IL. WHATCOM COUNTY COUNCIL AGENDA BILL NO Intro Finance Committee; Council

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1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Initial Date Date Received in Council Office AJ?endaDate AssiJ.tned to: Originator: ~ tof:~tlrl Intro Division Head: 31 Dept. Head: Prosecutor: I-ll~ JO /31 I fl Purchasing/Budget: Alii 1 /3! /1~' f ~v It) Exec11/ive: T~s o/3{//1' 1\'0- TITLE OF DOCUMENT: 20F1Su/Jp/Jmental Budget Request #13 ATTACHMENTS: Ordinance, Memoranda & Budget Modification Requests IL Finance Committee; Council SEPA review required? ( ) Yes ( X ) NO Should Clerk schedule a hearing? ( ) Yes ( X ) NO SEP A review completed? ( ) Yes ( X ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Supplemental #13 requestsfundingfrom the Road Fund: 1. To appropriate $1,290,000 to fund transfer in support of Birch Bay Drive and Pedestrian Facility Project Budget. From the Behavioral Health Program Fund: 2. To appropriate $5,287 to fund extra help chemical dependency professional in Drug Court. From the Countywide Emergency Medical Services Fund: 3. To appropriate $519,690 to fund EMS ALS provider contracts and to decrease County contribution in accordance with ALS plan. From the Trial Court Improvement Fund: 4. To appropriate $16,000 tofund GR36 courtroom video storage. From the Public Utilities Improvement Fund: 5. To appropriate $500,000 in Non Departmental to fund ED/ transfer in support of Birch Bay Drive and Pedestrian Facility Project. From the Administrative Services Fund: 6. To appropriate $2,000,000 in Human Resources to fund unexpected medical claims. COMMITTEE ACTION: COUNCIL ACTION: 11/8/2017: Introduced 7-0 Related County Contract #: Related File Numbers: I Ordinance or Resolution Number:

2 PROPOSED BY: Executive INTRODUCTION DATE: 11/08/17 ORDINANCE NO. AMENDMENT NO. 13 OF THE 2017 BUDGET WHEREAS, the budget was adopted December 6, 2016; and, WHEREAS, changing circumstances require modifications to the approved budget; and, WHEREAS, the modifications to the budget have been assembled here for deliberation by the Whatcom County Council. NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that the Whatcom County Budget Ordinance # is hereby amended by adding the following additional amounts to the 2017 budget included therein: Fund Expenditures Revenues Net Effect Road Fund 1,290,000 - Behavioral Health Program Fund 5,287 - Countywide Emergency Management Fund 519, ,333 Trial Court Improvement Fund 16,000 - Public Utilities Improvement Fund 500,000 - Administrative Services Fund - Human Resources 2,000,000 - Total Supplemental 4,330, ,333 1,290,000 5,287 1,353,023 16, ,000 2,000,000 5,164,310 ADOPTED this day of, ATTEST: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Dana Brown-Davis, Council Clerk Barry Buchanan, Chair of the Council ( ) Approved ( ) Denied Jack Louws, County Executive Date: I:\BUDGET\SUPPLS\2017 Suppl\Supplemental # docx I i f! ;

3 WHATCOM COUNTY Summary of the 2017 Supplemental Budget Ordinance No. 13 Road Fund DepartmenUFund Behavioral Health Program Fund Description To fund transfer in support of Birch Bay Drive and Pedestrian Facility project budget. To fund extra help chemical dependency professional in Drug Court Increased (Decreased) Expenditure (Increased) Decreased Revenue 1,290,000-5,287 - Net Effect to Fund Balance (Increase) Decrease 1,290,000 5,287 Countywide Emergency Management Fund Trial Court Improvement Fund Public Utilities Improvement Fund Administrative Services Fund - Human Resources To fund EMS ALS provider contracts and to decrease County contribution in accordance with ALS plan. To fund GR36 courtroom video storage. To fund EDI transfer in support of Birch Bay Drive and Pedestrian Facility project budget. To fund unexpected medical claims. 519, ,333 16, ,000-2,000,000-1,353,023 16, ,000 2,000,000 Total Supplemental 4,330, ,333 5,164,310 I i I I i ] I; I

