MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS

Transcription

1 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Vicki Kirkpatrick Ext. 260 DEPARTMENT: Public Health & Human Services Monday Briefing: Action Agenda: X DATE: 8/21/2012 No. ITEM: Approval of Housing Coalition Recommended additional grants for 2012 from the 2163 Housing Funds. Background: Additional funding in the 2163 Housing Funds is available for additional 2012 grants. The Housing Coalition has approved and is recommending an additional grant to Educational Service District 113. ESD 113 Youth Outreach - $19,305 ($17,711 for Education Advocate and $1,594 for Administration and Operation Support). The Education Advocate will notify Special Services when new students enroll who are homeless and have been eligible for and previously received support services in other districts. Support services include: Migrant, Title I, LAP, Bilingual and Special Education. The liaison will also assist parents in making contact with support service providers in the enrolled school to ensure that immediate service deliver begins. The advocate will assist in arranging immunizations as needed and will coordinate service with school counselors and the district s Bilingual Family Support Liaison for addressing immediate crisis needs with/from: Turning Pointe Domestic Violence Shelter, Mason County Homeless Shelter, Mason County Housing Coalition, local food, clothing and furniture banks, Behavioral Health Resources as well as DSHS, and the Division of Children and Family Services. The advocate will assist with monitoring of attendance of chronically absent homeless children, serve as mentor and/or find mentors for homeless students being served at school districts in unincorporated north Mason County who have been identified as high risk for dropping out. Data management and outcomes evaluation system will be the same as used by the Shelton School District Homeless Liaison as described in the McKinney Vento application. Recommended Action: Approve the $19,305 grant to Educational Service District 113 and authorize the Chair to sign the contract. Attachments: Two copies of the Contract between Mason County and Educational Service District Contract with EDS 113 for 2163 Housing Funds.docx

2 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Vicki Kirkpatrick Ext. 260 DEPARTMENT: Public Health & Human Services Monday Briefing: Action Agenda: X DATE: 8/21/2012 No. ITEM: Approval of Housing Coalition Recommended additional grants for 2012 from the 2163 Housing Funds Background: Additional funding in the 2163 Housing Funds is available for additional 2012 grants. The Housing Coalition has approved and is recommending an additional grant to the Mason County Shelter. Mason County Shelter - $16,000 for operating funds from transitional housing. These funds will provide transitional housing at a duplex and a triplex at 801 and 803 N Henry Streets to formerly homeless families with children, for up to two years. Clients pay 30% of adjusted income towards operations, but all maintenance, utilities (except unit electric), insurance, case management, offsite management support is paid by Mason County Shelter. Case management is provided to all adult tenants during time on program for life skills, employment, parenting, education, credit history, and any other life issues that would prevent them from obtaining and sustaining permanent housing once off of the program. Recommended Action: Approve the $16,000 grant to the Mason County Shelter and authorize the Chair to sign the contract. Attachments: Two copies of the Contract between Mason County and the Mason County Shelter Housing Contract with Mason County Shelter.doc

3 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: August 6, 2012 FROM: Barbara A. Adkins Ext. 286 DEPARTMENT: Community Development Action Agenda DATE: August 7, 2012 No. Item: Set a public hearing for August 21, 2012 at 9:30 a.m. to consider Resolution submitted by Belfair Water District #1 regarding the annexation of Lots 1 through 24, Tract F and Lot B of the Plat of Clifton Ridge. Background: Belfair Water District #1 submitted Resolution to the Mason County Board of County Commissioners on July 19, 2012 for consideration and adoption pursuant to RCW In response to this submission, the Board has thirty days in which to take approve or hold a public hearing on the Resolution. Recommended Action: Board of County Commissioners shall set a public hearing for August 21, 2012 at 9:30 a.m. to consider approval of the annexation request by Belfair Water District #1 regarding the annexation of Lots 1 through 24, Tract F and Lot B of the Plat of Clifton Ridge. Attachments: Notice of Hearing Cover Sheet BWD Annexation doc.doc

4 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Bonnie l. Cap Ext. 268 DEPARTMENT: Human Resources DATE: August 21, 2012 Monday Briefing: Action Agenda: _x No. 3 L\ ITEM: Approval of the Memorandum of Understanding between Mason County and AFSCME local 1504 to make adjustments for employees who were recalled from layoff within 24 months. The adjustments would include: 1) restoring the employee's vacation accrual rate at time of layoff, 2) restoring sick leave balance that was forfeited upon layoff, 3) re-instate the original seniority date, and 4) re-instate the previous longevity rate. Background: The AFSCME bargaining unit contract does not contain language for restoring recalled employees' accrual rates, forfeited sick leave accrual, seniority date, or longevity rate. Therefore the Board desires to enact these changes for recalled employees. Recommended Action: Approve the memorandum of Understanding between Mason County and AFSCME Local 1504 Attachments: Memorandum of Understanding ConsentCoverAug20 l 2MOU.doc

