershed-wide 10 February 28, 2019 RVCA Board of Directors Meeting 01/19 43 of 80

46 Watershed Science & Engineering Services Aquatic & Terrestrial Habitat Monitoring Collect information on the physical and biological attributes of surveyed streams (habitat surveys, fish sampling, thermal regime) through the Stream Characterization program Inventory detailed land cover information to help facilitate land use planning and regulations, ecosystem management and conservation objectives for the RVCA and member municipalities Obtain, record, and manage valuable information on the physical and biological characteristics of creeks and streams in the City of Ottawa, while ensuring that they are respected and valued natural features of the communities through which they flow Collect field survey information to assist landowners and municipalities when attempting to understand flooding issues as a result of beaver dam activity Collect information on headwater drainage features through a rapid assessment method characterizing the amount of water, sediment transport, and storage capacity within headwater drainage features Undertake Ontario Stream Assessment Protocol at special Habitat Restoration project sites as a tool for post effective monitoring Special for 2019 Monitor recent habitat creation/ enhancement projects including Black Rapids Wetland Restoration, Jebbs Creek Wetland Embayment Creation and Remic Rapids Wetland Creation Review of Environmental Monitoring efforts watershed-wide February 28, 2019 RVCA Board of Directors Meeting 01/19 44 of 80 11

47 Watershed Science & Engineering Services Watershed Information System Provide access to electronic information Produce maps and data summaries for Subwatershed Reports and Data Catchment Sheets Support monitoring efforts with maps, data models (place to store data) and mobile tools for data entry Support floodplain mapping projects Develop an electronic content management system Produce data used on a daily basis by RVCA staff to help watershed residents Manage and maintain GIS for RVCA staff who use it in their day to day decision making process Support the effective and efficient use of staff time through readily available authoritative data Safeguard RVCA s accumulating watershed information against loss while supporting its reliability Water Control Structures Safe and effective operation and maintenance of existing RVCA flood and erosion control structures to protect property and people against losses and risks associated with flooding and erosion, or to manage water levels for aquatic habitat management purposes Inspection, operation and routine upkeep in accordance with established procedures City of Ottawa provides operation and maintenance services for stormwater pump stations associated with Brewer Park and Windsor Park flood control dykes in Old Ottawa South and Rideau River ice management operations to prevent ice jam induced flooding at break-up on the lower Rideau River (Hog s Back Falls to Rideau Falls) Special for 2019 Embark on Bilberry (Sugar Creek Way), Graham Creek (Stonehedge Park) and Stillwater Creek (Nautica Private) Erosion Control Projects Complete Hearts Desire shoreline restoration plans in cooperation with waterfront property owners 12 February 28, 2019 RVCA Board of Directors Meeting 01/19 45 of 80

48 Planning Advisory & Regulatory Services The RVCA believes that sound planning is a critical part of protecting our land and water. Our staff bring watershed science, provincial policies and guidelines, and individual municipal needs together to meaningfully assist municipal decision-makers in building and sustaining local communities. The RVCA also acts as an approval authority for development on hazard lands affected by flood, steep slopes or unstable soil and we regulate construction in environmentally sensitive areas such as in and around wetlands and along shorelines and waterways. RVCA staff also oversee the review and approval functions under the Ontario Building Code for the construction, enlargement or alteration of septic systems throughout the City of Ottawa as well as in Tay Valley Township. Septic re-inspection services are also offered in several municipalities especially in lake country. Working in the best interests of the watershed an expert team of staff strive to ensure clean water, natural shorelines and sustainable land use will continue to exist and thrive throughout the watershed. We provide cost-effective solutions, ensure consistent delivery, avoid expensive fixes and reduce municipal liability associated with decision-making responsibilities. Plan Input and Plan Review This activity occurs on two levels one being providing input to high level municipal planning exercises such as in the preparation of official plans, community plans and zoning by-laws and the other involving the review of specific development proposals on individual lots or for lot creation. Provincial requirements stipulate that we be involved. In such endeavours we: Emphasize pre-consultation to ensure that applicants submit appropriate information at the time of the filing of development applications to maximize time and cost savings throughout the application process Provide proponents with guidance on provincially established requirements and watershed specific needs to assist, a series of checklists has been developed for more complex application types such as subdivisions Beyond addressing hazard issues (for which we have a provincial MOU) our input is based on MOUs established with upper tier approval authorities (Lanark and Leeds & Grenville counties as well as the single tier City of Ottawa); these agreements address roles and responsibilities as well as accountability considerations Municipal review and approval timelines are respected Special for 2019 Prepare development review policies for plan input and the review of development applications under the Planning Act Review Planning MOUs with Lanark and United Counties of Leeds and Grenville Preparing standardized conditions for subdivision and site plan control recommendations February 28, 2019 RVCA Board of Directors Meeting 01/19 46 of 80 13

49 Planning Advisory & Regulatory Services Section 28 Conservation Authorities Act Regulation Conservation Authorities are the lead for ensuring the provincial interest is addressed with respect to development on potentially hazardous sites. To assist us in undertaking this role the Conservation Authority identifies areas in the watershed vulnerable to natural hazards such as flooding as well as on or adjacent to unstable slopes and soils. These susceptible areas are then, in most cases, identified on detailed maps so that municipal officials, real estate professionals, property owners / prospective purchasers and others can easily understand the extent of the hazard on specific properties. At-risk areas are mapped along the Ottawa River as well as along the full length of the Rideau River and several of its tributaries including Becketts Creek, Flowing Creek, Hobbs Drain, Jock River, Kemptville Creek, Kings Creek, Nichols Creek, Stevens Creek and the Tay River. Flood levels have also been identified on six lakes. Wetland areas are also mapped. We are also working in a co-ordinated manner to identify hazard susceptible zones in other areas of our watershed. With this mandate the authority has accepted responsibility to administer an Ontario Regulation (O. Reg. 174/06) referenced as the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses regulation. Based on the regulatory requirements, where landowners wish to fill, grade or undertake construction within the established regulation limits or to interfere with a watercourse or a wetland the Conservation Authority s written approval is required. What it means for your municipality? We provide effective and fair delivery of Section 28 regulations in a manner which dovetails with municipal planning responsibilities Delivery of the program is based on Board of Directors approved local policies for administration of the regulation Regulation limits and flood hazards are identified in a way that the information can be transferred seamlessly to municipal official plan and zoning schedules; and owners can thus easily identify how the regulation affects their lands We provide prompt response times (generally more quickly than suggested provincial minimums) Approximately three hundred applications are reviewed annually applicants are guided, where possible, to approvable solutions where applications present authorization challenges; as such, over 95 percent of applications are approved Applicants have an opportunity for a hearing before the Conservation Authority s Executive Committee (appointed from the Board of Directors) when their application cannot meet the policies Controlling development reduces municipal liability when dealing with severe weather events and other natural hazards (slope failures, erosion) Special for 2019 Update Section 28 Administrative Policies Develop Section 28 Enforcement Policies Prepare regulatory policies for other wetlands (non-psws) and lakes Formalize policies for headwater drainage features Prepare standard conditions of approval for Section February 28, 2019 RVCA Board of Directors Meeting 01/19 47 of 80

