SPECIAL SCHOOL BOARD Meeting Monday, June 18, 2018

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1 ORCAS ISLAND SCHOOL DISTRICT #137 EASTSOUND, WASHINGTON Notice of a SPECIAL SCHOOL BOARD Meeting Monday, June 18, :00pm CALL TO ORDER School Cafeteria 1.) PUBLIC COMMENTS: Members of the community, parents, students, staff, administrators and visitors are invited to make statements with each limited to not more than three minutes. 2.) Discuss Superintendent Webb s recommendation for the Montessori Program- see attached letter. *3.) Approve Consent Agenda- see attached. *4.) Adopt Resolution Surplussing the Orcas High School Tiny House and Trailer, built by OHS CTE students. 5.) Business Manager Whitaker will present a brief budget update. ADJOURN *Denotes possible board action. IMPORTANT FUTURE DATES: THU JUN 5pm Regular School Board Mtg.- School Library. THU JUL 5pm Special School Board Mtg/ Budget Hearing #1 - School Library. THU JUL 5pm Regular School Board Mtg/Budget Hearing #2 - School Library. THU AUG 5pm Regular School Board Mtg. - School Library. FIRST DAY OF School Year - WED SEP 5, Noon Dismissal. 1 of 8

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5 ORCAS ISLAND SCHOOL DISTRICT- BOARD OF DIRECTORS June 18, 2018 Special Meeting CONSENT AGENDA 1. APPROVE the following PERSONNEL ACTIONS: Certificated: Open a 1.0 annual FTE Elementary Classroom (multiple grades)teacher position, due to staff reassignment, for the school year. Open a 1.0 annual FTE Elementary Classroom (multiple grades) Teacher position for the school year. Open a.71 annual FTE Speech Language Pathologist position for the school year. Classified: Accept a partial resignation of.096 annual FTE (5 hours/week) from Cindy Sapp, School Nurse, effective 08/31/2018. Accept an intent to retire, effective 8/31/2018, from Georgia Philbrook, OIMS/HS Office Manager. Open a.854 annual FTE (180 school days plus 30 non-school 8.0 hours/day) OIMS/HS Office Manager position for the school year. Co-curricular: Accept a resignation from Janna Carter, OIHS Assistant Volleyball Coach, effective 6/12/2018. Open the OIHS Assistant Volleyball Coach position for the school year. First year stipend: $ of 8

6 Resolution No A resolution declaring certain property of the Orcas Island School District as surplus and authorizing appropriate action. WHEREAS, policy 6881 of the Orcas island School District established guidelines for the disposal or sale of surplus property when it is decided that the property cannot be used within the district; and WHEREAS, there are additional statutory requirements on the disposition of property declared surplus, i.e. RCW 28A ; 28A , and ; and WHEREAS, the Orcas Island School District desires to sell the Tiny House, which was built by OHS students for the express purpose of such, as well as the educational benefit gained; and, WHEREAS, Orcas Island School District staff and administration are in agreement that The Tiny House described above is surplus and an appropriate sale of this property is desired and warranted. THEREFORE, BE IT RESOLVED the Board of Directors of Orcas Island School District #137, San Juan County, Washington, hereby declares that the property listed in this resolution be disposed of according to the requirements imposed by district policy 6881 and the Revised Code of Washington, with authority granted to engage in those activities necessary to accomplish such. ADOPTED by the Board of Directors of the Orcas Island School District No. 137, at a Special Meeting thereof held on Monday, June 18, BOARD OF DIRECTORS ATTEST: Eric Webb Superintendent, Secretary to the Board BOARD OF DIRECTORS: Janet Brownell, Board Chair Vice-Chair, Greg White Member, Diane Boerstler Member, Josh Culp Member, John Fleming 6 of 8

