Sumner County Schools Budget

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Adam Ward
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1 Sumner County Schools Budget

2 Budget Goals 1. Increase efficiency and effectiveness 2. Expand opportunities for students 3. Drive resources to the classroom Types of people in education: Teachers People that support teachers

3 Budget Reductions Positions removed in last year s budget Central Office Clerical, Terminate (1) Employee Maintenance positions, Terminate (2) Employees Homebound Services, Terminate (1) Employee High/Middle Classified, Terminate (11) Employees Custodial half-year savings, Terminate (14) Employees $ 35,000 $ 80,000 $ 50,000 $ 203,400 $ 500,000 Total Reductions Included From Budget: $3,314,508 Total terminated staff: 29 Total terminated classroom teachers: 0

4 Jan - Feb 2012 Budget Process Began meeting with principals to discuss the needs of each school March 2012 Began meeting with department heads to discuss needs for each department April 2012 Cabinet-level meetings to discuss budget needs June 5, 2012 Budget presented to School Board in a nonvoting workshop session. June 19, 2012 Budget adopted by a unanimous vote of the Board of Education June 20, 2012 Budget sent to County Commission for funding approval

5 Budget Process July 9, 2012 County Education Committee voted to send SCS Budget to Budget Committee with no recommendation July 10, 2012 County Budget Committee voted to reject SCS Budget and sent it back to the School Board to make $7.6 million in cuts July 17, 2012 School Board votes unanimously to reaffirm SCS General Purpose Budget and resubmit to County Commission for funding August 2, 2012 School Board votes to suspend the start of the school year until the budget is resolved

6 Budget Summary NEW REVENUE INCREASES Local Tax Revenue Increase State Funding Revenue Increase Federal Revenue Decrease Other Local Revenues Decrease Other State Revenues Increase $2,384,262 $2,167,510 $( 101,531) $( 563,627) $ 0 Total New Funds: BEP State GROWTH Funds (Projected): $ 3,886,614 $ 0 TOTAL NEW REVENUE: $ 3,886,614

7 Budget Summary NEW EXPENSES 3% Pay increase for Teachers with associated benefits Mandatory 2.5% increase required by the State = $2,477,177 $ 2,972,612 3% Pay increase for Classified Employees with associated benefits $ 1,379,009 Mandatory Medical Insurance premium increase $ 1,321,534 Mandatory Dental Insurance premium increase $ 31,216 Mandatory Elementary Reading textbooks $ 1,691,586 Mandatory High School and Middle School Literature textbooks $ 500,000 Mandatory Increase in Diesel Fuel (based on FY usage) $ 300,000 Mandatory FCC Radio upgrade on buses $ 100,000 GPS for bus fleet $ 100,000 8 additional High School Counselor positions $ 480,000 Total New Expenses $ 8,875,957

8 Budget Summary UNDESIGNATED FUND BALANCE Estimated Beginning Reserves/Fund Balance FY (as of July 1, 2012): $ 8,000,000 Required Amount to Remain in Fund Balance: Undesignated fund balance available for budgeting: $ 5,933,601 $ 2,066,399 TOTAL REVENUES and EXPENDITURES Total Revenue : $ 188,081,986 Total Expenditures: Revenue less Expenditures: Undesignated fund balance: ESTIMATED BUDGET SHORTFALL: $ 197,786,713 $ (9,704,727) $ 2,066,399 $ (7,638,328)

9 Budget Points of Interest Did you know? Out of the total $197,786,713 in expenditures 87.4% ($172,869,004) is salary and benefits for employees 3.46% ($ 6,850,000) is utilities, garbage disposal, & content insurance Almost 1% ($ 1,911,295) is non-personnel transportation cost Almost 1% ($ 1,600,000) is commission for the County Trustee Less than 1% ($829,178) is for building maintenance (12 /sq. ft.)

10 Did you know? 194 buses run 787 bus routes for a total of 12,000 miles every day (Three 4,062 mile round trips from Gallatin to Los Angeles daily) 1,883 graduates this year earned $29,317,377 in scholarships 17.3% of Sumner County s population sits in our classrooms everyday Sumner County Schools maintains over 6 million square feet of floor space every year. SCS Maintenance Department performs 16,500 work orders on 56 buildings every year, ranging in age from 64 to three years old. Our Maintenance Department performs an average of 63 work orders/day.

11 Did you know? Special Education enrollment increased by 287 students last year for a total of 4,913 students. 41% of Sumner County students are economically disadvantaged. Sumner County Schools serves 590 English Language Learners. It costs $900,000 per day to operate Sumner County Schools. Added 247 students between SY to

12 Did you know? Over the past 5 years Our enrollment has INCREASED 4.93% Source: TN Department of Education Report Card

13 Did you know? Over the past 5 years But our percentage of local funding DECREASED 5.2% Source: TN Department of Education Report Card

14 Efficiency Utility Savings Electric $293,697 Natural Gas $137,938 Water & Sewer $ - 72 Total Year-to-date savings: $431,563

15 Efficiency Identified Reductions Custodial savings not realized in SY Online Handbooks Reduced from 40,000 to 10,000 Combine Summer Schools Approx. $275,000 $10,000 $115,000

16 Expanding Opportunities Budget neutral additional positions Focus Instructors (7) Repurposing positions from E.B. Wilson Instructional Coordinators (3) Special Ed. Teachers (2) Repurposing positions from E.B. Wilson, Reading Coach and Materials Center Administrator Repurposing Special Ed. Homebound