50 Planning Advisory & Regulatory Services Part VIII Building Code Act Provide Part VIII review and approval of private septic systems within the City of Ottawa (on behalf of the Mississippi Valley, Rideau Valley and South Nation Conservation Authorities) and in Tay Valley Township (in partnership with Mississippi Valley Conservation Authority) What it means for your municipality? Cost-effective, not-for-profit, cost recovery service available to participating municipalities Access to experienced, well-trained, accountable staff who are designated Provincial Offences Officers and have professional accreditations Consistent application of standards within and between geographical areas a level playing field is important to contractors, landowners and municipalities Benefit from fast turnaround of inspections and approvals reducing Ontario Building Code inspection timelines by 50 percent Integrate approvals and inspections with other environmental regulations and land use planning processes (Section 28) one site inspection can serve two or more purposes Emphasis on public information and education Minimized municipalities exposure to risk and liability Committed to providing responsive, knowledgeable and courteous customer service Address complaints for applicants or other landowners Provide centralized file retention of septic approvals February 28, 2019 RVCA Board of Directors Meeting 01/19 48 of 80 15

51 Planning Advisory & Regulatory Services Septic Re-Inspection Program Offer mandatory inspection programs and discretionary inspection programs of private septic systems as per the Building Code (Ontario Regulation 350/06) to interested municipalities What it means for your municipality? Protection of water quality by helping to ensure that existing onsite sewage systems do not contaminate ground water, surface water or wells Education and promotion of the importance of maintaining a healthy septic system to watershed residents Increase in property values due to protected lake environments Information provided to municipal planners assists in determining growth potential for existing settlement areas Access to experienced, well-trained, accountable staff Full or partial service can be tailor to suit the needs of participating municipality that follow a well-tested service model (one-window service, fast turnaround, cost-effective delivery on a not-for-profit/cost recovery basis) Part IV Clean Water Act Administer Part IV of the Clean Water Act on behalf of 12 of our watershed municipalities to benefit over 730,000 drinking water users. This service implements policies in the 2014 approved Source Protection Plan Screen development applications within vulnerable areas on behalf of municipalities 16 February 28, 2019 RVCA Board of Directors Meeting 01/19 49 of 80

52 Corporate Services Management & Members, Finance & Human Resources Encompasses the overall management of the RVCA Includes work planning, budgeting, financial reporting, policy development, issues management, municipal relations, partnership development, employee management and payroll Serves the needs of the Board of Directors (training, watershed tour, meeting, agendas and minutes). Communications and Outreach Increase awareness, knowledge, and understanding of RVCA services, programs and initiatives Focus on consistent, time-sensitive, transparent and accurate exchange of information Build and maintain effective relationships with the RVCA Board of Directors and elected officials/bodies at the municipal, provincial and federal levels Strive to maintain the RVCA s positive, proactive relationship with watershed media to ensure a high level of accurate, comprehensive regional media coverage Provide communication support through communication planning, media relations and plain language services Distribute corporate information through annual reports, Around the Rideau (general corporate newsletter), municipal information sheets, program brochures, displays, media releases, website, social media (Facebook and Twitter) and public events/workshops] Special for 2019 Provide orientation and training to RVCA Board of Directors Update RVCA Purchasing Policy Undergo asset management training Special for 2019 Review RVCA s Customer Service Strategy Rideau Valley Conservation Foundation Encourage more contributions to the Steve Simmering Endowment Fund to support the annual maintenance costs of our conservation lands Continue to seek new unrestricted funds for use on urgent or high priority RVCA conservation projects Maintain a central list of environmental projects and help RVCA staff complete them by fundraising February 28, 2019 RVCA Board of Directors Meeting 01/19 50 of 80 17

53 Conservation Land Management Services The RVCA manages approximately 3,000 hectares (7,000 acres) of conservation land for the strategic protection of vulnerable habitats and valuable natural resources. The land includes 11 developed conservation areas that are available for public use and enjoyment. Conservation areas provide affordable recreation, education and tourism opportunities to watershed communities. Conservation Lands Protect the ecological features of natural areas Continued development of property management plans for strategic land-use planning and efficient use of resources Developed Conservation Areas General operation, maintenance and visitor use of developed conservation areas Keep visitor fees down with new, cost-effective pay system What it means for your municipality? Affordable, inviting and well-maintained sites and facilities Swimming and beach areas Year-round use hiking, snowshoeing, swimming, picnicking, group camping Habitat and biodiversity conservation Self-guided accessible trails for municipal residents and tourists Environmental education for 10,000 local students Special for 2019 Initiate fundraising campaign for platform and dock at Chapman Mills Conservation Area Continue Baxter fundraising campaign to improve boardwalks and incorporate accessibility standards Complete Natural Areas Management Plans for recently acquired lands ensuring best management practices are being conducted on RVCA land Construct a new Barn Swallow structure at RVCA s head office Revitalize pond at Perth Wildlife Reserve with a focus on species at risk Install new flood control structure and culvert at Mica Mines Assist with wetland rehabilitaton on Hutton Creek Wetland Complex with Motts Mills working group Re-route Rideau Trail at Mica Mines Apply for funding to improve accessibility of RVCA beaches 18 February 28, 2019 RVCA Board of Directors Meeting 01/19 51 of 80

54 Conservation Land Management Services Baxter & Foley Mountain Conservation Areas Deliver high quality, curriculum-based education programs, day camps and group programs Provide nature-based passive recreation and visitor experiences Maintain quality facilities in terms of resource management and visitor use Incorporate new technology into education programs to enhance learning experiences Encourage families and children to be active in outdoor play all year round Special for 2019 Expand on Forest School model Develop more educational programming for fall and winter seasons Make outdoor education programs available to more low-income schools Increase accessibility of sites to all visitors with a focus on physical disabilities Repair roof at Baxter s Patrick J. McManus Interpretive Centre Land Donation Seek funding and support for acquisition and long-term protection of ecologically significant and/or vulnerable lands February 28, 2019 RVCA Board of Directors Meeting 01/19 52 of 80 19