4 WHATCOM COUNTY PUBLIC WORKS DEPARTMENT }ON HUTCHINGS DIRECTOR Public Works Administration 322 N. Commercial Street, Suite 210 Bellingham, WA Telephone: (360) Extension: 6205 whatcom. wa.us MEMORANDUM To: Through: From: Date: Subject: The Honorable Jack Louws, Whatcom County Executive, and The Honorable Members of the Whatcom County Council Jon Hutchings, Directo~ Randy Rydel, Public Works Financial Services Manager /tk. October 31, 2017 Supplemental Budget Request (SBR)-2500, a companion to SBR-2497 supplementing the Birch Bay Drive and Pedestrian Facility Project Based Budget fund for construction Enclosed for your approval is Supplemental Budget Request (SBR)-2500 from the Road Fund that accompanies SBR Both requests move the Birch Bay Drive and Pedestrian Facility Project to construction. Requested Action Public Works respectfully requests that the County Council and the County Executive approve SBR which transfers funds from the Road Fund to the Birch Bay Drive and Pedestrian Facility Project Fund. Background and Purpose The Birch Bay Drive and Pedestrian Facility Project Based Budget Fund was established by Ordinance for an amount of$1,072,324. Ordinance amended the project fund amount to $2,200,000 for consultant design services. Ordinance amended the project fund amount to $2,700,000 for consultant design services and property acquisition. Ordinance amended the project fund amount to $3,600,000 for consultant design services and property acquisition. SBR-2497 increases project expenditure authority by $7,850,000 for Construction and Construction Engineering (construction phase) services, bringing the total project expenditure authority to $11,450,000. SBR-2500 authorizes a transfer from the Road Fund to fully fund the project budget. Funding Amount and Source The Construction and Construction Engineering work will be funded through multiple sources with the balance of funding coming from the Road Fund. The requested transfer of $1.29 million was planned for the 2018 capital construction supplemental, but is more appropriately timed as a companion to SBR This request fully funds the Birch Bay project. Please contact Randy Rydel at extension 6271, if you have any questions or concerns regarding the terms of this request.

5 Supplemental Budget Request Status: Pending Public Works Engineering Design/Canst Supp'IID # 2500 Fund 108 Cost Center Originator: Randy Rydel Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: Birch Bay Dr and Ped Facility 2017 Transfer to PBB xcj{ Department Head Si ture (Required on Hard Copy Submission)!O/st /t7 Date Costs: Object Object Description Amount Requested Operating Transfer Out $1,290,000 Request Total $1,290,000 1a. Description of request: This request is made in conjunction with SBR-2497 which requests additional expenditure authority for the Birch Bay Dr and Ped Facility project based budget. The companion SBR-2497 calls out all of the remaining project funding sources and has identified the remaining road funding portion of $5.49 million. Of this total, $4.20 million was previously budgeted in the 2017 capital budget. This request will authorize the remaining $1.29 million of project funding to be transferred from the Road fund to the Project Fund to fully fund the road portion of the project. Any road funds left unspent at the end of the project will be turned back to the road fund. 1 b. Primary customers: 2. Problem to be solved: 3a. Options I Advantages: 3b. Cost savings: 4a. Outcomes: 4b. Measures: 5a. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Fund Balance. This transfer of funds from the road fund to the project based budget fund was previously projected in the 2018 capital budget. The anticipated passage of this request has resulted in a reduction to the 2018 Road Fund budget request. Tuesday, October 31, 2017 Rpt: Rpt Suppl Regular

6 Superior Court Supplemental Budget Request Status: Pending Supp'l to tt 2478 Fund 124 Cost Center Originator: David Reynolds Expenditure Type: Ongoing Year Add'l FTE l'-'i Add'l Space Priority I Name of Request: Extra Help CDP 1 X gnature (Required on Hard Copy Submission) j() /f Date Costs: Object Object Des:!iptif!!~ ~~~~~~==--~=-====== ===.----~-~~L AmountRequested Extra Help $4, ~---~ Social Security ~--- Worker's Comp-lnterfund Unemployment-lnterfund I _L_~ a. Description of request: The Incarceration Reduction and Prevention Task force has recommended a part time Chemical Dependency Professional be hired to allow expanding Adult Drug Court. The position will free up the Drug Court Coordinator's time and allow them to focus on program expansion. 1 b. Primary customers: Drug Court clients 2. Problem to be solved: Drug Court's Coordinator spends a large amount of time doing the work of a Chemical Dependency Professional, which doesn't allow time for program development and expansion. In order to increase the capacity of Drug Court, the Coordinator's time needs to be freed up to work in such activities. 3a. Options I Advantages: We have looked at all other options, and this is the best at this time as it allows for expansion and growth without increasing Drug Court's expenses significantly 3b. Cost savings: There are no immediate cost savings 4a. Outcomes: Free up coordinator's time to focus on drug court expansion. 4b. Measures: When the staff is hired and can take over these duties. 5a. Other Departments/Agencies: Impact on the Prosecutor's Office, Public Defender, and Court. 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Funding is from 1-1 Oth Mental Health dollars. Friday, October 13,2017 Rpt: Rpt Suppl Regular

