D) Finance Committee; Council

Transcription

1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Initial Date Date Received in Council Office AKendaDate Assif(ned to: Intro Originator: /}~ II j,~/!.t; Division Head: ~~ 11 v / D) Finance Committee; 17 Council Dept. Head: \NHATCOM Prosecutor: ~ 11(17/15!L Purchasing/Budget: /)l,fbra- 11/1f> I ~r v Executive: '. ~~ v11hilt S TITLE OF DOCUM~ ~: 2015 Supplemental Budget Request #13 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests SEPA review required? ( ) Yes (X) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO SEPA review completed? ( ) Yes (X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #13 requests funding from the General Fund: 1. To appropriate $28,616 in the 's Office to fund 2015 reimbursable overtime increase. 2. To appropriate $14,307 in the 's Office to fund 2015 portion of Operation Stonegarden. 3. To appropriate $3,625 in the 's Office to fund radars from School Zone Safety grant proceeds. 4. To appropriate $32,248 in the 's Office to fund reimbursable overtime connected with the Goodell Creek fire. From the Administrative Services Fund: 5. To appropriate $9,758 in Facilities to fund refund of Trial Court Improvement Fund transfer. r-~ COMMITTEE ACTION: COUNCIL ACTION: 11/24/2015: Introduced 7-0 Related County Contract #: Related File Numbers: Ordinance or Resolution Number:

2 PROPOSED BY: Executive INTRODUCTION DATE: 11/24/15 ORDINANCE NO. AMENDMENT NO. 13 OF THE 2015 BUDGET WHEREAS, the budget was adopted November 25, 2014; and, WHEREAS, changing circumstances require modifications to the approved budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the Whatcom County Budget Ordinance # is hereby amended by adding the following additional amounts to the 2015 budget included therein: Fund Expenditures Revenues Net Effect General Fund 78,796 {78,796) Total General Fund 78,796 (78,796) Administrative Services Fund 9,758 - Total Supplemental 88,554 (78,796) ADOPTED this day of, ,758 9,758 ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Dana Brown-Davis, Council Clerk APPROVED AS TO FORM: ~;t.!j~ Civil Deputy Prosecutor Carl Weimer, Chair of the Council ( ) Approved ( ) Denied Jack Louws, County Executive Date: I:\BUDGET\SUPPLS\2015_Suppl\Supplemental # docx

3 WHATCOM COUNTY Summary of the 2015 Supplemental Budget Ordinance No. 13 General Fund Net Effect to Increased (Increased) Fund Balance (Decreased) Decreased (Increase) Department/Fund Description Expenditure Revenue Decrease To fund 2015 reimbursable overtime increase. 28,616 (28,616) - To fund 2015 portion of Operation Stonegarden. 14,307 (14,307) - To fund radars from School Zone Safety grant proceeds. 3,625 (3,625) - To fund reimbursable overtime connected 32,248 (32,248) - with the Goodell Creek fire. Total General Fund 78,796 (78,796) - To fund refund of Trial Court Improvement Administrative Services - Facilities Fund transfer. 9,758-9,758 Total Supplemental 88,554 {78,796) 9,758

4 BILL ELFO SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA (360) JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPUTY DOUG CI-IADW1CK CHIEF DEPU7Y STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS TO: FROM: DATE: Memorandum Jack Louws, County Ex~s;11t~ (\ Bill Elfo (/ - ~\ / Vl ' /\T'X\ tll./ November 9, t - -;r r,r ( //''"'} \,_j SUBJECT: Supplemental Budget ID# 2113 Reimbursable Overtime Increase A I NOV f5 JACKLOUWS COUNTY EXECUTIVE The attached Supplemental Budget requests an mcrease m revenue and expenditure authority for Reimbursable Overtime in Background and Purpose The 's Office provides extra law enforcement, traffic control, and security services in accordance with contracts, temporary right-of-way permits, and agreements to hire extra-duty deputies in order to enhance safety and response capabilities. These services are provided by deputies on overtime so as not to impact the daily operations and response capabilities of regularly scheduled shift deputies. The current budget is inadequate to cover the services requested in Services requested but not included in original budget: Cornwall Church (WC# ) traffic control 192 hours and Puget Sound Executive Services (WC# ) Bellingham International Airport Security approx. 200 hours. Expenditures will be offset by revenue generated from billing rate of $73.00 per hour for reimbursable overtime in accordance with the Whatcom County Unified Fee Schedule. Funding Amount and Source Funding of $28,616 will be provided by organizations requesting services. Please contact Undersheriff Jeff Parks at extension 6610 if you have any questions. Thank you. Our Vision: The Office of : Dedicated to making Whatcom County the Safest in the State through Excellence in Public Safety.