55 Stewardship Services RVCA strives to protect and enhance the Rideau Valley watershed s natural resources. Our goal is to undertake environmental protection programs that will leave a healthy and sustainable environment for future generations. We use information from RVCA science and monitoring to address local issues and pursue targeted educational and outreach efforts to encourage community-based water protection and habitat restoration projects. Programs such as reforestation, shoreline restoration, wetland enhancement and species at risk support help us achieve this goal. We are delighted to work with private landowners, lake associations, NGOs, Friends of groups, businesses, government agencies and the general public to make direct improvements to the health of the watershed. Working with others, we divide the task and double the success! What it means for your municipality? Direct changes on the landscape for cleaner water, healthier habitats and more resilient watersheds Technical advice and financial assistance to you and your municipal residents Promotion, education and implementation of stewardship programs on private and municipal properties Special for 2019 Deliver increased projects in the Tay River watershed based on recommendations in 2018 s Tay River Subwatershed Report Undertake outreach and promotion of programs in the Lower Rideau subwatershed stemming from distribution of the new Lower Rideau Subwatershed Report Assist the City of Ottawa with post-tornado recovery efforts including tree planting, shoreline shrub planting, forest management and forest plan development 20 February 28, 2019 RVCA Board of Directors Meeting 01/19 53 of 80

56 Stewardship Services Clean Water Program Provide financial and technical assistance to farmers and rural landowners undertaking projects to protect and improve water quality in the watershed Focus on addressing erosion control and reducing the amount of nutrients, bacteria and microorganisms entering groundwater and surface water Provide financial support through cost-share grants Promote and support a large number of best management practices that address both surface and groundwater issues Special for 2019 Distribute $200,000 in grants to qualifying projects Increase the uptake of projects that have a direct benefit to water quality and habitat improvement that are not supported through the Canada Agricultural Partnership Promote recent program additions which include Cover Crops, Land Retirement, Controlled Tile Drainage, Forest Management Plans and Innovative Projects Develop partnerships with NCC, Ducks Unlimited and other NGOs to share project costs and achieve more with available grant dollars Help landowners affected by Source Protection Plans complete their Risk Management Plans by providing technical support and financial assistance What it means for your municipality? Direct change on the ground since 2002, approximately 1,500 projects have been approved. It is estimated that these projects have reduced the amount of phosphorus entering our watershed by over 8,000 Kg/year Cost-effective program delivery where each $1 invested by RVCA leads to an additional $4.60 being invested in clean water projects Site visits for residents with experienced staff who guide and assist them thought the approvals and project process February 28, 2019 RVCA Board of Directors Meeting 01/19 54 of 80 21

57 Stewardship Services Private Land Forestry Assistance Provide a quality, cost-effective tree planting program plant 200,000+ trees in 2019 Provide a full-service planting program to landowners Support tree planting projects with external dollars Provide technical advice on woodlot management and best practices for landowners Assist the Shoreline Naturalization Program with a large-scale tree and shrub remediation planting plan for new housing development Review Conservation Areas coniferous plantations for thinning opportunities and potential revenue generation What it means for your municipality Experienced, cost-effective, subsidized tree planting services for municipal residents Ability to attract tree planting sponsorship from federal and provincial governments, NGOs, environmental charities, and the private sector Professional staff available to provide advice regarding best forest management practices and potential project opportunities What it means for residents? Access to full-service tree planting at an average savings of over 90 percent Site visits with a forestry professional to discuss the importance of trees, forest cover and proper forest management. Professional planting, tending and maintenance to ensure long-term establishment of the trees Access to other forestry services (MFTIP information, woodlot advisory services, contractor contacts) 22 February 28, 2019 RVCA Board of Directors Meeting 01/19 55 of 80

58 Stewardship Services Shoreline Naturalization Program Complete over 40 projects which will result over 8,000 trees and shrubs planted on two kilometres of shoreline Promote the many benefits of natural shorelines throughout the watershed Provide a simple and affordable option for landowners to complete naturalization projects on their shoreline by providing free advisory site visits, customized planting plans, subsidized native trees and shrubs, project management and monitoring and assistance with planting installation Work closely with municipalities, Parks Canada and RVCA regulatory staff to facilitate planting requirements for planning and permit applications when needed Fundraise for special large-scale projects and stewardship targeting Special for 2019 Assist with the Bilberry Creek Shoreline Restoration Project funded by the City of Ottawa s Water Environment Strategy Complete Great Lakes Guardian Community Fund project Rideau Valley Healthy Watershed Targeted Stewardship Project in partnership with the Rideau Valley Conservation Foundation Complete targeted projects in the Tay River Subwatershed and begin targeted outreach within the Lower Rideau Subwatershed for projects to be implemented in 2020 Continue to promote small-scale runoff-reduction stewardship projects Provide full cost-recovery shoreline naturalization projects in partnership with local developers Complete planting projects on Mosquito Creek in partnership with the Riverside South Community Association Lake Planning Provide information, resources, templates, fundraising information and contacts to support lake planning efforts Review and technical vetting of lake planning related documents or reports by RVCA staff Butternut Recovery Continue to conduct site visits with local land owners who have butternut trees on their property Continue to collect seed from tolerant butternut trees to support the Species at Risk Program Produce a manual describing RVCA s Butternut Recovery Program Beaver Management Track nuisance beaver calls, distribute the Beaver Management package to landowners and municipalities and assist with advice on managing beavers and dams Work to balance flooding and property damage concerns with the benefits to the aquatic ecosystem created by beavers February 28, 2019 RVCA Board of Directors Meeting 01/19 56 of 80 23

59 Questions? Contact Sommer Casgrain-Robertson, General Manager Rideau Valley Conservation Authority 3889 Rideau Valley Drive, P.O. Box 599, Manotick, ON K4M 1A5 tel , ext February 28, 2019 RVCA Board of Directors Meeting 01/19 57 of 80

