Date Received in Council Office. Rece~veo. JUt WHATCOM COUNTY COUNCIL

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1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Originator: Division Head: Dept. Head: Prosecutor: ~ Purchasing/Budget: J. Executive: Initial Date '/~~';st./~ I Date Received in Council Office Rece~veo JUt WHATCOM COUNTY COUNCIL TITLE OF DOCUMJ!!tT: 2016 Supplemental Budget Request #13 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests Agenda Date /16 Assigned to: Intro Finance Committee; Council SEP A review required? SEP A review completed? ( ( ) Yes ) Yes (X ) NO (X ) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #13 requests funding from the General Fund: 1. To appropriate $100,000 in the Assessor's Office to fund continuation of refinery appeals defense. 2. To appropriate $5,000 in the Sheriff's Office to fund boating safety patrols from grant proceeds. 3. To appropriate $5,000 in the Sheriffs Office to fund overtime for drug enforcement investigations from reimbursement contract #RL proceeds. 4. To appropriate $5,000 in the Sheriffs Office to fund overtime for drug enforcement investigations from reimbursement contract #RL proceeds. 5. To appropriate $46,200 in Non-Departmental to fund What-Comm E911 pass-through grant. COMMITTEE ACTION: COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number:

2 PROPOSED BY: Executive INTRODUCTION DATE: 7/26/16 ORDINANCE NO. AMENDMENT NO. 13 OF THE 2016 BUDGET WHEREAS, the budget was adopted November 25, 2014; and, WHEREAS, changing circumstances require modifications to the approved budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the Whatcom County Budget Ordinance # is hereby amended by adding the following additional amounts to the 2016 budget included therein: General Fund Fund Expenditures Revenues Net Effect Assessor 100,000 - Sheriff's Office 15,000 (15,000) Non-Departmental (46,200} Total General Fund 161,200 {61,200) Total Supplemental 161,200 (61,200) 100, , ,000 ADOPTED this day of, ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Dana Brown-Davis, Council Clerk Barry Buchanan, Chair of the Council APP~OVE.D AS T~M: ) ~7L~~ Civil Deputy Prosecutor ( ) Approved ( ) Denied Jack Louws, County Executive Date: I:\BUDGET\SUPPLS\2016_Suppl\Supplemental # docx

3 WHATCOM COUNTY Summary of the 2016 Supplemental Budget Ordinance No. 13 General Fund Net Effect to Increased {Increased) Fund Balance (Decreased) Decreased (Increase) Department/Fund Description Expenditure Revenue Decrease Assessor To fund continuation of refinery appeals defense. 100, ,000 Sheriffs Office To fund boating safety patrols from grant proceeds. 5,000 (5,000) - To fund overtime for drug enforcement Sheriffs Office investigations from reimbursement contract #RL-16-5,000 (5,000) proceeds. To fund overtime for drug enforcement Sheriffs Office investigations from reimbursement contract #RL-16-5,000 (5,000) proceeds. Non-Departmental To fund What-Comm E911 pass-through grant. 46,200 {46,200) - Total General Fund 161,200 (61,200) 100,000 Total Supplemental 161,200 {61,200) 100,000

4 Supplemental Budget Request Status: Pending Assessor Supp'tto # 2174 Fund 1 Cost Center 300 Originator: Keith Willnauer Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: Continuation of Refinery Appeals Defense Department Head Signature (Required on Hard Copy Submission) Costs: Object Object Description Amount Requested 6630 Professional Services $100,000 Request Total $100,000 1 a. Description of request: Whatcom County's two Cherry Point petroleum refineries have appealed their 2013, 2014, and 2015 property valuations. They have placed over 310 million dollars of valuation into controversy. The Washington State Board of Tax Appeals will hear the case. The Whatcom County Assessor's Office with the assistance of the Washington State Department of Revenue is responsible for the defense. The Assessor's Office will continue to contract professional services with specialty in this litigation arena to support the County's position. Approximately $200,000 has been spent or obligated in this effort to date. This supplemental requests additional budget authority to be able to complete this case in b. Primary customers: The effected taxing districts including Whatcom County, the Port of Bellingham, the Rural Library, Fire District #7, and the Blaine and Ferndale School Districts. Also, the taxpayers in all of the effected districts. 2. Problem to be solved: The Assessor's Office does not have the available staff resource and expertise to perform the required defense. The negative consequences for substantial valuation reductions and associated tax refunds are significant. Taxpayers will be effected by higher property tax bills and diminished service delivery from taxing district budget impacts. 3a. Options I Advantages: The parties are significantly distant in their initial opinions of value. No reasonable settlement is likely. The scope of damage to taxpayers and taxing districts requires a fully adequate defense. 3b. Cost savings: The cost savings are estimated to be over 1 million dollars in direct taxing district budget revenue and an additional increase in property tax bills of $80.00 for a 250K valuation for every Whatcom County property taxpayer. 4a. Outcomes: The Washington State Board of Tax Appeals will deliver it's 2013 decision following the cause's scheduled August, 2016 hearings conclusion. 4b. Measures: The ruling will establish both the outcome and the measure of success. 5a. Other Departments/Agencies: The Whatcom County Prosecuting Attorney's Department has assigned outside legal counsel and will also be required to provide additional Deputy Civil Prosecuting Attorney assistance. 5b. Name the person in charge of implementation and what they are responsible for: The Assessor's Office's assigned Deputy Civil Prosecuting Attorney is Jeffrey Sawyer. He will be Friday, July 15,2016 Rpt: Rpt Suppl Regular