5 MEMORANDUM OF UNDERSTANDING between Mason County And AFSCME, Local 1504 Washington State Council of County and City Employees Mason County and AFSCME Local 1504 agree to make adjustments for employees who were recalled from layoff, within 24 months, which occurred prior to implementation of the parties' current collective bargaining agreement, as follows: a) If an employee was recalled from lay off status within twenty-four (24) calendar months, restore the employee's rate of vacation accrual that was in effect at the time of layoff. Subsequent accrual rate adjustments shall be based on the employee's combined total years of County service; however, time in layoff status shall not be included in the calculation of service years. b) Under the same conditions as "a", restore any sick leave balance forfeited upon layoff (not to exceed the total allowable accrual amount); provided the leave was not cashed out at layoff. c) Re-instate the recalled employee's original bargaining unit seniority date (minus time in layoff status). d) Re-instate the recalled employee's previous longevity rate (percentage). Time spent in layoff status will not be credited as time worked for determining future longevity increases, but all service time prior to the layoff shall be combined with time served since the recall. As agreed, on this day of 2012 For Mason County: For the AFSCME: Lynda Ring Erickson, Chair Clem Edwards, Business Representative Tim Sheldon, Commissioner Deb Soares, President Steven Bloomfield, Commissioner Approved to Form: i~~ ;=~~: :~.::-~;:oo - ~~ 00 ==-~~- Tim Whitehead, Chief Deputy Prosecuting Attorney

6 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Bonnie L. Cap Ext. 268 DEPARTMENT: Human Resources DATE: August 21, 2012 Monday Briefing: Action Agenda: _X_ No. z,.5 ITEM: Approval of the Memorandum of Understanding between Mason County and Teamsters Local 252 to make adjustments for employees who were recalled from layoff within 18 months. The adjustments would include: 1) restoring the employee's vacation accrual rate at the time of layoff, 2) restoring sick leave balance that was forfeited upon layoff, 3) re-instate the original seniority date, and 4) re-instate the previous longevity rate. Background: The Teamsters bargaining unit contracts do not contain language for restoring recalled employees' vacation leave accrual rates, forfeited sick leave accrual, seniority date, or longevity rate. Therefore the Board desires to enact these changes for recalled employees. Recommended Action: Approve the Memorandum of Understanding between Mason County and Teamsters Local 252 Attachments: Memorandum of Understanding

7 MEMORANDUM OF UNDERSTANDING between Mason County And Teamsters, Local #252 Mason County and Teamsters, Local #252, agree to make adjustments for employees who were recalled from layoff, within the contractual recall period, which occurred prior to implementation of the parties' current collective bargaining agreement, as follows: a) If an employee was recalled from lay off status within eighteen (18) calendar months, restore the employee's rate of vacation accrual that was in effect at the time of layoff. Subsequent accrual rate adjustments shall be based on the employee's combined total years of County service; however, time in layoff status shall not be included in the calculation of service years. b) Under the same conditions as "a", restore any sick leave balance forfeited upon layoff (not to exceed the total allowable accrual amount); provided the leave was not cashed out at layoff. c) Re-instate the recalled employee's original bargaining unit seniority date (minus time in layoff status). d) Re-instate the recalled employee's previous longevity rate (percentage). Time spent in layoff status will not be credited as time worked for determining future longevity increases, but all service time prior to the layoff shall be combined with time served since the recall. As agreed, on this day of 2012 For Mason County: For the Teamsters: Lynda Ring Erickson, Chair Rick Engelhart, Business Representative Tim Sheldon, Commissioner Steven Bloomfield, Commissioner Approv~d~t6-Form:,/ /-/,,,.,.., ::::::.:::::::-=. ~ '----/ C-~------' Tim Whitehead, Chief Deputy Prosecuting Attorney

8 MASON COUNTY TO: BOARD Of MASON COUNTY COMMISSIONERS Reviewed: FROM: Bonnie L Cap Ext. 268 DEPARTMENT: Human Resources Monday Briefing: Action Aaenda: DATE: August: 21, 2012 No. 5.\L) x ITEM: Approval of resolution to amend the Non-Union Salary Range Alignment Table to reflect a salary range adjustment for Deputy Administrator, Probation from Range 29 to 33 and for Public Health &. Human Services Director from Range 39 to 45. Background~ The Deputy Administrator, Probation currently at Range 29 is inconsistent with the Deputy Administrator, Detention at Range 33 of the Non-Union Salary Range Alignment table. The Board desires to equalize the salary ranges of the two comparable positions. Additionally, the Public Health & Human Services Director has incurred significant increases in duties and responsibilities involving various programs. The Board desires to make a salary range adjustment to reflect the added responsibilities. Recommended Action: Approve the resolution to adopt the amended Non-Union Salary Range Alignment. Attachments: Non-Union Salary Range Alignment Resolution ConsentCoverAug2012.doc