60 10.0 Purchase of Trees and Shrubs Report #: To: RVCA Board of Directors From: Scott Danford Forestry Program Manager Date: February 6, 2019 For Information For Direction X For Adoption X Attachment 3 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves the Ferguson Tree Nursery as RVCA s primary source for tree and shrub purchases for its planting programs through to December 31, 2020; AND THAT, any stock requirements that cannot be met by the Ferguson Tree Nursery be sourced from other nurseries at the lowest rate possible. Purpose To seek approval from the Board of Directors to purchase trees and shrubs from the Ferguson Tree Nursery for RVCA s 2019 and 2020 planting programs. Background Tree and shrub purchases are required for delivering planting services through RVCA s Forestry Program, Shoreline Naturalization Program and other special planting projects. These programs are provided in partnership with Forest Ontario s 50 Million Tree Program, the City of Ottawa s Green Acres Program, the Rideau Valley Conservation Foundation and participating landowners. Specifically: RVCA provides a full-service reforestation program to property owners in the Rideau and Mississippi watersheds. Since 1984, the RVCA has planted over 6.2 million trees averaging more than 200,000 trees annually in recent years. For more information, please see the attached Forestry Program information sheet. RVCA also provides a full-service shoreline naturalization program to property owners in the Rideau watershed. Since 2009, the RVCA has completed 446 shoreline projects which planted 84,000 trees and shrubs along 28 km of shoreline. February 28, 2019 RVCA Board of Directors Meeting 01/19 58 of 80

61 Analysis There are only two nurseries in Ontario large enough to fill RVCA s annual tree and shrub order due to the size of our planting programs. One is the Ferguson Tree Nursery (formerly Ferguson Forest Centre) located in Kemptville, Ontario and the other is the Somerville Nursery located in Everett, Ontario (northwest of Toronto). Ferguson Tree Nursery is a local nursery capable of providing most seedling and potted stock requirements for RVCA s various planting programs. The nursery only grows native or proven non-invasive naturalized trees and woody shrubs, produced from local seed sources that have the greatest chance for success in eastern Ontario. They also provide high quality seedlings and stock at competitive prices. Attached are price lists for three Ontario nurseries (including the Somerville Nursery and Ferguson Tree Nursery) to compare prices. Purchasing trees and shrubs from a local nursery also creates partnerships, brings provincial money into the local community and provides easy access to stock and low shipping costs. RVCA s annual payment to the Ferguson Tree Nursery fluctuates based on the number of trees and shrubs required each year but it has ranged from $150,000 to $225,000 in recent years. Below is a summary of the last six years of purchases from the Ferguson Tree Nursery: 2013 $155, $203, $185, $201, $224, $233,139 Following December 31, 2020, the RVCA will re-evaluate our seedling needs and complete another cost comparison with nurseries capable of supplying our stock needs. Input from Other Sources N/A Financial Considerations This purchase does not have any budget implications because trees and shrubs are purchased with funding from planting partners including participating landowners, Forests Ontario (50 Million Tree Program), the City of Ottawa (Green Acres Reforestation Program) and the Rideau Valley Conservation Foundation. The volume of trees and shrubs to be purchased will depend on how many planting projects are arranged. Legal Considerations N/A Adherence to RVCA Policy February 28, 2019 RVCA Board of Directors Meeting 01/19 59 of 80

62 This purchase adheres to RVCA s purchasing policy which requires three quotes and Board of Director approval for purchases over $25,000. Link to Strategic Plan This purchase supports Priority #2 under Strategic Direction #2 Protect, Restore and Enhance Watershed Health and Safeguard People and Property from Natural Hazards: 2. Continue to partner with landowners to reforest idle land, naturalize shorelines, enhance habitat and wetlands, re-inspect septic systems and implement other best management practices. Enhance these efforts where monitoring results indicate they are needed most. Attachments Forestry Program information sheet 2019 Nursery Seedling Cost Comparison February 28, 2019 RVCA Board of Directors Meeting 01/19 60 of 80

63 Rideau Valley Conservation Authority Forestry Program Since 1984, the RVCA has provided a full-service reforestation program to anyone with a minimum project size of 1,000 trees (1.25 acres). The program focuses on large scale tree planting for private landowners and municipalities, providing significant cost subsidies and full-service tree planting (site visits, custom planting plans, purchasing and ordering of trees, site preparation, tree planting, tending and maintenance, follow-up assessments and refill). Objective Importance Service Area Partners Plant 200,000 trees a year on private land to offset deforestation and maintain at least 30% forest cover in the Rideau watershed. To sustain the environmental benefits and biodiversity that forests provide and combat the impacts of climate change all requirements of a healthy watershed. Rideau and Mississippi watersheds Landowners, City of Ottawa, MNRF, Forests Ontario, RVCF, MVCA Forest cover is critical because it slows runoff, reduces flood peaks, filters water, reduces soil erosion, purifies air, creates habitat, provides wildlife corridors, increases biodiversity and addresses the impacts of climate change and trees usually provide these benefits for 80 years or more! When forest cover falls below 30% a watershed is in a high-risk state where forests may support less than half the potential species and only contribute moderately to the health of the aquatic system (Environment Canada How Much Habitat is Enough? Third Edition). Funding Model Project costs which include the purchase of trees, site preparation, tree planting and tending, and follow-up work is funded by provincial tree planting programs (such as Forest Ontario s 50 Million Tree Program), the City of Ottawa s Green Acres Program, landowner contributions and donations to the Rideau Valley Conservation Foundation. In 2017, project costs totaled $522,048. Program delivery costs which include staff time for site visits with landowners, mapping and creating planting plans, ordering seedlings, packing tree orders, supervising contractors on site, completing annual survival assessments, planning refill tree planting, program promotion and targeting, vehicle costs, program administration and coordination and completion of smaller in-house tree planting projects is funded by municipal levy and the City of Ottawa s Green Acres Program. In 2017, program delivery costs totaled $293,000 ($133,000 of municipal levy and $160,000 of special levy from the City of Ottawa) Funding For Projects 2017 Funding for Program Delivery 9% Landowner cash & in-kind Green Acres (City of Ottawa) Municipal Levy 10% 45% 70% 11% Rideau Valley Conservation Foundation Forests Ontario 55% Green Acres (City of Ottawa) February 28, 2019 RVCA Board of Directors Meeting 01/19 61 of 80