5 Supplemental Budget Request Status: Pending Assessor Supp'IID # 2174 Fund 1 Cost Center 300 Originator: Keith Willnauer responsible for legal defense administrative support, strategic input, analysis, and document preparation, presentations and review. 6. Funding Source: County Current Expense Friday, July 15, 2016 Rpt: Rpt Suppl Regular

6 BILL ELFO SHERIFF PUBLIC SAFElY BUILDING 311 Grand Avenue Belling/Jam, WA (360) JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPUlY DOUG CHADWICK CHIEF DEPUlY STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS MEMORANDUM TO: FROM: DATE: Jack Louws, County Executiv Sheriff Bill Elfo March 15, 2016 SUBJECT: Supplemental Budget ID# 2172 Recreational Boating Safety Grant 2016 Increase JUL JACK louvvs COUNTY EXECUTIVE The attached Supplemental Budget requests budget authority for the 2016 Recreational Boating Safety Grant increase in award Background and Purpose The Sheriff's Office received a Recreational Boating Safety Grant Award of $17, from Washington State Parks and Recreation Commission to conduct on the water patrols during the peak boating period from March 1 through September 30, 2016 (Whatcom County Contract # ). In a letter dated July 8, 2016, The Washington State Parks and Recreation Commission awarded an additional $5,000 to the Sheriff's Office in recognition of our long term support of the Recreational Boating Safety (RBS) Program and for providing State Parks RBS program instructors to conduct basic and advanced marine law enforcement training. Funding Amount and Source Additional $5,000 provided by Washington State Parks and Recreation Commission, Recreational Boating Safety Federal Financial Assistance Grant, CFDA No Please contact Undersheriff Jeff Parks at extension 6610 if you have any questions. Thank you. Our Vision: The Office of Sheriff: Dedicated to making Whatcom County the Safest in the State through Excellence in Public Safety.

7 Sheriff Supplemental Budget Request Status: Pending Operations Lf!pp /io # 2172 _ J Fund 1 Cost Center Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE Add'l Space Priority 1 X Departme 1gnature (Required on Hard Copy Submission) Object Description Amount Requested Boating Safety ($5,000) ,_,, Regular Salaries & Wages _,,,.,..,_..,... ============= = 1a. Description of request:... =.= -..-=... =... =... = =... =.. -=-=... =...:::':::.. =... =..-=.. ====." _ Request Total $0 The Sheriffs Office will conduct additional on-the-water patrols to increase education and enforcement activities encouraging greater compliance with boating safety laws in an effort to reduce boating-related loss of life, personal injury, and property damage. 1 b. Primary customers: Whatcom County citizens and visitors 2. Problem to be solved: The Sheriffs Office is currently the only law enforcement agency in Whatcom County that operates a state approved boating safety program under WAC The Sheriff's Office provides recreational boating safety patrols and enforcement of both county code and state law. 3a. Options I Advantages: Grant funds are awarded specifically for boating safety education, assistance, and enforcement activities. 3b. Cost savings: Cost savings of $5, a. Outcomes: Marine patrols will be conducted during the peak boating period from May to September b. Measures: Written vessel inspections using approved State Parks inspection forms will be completed and submitted. 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Washington State Parks and Crecreation Commission, Recreational Boating Safety (RBS) Federal Financial Assistance Grant. Funds originate from Department of Homeland Security, Boating Safety Financial Assistance Program, CFDA No Sunday, July 10,2016 Rpt: Rpt Suppl Regular

