Finance Committee Committee of the Whole

Transcription

1 Finance Committee Committee of the Whole Karen Bargy - Chair Christian Marcus - Alternate Special Meeting Minutes August 31, 2017 Members: Members absent: Others: Karen Bargy, Ed Boettcher, Dave Heeres, Scott Kruger, Dawn LaVanway, Christian Marcus, Brenda Ricksgers, Bryan Smith, Melissa Zelenak None Pete Garwood, Deb Haydell, Sherry Comben, Sheryl Guy, Janet Koch 1. The meeting was called to order at 9:00 a.m. by Chair Karen Bargy 2. Public Comment None. 3. Budget General Fund Revenues Ms. Bargy and Deb Haydell, Finance Director, gave an overview of the meeting s goal and the set-up of the budget materials. Ms. Haydell said the estimated 2018 revenues were based on an average of the revenues from the previous two years, plus the increase in taxable value from the Equalization Department. Motion by Ed Boettcher, seconded by Bryan Smith, to transfer in the projected 2018 revenue sharing of $506,545 for a total 2018 general fund revenue of $12,624,162. Motion carried - unanimous. Ms. Bargy said no increases in health insurance had been budgeted as those amounts are currently unknown. Ms. Haydell said that the information regarding increased wages and benefits currently in the proposed budget were items that had been approved by the Board of Commissioners through collective bargaining agreements. Bargaining units that have expired contracts and nonunion employees are included at 2017 wages and salaries. Original anticipated expenditures were $13,849,843, a difference of $1,225,681. Mr. Boettcher said that despite original budgeted numbers, the annual audit has shown increases in the general fund s fund balance for many years. Ms. Haydell said that historically the County s department heads do not spend to the level of their budget. General Fund Expenditures The Committee discussed the general fund budgets : Commissioners After a discussion of revising the budgeted amounts for travel and conference, no changes were made. The Committee discussed the budgeted amounts for annuity benefit and health insurance; it was the consensus of the Committee to change health insurance GL # to $78,000. Finance Committee Minutes Page 1 of 6 August 31, 2017

2 It was the consensus of the Committee to change annuity GL # to $15,200. Ms. Haydell said the Municipal Employees Retirement System (MERS) contribution was now 18.66% of wages for defined benefit pensions. It was the overall consensus of the Committee to reduce the training line item # to $3,000. The Committee recessed at 10:05 a.m. The Committee returned from recess at 10:15 a.m : Circuit Court Ms. Haydell said the circuit court judges had not approved the proposed budget; she added that she had received no explanation for the increase in # : Retirement - County Share. It was the consensus of the Committee to request more information from the Circuit Court regarding that increase before approving it. Also, would like more clarification regarding Other Wages. It was the consensus of the Committee to reduce line items # through # by 3%, with possible further changes after receiving additional information regarding wages and benefits : Family Division - Circuit Court : Circuit Court Probation : Family Court - Detention Support Services : District Court Ms. Haydell explained that the wage increases were due to the expectation of hiring the retiring Court Administrator hired as a consultant in 2018 to overlap with the incoming Court Administrator. Mr. Boettcher noted that the District Court would be making a request to hire an Assistant District Court Administrator. It was the consensus of the Committee to ask the District Court for information to support the increase in the request for in # Retirement - County Share and for information to the 2016 variation in #806 Legal Fees. It was the consensus of the Committee to reduce # Printing and Publishing to $1, : Friend of the Court The Committee recessed at 11:00 a.m. The Committee returned from recess at 11:10 a.m : Probate Court It was the consensus of the Committee to reduce line item # Operating Supplies to $1, : Jury Commission : County Administrator Finance Committee Minutes Page 2 of 6 August 31, 2017

3 : Accounting It was the consensus of the Committee to change # Retirement-County Share to $10, : Budget-Accounting Services : County Clerk : Communications : Computer It was the consensus of the Committee to reduce # Training to $3, : Purchasing It was the consensus of the Committee to reduce # Supplies - Office to $12,000. The Committee recessed at 12:05 p.m. The Committee returned from recess at 12:20 p.m : Tax Allocation Board : County Treasurer It was the consensus of the Committee to reduce # Employee Annuity Benefit to $4, : Equalization : MSU Extension Ms. Haydell corrected # FICA - County Share to be $5, : Elections : Grove Street Annex : 1905 Courthouse Mr. Garwood was asked to look into a review of electrical use at the Courthouse : Building & Grounds The Committee discussed the amounts budgeted in # Building Maintenance and # Equipment Maintenance. Ms. Haydell and Pete Garwood, County Administrator, noted that maintenance of the County Garage was expensed through this department. The Committee asked for more information on the proposed budgeted amounts for line items #932 and # : New Building - Bank - Purchased 2017 It was noted that snow plowing needed to be included in the budget for the bank building. It was also noted that $1,000 for the building maintenance might be too conservative. The Administration Office was directed to see if the non-rented portion of the building could be shut down for the winter. Mr. Smith suggested calling Ballard s Plumbing and Heating in Petoskey as he believed that was the company that had maintained the building in the past. Finance Committee Minutes Page 3 of 6 August 31, 2017