64 Key Outcomes Over 200,000 trees are planted each year creating 250 acres of forest cover annually. Over 6.2 million trees have been planted since 1984 creating 7,750 acres of forest cover. Between 2008 and 2014, forest cover in the Rideau watershed decreased from 35% to 32% due to deforestation and disease. Without RVCA s reforestation program forest cover would have declined a further 1%. Trees are planted by professional planting contractors resulting in a 73% survival rate. Survival assessments are done at three years and trees are replaced up to five years after initial planting to ensure tree planting translates into forest cover. Fundraising dollars reduce the cost of planting trees from $3.00 / tree to $0.15 / tree for participating landowners. Feedback from our 2017 client satisfaction survey indicated that 100% of participants would recommend the program to their friends, 91% agreed that the work was carried out in a professional and timely manner and 94% agreed that RVCA staff worked closely with them to create a planting plan that met the landowner s objectives. During site visits forestry staff also promote the importance of trees, forest cover and forest management to landowners.. Tree Planting by the Rideau Valley Municipality Trees Planted City Of Ottawa 3,137,778 Elizabethtown-Kitley 535,912 Montague 497,485 Tay Valley 461,160 Drummond / North Elmsley 417,662 Rideau Lakes 322,660 Beckwith 197,300 Mississippi Mills 181,260 Lanark Highlands 173,850 North Grenville 134,630 Merrickville-Wolford 66,100 South Frontenac 48,830 Central Frontenac 22,800 Horton 21,000 North Dundas 8,380 Clarence-Rockland 6,700 McNab / Braeside 5,000 Augusta 4,400 Westport 3,400 Carleton Place 2,800 Smiths Falls 500 RVCA Watershed Tree Planting Site Central Frontenac Horton McNab/ Braeside Mississippi Valley Conservation Authority Lanark Highlands South Frontenac Tay Valley Westport Mississippi Mills Drummond/ North Elmsley Perth Carleton Place Rideau Lakes Beckwith Smiths Falls Montague Elizabethtown- Kitley City of Ottawa (urban core) Ottawa Merrickville- Wolford North Grenville Augusta South Nation Conservation North Dundas Clarence Rockland Tackling Climate Change Forest cover and tree planting continues to be one of the most widely supported strategies to mitigate climate change as trees absorb carbon dioxide from the air and store carbon. The Ontario Climate Change Action Plan directly states, ongoing sustainable forest management helps our forests continuing and long-term contribution to climate change mitigation by absorbing and storing carbon dioxide. Trees also make watersheds and communities more resilient to the effects of climate change because runoff from an area of forested land after rain and snowmelt is significantly less in both its volume and peak flow rate than runoff from a similar area that has been cleared or urbanized. This is important because we know climate change is resulting in more frequent intense weather events and unseasonal precipitation. The Province of Ontario as part of their climate change strategy has partnered with Forests Ontario to plant 50 million trees in Ontario by The RVCA is one of Forest Ontario s top tree planting partners (based on number of trees planted) in Southern Ontario. RVCA s tree planting program is also adapting to climate change by planting a wider variety of tree species to increase diversity, incorporating different seed zones from other climates and planting species that are believed to best cope with stresses of a changing climate. February 28, 2019 RVCA Board of Directors Meeting 01/19 62 of 80

65 2019 Nursery Seedling Cost Comparison Cost per Seedling Species Ferguson Tree Nursery Sommerville Nurseries Pineneedle Farms Eastern white pine $ 0.56 $ 0.59 $ 0.70 Red pine $ 0.53 $ 0.59 $ 0.63 Jack pine $ 0.56 $ 0.72 White spruce $ 0.63 $ 0.70 $ 0.95 White cedar $ 0.63 $ 0.88 $ 0.85 Norway spruce $ 0.63 $ 0.70 $ 0.85 Tamarack $ 0.73 $ 0.79 $ 0.80 European Larch $ 0.73 $ 0.79 $ 0.80 Bur oak $ 1.00 Red oak $ 1.00 $ 0.86 $ 0.85 White oak $ 1.00 $ 1.15 $ 0.98 Red maple $ 1.00 $ 2.00 Silver maple $ 0.75 $ 0.98 Hard maple $ 1.00 $ 1.35 White birch $ 1.00 $ 1.30 Bitternut hickory $ 1.00 $ 1.15 Black walnut $ 1.00 $ 1.09 $ 1.10 Poplar $ 1.00 $ 1.04 High-bush cranberry $ 1.04 $ 1.35 $ 1.70 Nannyberry $ 1.04 $ 1.35 $ 1.70 Red osier dogwood $ 0.84 $ 1.15 $ 0.95 Black elderberry $ 0.95 $ 1.00 Choke cherry $ 0.95 $ 1.35 Service berry $ 1.80 Pussy willow $ 1.08 $ 1.55 Sweet gale $ 0.95 Grey dogwood $ 0.95 $ 0.87 Buttonbush $ 0.95 February 28, 2019 RVCA Board of Directors Meeting 01/19 63 of 80

66 11.0 Forestry Machine Planting Contract Report #: To: RVCA Board of Directors From: Scott Danford Forestry Program Manager Date: February 15, 2019 For Information For Direction X For Adoption Attachment 0 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves retaining Ottawa Valley Forest Consulting to provide machine planting services for 2019 at a rate of $430.00/1000 trees for an approximate project value of $21,000; AND THAT, based on performance, staff have the option of retaining Ottawa Valley Forest Consulting to provide machine planting services for 2020 at the same price. Purpose To seek approval to award RVCA s forestry machine planting contract for 2019 with an option to renew for Background RVCA s forestry program plants an average of 200,000 trees each year on private property. Trees are planted by professional contractors to ensure they are planted promptly and properly resulting in higher survival rates. Multiple planting and site preparation methods are used to increase the number of trees that can be planted in the short planting window available each spring. This includes the use of machine planting shown in the photo to the right. The number of trees that are machine planted each year depends on the number of planting projects and site conditions. For more information on RVCA s forestry program please see Agenda Item 10.0 February 28, 2019 RVCA Board of Directors Meeting 01/19 64 of 80

67 Analysis RVCA s Machine Planting Contract (PLF 1-19) was sent to the following four contractors with a request for quotation. Brinkman & Associates Reforestation Ltd. Ottawa Valley Forest Consulting Eccles Forestry Ltd. Regen Forestry Ottawa Valley Forest Consulting was the only contractor that submitted a bid to RVCA. Ottawa Valley Forest Consulting has provided the RVCA with machine planting services for the last several years. They provide a very high quality of work and require little supervision. Their professionalism allows RVCA forestry staff to focus on higher priority areas while knowing that planting plans are being completed to each specification. Input From Other Sources N/A Financial Considerations This contract does not have budget implications because operational costs for RVCA s tree planting program, including machine planting, are covered by funding from planting partners including participating landowners, Forests Ontario (50 Million Tree Program), the City of Ottawa (Green Acres Reforestation Program) and the Rideau Valley Conservation Foundation. Legal Considerations Ottawa Valley Forest Consulting will be required to provide a certificate of insurance with a minimum of $5,000, liability coverage and they will be required to ensure that this policy is valid for the entire duration of the machine planting contract. Adherence to RVCA Policy Awarding this contract adheres to RVCA s purchasing policy which requires three quotes and Board of Director approval for purchases over $25,000. Link to Strategic Plan This purchase supports Priority #2 under Strategic Direction #2 Protect, Restore and Enhance Watershed Health and Safeguard People and Property from Natural Hazards: 2. Continue to partner with landowners to reforest idle land, naturalize shorelines, enhance habitat and wetlands, re-inspect septic systems and implement other best management practices. Enhance these efforts where monitoring results indicate they are needed most. Attachments N/A February 28, 2019 RVCA Board of Directors Meeting 01/19 65 of 80

