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1 WHATCOM COUNTY COUNCIL AGENDA BILL NO CLEARANCES Initial Date Date Received in Council Office Agenda Date Assigned to: K. 0/ason Originator: l~o 1fr. 3-Zlo-l~ Intro ra~~~c~c=~vreo 4/24/2018 n... E, /, :; lt:;;; -""' c:."".. D Finance Committee; Division Head: Council Jon Hutchings Dept. Head: 3/Ztt /t ( APR ~/(c~«. Prosecutor:~ ;.(I,J.-. ;(/ 3 ) q--{ s, VVHATCOM COUNTY Brad Bennett Purchasing/Budget: Jack Louws Executive: ~h :!:>/29/18 COU~!Cil ~:6 vtf-. 2./g TITLE OF DOCU~NT: Amendment No. 2 to Ordinance Establishing the Agate Heights Estate/Bay Lane Storm Water Improvements Fund and Establishing a Project Based Budget for Agate Heights Estate/Bay Lane Stormwater Improvements ATTACHMENTS: Ordinance Amendment, Exhibit A, Supplemental Budget Request, and Memorandum SEPA review required? ( ) Yes ( x) NO Should Clerk schedule a hearing? ( ) Yes ( x) NO SEPA review completed? ( ) Yes ( ) NO Requested Date: SUMMARY STATEMENT OR LEGAL NOTICE LANGUAGE: (If this item is an ordinance or requires a public hearing, you must provide the language for use in the required public notice. Be specific and cite RCW or WCC as appropriate. Be clear in explaining the intent of the action.) Amendment Number 2 to the Agate Heights Estate/Bay Lane Stormwater Improvements Fund Project Budget Requests additional appropriation authority of $528,219 for a new Project Based Budget total of 1,308,219. COMMITTEE ACTION: COUNCIL ACTION: Related County Contract #: Related File Numbers: Ordinance or Resolution Number: Please Note: Once adopted and signed, ordinances and resolutions are available for viewing and printing on the County's website at:

2 ORDINANCE NO PROPOSED BY: Public Works INTRODUCTION DATE:04/10/18 AMENDMENT NO.2 TO ORDINANCE NO ESTABLISHING THE AGATE HEIGHTS/ESTATE BAY LANE STORM WATER IMPROVEMENTS FUND AND ESTABLISHING A PROJECT BASED BUDGET FOR AGATE HEIGHTS ESTATE/BAY LANE STORM WATER IMPROVEMENTS WHEREAS, Agate Heights Estate/Bay Lane Storm Water improvements is listed as item number 1 on the Six-Year Water Resources Improvement Program, WHEREAS, the project will treat runoff from approximately 90 acres and includes system upgrades to improve water quality through construction of bio infiltration swales and channel stabilization to reduce ditch erosion, and WHEREAS, additional funding is being requested to complete design phases for both phase 1 and 2 and to construct phase 1, and WHEREAS, this request adds additional funding for wages and benefits, contracted professional services, county survey and permit assistance, as well as permit fees to the project based budget for this Stormwater project and will more accurately reflect the true costs of the project, and WHEREAS, this budget request will supplement_the original proposal and first amendment by adding professional service categories and inter-fund account codes needed to track those specific activities, and WHEREAS, these additional expenses will be funded by a transfer from Real Estate Excise Tax II funds, NOW, THEREFORE, BE IT ORDAINED by the Whatcom County Council that Ordinance No is hereby amended to add $528,219 of expenditure authority, as described in Exhibit A, to the current project budget of $780,000, for a total amended project budget of $1,308,219. ATTEST: ADOPTED this day of April, Dana Brown-Davis, Clerk of the Council Date Signed: WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Rud Browne, Council Chair WHATCOM COUNTY COUNCIL WHATCOM COUNTY, WASHINGTON Jack Louws, County Executive ( ) Approved ( ) Denied

3 Agate Heights Estate/Bay Lane Stormwater Improvements Account Desscriptions Current Total Amended Amendment #2 Amended Project to Ord Project Budget 080 Budget Expenditures 6110 Wages $98,837 $28,863 $127, Applied Benefits $71,163 $23,077 $94, Professional Services $0 $405,144 $405, Other Services lnterfund $0 $66,500 $66, Other Misc. lnterfund $0 $4,635 $4, Other Improvements $610,000 $0 $610,000 $780,000 $528,219 $1,308,219 Revenues REET II Transfer In $780,000 $528,219 $1,308,219