4 : Prosecuting Attorney It was the consensus of the Committee to reduce # Conference/Convention to $5,000. Mr. Rossiter said he had moved the amount budgeted for training in previous years to line item #862. He indicated that he could look into his previous budgeted amount of $9,000. The Committee questioned the absence of any budgeted amounts for # Fees - Blood Draws - Reimbursed. Mr. Rossiter said he had eliminated the program : Register of Deeds The Committee agreed to reduce # Operating Supplies to $4,000. No changes were made to the budget for : Microfilm. The Committee recessed at 1:30 p.m. The Committee returned from recess at 1:40 p.m : Plat Board : Prosecuting Attorney - Victims Rights : Prosecuting Attorney - Child Support/IVD : Drain Commissioners : Abstract : Survey & Remonumentation : Sheriff Sheriff Bean said his 2018 budget was based on full staffing. Ms. Haydell made some corrections to the sheriff s budget: # was changed to $70,338 and # was changed to $64,014. Ms. Haydell said she would check her 2018 budgeted amounts for # Retirement - County Share : Marine : Secondary : Jail : Zero Tolerance Ms. Bargy asked Sheryl Guy, County Clerk, for a listing of the number of employees in each department : Emergency Services Mr. Garwood said the requested budget increases were most likely due to a planned 2018 fullscale training exercise at Meadow Brook Medical Care Facility. He added that regular exercises were a state requirement. The Committee recessed at 2:35 p.m. The Committee returned from recess at 2:40 p.m. Ms. Bargy requested that more information regarding reimbursements for the LEPC (Local Emergency Planning Commission) be provided at the next Finance Committee meeting. Mr. Marcus asked whether or not the water training that had been budgeted for 2017 had been completed. Finance Committee Minutes Page 4 of 6 August 31, 2017

5 Ms. Bargy requested that the Finance Committee be made aware, by a future agenda item, of the stipends that have been authorized by the Board of Commissioners : Animal Control Ms. Haydell said she would correct the wages and benefits for the departmental budget and bring the changes to the next meeting : Dams and Dam Operator It was the consensus of the Committee to move the requested amount of $7,500 from # as an expenditure for Equipment Maintenance to Fund #142- Dams Reserve Fund. Mr. Marcus asked if the equipment maintenance budgeted for 2017 had been completed; it was also requested that Mr. Stone explain the budgeted increase from 2017 to 2018 for what appeared to be the same project : Health : Medical Examiner Ms. Bargy suggested that the Administration Committee address possible changes in the Medical Examiner budget : Welfare : Aging-Not Reimbursed : Veterans Affairs : Housing-Administration : Resource Recovery : Planning Commission : Planning/Coordinator : Economic Development Corporation : Brownfields Redevelopment Authority 4. Public Comment Tony Cutler, introduced himself to the Committee as a representative of Michigan Senator Wayne Schmidt and a part time teacher at Mancelona Public Schools. The meeting adjourned at 3:57 p.m. Finance Committee Minutes Page 5 of 6 August 31, 2017

6 GENERAL FUND Revenue Taxes Calculation Documentation and history AGENDA BUDGET2018 August 31, 2017 ***Discuss Motion for Revenue Sharing to be transferred to General Fund Amount is $506, Original Budget $12,820,470 (this includes Revenue Sharing, $495,646 and Transfer IN from Tax Payment Fund for CIP $295,421} 2018 if Revenue Sharing is added Total Revenue is $12,624,162 J Expenditures Wages & benefits completed, other than Health insurance-not determined yet On all union Groups a 2% increase except General and Probate 2% was applied to Overtime, Retirement, AD&D and Workers Comp Then FICA.0765 was determined INFORMATION MMRMA Insurance Dept 851 Used same cost as 2017and added $22000 for new building Special Projects Dept 895 Contingency-usually used for Wage & Benefit increases that were not originally budgeted CAPITAL OUTLAY Dept 901 THIS INCLUDES SOME ITEMS ON CIP See CIP list for items already identified APPROPRIATIONS Dept 966 Documents attached for review *** BOC minutes 8/10/17 $301,000 for MERS to reduce unfunded liability v OTHER FUNDS Fund 261 & Fund 262 -Costs not on CIP for 2018 Review CIP list for 2018 Fund 581- Airport $14,151 and $13,500 Fund Parks-GRNA Board Walk $100,000 and Road/Parking lot $66,667 Discuss Health & Public Safety motion made on 8/30/2017 for Housing program. u Finance Committee Minutes Page 6 of 6 August 31, 2017