5 Supplemental Budget Request Operations Supp'IID # 2113 Fund 1 Cost Center 2965 Originator: Status: Dawn Pierce Pending Expenditure Type: One-Time Year Add'l Space Priority 1 Name of Request: Reimbyrsable Overtime Increase "" Costs: Object ~,,,~~''''''''~",,, ~-~ Object Description -~--- _'====--=--~=--'-" : occ--==- =--- c _,--- Off Duty Overtime Regular Salaries & Wages Overtime Retirement Social Security Worker's Comp-lnterfund ~- Amount Requested ($28,616) $490 $24,270 $1,295 $1,894 $667 Request Total $0 1 a. Description of request: The s Office provides extra law enforcement, traffic control, and security services in accordance with contracts, temporary right-of-way permits, and agreements to hire extra-duty deputies in order to enhance safety and response capabilities. These services are provided by deputies on overtime so as not to impact the daily operations and response capabilities of regularly scheduled shift deputies. 1 b. Primary customers: Citizens of Whatcom County 2. Problem to be solved: The current budget is inadequate to cover additional law enforcement services requested. Services requested in 2015 but not included in original budget: Cornwall Church 192 hours for traffic control and Puget Sound Executive Services approx 200 hours for Bellingham International Airport Security. 3a. Options I Advantages: 3b. Cost savings: 4a. Outcomes: s Office deputies provide extra law enforcement, traffic control, and security services as requested. 4b. Measures: 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Funding provided by organizations requesting services. Overtime billed at $73.00 per hour in accordance with Whatcom County Unified Fee Schedule. Monday, November 09,2015 Rpt: Rpt Suppl Regular

6 BILL ELFO SHERIFF PUBLIC SAFElY BUILDING 311 Grand Avenue Bellingham, WA (360) JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPU7Y DOUG CHADWICK CHIEF DEPU7Y STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS Memorandum RE D TO: FROM: DATE: NOV JACKLOUWS COUNTY EXECUTIVE SUBJECT: Supplemental Budget ID# Operation Stone garden FFY20 15 The attached Supplemental Budget requests revenue and expenditure authority for U.S. Department of Homeland Security FY20 15 Operation Stone garden in Background and Purpose In July 2015, Whatcom County received notification of U.S. Department of Homeland Security (DHS) Homeland Security Grant Program (HSGP) award for FY2015 Operation Stonegarden funds of $367,771 to enhance law enforcement's preparedness and operational readiness along the international borders of the United States. The s Office will use $14,307 of this allocation to conduct overtime patrols in Funding Amount and Source Federal Grant: U.S. Department of Homeland Security (DHS) Homeland Security Grant Program (HSGP) FY2015 Operation Stonegarden (OPSG), CFDA No Please contact Undersheriff Jeff Parks at extension if you have any questions. Thank you. Our Vision: The Office of : Dediccded to making Whatcom County the Safest in the State through Excellence in Public Safety.

7 Supplemental Budget Request Status: Pending Operations Supp'IID # 2115 Fund 1 Cost Center Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: 2015 Operation Stonegarden FFY ~ Costs: Object Object Description ~--,=--=o= ooc=-_-o;=--==---'-----====-o -==o =.--o.,-_-_-_cc_o_-o=--=---='==oo==-'-' :c- --c.=-=-=oc_o St Homeland Sec Grt Prg Regular Salaries & Wages 6140 Overtime Retirement Social Security Worker's Comp-lnterfund 6790 Travel-Other Request Total Amount Requested ($14,307) $341 $476 $2,249 $0 1 a. Description of request: The Department of Homeland Security (DHS) Homeland Security Grant Program (HSGP) awarded FY2015 Operation Stonegarden (OPSG) funds in the amount of $367,771 to Whatcom County to enhance cooperation among federal, state, and local law enforcement agencies in a joint mission to secure the international borders of Whatcom County. The Whatcom County 's Office will use $14,307 of this allocation to conduct overtime patrols in b. Primary customers: Area law enforcement agencies and citizens of Whatcom County. 2. Problem to be solved: Expenditure authority is required for OPSG FY2015 patrols in Operation Stonegarden projects will strengthen partnerships among federal, state, and local agencies and improve border security through increased cooperation, enhanced patrols, and additional equipment. 3a. Options I Advantages: OPSG funds are awarded specifically for projects that will enhance law enforcement's preparedness and operational readiness along international borders of the United States, projects that would otherwise have to be funded with local monies or eliminated. 3b. Cost savings: Cost savings of $14,307 to the Whatcom County 's Office in a. Outcomes: Enhanced patrols will be completed per contract specifications and timelines. 4b. Measures: Daily Activity Reports will be completed and sent to Border Patrol. 5a. Other Departments/Agencies: Agencies participating in FY2015 Operation Stonegarden in Whatcom County are: U.S. Border Patrol, the Tuesday, November 10,2015 Rpt: Rpt Suppl Regular

