From the Main Menu, click on REPORTS then select REPORTS AND MAINTENANCE.

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1 VIP FAQ 12 Mnth Reprt Tax Year End Hw t print the 12 Mnth Reprt? The 12-Mnths Reprt is extremely versatile. The reprt keeps recrd f the previus 12 mnths ttals per emplyee. This is especially useful when emplyees query past mnths payslips. It is als very useful when recnciling tax in February. The Reprt can be printed fr all emplyees r fr a range f emplyees fr any perid, during the past 12 mnths (including the current mnth). Steps t fllw: Frm the Main Menu, click n REPORTS then select REPORTS AND MAINTENANCE. Highlight the 12 MONTHS reprt and click n PRINT. The reprt will nt necessarily be lcated n line 21 in yur cmpany. Select t print t the printer and click n YES t accept the default settings. Cpyright SAGE VIP 2013 Page 1 f 6

2 Select t print t the Printer. Select the printer that yu nrmally print t and click n the OK buttn. Click n CONTINUE t accept the defaults. Cpyright SAGE VIP 2013 Page 2 f 6

3 Selectins can be made frm the 12 mnths reprt Selectin Screen t custmise the reprt. The available selectins are: Print Ranges - the reprt can be printed per emplyee (r range f emplyees) r any f the ptins belw can be used. Leave the Emplyee Cde fields blank if all emplyees shuld be included in the reprt. The sectin belw can be used t specify: If terminated emplyees shuld be included in the reprt If nly the cmpany ttals shuld be printed, i.e. a summary reprt and nt details per emplyee If each emplyee shuld be printed n a separate page The range f mnths fr which the reprt must be printed. The end f the range will default t the current perid If cents shuld be included in the amunt. If there are any amunts greater than this ptin shuld nt be ticked. If nt ticked, the system will crp the leftmst number frm the amunt, e.g will print as If the Tax Recnciliatin Reprt shuld be printed. The Tax Recnciliatin reprt is part f the 12 mnths reprt and shws taxable earnings, taxable cmpany cntributins, tax-deductible deductins and perks tax items that influence the tax calculatin. This reprt will als indicate when an peratr made manual adjustments during the year. Cpyright SAGE VIP 2013 Page 3 f 6

4 Select which earnings, deductins, cmpany cntributins, perks tax items, hurs and/r shifts t print fr the selected range f mnths. The ptin are: All All f the fields n the relevant screen will print. Selected All the fields n the relevant Selectin screen will default t N in the Print clumn. Yu may select the fields which are t be printed and/r gruped. Nne Nne f the fields n the relevant screen will print. Grup Fields if mre than ne earning, deductin, cmpany cntributins, perks tax items, hurs and/r shift fields shuld be added tgether then these fields can be gruped. The system will then display a ttal fr these fields. Fr example, the UIF deductin and UIF cmpany cntributin must be added tgether t give a ttal fr the field. The gruping can be indicated n the specific Selectin Screen. Click n Cntinue nce the selectin has been made. The system will cnfirm that amunts with cents shuld be printed. Click n YES t cntinue. Cnfirm that the selectins are crrect by clicking n YES. Cpyright SAGE VIP 2013 Page 4 f 6

5 If the Grup Fields ptin was selected, yu will be required t define a grup. Enter the grup name and click n CONTINUE. Select the Earnings, Deductins and/r Cmpany Cntributins n the fllwing screen (s) - if applicable. Click n CONTINUE. Select the fields t print and include in the Grup. Cpyright SAGE VIP 2013 Page 5 f 6

6 The Special Fields, which have shrtened names n the selectin screen, are: Tt: Earn Ttal Earnings Tt: Ded Ttal Deductins Tt: Net Nett Ttal, i.e. Ttal Earnings minus Ttal Deductins Tt: CC Ttal Cmpany Cntributins Tt: SC Ttal Salary Cst Tt: Perk Ttal Perks Tax Items Tax: Earn Ttal f all taxable earnings Tax: Ded Ttal f all tax-deductible deductins Tax: CC Ttal f all taxable cmpany cntributins Tax: Adj Ttal f all manual adjustments made n the standard tax line Tax: Net Net taxable amunt, i.e. taxable earnings + ttal perks taxdeductible deductins Bn Prv Cumulative year-t-date prvisin fr tax n bnus RFI Retirement Funding Incme RFI Adj Retirement Funding Incme Adjustment YTD: Cumulative year-t-date Nn-Retirement Funding Incme NRFI Earn 11 Earning line 01, clumn 1 ST Flags Status Flags - The VIP Release Number - Tax Status - Average Tax Flag - Frced Pay indicatr if it was set during a specific perid N Emps The number f emplyees fr each mnth Lump Tax The additinal tax that was paid n a lump sum earning Example f a 12 mnth reprt: Cpyright SAGE VIP 2013 Page 6 f 6