7 Budget Development Update I have provided the Board with a current version of the Budget Development Calendar for June through August 3 rd (final budget adoption date per RCW). The Budgets for the Capital Projects, Debt Service, ASB, and Transportation Vehicle Funds have all been completed in Skyward/WESPaC. In the General Fund, the MSOC (Materials, Supplies, and Other Costs) portion of the budget has been entered, but is still undergoing periodic revision. The remaining portion of the General Fund budget consists of five Salary Negotiations Plans for: Certificated Instructional Staff, Classified Staff, Administrators, Co-Curricular Staff, and Miscellaneous Dollars. {Miscellaneous Dollars are those salary costs that we know will happen, but cannot quantify. These include class overload, extra time, vacation buy back, sick leave and other types of leave, retirement cash out costs, and other miscellaneous, non-contract costs.} Sara Morgan is developing those Salary Negotiations Plans in conversation with Eric, with the input of the building administrators. Those plans will be finalized soon and will be imported into the draft budget in Skyward. By the regular meeting on the 28 th, I will present the most current versions of the budgets for all five funds and review them with the Board. At that point, I am also hoping to have the most up-to-date estimates from the building principals as to the likely enrollment in each school. I will be requesting guidance from the Board on adjustments to the F-203, prior to submission of that revenue estimate document to OSPI. At this point it appears that enrollment may be stronger than previously anticipated. I will incorporate any changes to the enrollment, as well as the resulting changes to our F-203 estimated revenues, into the draft budget. I will also import the salary negotiations plans that Sara has completed into the budget document. This will complete the initial draft budget in the F-195 application in EDS, which we are required to make available for public review by the 10 th of July. The completed budget will be presented in more detail at the Budget Work Session on July 12 th and any adjustments to that draft document will be determined and incorporated into the final version of the budget that the Board will review and adopt at the regular meeting of the Board on July 26 th. 7 of 8

8 Orcas Island School District F-195 Budget Timeline Month & Day Date Time Description June Tuesday JUN 5th 9:00 AM Administrative Budget Discussion Tuesday JUN 12th WAC Place public notices for budget hearings with paper for publication, to run June 20 and June 27. *NOON! Friday JUN 15th WAC/CBA FINAL NOTIFICATION OF CERTIFICATED STAFF (if postponed due to budget delay) NO RIFs Monday JUN 18th 5:00 PM Special Board Meeting BOARD Board Discussion of Elementary Montessori program plans MTG. Update on Budget Development Tuesday JUN 19th 9:00 AM Administrative Budget Discussion Wednesday JUN 20th WAC Public Advertisement #1 (for both PUBLIC HEARINGS) Wednesday JUN 27th WAC Public Advertisement #2 (for both PUBLIC HEARINGS) Thursday JUN 28th 5:00 PM Board Meeting and Budget Worksession BOARD May Financial Status Report MTG. Formal Board Worksession on Budget - All Funds Presented Saturday JUN 30th WAC **FINAL DAY FOR LEGISLATURE TO PASS STATE BUDGET** (odd numbered years only) July & August Tuesday JUL 10th WAC FINAL BUDGET DRAFT TO PUBLIC (OISD Version plus F-195/F-195F/F see WAC/RCW below) Thursday JUL 12th 5:00 PM OISD Board Budget Work Session (PUBLIC HEARING #1) BOARD Report on Revenue MTG. Other Updates Tuesday JUL 17th 9:00 AM Administrative Budget Discussion Friday JUL 20th WAC BUDGET DRAFT TO ESD189 (F-195/F see WAC below) Tuesday JUL 24th 9:00 AM Administrative Budget Discussion Thursday JUL 26th 5:00 PM Public Budget Hearing and Adoption (PUBLIC HEARING #2) BOARD June Financial Status Report, Ending Fund Balance projection MTG. Friday JUL 27th WAC Adopted Budget sent to ESD for review Wednesday AUG 1st WAC FINAL BUDGET ADOPTION DATE per WAC Friday AUG 3rd WAC FINAL DATE TO SEND ADOPTED BUDGET TO ESD per WAC ** July 10th **August 3rd Final date to have public copies available per WAC and RCW 28A Final date to send budget to ESD for review per WAC and RCW 28A (or next workday*) NOTE: Dates are subject to change by the Board or Administration to accommodate schedules. All changes will be made public. \\turtleback\staff\kwhitaker\my Documents\Budget Prep\ \Budget Calendar rev Cal 1 of 1 6/12/2018 3:37 PM 8 of 8

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