4 WHATCOM COUNTY PUBLIC WORKS DEPT. Jon Hutchings DIRECTOR TO: THROUGH: MEMORANDUM The Honorable Jack Louws, County Executive and Honorable Members of the Whatcom County Council Jon Hutchings, Public Works Directo~ STORMWA TER- NPDES 322 N. Commercial Street, Suite 210 Bellingham, WA Stormwater: (360) FAX: (360) NPDES: (360) FAX: (360) www. whatcomcountv. us RECEIVED MAR JACK LOUWS COUNTY EXECUTIVE FROM: DATE: RE: Kraig Olason, Senior Planner ~0 March 20, 2018 Supplemental Budget request #2576 -Agate Heights Estate/Bay Lane Stormwater Improvements Requested Action Please find attached for approval supplemental budget request number 2 from Public Works Stormwater for the Agate Heights Estate/Bay Lane Stormwater Improvement project. Background and Purpose This project will improve water quality in the Lake Whatcom watershed by substantially reducing the discharge of phosphorus and other pollutants to Agate Bay. Runoff along Agate Bay Road and Agate Heights Road will be addressed by improving the existing ditches to increase infiltration and filtration treatment and decrease the flow velocity. Stormwater will also be managed with low impact development methods (bio-infiltration swales or media filter drains with infiltration). This is a priority capital project in the Lake Whatcom Comprehensive Stormwater Management Plan and is listed as Item No. 1 on the Six-Year Water Resources Improvement Program. The funds requested are to complete design phases for both phase 1 and 2 and to construct phase 1. Final construction costs for phase 2 have yet to be developed. Over $900,000 in Grant funds from Washington Department of Ecology are being offered and may be available to offset much of the costs for Phase 2. Reimbursement for work already underway on phase 2 should be eligible if a final contract agreement with WDOE is completed by fall of Funding Amount and Source This request, in the additional amount of $528,219 will be funded by Real Estate Excise Tax II funds. Please contact Kraig Olason at extension 6301, if you have any questions or concerns regarding the terms of this agreement,

5 Supplemental Budget Request Public Works Stormwater Status: Pending I Supp'IID # 2576 I Fund 365 Cost Center Originator: Kraig 0/ason Expenditure Type: One-Time Year Add'l FTE 0 Add'l Space 0 Priority 1 Name of Request: Agate Heights Supplement #2-9 /U/tl Date Costs: \ <~b~~-ct _,,,,,,,,, ~~=~O~b~lje~c~t D~e~s~cr.~ip~t'~ o~n~~ ~ ~-- - Regular Salaries & Wages i629o Applied Benefits ~::~~= --~;:~:~rs;~~~r~~~c- 1 e:-~~~;::~~~~~-~ - ~ ~~-----~ ~--~ Amount Requested $28, ~ i------~~ $23,077 $405,144 $66, Other Miscellaneousllnte $4, Operating Transfer In ($528,219) ~----~ Request Total $0 1 a. Description of request: This project will improve water quality in the Lake Whatcom watershed by substantially reducing the discharge of phosphorus and other pollutants to Agate Bay. Runoff along Agate Bay Road and Agate Heights road will be addressed by improving the existing ditches to increase infiltration and filtration treatment and decrease the flow velocity. Stormwater will also be managed with low impact development methods (media filter drains) This is a priority capital project in the Lake Whatcom Comprehensive Stormwater Management Plan and is listed as the No.1 project on the Six-Year Water Resources Improvement Program. The funds requested are to complete design phases for both phase 1 and 2 and to construct phase 1. Final construction costs for phase 2 have yet to be developed. Over $900,000 in Grant funds from Washington Department of Ecology are being offered and may be available to offset much of the costs for Phase 2. Reimbursement for work already underway on phase 2 should be eligible if a final contract agreement with WDOE is completed by fall of b. Primary customers: The primary customers of this project are the users of Lake Whatcom, both those that rely on it for drinking water and those who use it recreationally. 2. Problem to be solved: Water quality improvement is the primary benefit of the project, especially the reduction of phosphorus through the treatment of local area runoff by the installed treatment systems. This amendment compliments the project based budget by providing enhanced detail of funding needs. The original proposal and first amendment didn't include professional services categories or inter-fund transfer codes needed to track those specific activities. They are included in this supplemental request. 3a. Options I Advantages: The additional funds will provide funding necessary to complete the construction and construction related activities required to finish phase 1 and additional funds to cover expenses incurred in the ongoing design of phase 2. 3b. Cost savings: There are no direct cost savings associated with this request. Friday, March 23, 2018 Rpt: Rpt Supp/ Regular

6 Public Works Supplemental Budget Request Stormwater Status: Pending I Supp'IID # 2576 I Fund 365 Cost Center Originator: Kraig Olason 4a. Outcomes: This supplemental request provides more accurate tracking and better detail from which to manage this capital project. 4b. Measures: N/A 5a. Other Departments/Agencies: N/A 5b. Name the person in charge of implementation and what they are responsible for: 6. Funding Source: The supplement request will be funded by REET. Friday, March 23, 2018 Rpt: Rpt Suppl Regular