Development Review Enterprise

Transcription

1 Development Review Enterprise Brett Veltman, Manager 101 West Costilla Street, Colorado Springs, CO (719) MISSION To ensure compliance with City land use regulations by conducting a review of all required building permits. The Enterprise will be a financially selfsufficient organization supported by the fees it collects. ESTIMATED FUND BALANCE $500,000 $400,000 $300,000 $200,000 $100,000 $0 '01 '02 '03 '04 SERVICES Review residential, multi-family and commercial building permits to ensure compliance with the zoning, subdivision and traffic regulations Conduct review and inspection of hillside site plans to ensure compliance with the Hillside ordinance and with the Hillside Design Manual Review sign permits to ensure compliance with the zoning codes Provide professional review of minor amendments, final irrigation plans and administrative relief requests Provide contractor and public information services on a walk-in or call-in basis regarding permit review, zoning, and land use information Provide plat recordation services and administer drainage, bridge and recording funds Collect and manage financial assurances associated with building permits and certificates of occupancy SUMMARY Year End Sources of Funds Administration Review Fees $670,936 $859,845 $700,000 $763,925 $939,617 Interest 2,795 17,316 3,500 8,100 8,000 Total $673,731 $877,161 $703,500 $772,025 $947,617 Uses of Funds Salary/Benefits $358,488 $421,784 $481,510 $475,148 $638,856 Operating 86,314 87, , , ,141 Capital Outlay 30,665 27,279 5,895 82,870 58,200 Total $475,467 $536,155 $600,341 $677,124 $933,197 The estimated ending fund balance is not the same amount as the fund balance as stated on the Comprehensive Annual Financial Statements. It is determined by netting current assets and current liabilities less outstanding obligations such as contracts and purchase orders. This allows for only current liquid and available amounts to be appropriated by the Division. Development Review Enterprise Page 14-14

2 PERSONNEL Year End Classification Manager Professional Paraprofessional General FTE Total In, 6.5 FTE were transferred to this Division from the General Fund Development Review Division. Also, one planner position was added. In a new planner position was approved by City Council. In, an Engineering Specialist and Senior Office specialist (2.0 FTEs) were transferred to the Enterprise from Land Use Review. Page Development Review Enterprise

3 PERFORMANCE INDICATORS 6,000 5,000 4,000 3,000 # of Approved Building Permits 4,254 4,231 4,606 4,894 5,146 4, ,200 The general trend that we have seen in the city towards continuing growth had a substantial reversal in. Given the uncertainties of predicting rates of new construction, a conservative estimate is utilized for developing the budget. 2,000 1, Target Between 1999 and, this indicator saw steady improvement. This reduction in plan review times can be attributed to across-the-board staff training, which resulted in all staff members contributing to the plan review process. Although brings with it increased staffing levels, it also brings increased workloads. For this indicator is projected to remain at current levels Average # of Review Days per Plan Target 100% 80% 60% 40% 20% 0% % of Plans Reviewed within Four Review Days 64% 65% % 98% 98% 98% 90% Target The Development Review Enterprise strives to maintain customer satisfaction by reviewing a large majority of plans within four working days. The large increase seen in was the result of hiring one additional staff member. Development Review Enterprise Page 14-16

4 CHANGES TO THE In, the Development Review Enterprise (DRE) added 2 FTE s which were transferred from the General Fund s Land Use Review Division. DRE Costs for salaries, benefits, and operating expenses have been increased accordingly. In mid-, the DRE will move into the new Pikes Peak Regional Development Center. This will result in a significant increase in lease costs and onetime expenditures for new furniture systems, moving, and communications. The addition of new FTE s to the DRE begins with the additional revenue sources from final irrigation plans, minor amendment reviews, administrative relief reviews, and subdivision review income. DRE will reimburse $21,900 to the General Fund for ½ of a Transportation Planning Assistant s workload. DRE will reimburse $20,000 to the General Fund for work completed by the Data Systems/GIS Division. MAJOR OBJECTIVES OBJECTIVE Provide a building and sign permit review program, which has a strong customer service orientation and ensures that all projects are permitted and constructed in compliance with all applicable zoning code and subdivision regulations. This will be accomplished by ensuring that all plan reviewers have a thorough knowledge of City plan requirements and processes and have the necessary tools and resources to manage a heavy load of reviews in a timely and efficient manner. OBJECTIVE Improve the efficiency and speed of the plan review process. Since fast review times is one of the most important factors in maintaining customer satisfaction, this Division will increase the number of plans reviewed at the front counter to speed up the plan review process. The goal is to minimize the number of days it takes to conduct plan reviews. OBJECTIVE Improve public and customer access to information. This will be accomplished through the continued development and fine-tuning of outreach programs such as increased automation of the review process. Plan review records including status, comments, turnaround times, and location will be available through the City and Regional Building Department Internet sites. Development plan requirements and bulk and setback information will also be available through these resources. OBJECTIVE Manage a certificate of occupancy and financial assurance inspection program to ensure developments comply with City zoning and landscape ordinances. This will be accomplished by providing a timely program for inspections and financial assurances to ensure that the requirements of the approved development plans have been satisfied prior to building occupancy. This program has been enhanced by giving builders the option of having their final irrigation plans reviewed by the Development Review Enterprise, thus allowing them greater flexibility in the timing of their construction projects. OBJECTIVE To perform hillside site reviews and follow-up inspections to obtain compliance with the Hillside ordinance. A program will be staffed to ensure hillside sites are in compliance with the City Hillside ordinance, which involves conducting follow-up inspections and necessary enforcement actions ensuring builders adherence to approved hillside site plans. Page Development Review Enterprise