68 12.0 Forestry Hand Planting Contract Report #: To: RVCA Board of Directors From: Scott Danford Forestry Program Manager Date: February 15, 2019 For Information For Direction X For Adoption Attachment 0 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves retaining Brinkman & Associates Reforestation Ltd. to provide hand planting services for 2019 at a rate of $359.50/1000 trees for new planting sites and $399.50/1000 trees for refill planting sites for an approximate project value of $35,000; AND THAT, based on performance, staff have the option of retaining Brinkman & Associates Reforestation Ltd. to provide hand planting services for 2020 at the same price; AND THAT, this hand planting rate be extended to local contractors who are not able to complete a contract of this size but can complete smaller hand planting projects. Purpose To seek approval to award RVCA s forestry hand planting contract for 2019 with an option to renew for Background RVCA s forestry program plants an average of 200,000 trees each year on private property. Trees are planted by professional contractors to ensure they are planted promptly and properly resulting in higher survival rates. Multiple planting and site preparation methods are used to increase the number of trees that can be planted in the short planting window available each spring. This includes the use of hand planting shown in the photo to the right. In 2019, approximately 100,000 trees will be hand planted. For more information on RVCA s forestry program please see Agenda Item 10.0 February 28, 2019 RVCA Board of Directors Meeting 01/19 66 of 80

69 Analysis RVCA s Hand Planting Contract (PLF 2-19) was sent to the following three contractors with a request for quotation. Brinkman & Associates Reforestation Ltd. Dentrex Field Services Outland Reforestation Brinkman & Associates Reforestation Ltd. was the only contractor that submitted a bid to RVCA. Brinkman & Associates Reforestation Ltd. has provided the RVCA with hand planting services for 16 years. They provide experienced hand planters and a high quality of work. Their quote includes enough resources to complete the contract in 8 planting days which reduces the length of time that the trees sit in our cold storage and the overtime of RVCA forestry staff supervising the work. Input From Other Sources N/A Financial Considerations This contract does not have budget implications because operational costs for RVCA s tree planting program, including hand planting, are covered by funding from planting partners including participating landowners, Forests Ontario (50 Million Tree Program), the City of Ottawa (Green Acres Reforestation Program) and the Rideau Valley Conservation Foundation. Legal Considerations Brinkman & Associates Reforestation Ltd. will be required to provide a certificate of insurance with a minimum of $5,000, liability coverage and they will be required to ensure that this policy is valid for the entire duration of the hand planting contract. Adherence to RVCA Policy Awarding this contract adheres to RVCA s purchasing policy which requires three quotes and Board of Director approval for purchases over $25,000. Link to Strategic Plan This purchase supports Priority #2 under Strategic Direction #2 Protect, Restore and Enhance Watershed Health and Safeguard People and Property from Natural Hazards: 2. Continue to partner with landowners to reforest idle land, naturalize shorelines, enhance habitat and wetlands, re-inspect septic systems and implement other best management practices. Enhance these efforts where monitoring results indicate they are needed most. Attachments N/A February 28, 2019 RVCA Board of Directors Meeting 01/19 67 of 80

70 13.0 Forestry Spot Spraying Contract Report #: To: RVCA Board of Directors From: Scott Danford Forestry Program Manager Date: February 15, 2019 For Information For Direction X For Adoption Attachment 0 pages Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves retaining Brinkman & Associates Reforestation Ltd. to provide spot spraying services for 2019 at a rate of $330.00/1000 trees for an approximate project value of $42,000; AND THAT, based on performance, staff have the option of retaining Brinkman & Associates Reforestation Ltd. to provide spot spraying services for 2020 at the same price; AND THAT, this spot spraying rate be extended to local contractors who are not able to complete a contract of this size but can complete smaller spot spraying projects. Purpose To seek approval to award RVCA s forestry spot spraying contract for 2019 with an option to renew for Background RVCA s forestry program plants an average of 200,000 trees each year on private property. After trees are planted by professional contractors, sites are tended to ensure high survival rates. Tending can included spot spraying with herbicides to reduce competing vegetation around young seedlings, the results of which are shown in the photo to the right. In 2019, approximately 150,000 trees will be spot sprayed. For more information on RVCA s forestry program please see Agenda Item 10.0 February 28, 2019 RVCA Board of Directors Meeting 01/19 68 of 80

71 Analysis RVCA s Spot Spraying Contract (PLF 4-19) was sent to the following two contractors with a request for quotation (staff were unable to find a third company capable of completing the project). Brinkman & Associates Reforestation Ltd. Wilderness Environmental Services Brinkman & Associates Reforestation Ltd. was the only contractor that submitted a bid to RVCA. Brinkman & Associates Reforestation Ltd has provided the RVCA with spot tending services for the last several years. They provide experienced workers and a high quality of work. Their quote also includes enough resources to complete the contract in 14 days. Input From Other Sources N/A Financial Considerations This contract does not have budget implications because operational costs for RVCA s tree planting program, including spot spraying, are covered by funding from planting partners including participating landowners, Forests Ontario (50 Million Tree Program), the City of Ottawa (Green Acres Reforestation Program) and the Rideau Valley Conservation Foundation. Legal Considerations Brinkman & Associates Reforestation Ltd. will be required to provide a certificate of insurance with a minimum of $5,000, liability coverage and they will be required to ensure that this policy is valid for the entire duration of the spot spraying contract. They will also be required to provide a copy of their Pesticide Operators License and ensure that this license remains valid for the duration of the spot spraying contract. Adherence to RVCA Policy Awarding this contract adheres to RVCA s purchasing policy which requires three quotes and Board of Director approval for purchases over $25,000. Link to Strategic Plan This purchase supports Priority #2 under Strategic Direction #2 Protect, Restore and Enhance Watershed Health and Safeguard People and Property from Natural Hazards: 2. Continue to partner with landowners to reforest idle land, naturalize shorelines, enhance habitat and wetlands, re-inspect septic systems and implement other best management practices. Enhance these efforts where monitoring results indicate they are needed most. Attachments N/A February 28, 2019 RVCA Board of Directors Meeting 01/19 69 of 80