17 Expanding Opportunities Stipends 84 blocks = 28 teachers x $60,000 = $1,680,000 potential costs Stipends - $ 252,000 Potential savings $1,428,000 Stipends will be used to provide: Virtual Classes 16 AP Courses ACT preparation Math Courses* Various other courses * Each high school student must have four years of math under new grad requirements

18 Efficiency Future Efficiencies Alexander and Company - Provides a better management of benefits (health, dental, life, 403b) AESOP Provides a better management tool for scheduling of substitutes GPS on buses Provides Transportation staff and parents a method to track the exact location of buses Distance Learning Future cost reduction for field trips and Professional Learning Activities Online Applications Streamlined Processes, Reduced Manual Input and Eliminate Paper Needed for HR Transactions

19 How do we compare? Montgomery County - Based on Operating Budgets Clarksville-Montgomery County Enrollment 31,400 Operating Budget - $225,260,016 Per student spending $7,174 Total County per student spending $ 7,174 SCS per student spending $ 6,826 SCS Budget if we matched their spending $ 198,045,444 Actual SCS Budget $ 188,435,359 Difference $ -9,610,085

20 How do we compare? Williamson County - Based on Operating Budgets Williamson County Schools Enrollment 32,022 Operating Budget - $237,942,598 Per student spending $7,430 Franklin Special School District Enrollment 3,687 Operating Budget $41,385,618 Per student spending - $11,225 Total County per student spending $ 7,820 SCS per student spending $ 6,826 SCS Budget if we matched their spending: $ 215,878,920 Actual Budget $ 188,435,539 Difference $ - 27,443,381

21 How do we compare? Rutherford County - Based on Operating Budgets Rutherford County Schools Enrollment 38,883 Operating Budget $266,900,044 Per student spending $6,864 Murfreesboro City Schools Enrollment 6,762 Operating Budget $52,473,591 Per student spending - $7,760 Total County per student spending $ 6,997 SCS per student spending $ 6,826 SCS Budget if we matched their spending $ 193,159,182 Actual Budget $ 188,435,539 Difference $ - 4,723,643

22 How do we compare? Wilson County - Based on Operating Budgets Wilson County Schools Enrollment 15,139 Operating Budget - $ 107,000,000 Per student spending $7,068 Lebanon Special School District Enrollment 3,237 Operating Budget $24,562,997 Per student spending - $7,588 Total County per student spending $ 7,159 SCS per student spending $ 6,826 SCS Budget if we matched their spending $ 197,631,354 Actual Budget $ 188,435,539 Difference $ - 9,195,995

23 How do we compare? Robertson County - Based on Operating Budgets Robertson County Schools Enrollment 10,802 Operating Budget $80,649,200 Per student spending - $7,466 Total County per student spending $ 7,466 SCS per student spending: $ 6,826 SCS Budget if we matched their spending $ 206,106,396 Actual Budget $ 188,435,539 Difference $ - 17,670,857

24 How do we compare? Sumner County - Based on Budget Requests Sumner County Jail Average number of inmates 707 Operating Budget $8,244,600 Per inmate spending - $11,661 Total County per inmate spending $ 11,661 Total SCS per student spending $ 7,012 SCS Budget if we matched their spending $ 328,910,166 SCS Requested Budget $ 197,786,713 Difference $ -131,123,453

25 Why doesn t this calculation match TN Report Card? The state per pupil expenditure is calculated by factoring the total of a school district s General Purpose, Federal and School Nutrition Budgets as well as a portion of the Tennessee Department of Education Budget. ($8,487 is shown as the Sumner Schools expenditure per student.) $8,487 x Report Card enrollment of 27,301 = $229,412,097 What is included in the TN Report Card per pupil? SCS General Purpose Budget (State & County*) $ 188,435,539 SCS Federal Projects Budget (Federal) $ 12,966,107 SCS Nutrition Budget (Self-funded) $ 12,683,058 SCS Total Consolidated Budget $ 214,084,534 Portion of TN Dept. of Education Budget $ 15,327,563 Total $ 229,412,097 *32% of the General Purpose Budget is County Funded (Local Tax Dollars)

26 Our Calculation Because 32% of the General Purpose Budget is funded by local money, it is a more accurate measure of per pupil county funding. Sumner County Schools General Purpose Budget $188,435,539 Divided by enrollment 27,606 Equals a total per pupil expenditure $6,826

27 Comparison Using TN Report Card SCS Report Card per pupil expenditure $8,487 Tennessee per pupil average per Report Card $9,084 SCS Consolidated Budget if we match TN per pupil avg. $245,549,604 SCS Budget according to Report Card $229,412,097 Difference $ -16,137,507

28 How do we compare? Sources State of Tennessee Report Card, Clarksville-Montgomery Schools Communication Department, Communications Director Elise Shelton Williamson County Schools Budget, Franklin Special School District Finance Department, Finance Director John D. McAdams Rutherford County Schools Fact Book, 220& Murfreesboro City Schools Finance Department, Finance Director Gary Anderson

29 How do we compare? Sources Wilson County Schools Finance Department, Finance Director Mickey Hall Lebanon Special School District Finance Department, Finance Director Pam Jones Robertson County School Department of Budget and Finance, Wanda Cohea, Supervisor Sumner County Administration Building, Finance Director David Lawing

30 What it s all about...

Budget for SY Sumner County Schools

Budget for SY Sumner County Schools Budget for SY 2011-12 Sumner County Schools September 6, 2011 Our Mission Preparing Graduates, Engaging Minds, Developing Character Budget Goals 1. Protect the classroom Budget Goals 1. Protect the classroom