8 Don Hoch Director STATE OF WASHINGTON WASHINGTON STATE PARKS AND RECREATION COMMISSION 1111 Israel Road S.W. P.O. Box Olympia. WA " (360) TDD Telecommunications Device for the Deaf: To: From: Whatcom County Sheriffs Office, Sheriff Bill Elfo Wade Alonzo, Washington State Parks Boating Program, Boating Law Administrator Subject: Grant increase for instructor support Date: Friday, July 08, 2016 In recognition of the long-term support of the Recreational Boating Safety program and the fiscal, personnel, and logistic expenditures made by your agency by providing instructors to State Parks we are increasing your grant amount. Your agency for providing instructor(s) to the State Parks RBS program will be immediately awarded an additional $ to your Federal Financial Assistance Grant. Your current grant amount of$17, is increased to $22, upon receipt ofthis notification. As State Parks has grown the number, and types of boating courses offered, it has required much more support and participation from your personnel and your agency. This bonus amount may change from year to year based on multiple factors that affect the Federal Financial Assistance Grants. However, it is State Parks intention to compensate your agency for actively supporting Recreational Boating Safety in Washington State by going beyond the call of duty. Without your personnel and the support provided to them by your agency, our ability to offer basic and advanced level marine law enforcement training would be severely impacted. Please do not hesitate to or call Hoyle Hodges Marine Law Enforcement Coordinator if there are any questions.

9 BILL ELFO SHERIFF PUBLIC SAFElY BUILDING 311 Grand Avenue Bellingham, WA (360) TO: FROM: DATE: Memorandum JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPUlY DOUG CHADWICK CHIEF DEPUlY STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS EIV JUL Jack Louws, County Executiv~ ~ r ~ ~ JACK LO~~s Sheriff Bill Elf! ~,- COUNTY EX~._CUTIVE July 11, 2016 ) SUBJECT: Supplemental Budget ID #2170 Reimbursable OT- OCDETF DEA #RL The attached Supplemental Budget requests budget authority for overtime to participate in Federal Organized Crime Drug Enforcement Task Forces (OCDETF) investigations. Background and Purpose The Sheriff's Office received approval from the U.S. Department of Justice Drug Enforcement Administration to participate in the investigation and prosecution of major drug trafficking organizations and will reimburse Whatcom County Sheriff's Office overtime for deputies engaged in these Federal Organized Crime Drug Enforcement Task Forces (OCDETF) investigations. Deputies assigned to assist in OCDETF investigations may perform a variety of functions, including: interviewing witnesses, conducting surveillance, performing undercover assignments, handling informant transportation and/or prisoner transportation, preparing and executing search and arrest warrants, serving subpoenas, assisting with trial preparation, and testifying at trials. Funding Amount and Source Funding of $5,000 will be provided by the U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime (SLOT) Fund. Please contact Undersheriff Jeff Parks at extension 6610 ifyou have any questions. Thank you. Our Vision: The Office of Sheriff: Dedicated to making Whatcom County the Safest in the State through Excellence in Public Safety.

10 Supplemental Budget Request Status: Pending Sheriff Operations Cost Center Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE Add'l Space Priority 1 Name of Request: Reimbursable OT- OCDETF DEA #RL Costs: Object Object Description Reimb Drug Enforcement il Regular Salaries & Wages $ Overtime $4,303 '6216 R_e-ti-re_m_e-nt ~ $-13o f Social Security $ Worker's Comp-lnterfund $113 1 a. Description of request: The Sheriffs Office received approval from the U.S. Department of Justice Drug Enforcement Administration to participate in the investigation and prosecution of major drug trafficking organizations. The Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime (SLOT) Fund will pay for overtime of Whatcom County Sheriff's Office deputies engaged in Federal OCDETF investigations. 1 b. Primary customers: Citizens of Whatcom County. 2. Problem to be solved: Additional budget authority is needed to provide the investigative services. 3a. Options I Advantages: 3b. Cost savings: Cost savings of $5,000 4a. Outcomes: Sheriff's Office Drug Task Force deputies will participate in Federal OCDETF investigations. 4b. Measures: Activity logs will be completed and monthly reports submitted. 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: $5,000 will be provided by U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime Fund. Monday, July 11,2016 Rpt: Rpt Suppl Regular

11 BILL ELFO SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA (360) JEFFPARJ{S UNDERSHERIFF ART EDGE CHIEF DEPUTY DOUG CHADWICK CHIEF DEPUTY STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS Memorandum TO: FROM: DATE: SUBJECT: Sheriff Bill Elfi July 11,2016 Supplemental Budget ID #2171 Reimbursable OT- OCDETF DEA #RL JUL., 1..,,,..l.. lu.e JACKLOUWS COUNTY EXECUTIVE The attached Supplemental Budget requests budget authority for overtime to participate in Federal Organized Crime Drug Enforcement Task Forces (OCDETF) investigations. Background and Purpose The Sheriffs Office received approval from the U.S. Department of Justice Drug Enforcement Administration to participate in the investigation and prosecution of major drug trafficking organizations and will reimburse Whatcom County Sheriffs Office overtime for deputies engaged in these Federal Organized Crime Drug Enforcement Task Forces (OCDETF) investigations. Deputies assigned to assist in OCDETF investigations may perform a variety of functions, including: interviewing witnesses, conducting surveillance, performing undercover assignments, handling informant transportation and/or prisoner transportation, preparing and executing search and arrest warrants, serving subpoenas, assisting with trial preparation, and testifying at trials. Funding Amount and Source Funding of $5,000 will be provided by the U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime (SLOT) Fund. Please contact Undersheriff JeffParks at extension 6610 ifyou have any questions. Thank you. Our Vision: The Office of Sheriff: Dedicated to making Whatcom County the Safest in the State through Excellence in Public Safety.