72 Ottawa Septic System Office Fee Schedule Report #: To: RVCA Board of Directors From: Terry Davidson, P.Eng. Director of Engineering & Regulations Date: February 22, 2019 For Information For Direction X For Adoption X Attachment 1 page Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves the attached Ottawa Septic System Office Proposed 2019 Fee Schedule as per the requirements of the Building Code Act, S.O. 1992, c.23 as amended by S.O. 2010, c.19, schedule 2, section 7. (1)(c), and section 7.(6) BCA; AND THAT the proposed 2019 Fee Schedule take effect April 1, Purpose To seek approval for an increase of approximately 2.5 percent to the Ottawa Septic System Office Fee Schedule to take effect April 1, Background Part 8 of the Ontario Building Code (OBC) governs the design, construction, operation and maintenance of various classes of sewage systems serving one lot with a design flow of up to 10,000 liters per day. Systems larger than 10,000 liters/day are regulated by the Ministry of the Environment under the Ontario Water Resources Act. The administration of Part 8 of the OBC is a delegated responsibility under the Building Code Act (BCA). Municipalities under the BCA can delegate the administration of Part 8 to another party including Conservation Authorities. Both the City of Ottawa and Tay Valley Township have delegated administration of Part 8 to the RVCA. The RVCA administers Part 8 on behalf of the City of Ottawa through the Ottawa Septic System Office which is a partnership with South Nation Conservation and Mississippi Valley Conservation Authority and it administers Part 8 on behalf of Tay Valley Township through the Mississippi-Rideau Septic System Office which is a partnership with Mississippi Valley Conservation Authority. In administering Part 8 of the OBC, the RVCA is responsible for reviewing septic designs and plans, issuing Building Permits for new and replacement sewage systems and undertaking inspections for installations to ensure compliance with approvals. The February 28, 2019 RVCA Board of Directors Meeting 01/19 70 of 80

73 RVCA s septic system program entails the following functions in accordance with the BCA and OBC: Over-the-counter, drop-in service to landowners and contractors Review and approval of septic system permit applications Inspection of construction of septic systems Issuance of occupancy permits and orders where there is non-compliance Information on Part VIII of the Ontario Building Code Compliance and abatement actions Investigation and resolution of complaints Commencement of prosecution and court actions Records management Performance monitoring and reporting Collection of fees to fully cost-recover the program Integration of septic system reviews with other regulatory reviews or requirements (Section 28 of the Conservation Authorities Act and/or Planning Act). RVCA also has in-house knowledge of other environmental legislation. Analysis The Province of Ontario requires that building permit fees for building, renovation, construction and other projects must fully offset the cost of servicing building permits and enforcing the Building Code Act and Ontario Building Code. The attached fee schedule for the Ottawa Septic System Office shows the fees for 2018 along with a proposed fee schedule for The proposed fees for 2019 represent approximately a 2.5 percent increase. The RVCA approves an average of 600 on-site wastewater systems each year as well as other enforcement functions under Part 8 of the Code. Approximately 80 percent of the cost of delivering this program is staffing costs. Increasing the Ottawa Septic System Office Fee Schedule by approximately 2.5 percent keeps pace with the cost of living increase applied to staffing costs. Input From Other Sources N/A Financial Considerations This fee increase has been factored into RVCA s proposed 2019 budget and fully offsets the cost of the program. Legal Considerations This fee schedule fully offsets program costs as required by the Building Code Act and Ontario Building Code. Adherence to RVCA Policy N/A February 28, 2019 RVCA Board of Directors Meeting 01/19 71 of 80

74 Link to Strategic Plan N/A Attachments Ottawa Septic System Office Proposed 2019 Fee Schedule February 28, 2019 RVCA Board of Directors Meeting 01/19 72 of 80

75 Fees Proposed Proposed Effective April 3rd, 2017 Fees Cash Discount Sewage System New Construction/Replacement Class 4 (Leaching Bed System) & Class 5 (Holding Tank) Residential $ $ $ Residential QUINN FARM (includes labour for sampling) $1, $1, $1, Commercial or Other Occupancies $ $ $ Class 2 & 3 Systems $ $ $ Class 4 Septic Tank Only $ $ $ Inspections (subgrade, partial install, squirt height) $ $ $ Revisions To Existing Permit Major Example: different type of system, different location> 10 metres 50% of Fee 50% of Fee 50% of Fee Minor Example: Change Design Flow, Type of Treatment Unit $ $ $ Administrative Example: Change of Documentation Only $ $ $ Alteration To Existing Sewage System Major Example: Addition of Treatment Unit, Mantle $ $ $ Minor Example: Level Header, Filter & Riser $ $ $ Renovation/Change of Use Permits Renovation/Change of Use (OBC Part 10 & 11) $ $ $ Renovation/Change of Use (OBC Part 10 & 11) with Part 8 Application $ $ $ Miscellaneous Property Clearance $ $ $ File Search for septic records $ $ $ Lawyer's Letters $ $ $ Renewals & Cancellations * Renewal & Review Fee $ $ $ Cancellation within 12 months of issuance ( refund ) 50% of Fee 50% of Fee 50% of Fee Permit to Demolish Permit to demolish/decommission a septic system $ $ $ Clerical Surcharges Operation & Maintenance Document Management Fee (Section 8.9. OBC) $11.00 $11.00 $10/year Photocopy $21.00 $22.00 $20.00 * NOTE: A permit is valid for 12 months from the original date of issuance noted in permit. If lapsed, it may be renewed only once for a period of 12 months from the original date of expiry. February 28, 2019 RVCA Board of Directors Meeting 01/19 73 of 80

76 15.0 Vehicle Purchase Report #: To: RVCA Board of Directors From: Terry Davidson, P.Eng. Director of Engineering & Regulations Date: February 22, 2019 For Information For Direction X For Adoption X Attachment 1 page Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority approves the purchase of a 2019 GMC Sierra 1500 Double Cab 4x4 from Surgenor Barrhaven (GMC) in the amount of $30,570 plus applicable taxes with the purchase funded from the vehicle reserve; AND THAT, the Board of Directors of the Rideau Valley Conservation Authority approves the purchase of a 2019 GMC Canyon Crew Cab 4x4 from Surgenor Barrhaven (GMC) in the amount of $34,958 plus applicable taxes with the purchase funded from the vehicle reserve. Purpose To seek approval to purchase two trucks to replace two aging trucks in RVCA s fleet. Background The RVCA is looking to dispose of two older trucks in its fleet due to high mileage and declining condition. Over the past few years, staff have developed a replacement strategy for more efficient use of the fleet by ensuring all vehicles are accumulating the same mileage by cycling vehicles between programs that have different mileage requirements. This process is allowing the RVCA to reduce maintenance costs by ensuring vehicles are ready to be disposed of due to high mileage at no older than 7 years old. Analysis To meet program needs the two trucks being disposed of need to be replaced with a full- size truck and a mid-size truck. Staff obtained 16 quotes for a full-size truck and 9 quotes for a mid-size truck from local dealers, the results of which are attached to this staff report. Based on the quotes provided, Surgenor Barrhaven provided the lowest purchase price for both trucks. February 28, 2019 RVCA Board of Directors Meeting 01/19 74 of 80

