R c ~v D WHATCOM COUNTY NCIL. TITLE OF DOCtfKf::Jjlfi'Project Budget Amendment #1 for the Courthouse Building Envelope Project.

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1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: Twit Intro Originator: Division Head: R c ~v D Finance /Counci Dept. Head: Prosecutor: Purchasing!Budg et: Executive: '\\-i j_./ ~ fj:l/~11 ~~ ~z,~lll.,., :,~ ~-')" WHATCOM COUNTY NCIL TITLE OF DOCtfKf::Jjlfi'Project Budget Amendment #1 for the Courthouse Building Envelope Project. ATTACHMENTS: Ordinance, Memo, Budget Supplemental SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes (x ) NO SEPA review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (lftltis item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be ciear in explaining tlte intent of the action.) County Executive Jack Louws requests authorization to amend the Courthouse Building Envelope Project Budget to include additional funding of to cover the scheduled maintenance and repairs costs over tlte next two years. COMMITTEE ACTION: COUNCIL ACTION: 3/7/2017: Introduced 7-0 Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at: whatcom. wa.us/council.

2 ORDINANCE NO. PROPOSED BY: Executive INTRODUCTION DATE: 03/07/2017 AMENDMENT NO. 1 TO ORDINANCE NO ESTABLISHING THE COURTHOUSE BUILDING ENVELOPE FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR THE COURTHOUSE BUILDING ENVELOPE PROJECT WHEREAS, a contract with HKP Architects, LLP was entered into for the purposes of completing a conditional survey of the above-grade exterior envelope of the existing courthouse building; and WHEREAS, the results of the survey determined the best course of action to be a comprehensive courthouse building maintenance schedule that would include several repairs to the exterior including, removal and replacement of the existing roof, replacement of single pane windows, replacement of cracked bricks, and cleaning the existing Exterior Insulation and Finish Systems (EIFS); and WHEREAS, over the next two years the scheduled maintenance and repair costs are projected to be ; and WHEREAS, continued funding for this project is available from Real Estate Excise Tax Fund I (REET I) and the Public Utilities Improvement Fund (EDI), NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Ordinance is hereby amended by adding of expenditure authority, as described in Exhibit A, to the original project budget of, for a total amended project budget of $2,677,809. ADOPTED this day of, ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Dana Brown-Davis, Council Clerk APPROVED AS TO FORM: ~;1./J#~ Civil Deputy Prosecutor Barry Buchanan, Chair of the Council ( ) Approved ( ) Denied Jack Louws, County Executive Date:

3 EXHIBIT A COURTHOUSE BUILDING ENVELOPE PROJECT Project Budget Expenditures Account Description 6630 Professional Services 7060 Repairs & Maintenance Current project budget Ord $0 Amendment #1 Ord $0 Total Amended Project Budget $2,677,809 Revenues REET I Transfer Public Utilities Improvement Fund $0 $1,675,188 $752,621 $1,925,188 $752,621 $2,677,809

4 WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #1 08 Bellingham, WA jack Louws County Executive MEMORANDUM To: From: Subject: Date: Whatcom County Council Members Mike Russell, Facilities Manager Amendment #1 to the Courthouse Building Envelope Project Budget February 16, 2017 Requested Action: We are asking the Council to approve the Courthouse Building Envelope Project Ordinance amendment to allow for the maintenance repair costs scheduled through the next two years as described in the multi-year maintenance plan. Background and Purpose: On November 25, 2014 the Whatcom County Council authorized the creation of the Courthouse Building Envelope Project funded through the Real Estate Excise Tax I. A contract with HKP Architects, LLP was entered into for the purposes of completing a conditional survey of the above-grade exterior envelope of the existing courthouse building and the results of the survey determined a multi-year repair and maintenance plan. Over the next two years the scheduled maintenance and repair costs are projected to be. Project Budget Amendment #1 amends the project budget to include additional funding of $2,677,809. Funding Amount and Source: REET 1 $1,675,188 EDI $ 752,621 $2,677,809 Office (360) FAX (360) TRS: 711