8 Supplemental Budget Request Status: Pending Operations Supp'IID # 2115 Fund 1 Cost Center Originator: Dawn Pierce Whatcom County s Office, Washington Department of Fish and Wildlife, and the Bellingham, Blaine, Everson, Ferndale, Lynden, and Sumas Police Departments. 5b. Name the person in charge of implementation and what they are responsible for: Undersheriff Jeff Parks will coordinate the project with Border Patrol and local area law enforcement agencies. 6. Funding Source: Federal Grant U.S. Department of Homeland Security (DHS) Homeland Security Grant Program (HSGP) FY2015 Operation Stonegarden (OPSG), CFDA No Tuesday, November 10, 2015 Rpt: Rpt Suppl Regular

9 BILL ELFO SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Bellingham, WA (360) TO: FROM: DATE: Memorandum Jack Louws, County Executive(r\ //--')! \ Bill Elfo Ct\ / \}\,/... November ;tj:::y./ ' \ j SUBJECT: Supplemental Budget ID# 2112 WTSC School Zone Safety Funds 2015 JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPUTY DOUG CHJIDWICK CHIEF DEPUTY STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS RE NOV JACKLOUWS COUNTY EXECUTIVE The attached Supplemental Budget requests budget authority to use Washington Traffic Safety Commission (WTSC) School Zone Safety Funds to purchase radars for deputies in the 's Office Traffic Unit. Background and Purpose The Washington Traffic Safety Commission awarded School Zone Safety Funds in the amount of$3,625 to the Whatcom County 's Office on November 9, School Zone Safety Account Funds are awarded to fund projects in local communities to improve school zone safety. The 's Office will use these funds to purchase five (5) MPH radars for school zone enforcement. Funding Amount and Source State grant funds of $3, will be provided by Washington Traffic Safety Commission School Zone Safety Account. Please contact Undersheriff Jeff Parks at extension 6610 if you have any questions. Thank you. Our Vision: The Office of : Dedicated to making Whatcom County the Safest in the State through.excellence in Public Safety.

10 Supplemental Budget Request Status: Pending Administration Supp'!ID# 2112 Fund 1 Cost Center Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space Priority 1 Name of Request: WTSC School Zone Safety Funds 2015 /-,< ~!P~~gna:};;; (Required on Hard Copy Submission) Date Costs: Object Object Description Amount Requested Traffic Safety ($3,625) 6510 Tools & Equip $3,625 Request Total $0 1a. Description of request: Purchase five (5) MPH radars for s Office Traffic Unit with Washington Traffic Safety Commission (WTSC) School Zone Safety Account Funds. 1 b. Primary customers: 's Office Traffic Unit deputies 2. Problem to be solved: The 's Office needs budget authority to use WTSC School Zone Funds to purchase radars approved by WTSC for school zone enforcement. 3a. Options I Advantages: School Zone Safety Funds are awarded by WTSC to fund projects in local communities to improve school zone safety, projects that would otherwise have to be funded with local monies or eliminated. 3b. Cost savings: Cost savings of $3,625. 4a. Outcomes: Purchase of radars will allow Traffic Unit deputies to effectively work the school zones in our community. 4b. Measures: Continue work to improve pedestrian safety in school zones by enforcing speed restrictions and decreasing the number of traffic violations. Sa. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Washington Traffic Safety Commission School Zone Safety Account Grant Funds. Monday, November 09, 2015 Rpt: Rpt Suppl Regular

