GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING. Tuesday, April :00 A.M.

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1 REGULAR MEETING Tuesday, April :00 A.M. CALL TO ORDER I PRAYER I PLEDGE AGENDA AMENDMENTS Note: Unanimous Board Action is required to amend agenda for official vote. PRESENTATIONS I AWARDS 1. Recognition of the Moore Haven Teacher of the Year and Honor Students PUBLIC INPUT ON AGENDA ITEMS PUBLIC HEARINGS CONSENT AGENDA 2. Approve Payment of County Warrants 3. Approve the Minutes of the March 23, 2015 Regular Meeting 4. Resolution Amending General Fund Budget BUSINESS AGENDA 5. Resolution Supporting the Lake Hicpochee and C-43 Projects Budget Workshops 7. Declare Block 3, Lots 1,2, and 3, Lakeview Subdivision, and Block 48, Lots 15 and 16, Moore Haven as Surplus and Advertise the Property Sale and Advertise the Property for Sale 8. Computer Hardware and Software for Clerk's Office 9. Courthouse Custodian 10. Glades County Emergency Operation Center Change Order 11. RPF "Phase 1 Moonshine Marsh Overlook Park" 12. LIS Engineering, LLC 13. Commissioners' Travel Expense Policy CONSTITUTIONAL OFFICERS COUNTY ATTORNEY

2 COUNTY MANAGER DEPARTMENT HEADS PUBLIC INPUT ON NON-AGENDA ITEMS COMMISSIONERS ITEMS AND COMMENTS ADJOURN

3 SUBJECT: Recognition: Moore Haven Teacher of the Year and Honor Students DEPTIDEPT REQUEST: Chairperson BACKGROUNDIDET AIL OF REPORT: Jamie Brown - Moore Haven Teacher of the Year Honor Students BUDGET IMPACT: Yes / No -IfYes, how much? From where? No Glades County School Board Jamie Brown - Teacher of the Year and the 2015 MHHS Honor Students were recognized by the Board!Meeting Date: Tim Stanley i Agenda # April 14,2015

4 SUBJECT: COUNTY WARRANTS DEPTIDEPT REQUEST: FINANCE BACKGROUNDIDETAIL OF REPORT: COUNTY WARRANTS BUDGET IMPACT: Yes I No -IfYes, how much? From where? TIFFANY R. PATTERSON-FINANCE DIRECTOR ON MOTION of Commissioner Beck seconded by Commissioner Storter Long the Board approved payment of the County Warrants and approved the Minutes of the March 23, 2015 Regular Meeting Motion carried by 4-0 vote. Commissioner Ahern abstained from the vote due to a conflict of interest (County Warrants). Tiffany R.. Patterson Meeting Date: April 14, 1015 Delivered on April 08. lois at: 11:55 AM Agenda ## Consent

5 SUBJECT: DEPTIDEPT REQUEST: Clerk's Office Approval of minutes of the March 23, 2015 regular meeting. BACKGROUND I DETAIL OF REPORT: A copy of the minutes is attached. BUDGET IMPACT: YeslNo -Ifyes, how much? From where? None ON MOTION of Commissioner Beck seconded by Commissioner Storter Long the Board approved payment of the County Warrants and approved the Minutes of the March 23, 2015 Regular Meeting. Motion carried by 4-0 vote. Commissioner Ahern abstained from the vote due to a conflict of interest (County Warrants) Court Sandra Brown, Clerk of Meeting Date: April 14, 2015 Agenda ## Consent Agenda

6 SUBJECT: Reso)ution amending General Fund Budget DEPTfDEPT REQUEST: Clerk's Office ~ BACKGROUND I DETAIL OF REPORT: The Clerk's Office requests that the General Fund budget be amended to reflect in donations received from Art in the Park and S donation from Michael and Lisa Sohngen to Glades County Emergency Medical Services. A copy of the proposed Resolution and Budget Amendment is attached. BUDGET IMPACT: YeslNo -Ifyes, how much? From where? None Tiffany Patterson, Finance Director ON MOTION of Commissioner Ahern seconded by Commissioner Storter Long the Board adopted Resolution Amending the General Fund Budget. Motion carried by 5-0 vote. Court Sandra Brown, Clerk of Meeting Date: April 14, 2015 Agenda # Consent Agenda

7 SUBJECT: Resolution Supporting the Lake Hicpochee and C-43 Projects DEPTIDEPT REQUEST: County Manager BACKGROUNDIDETAIL OF REPORT: A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GLADES COUNTY, FLORIDA, SUPPORTING GOVERNOR RICK SCOTT'S "KEEP FLORIDA WORKING" BUDGET FUNDING OF THE EVERGLADES RESTORATION CONTRUCTION OF THE LAKE mcpochee AND C-43 PROJECTS. BUDGET IMPACT: Yes INo IfYes, how much? From where? None County Manager and County Attorney ON MOTION of Commissioner Beck seconded by Vice Chairman Pryor the Board adopted Resolution Supporting the Lake Hicpochee and C-43 Projects. Motion carried by 5-0 vote. Paul Carlisle, County Manager Meeting Date: April 14, 2015 J