7 WHATCOM COUNTY EXECUTIVE'S OFFICE County Courthouse 311 Grand Avenue, Suite #1 08 Bellingham, WA Jack Louws County Executive MEMORANDUM To: From: Subject: Date: Whatcom County Council Members Tyler Schroeder, Deputy Executive Budget Supplemental - EMS ALS Provider Contracts September 22, 2017 BACKGROUND With the successful passage of the EMS Levy, efforts have been made to fulfill the recommendations of the Funding Work Group (FWG) adopted by County Council in March, The FWG recommendations outlined revised ALS Service Fees which were included in the EMS Levy Budget as well as compensation for Medical Program Director Services. The County has worked with the ALS providers and Medical Program Director to develop new 6 year professional service agreements that include the new per unit cost for ALS services and a professional services Agreement for the Medical Program Director. Those contracts are anticipated for County Council approval in November. This budget supplemental increased the budget to accommodate the new ALS service fee. It also includes the return of pre-levy contribution of $833,333 to the General Fund. ACTION: The County Executive requests council review and approval of this budget supplemental in the amount of $1,353,023 for 2017 EMS budget adjustments. Office (360) FAX (360) TRS: 711

8 Non-Departmental Supplemental Budget Request Status: Pending Supp'JID # 2477 Fund 130 Cost Center Originator: T Helms Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: Emergency Medical Services ALS Provider Contracts X Department Head Signature (Required on Hard Copy Submission) Costs: Object Object Description 6630 Professional Services 7210 lntergov Prof Svcs lntergov Prof Svcs 8301 Operating Transfer In Request Total Amount Requested $50,000 $377,285 $92,405 $833,333 $1,353,023 1 a. Description of request: Adjust EMS budget resulting from new contract resulting from EMS Levy passage which approved new ALS Fee per unit cost as well as Countywide Medical Program Director Services. 1 b. Primary customers: Whatcom County EMS system providers, Whatcom County and citizens of Whatcom County 2. Problem to be solved: This budget supplemental adjusts the EMS budget consistent with the new 2017 ALS Service Fees approved through the Funding Work Group Recommendations in their EMS Levy Budget. 3a. Options I Advantages: There is no other option. The ALS service agreements were amended to include service year With the success of the EMS Levy a new 6-year agreement has been negotiated for which includes the new ALS rates recommended by the EMS Funding Work Group and approved by the EMS Oversight Board, the County Council and ultimately through the new EMS Levy. 3b. Cost savings: The pre-levy contribution in the amount of $833,333 will be returned to the General Fund. 4a. Outcomes: The ALS providers will be compensated for the difference between the former 2017 ALS rate and the adjusted 2017 ALS rates. The ALS rates are based on the work accomplished by the EMS Funding Work Group which developed the EMS Levy Budget. The County wide Medical Program Director will be compensated for Medical Program Director services. 4b. Measures: The ALS providers will be compensated at the new ALS rate. Sa. Other Departments/Agencies: n/a 5b. Name the person in charge of implementation and what they are responsible for: n/a 6. Funding Source: EMS Levy tax collection Tuesday, October 24, 2017 Rpt: Rpt Suppl Regular

9 EMS Fund lntergov Prof Svcs-BFD ALS ""'""'"'""'"" lntergov Prof Svcs- EMS1 lntergov Prof Svcs-FD7-ALS Service Fee Professional Services - MPD Contracted Services Adjustment Current New 2017 Unit Budget Rate 5,378,309 5,549, , ,709 1,757,365 1,849,770 50,000 7,541,099 8,060, Difference Adjusted (171,001) (206,284) (92,405) (50,000) (519,690) County Contribution Adjustment Return GF pre-levy contribution Current Budget (833,333) Revised Budget 2017 Difference Adjusted (833,333) Total Adjustments (1,353,023) C:\Users\mcaldwei\AppData\Locai\Microsoft\Windows\ Tern porary Internet Files\Content.Outlook\RXJI307D\EMS Sup pi xlsx 10/24/2017

10 WHATCOM COUNTY ADMINISTRATIVE SEVICES Whatcom County Courthouse 311 Grand Ave, Suite 108 Bellingham, WA FACILITIES MANAGEMENT 316 Lottie Street Bellingham, WA Phone: (360) Fax: (360) FacilitiesCruco. whatcom. wa. us MICHAEL RUSSELL Facilities Manager MEMO TO: FROM: Jack Louws, County Executive Michael Russell, Facilities Manager DATE: October 14, 2017 RE: Supplemental Budget Request - Transfer fund from the Court Improvement fund for the Recording Equipment to meet the General Rule 36 (GR-36). This rule requires video cameras within a Courthouse to maintain a 7 day archive of all video cameras within a Courthouse. Background and Purpose Please allow this memo to serve as a request for approval of the accompanying Budget Supplemental to meet the GR-36 recording requirements. This supplemental request will provide for the appropriation of funding and spending authority to implement the requirement of the GR-36 rule. The County has met all of the requirements of this rule with the exception of the archiving of the video cameras. Once approved the process to complete the archiving requirements will be met in the next 60 to 90 day, depending on equipment availability and programming. Facilities is asking that the funds identified in the Court Improvement fund be made available so that we can properly manage this project.