5 - ---~-- -~-----~--- Supplemental Budget Request Administrative Services Facilities Management f.s;;;.;;;:;;q#.. 225o... l Fund 359 Cost Center Originator: Michael Russell Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: Courthosue Exterior Repair & Maintenance Schedule Department Head Sign/ture (RE~quire~n Hard Copy Submission) ;2-12 {1 Date Costs: Object Object Description Amount Requested 7060 Repairs & Maintenance $2.427,809 ~---c Operating Transfer In ($1,675,188) 8301 Operating Transfer In ($752,621) Request Total $0 1 a. Description of request: Implementing a maintenance schedule for the Courthouse Building Repair 1. Prioritization of maintenance needs for the building. 2. Scheduling projects by priority, emphasizing life/safety issues as priority number Determining the best and appropriate remedy for each repair 4. Assigning those repairs in a 1 0 year schedule based on priority 5. Assigning construction costs for each repair. 6. Assigning "soft costs" to the construction costs to define the project cost. 7. Factor in escalation costs for multi-year project. 8. Calculating annual budget based on priority assignment of projects. 1b. Primary customers: Whatcom County Employees and Citizens utilizing the public courthouse. 2. Problem to be solved: In 2014, HKP Architects, LLP was contracted to provide a conditional survey of the above-grade exterior envelope of the existing couthouse building. The results of that survey have deterined a comprehensive courthouse building maintenance schedule that will include several repairs to the courthouse eterior including roof, window, cracked brick in the faux exterior, exterior insulation and finish systems (EIFS) cleaning, EIFS painting, flashing and sealing joints. Anticipated cost and project schedule: 2017 Re-roof roof, remove existing roof, install new roof membrane Replace single pane windows Replace cracked bricks Cost: $927,065* 2018 Install proper flashing at elevator lobby windows Clean existing EIFS, paint Remove and install new flashing at EIFS parapets Remove and reapply sealant around existing windows, sills & brick panels Apply masonry sealant & repellant at all brick every 3 years Cost: $1,500,744* *Includes Facilities staff time dedicated to project Friday, February 17, 2017 Rpt: Rpt Suppl Regular

6 Supplemental Budget Request Administrative Services Facilities Management Fund 359 Cost Center Originator: Michael Russell The multi-year schedule will allow the county to complete the necessary repairs to the courthouse exterior in a methodical and efficient manner while reducing and eliminating potential hazards, preserving the structure and maintaining a balanced budget. 3a. Options I Advantages: The HKP Architects report recommended a complete renovatio or replacement of the building. Either remedy would be cost prohibitive and neither are feasible to pursue at this time. Alternatively, a more cost effective solution in volving a multi-year maintenance and repair schedule is proposed. This comprehensive schedule will repair the exterior damage to the courthouse skin and maintain those repairs into the future ultimately reducing hazard risks while preserving and extending the life of the building. 3b. Cost savings: The building replacement or repair cost is estimated at appproximately $34 million for a single project, and the specific repair projects identified over the next 10 years are totaling approximately $8-$10 million. 4a. Outcomes: 1. A detailed maintenance schedule of repair projects. 2. Projects scaled by level of priority and severity including costs estimates 3. Facilities oversight of schedule and contract obligations 4. Timely completion of scaled repairs within budget 4b. Measures: Facilities oversight of schedule, completion of projects and contractural obligations. 5a. Other Departments/Agencies: Not immediately. However, construction repairs and work may impact those departments that occupy all or a portion of the building interior space adjacent to the exterior walls. Additionally, interior departmental spaces may be impacted due to potential noice and environmental impacts during construction. 5b. Name the person in charge of implementation and what they are responsible for: Michael Russell 6. Funding Source: REET 169% EDI 31% Friday, February 17, 2017 Rpt: Rpt Suppl Regular