12 Supplemental Budget Request Status: Pending Sheriff Operations [ Supp't!D # 2iti] Fund 1 Cost Center Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE Add'l Space Priority 1 Name of Request: Reimbursable OT- OCDETF DEA #RL X Heaa Si~;;;;:ture (Required on Hard Copy Submiss-::.//t/4-.. [)~~~~ Costs: [Ob.JeCi -~~-0-bJ- ec_t_d_e_sc_r_ip-tton ~~~~~~~-r-~-a-m-o-un_t_r_e-qu_e_s_te-,d Reimb Drug Enforcement ($5,000) --~--~~----~ ~~~~~~ ~~---B Regular Salaries & Wages $116 i_m_e ~~~~~~~+--~~~---$-4--,3--03 r ~~~~~-0-ve_rt ~~~~~~~~---~ ~~~~~~i-~~~~--~ Retirement $ ~~~~~~~~~~~~--~ Social Security $338 r ~~~~~~-+~~~~~--~~ 6259 Worker's Comp-lnterfund $ ======-=== --~ ===-=-=--.. = -= 1a. Description of request: Request Total $0... =... ============''----~- The Sheriffs Office received approval from the U.S. Department of Justice Drug Enforcement Administration to participate in the investigation and prosecution of major drug trafficking organizations. The Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime (SLOT) Fund will pay for overtime of Whatcom County Sheriff's Office deputies engaged in Federal OCDETF investigations. 1 b. Primary customers: Citizens of Whatcom County. 2. Problem to be solved: Additional budget authority is needed to provide the investigative services. 3a. Options I Advantages: 3b. Cost savings: Cost savings of $5,000 4a. Outcomes: Sheriffs Office Drug Task Force deputies will participate in Federal OCDETF investigations. 4b. Measures: Activity logs will be completed and monthly reports submitted. 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: $5,000 will be provided by U.S. Department of Justice Organized Crime Drug Enforcement Task Forces (OCDETF) State and Local Overtime Fund. Monday, July 11,2016 Rpt: Rpt Suppl Regular

13 WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #1 08 Bellingham, WA jack louws County Executive MEMORANDUM To: From: Whatcom County Executive Jack Louws and Whatcom County Council Members Suzanne Mildner, Grant Coordinator Subject: Supplemental Budget Request for E911 funding (Pass through Grant to What-Comm) Date: July 13, 2016 The County is in the process of entering into a subrecipient agreement with the City of Bellingham to facilitate a pass-through grant from The Washington State Military Department. The grant funding is for FY Emergency 911 operational expenses for What-Comm Communications. The grant contract period is July 2016 through August 2017, for a total of $46,200. The execution of the Subrecipient Agreement will be contingent upon your approval of this budget authority. Accordingly, we are requesting approval for supplemental funding in the amount of $46,200 to support 911 operations at What-Comm Communications. Office (360) FAX (360) TRS: 711

14 Supplemental Budget Request Status: Pending Executive Supp'/10 # 2173 Fund 1 Cost Center 4281 Originator: Suzanne Mildner Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: What-Comm E911 Operations ].rl/.!to Date Costs: Object Description State Enhanced 911 Funds lntergov Subsidies Amount Requested ($46,200) $46,200 $0 1 a. Description of request: This is an annual state-funded pass-through grant from the Washington State Military Department to reimburse the What-Comm Communications Center for eligible E911 operating expenditures under WAC (eligible professional development and operational expenses). 1 b. Primary customers: City of Bellingham, What-Comm Communications Center 2. Problem to be solved: What-Comm is able to access this State Military Department funding by way of passing through the local county government (by Subrecipient Agreement) 3a. Options I Advantages: This intergovernmental grant agreement is a vehicle for accessing this fund source. The acceptance of these grant funds ultimately reduces the cost to the community for 911 services. 3b. Cost savings: N/A 4a. Outcomes: 911 services cost reductions for our community due to state subsidies 4b. Measures: N/A 5a. Other Departments/Agencies: City of Bellingham, What-Comm Communications 5b. Name the person in charge of implementation and what they are responsible for: Greg Erickson, E911 Coordinator 6. Funding Source: Washington State Military Department Wednesday, July 13,2016 Rpt: Rpt Suppl Regular