11 Non-Departmental Supplemental Budget Request Status: Pending Supp'IID # 2494 Fund 135 Cost Center Originator: T. Helms Expenditure Type: One-Time Year Add'l FTE Add'l Space D Priority 1 Name of Request: GR 36 Courtroom Video Storage X Department Head Signature (Required on Hard Copy Submission) Costs: Object Object Description Amount Requested 7420 Computer-Capital Outlays $16,000 Request Total $16,000 1 a. Description of request: General Rule 36 (GR 36) is a new rule intended to encourage incident reporting and well-coordinated efforts to provide basic security and safety measures in Washington courts. Whatcom County provides many security and safety measures to ensure members of the public can expect safe and secure courthouses. To ensure all GR36 requirements are met Whatcom County must expand the capacity to retain security camera footage for 7 days. The current capacity is only 3 or 4 days of security camera footage. To accomplish this the County will expand the capacity on the server in order to contain the additional days of camera footage. 1 b. Primary customers: Whatcom County Courts and the Public. 2. Problem to be solved: General Rule 36 suggests the retention of 7 days of courthouse camera footage. The County currently only retains 3 or 4 days worth of camera footage. By expanding the capacity on the server the County will be able to retain at least 7 days worth of security camera footage as suggested in General Rule 36. 3a. Options I Advantages: Expanding the server capacity to retain more security camera footage will ensure the County has met all of the requirements of General Rule 36. 3b. Cost savings: N/A 4a. Outcomes: 4b. Measures: Sa. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Trial Court Improvement Fund Monday, October 16,2017 Rpt: Rpt Suppl Regular

12 Supplemental Budget Request Status: Pending Non-Departmental Fund 332 Cost Center Originator: M Caldwell Expenditure Type: One-Time Year Priority 1 Name of Request: ED/ Trf to support Birch Bay project X Dep lojsrjrt ent Head Signature (Required on Hard Copy Submission) Date Costs: Object Description Operating Transfer Out 1 a. Description of request: Companion supplemental to project budget amendment to provide funding for Birch Bay Drive and Pedestrian Facility (Suppl # 2497) Council approved the use of the 500K from EDI on October 25, "Request approval for the Public Works Department's request for Economic Development Investment (EDI) grant funding for the Birch Bay Drive and Pedestrian Facility Project, in the amount of $500,000 (AB )" Approved Consent 7-0" 1 b. Primary customers: 2. Problem to be solved: 3a. Options I Advantages: 3b. Cost savings: 4a. Outcomes: 4b. Measures: Sa. Other Departments/Agencies: 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: Public Utilities Improvement Fund Balance Tuesday, October 31, 2017 Rpt: Rpt Suppl Regular I I I I ~ :

13 Supplemental Budget Request Status: Pending Administrative Services Human Resources Fund 507 Cost Center Originator: Karen S. Goens Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space Priority 1 Name of Request: Unexpected Medical Claims X ment Head Signature {Required on Hard Copy Submission) Costs: Object Description "''''"-,,_--,,_, 1a. Description of request: During the second half of this year, medical claims costs will exceed the expenditure level set for the 2017 budget. 1 b. Primary customers: Employees and family members covered by the County's self-insured medical plan. 2. Problem to be solved: We have been notified of some significantly high dollar claims. Once a claim reaches $375,000, the excess insurance carrier will reimburse costs, however the County must expend the dollars up front. 3a. Options I Advantages: The County is obligated to cover the costs for all medical claims which occur during any claim year. If expenditures for the year are higher than revenues (collected from departments per eligible employee), it becomes necessary to tap the medical reserves. 3b. Cost savings: None. 4a. Outcomes: The County will fulfill its obligation to medical plan participants and will meet state fiscal requirements under RCW b. Measures: The State Risk Manager requires and audits annual reports for all self-insured medical programs. 5a. Other Departments/Agencies: No. 5b. Name the person in charge of implementation and what they are responsible for: N/A 6. Funding Source: The County maintains contingent medical reserves within the Administrative Services Fund to insulate the program against unusual severity and/or frequency of medical claims. Thursday, October 26, 2017 Rpt: Rpt Suppl Regular