5 DEVELOPMENT REVIEW ENTERPRISE FUND DEVELOPMENT REVIEW ENTERPRISE CITY OF COLORADO SPRINGS DETAIL ACCOUNT CIVILIAN SALARIES 289, , , , WAGE PKG-PERFORMANCE 8,770 (500) OVERTIME SEASONAL/TEMPORARY 1, RETIREMENT/TERM VACATION CONVERSION OF SICK LEAVE 1,452 1, VACATION BUY 1, PERA 27,420 31,731 42,390 48, WORKER'S COMPENSATION 911 1,257 3,370 3, EQUITABLE LIFE INSURANCE 1,087 1,070 1,766 2, VISION CARE DENTAL INSURANCE 1,769 2,030 3,393 3, CASH BACK 1,486 2, PARKING FOR EMPLOYEES MEDICARE 3,646 4,327 6,390 6, CITY EPO MEDICAL PLAN 18,911 24,898 38,170 42,652 TOTAL SALARIES AND BENEFITS 358, , , , MISCELLANEOUS OPERATING OFFICE SUPPLIES 1,787 2,644 3,500 4, SOFTWARE-MICRO/WORD PROCESS CELL PHONES EQUIP & SUPPLIES GENERAL SUPPLIES ,500 1, POSTAGE LICENSES & TAGS MAINT-OFFICE MACHINES 2, ,000 1, ADVERTISING SERVICES CONSULTING SERVICES , PARKING SERVICES SERVICES 0 1,993 2, TEMPORARY EMPLOYMENT , DUES & MEMBERSHIP , MEETING EXPENSES IN TOWN TRAINING 0 1,610 3,800 2, EMPLOYEE EDUCATIONL ASSIST 795 1, , SUBSCRIPTIONS TRAVEL OUT OF TOWN MOVING EXPENSES , COMMUNICATIONS 9,807 12,571 12,260 14, RENTAL OF PROPERTY 13, ,632 78, TELEPHONE-LONG DIST CALLS CELL PHONE AIR TIME GENERAL INSURANCE-CITY 0 0 5,000 2, MINOR EQUIPMENT ADMIN PRORATED CHARGES 25,140 26,400 19,139 27, INSURANCE-OTHER , MAINT-FLEET VEHICLES/EQP 3,439 3,269 1,925 2,406 Development Review Enterprise Page 14-18

6 DEVELOPMENT REVIEW ENTERPRISE FUND DEVELOPMENT REVIEW ENTERPRISE CITY OF COLORADO SPRINGS DETAIL ACCOUNT OFFICE SERVICES PRINTING OFFICE SERVICES RECORDS RENTAL OF FLEET VEHICLES TEL/COM PASSTHRU-LONG DIST TRANSFER TO OTHER FUNDS 11,539 15,555 13,252 33, TRANSFER TO OTHER FUNDS , COST OF COLLECTION 14,264 17,543 17,000 19,200 TOTAL OPERATING EXPENSE 86,314 87, , , OFFICE MACHINES , COMPUTERS/NETWORKS 3,822 1,952 2,800 4, FURNITURE & FIXTURES 26,843 1,927 2,175 52, VEHICLES-ADDITIONS 0 23, TOTAL CAPITAL OUTLAY 30,665 27,279 5,895 58,200 NOTES: ORGANIZATION TOTAL 475, , , ,197 Some amounts may vary slightly due to rounding of the actual figures. actual expended amounts are not audited amounts and are taken from financial report GFSY0810 2/01/ actual expended amounts are not audited amounts and are taken from financial report GFSY0810 1/22/ Page Development Review Enterprise