77 Input From Other Sources N/A Financial Considerations This purchase does not have budget implications because it will be funded by the Vehicle Reserve. The cost of new acquisitions is taken out of this reserve which replenishes itself by collecting internal recoveries from programs that use vehicles. The internal recovery rates have been set to sufficiently maintain the reserve. Legal Considerations N/A Adherence to RVCA Policy This purchase adheres to RVCA s purchasing policy which requires three quotes and Board of Director approval for purchases over $25,000. Link to Strategic Plan N/A Attachments Truck Cost Comparisons February 28, 2019 RVCA Board of Directors Meeting 01/19 75 of 80

78 Truck Cost Comparisons Dealership FULL SIZE TRUCK Make/Model Price before tax South Bank Dodge Ram Cassic 1500 Quad 4X4 $35,450 Dilarwi Chrysler Ram Cassic 1500 Quad 4X4 $37,142 Laplante Dodge Ram Cassic 1500 Quad 4X4 $33, Town and Country Chrysler Ram Cassic 1500 Quad 4X4 $35, Orleans Dodge Ram Cassic 1500 Quad 4X4 $34,300 Ottawa Dodge Ram Cassic 1500 Quad 4X4 $37,825 Capital Dodge Ram Cassic 1500 Quad 4X4 $36,185 Campbell Ford Ford F150 XL Super Cab 4X4 $34,708 SmithsFalls Ford Ford F150 XL Super Cab 4X4 $41,034 Dan Murphy Ford Ford F150 XL Super Cab 4X4 $34,684 Donnelly Ford Ford F150 XL Super Cab 4X4 $49,849 Kanata Ford Ford F150 XL Super Cab 4X4 $34,784 Tubman Chevrolet GMC Sierra 1500 Double Cab 4X4 $39, Myers Orleans GMC GMC Sierra 1500 Double Cab 4X4 $40, Myers Kemptville GMC Sierra 1500 Double Cab 4X4 $30, Surgenor Barhaven GMC Sierra 1500 Double Cab 4X4 $30,570 MID-SIZE TRUCK Dealership Make/Model Price before tax Campbell Ford Ford Ranger XL Super Crew 4X4 $37, Dan Murphy Ford Ford Ranger XL Super Crew 4X4 $37, SmithsFalls Ford Ford Ranger XL Super Crew 4X4 $40, Kanata Ford Ford Ranger XL Super Crew 4X4 $37,565 Donnelly Ford Ford Ranger XL Super Crew 4X4 $41,839 Mike Fair Chevrolet GMC Canyon SLE Crew Cab 4X4 $39, Myers Orlean Chevrolet GMC Canyon SLE Crew Cab 4X4 $41, Myers Kemptville GMC Canyon SLE Crew Cab 4X4 $34,974 Surgenor Barhaven GMC Canyon SLE Crew Cab 4X4 $34,958 February 28, 2019 RVCA Board of Directors Meeting 01/19 76 of 80

79 16.0 Public Open House for Flood and Regulation Limits Mapping for Becketts Creek from Sarsfield Road to the Ottawa River Report #: To: RVCA Board of Directors From: Ferdous Ahmed, Senior Water Resources Engineer Glen McDonald, Director of Science & Planning Date: February 6, 2019 X For Information For Direction For Adoption Attachment Recommendation: THAT the Board of Directors of the Rideau Valley Conservation Authority receives Report # regarding the Public Open House that was held for Flood and Regulation Limits Mapping for Becketts Creek from Sarsfield Road to the Ottawa River. Purpose To provide the Board of Directors with a report on the outcome of the public open house for RVCA s new Flood and Regulation Limits Mapping for Becketts Creek from Sarsfield Road to the Ottawa River. Background As part of its mandate, the RVCA is responsible for producing accurate, realistic and defensible floodplain studies. Prior to 2009, floodplain mapping studies were done by external consultants on behalf of the RVCA. Since then, RVCA staff have undertaken this responsibility and have completed 11 floodplain mapping studies covering 400 kilometres of rivers and streams. Flood levels have also been determined for five major lakes covering 550 kilometres of shoreline. These studies and the information from them are made available internally and externally through our GeoPortal and website. Products from floodplain studies are used regularly by RVCA staff for: Planning and Regulations Hydrometric Monitoring and Forecasting Stewardship Septic Inspection/Reinspection Monitoring February 28, 2019 RVCA Board of Directors Meeting 01/19 77 of 80

80 Products from floodplain studies are also used by: Municipalities for Official Plans, zoning and infrastructure projects (roads, bridges, culverts) Landowners to understand potential flood hazards on their property Consultants working for clients (municipalities, property owners, construction firms) However, the primary use of these studies is in the creation of regulatory mapping used by conservation authorities to inform land use planning decisions and regulate development under Section 28 of the Conservation Authorities Act. Specifically, Ontario Regulation 174/06 enables the RVCA to regulate development within natural hazard lands like floodplains and unstable slopes as well as wetlands (including 120 metre adjacent lands). To administer its Development, Interference with Wetlands and Alterations to Shorelines and Waterways regulation, the RVCA uses regulatory mapping schedules to define areas that are subject to the regulation. These maps are subject to Board approval and are used extensively by RVCA and municipal staff, proponents and the public to understand and show where the regulation applies. Property owners must obtain permission from the RVCA before beginning any development, site alteration, construction, or placement of fill within a regulated area. Permits are also required for any wetland interference, or for altering, straightening, diverting or interfering in any way with the existing channel of a water course. Beckett s Creek Mapping At their October 25, 2018 meeting, the RVCA s Board of Directors approved the Becketts Creek Flood Risk Mapping from Sarsfield Road to Ottawa River technical report prepared by staff and dated October 15, They also approved accompanying regulatory mapping. This was a new floodplain mapping study as there was no previous regulatory mapping for Beckett s Creek. The regulatory mapping was put into effect for RVCA s planning advisory and regulation programs and the reports and maps were published on RVCA s website. Staff were directed to host a public open house in an expeditious manner to solicit input from the public and to explain how the regulation limits were derived and how they are administered. Staff were then to provide a report to the Board informing them of the outcome of the public open house and identifying any feedback that may warrant a change to the report or maps. February 28, 2019 RVCA Board of Directors Meeting 01/19 78 of 80