9 Non-Union Salary Ranges with COLA Effective January 1, 2008 Attachment A Range ENTRY STEP A STEP B STEPC STEP D STEP E 45 $6, $6, $6, $6, $6, $5, $5, $5, $5, $5, $5, $5, $4, $4, $4, $4, $4, $4, $4, $4, $4, $4, $3, $3, $3, $3, $3, $3, $3, $3, $3, $3, $3, $2, $2, $2,848 9 $2,778 8 $2,712 7 $2,645 6 $2,583 5 $2,520 4 $2,461 3 $2,400 2 $2,342 1 $2,287 $7,019 $7,371 $7,555 $6,852 $7,195 $7,375 $6,684 $7,018 $7, 194 $6,527 $6,854 $7,025 $6,365 $6,685 $6,851 $6,216 $6,526 $6,690 $6,065 $6,367 $6,526 $5,919 $6,215 $6,371 $5,774 $6,064 $6,215 $5,637 $5,919 $6,068 $5,501 $5,776 $5,920 $5,369 $5,638 $5,779 $5,239 $5,501 $5,638 $5, 115 $5,370 $5,504 $4,988 $5,238 $5,368 $4,871 $5, 114 $5,243 $4,752 $4,989 $5, 115 $4,639 $4,871 $4,992 $4,526 $4,751 $4,871 $4,418 $4,639 $4,754 $4,310 $4,525 $4,638 $4,208 $4,418 $4,529 $4,105 $4,310 $4,418 $4,008 $4,209 $4,314 $3,910 $4,106 $4,208 $3,816 $4,007 $4, 107 $3,723 $3,910 $4,008 $3,635 $3,817 $3,912 $3,547 $3,724 $3,818 $3,462 $3,635 $3,726 $3,378 $3,546 $3,634 $3,296 $3,460 $3,547 $3,216 $3,377 $3,461 $3, 139 $3,296 $3,378 $3,063 $3,216 $3,297 $2,989 $3,139 $3,217 $2,917 $3,063 $3,139 $2,846 $2,989 $3,064 $2,778 $2,917 $2,989 $2,713 $2,848 $2,919 $2,645 $2,778 $2,848 $2,583 $2,713 $2,781 $2,521 $2,646 $2,713 $2,460 $2,583 $2,647 $2,400 $2,520 $2,583 $7,744 $7,937 $7,559 $7,748 $7,373 $7,558 $7,200 $7,380 $7,023 $7,198 $6,857 $7,029 $6,690 $6,857 $6,529 $6,693 $6,370 $6,529 $6,219 $6,375 $6,069 $6,220 $5,924 $6,072 $5,779 $5,924 $5,642 $5,783 $5,503 $5,641 $5,372 $5,507 $5,243 $5,374 $5,118 $5,246 $4,992 $5, 117 $4,874 $4,996 $4,753 $4,873 $4,641 $4,758 $4,529 $4,641 $4,421 $4,532 $4,313 $4,420 $4,210 $4,315 $4,108 $4,211 $4,010 $4, 110 $3,913 $4,011 $3,819 $3,914 $3,723 $3,817 $3,636 $3,727 $3,548 $3,637 $3,463 $3,549 $3,379 $3,463 $3,298 $3,380 $3,218 $3,298 $3,140 $3,219 $3,064 $3,142 $2,992 $3,067 $2,919 $2,992 $2,851 $2,921 $2,781 $2,851 $2,714 $2,781 $2,647 $2,714

10 NON-UNION SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE Chief Deputy Prosecuting Attorney Public Health & Human Services Director (effective 1/1/13) Public Works Director Utilities & Waste Management Director Deputy Director Public Works/County /Engineer Chief Criminal Prosecuting Attorney Public Defense Administrator Deputy Director Public Works/ER&R Manager Deputy Director Public Works/Utilities & Waste Mgmt Community Development Director Facilities, Parks and Trails Director Human Resources Director Undersheriff Information Services Manager Administrator, Probation Services Chief Criminal Deputy Sheriff District Court Administrator Engineering and Construction Manager Engineer IV Land Use Attorney Road Operations & Maintenance Manager Parks & Trails Manager Chief Finance Manager Chief Civil Deputy Sheriff Jail Superintendent Deputy Administrator, Detention Deputy Administrator, Probation Engineer Ill Planning Manager Permit Assistance Center Manager Construction Services Supervisor Project Support Services Manager Transportation Planning Supervisor Facilities Manager Program Manager II Assistant Road Operations & Maintenance Manager NU Salary Range Alignment August 2012