11 BILL ELFO SHERIFF PUBLIC SAFETY BUILDING 311 Grand Avenue Belling/Jam, WA (360) JEFF PARKS UNDERSHERIFF ART EDGE CHIEF DEPUTY DOUG CHADWICK CHIEF DEPUTY STEVE COOLEY CHIEF INSPECTOR WENDY JONES CHIEF OF CORRECTIONS TO: FROM: Bill Elfo Memorandum ' NOV DATE: November 9, 2015 SUBJECT: Supplemental Budget ID# 2114 Reimbursable Overtime - Goodell Creek Fire 2015 The attached Supplemental Budget requests an increase m revenue and expenditure authority for Reimbursable Overtime in Background and Purpose The resident Deputy stationed at Newhalem responded to fire related issues and reported concerns that required the 's Office to send additional personnel to that area during the Goodell Creek Fire. The additional services were provided by deputies on overtime so as not to impact the daily operations and response capabilities of regularly scheduled shift deputies. The National Parks Service was the lead agency for this fire event and provided the 's Office with information for requesting reimbursement for overtime expenses. Deputies worked overtime hours during the event, and the 's Office billed the National Parks Service the reimbursable overtime rate of $73.00 per hour in accordance with the Whatcom County Unified Fee Schedule. Funding Amount and Source It is anticipated that the National Parks Service will reimburse the 's Office $32,248 for overtime expenses. Please contact Undersheriff Jeff Parks at extension 6610 if you have any questions. Thank you. Our Vision: The Office of : Dedicated to making Whatcom County the Safest in the State through Excellence in Public Safety

12 Supplemental Budget Request Status: Pending Operations Supp'/10 # 2114 Fund 1 Cost Center 2965 Originator: Dawn Pierce Expenditure Type: One-Time Year Add'l FTE 0 - Add'l Space 0 Priority 1 Name of Request: Reimbursable Overtime - Goodell Creek Fire Costs: Object Request Total Object Description --=-'----=--=--=: o.;-o;;o.,-o.o-;-;;_c;-_-=-=-o=; o-o=-=--==--o-=--,-==-c;_-;--=-, -:o-~---,- Off Duty Overtime Regular Salaries & Wages Overtime Retirement Social Security Worker's Comp-lnterfund Amount Requested. $27,350 $1, "- $2, 135 $751 $0 1 a. Description of request: The Whatcom County 's Office requests additional budget authority for overtime expended due to increased staffing in Newhalem during the Goodell Creek Fire. 1 b. Primary customers: Citizens of Whatcom County 2. Problem to be solved: The current budget is inadequate to cover additional services required during the fire. 3a. Options I Advantages: 3b. Cost savings: 4a. Outcomes: 4b. Measures: Sa. Other Departments/Agencies: National Parks Service was the lead agency for this event and provided the 's Office with information for requesting reimbursement for the overtime expense. Sb. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: It is anticipated that the National Parks Service will reimburse the s Office for the overtime expense. Monday, November 09, 2015 Rpt: Rpt Suppl Regular

13 Supplemental Budget Request Status: Pending Administrative Services Facilities Management Supp't!D# 2118 Fund 507 CostCenter Originator: M Caldwell Expenditure Type: One-Time Year Add'l FTE n Add'l Space Priority 1 Name of Request: Refund of Trial Court Improvement Funding X lf(lf~~ Date Costs: Object ~~835~1~ Object Description Operating Transfer Out Amount Requested $9,758 Request Total $9,758 1 a. Description of request: Funding to cover a continuing appropriation for minor remodeling in Judge Garrett's courtroom is being returned to the Trial Court Improvement Fund. The continuing appropriation was for a contract with a cabinet maker. The vendor has now retired and the continuing appropriation is no longer valid. 1 b. Primary customers: 2. Problem to be solved: Trial Court Improvement Funding was transferred to the Administrative Services Fund at the end of 2014 to cover the continuing appropriation for the minor remodeling project. The project was delayed due to proposed changes in the scope of the project. The County then received notification of the vendor's retirement. The continuing appropriation cannot be transferred to another vendor now that the original vendor has retired. The Trial Court Improvement money is a restricted funding source; therefore, the money must be returned. 3a. Options I Advantages: 3b. Cost savings: 4a. Outcomes: Funds will be returned to restricted funding source by 2015 year-end. 4b. Measures: Verification will be recorded in the accounting system. 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Admin Services Fund Balance Friday, November 13,2015 Rpt: Rpt Suppl Regular