11 NON-UNION SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE Personal Health Manager Building Official GIS Manager Right of Way Manager/Property Manager Emergency Management Manager Equipment Maintenance Supervisor Finance Manager Road Operations & Maintenance Supervisor Chief Accountant Senior Financial Analyst Chief Deputy Treasurer Engineer II Survey Supervisor Administrative Supervisor Chief Appraiser Chief Deputy Elections Superintendent Superior Court Administrator Program Manager I Engineer I Assistant to the Commissioners Deputy Court Administrator Risk Manager/Budget Analyst Office Manager Official Court Recorder/Judicial Assistant Official Court Recorder/Family Law Facilitator Personnel Analyst Administrative Assistant Clerk of the Board/Claims Administrator Administrative Secretary Legal Secretary Receptionist/Secretary PBX Operator Office Assistant NU Salary Range Alignment August 2012

12 Attachment B RESOLUTION NO AMENDING RESOLUTION TO IMPLEMENT A REVISED NON-UNION SALARY RANGE ALIGNMENT WHEREAS, RCW states that... the Board of County Commissioners shall fix and determine each item of he budget separately and shall by resolution adopt the budget..., WHEREAS, RCW states that... the Board shall fix the compensation of all employees..., WHEREAS, the Deputy Administrator, Probation currently at Range 29 is inconsistent with the Deputy Administrator, Detention at Range 33 of the Non-Union Salary Alignment, and the Board desires to equalize the salary ranges of the two comparable positions. Additionally, the Public Health & Human Services Director has incurred significant increases in duties and responsibilities involving various programs. The Board desires to make a salary range adjustment to reflect the added responsibilities. WHEREAS, the Board approves of the adjustment of the salary ranged for the job classification Deputy Administrator, Probation from Range 29 Step C to Range 33 Step B on the Non-Union Salary Alignment table; and the Board approves of the adjustment of the salary range for the job classification of Public Health & Human Services Director from Range 39 "Y" rate to Range 45 Step D of the Non-Union Salary Alignment table. NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby amend the Non-Union Salary Range alignment to reflect the above changes effective January 1, 2012 for the Deputy Administrator, Probation; and effective January 1, 2013 for the Public Health & Human Services Director. Approved this day of August BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Shannon Goudy, Clerk of the Board APPROVED 6S TO FORM: (=:~--.j~~:r-- ~=-- ::;, Lynda Ring Erickson, Chairperson Steve Bloomfield, Commissioner Tim Sheldon, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney

13 To the County Engineer: INTERDEPARTMENTAL REQUEST & AGREEMENT FOR REIMBURSABLE WORK BY THE PUBLIC WORKS DEPARTMENT The undersigned hereby requests that the following described work be performed by the Public Works Department for the agency or department shown. It is understood that this work will be done at the convenience of the Road Department. Description of work or services requested: To provide Maintenance Services/ Emergency Assistance/ Fabrication of signs and materials upon request. Mason County Parks and Trail will be billed only for actual costs incurred. Agreement Termination Date: December 31, 2013 Total cost not to exceed $ N/A The undersigned certifies that sufficient budgeted funds are available to cover the cost of the requested work or services, and that payment to the Road Department will be made promptly unless otherwise modified in this agreement. Agency or Dept.: Mason County Parks and Trail Date: Signed: Title: ******************************************************************************** To the Board of County Commissioners: Date: I have examined the above request and make the following recommendation: I recommend approval of work, as submitted. County Engineer ******************************************************************************** Action of the Board of County Commissioners: Date: The Engineer's recommendation is hereby approved. The Engineer's recommendation is disapproved or modified as follows: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Lynda Ring Erickson, Chair ATTEST: Tim Sheldon, Commissioner Shannon Goudy, Clerk of the Board Steven Bloomfield, Commissioner

14 MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Brian Matthews, PE Ext. 450 DEPARTMENT: Public Works Action Item DATE: August 21, 2012 No. ITEM: Reimbursable Agreement with Parks and Trails for Public Works to provide maintenance services, emergency assistance, fabrication of signs and materials Background: Submitted herein for action of the Board is a Reimbursable Agreement for Mason County Public Works Road Department to provide work or services requested by Mason County Parks and Trail Department for maintenance services / emergency assistance / fabrication of signs and materials. The cost of the described work will not exceed the actual cost and the agreement will remain in effect until December 31, Recommended Action: I move the Board execute the Reimbursable Agreement for Mason County Public Works Road Department to provide work or services requested by Parks and Trail Department for maintenance services / emergency assistance / fabrication of signs and materials. scv msw h:\wp10\maint\reimb-parks-rec-idc-consent.dot