8 SUBJECT: AGENDAITEMS~ARY DEPTIDEPT REQUEST: Clerk's Office Budget Workshops BACKGROUND I DETAIL OF REPORT: The Clerk's Office requests that budget workshops be scheduled for June 19 th and July 10 th at 9:00 AM and the tentative millage be adopted at the regular night meeting on July 27, We can schedule additional workshops, if needed, at a later date. BUDGET IMPACT: YeslNo -Ifyes, how much? From where? None COORDINAnON WITH: Tiffany Patterson, Finance Director, and Paul Carlisle, County Manager ON MOTION of Vice Chairman Pryor seconded by Commissioner Beck the Board scheduled the Budget Workshops for Friday, June 19, 2015 at 9:00 a.m. and Friday, July 10, 2015 at 9:00 a.m. The tentative millage will be adopted at the regular night meeting on Monday, July 27, Mot jon carried by 5-0 vote. Court Sandra Brown, Clerk of Meeting Date: April 14, 2015 Agenda # Business Agenda

9 SUBJECT: Dedare Block 3, Lots 1,2 and 3, Lakeview Subdivision, and Block 48, Lots IS + 16, Moore Haven. as surplus and advertise the pro~er!y for sale DEPTIDEPT REQUEST: Board direction from March 23, 2015 Regular Meeting BACKGROUND I DETAIL OF REPORT: These two parcels escheated to Glades County from the List oflands Available for Taxes. (Tax. Deeds and ) It was the consensus of the Board on March 23, 2015 to place this item on the agenda so the property could be declared surplus to County need and then direct staff to advertise the property for sale., The Board will need to decide if they want to set a minimum bid before advertising and also include any requirements for correcting the existing code violations on the property. BUDGET IMPACT: YeslNo - Ifyes, how much? From where? Unknown Paul Carlisle, County Manager ON MOTION of Commissioner Beck seconded by Commissioner Storter Long the Board declared Block 3, Lots 1, 2, and 3 of Lakeview Subdivision and Block 48, Lots 15 and 16 of Moore Haven surplus to County need and authorized County Staff to advertise the property for sale, obtain bids, and bring the item back to the Board for approval prior to the sale Motion carried by 5-0 vote Manager Paul Carlisle, County Meeting Date: April 14, 2015 Agenda 1# Business Agenda

10 SUBJECT: DEPTIDEPT REQUEST: Clerk's Office Computer Hardware and Software for Clerk's Office BACKGROUND I DETAIL OF REPORT: The Clerk's Office has been advised by the Florida Court Clerk & Comptroller's staff that we need to upgrade our computer system. The system operates in conjunction with many outside sources such as efiling, Smart Bench (Judges), eportal, erecording, Florida Department of Law Enforcement, and Florida Highway Patrol as well as maintains the Case Management System for all court files and the Finance Department's system. This new system will provide a reasonable solution to provide a fail over system in a virtual environment. The warranty on one of the servers has already expired and the other one expires July 1,2015. The total cost is 541, I am requesting the Board to consider funding 520,000 towards the cost of this computer hardware and software and the balance can be paid from the Public Records Modernization Trust Fund 10 % Fine Account which can only be spent on court related items. BUDGET IMPACT: YeslNo - Ifyes, how much? From where? 520, from General Fund Contingencies to be transferred to General Fund Technology Equipment FCCC IT Staff and Paul Carlisle, County Manager ON MOTION Vice Chairman Pryor seconded by Commissioner Storter Long the Board approved the request to transfer $20, from General Fund - Contingencies to General Fund - Technology/Equipment and approved the expenditure of $20,00000 towards computer hardware and software for the Clerk's Office. Motion carried by 5-0 vote. Court Sandra Brown, Clerk of Meeting Date: April 14, 2015 Agenda ## Business Agenda

11 SUBJECT: Courthouse Custodian DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: On April 1, 2015 the custodian that is currently contracts to clean the Glades County Courthouse submitted a letter requesting and additional $ per month to continue his service or April 30, 2015 would be his last day. The current payment to the contractor is $2, or $26, per year of which $20,000 is paid under the court fees. With the additional $ that is requested that would make the sum $2, or $32, Staff Is requesting direction from the board to either make a budget amendment to increase the budget amount to cover the additional funds requested or amend the budget to allow for the creation of a fulltime contracted positon to allow for other duties within the courthouse. BUDGET IMPACT: Yes / No -If Yes, how much? From where? To Be Determined Glades County Manager It was the consensus of the Board to have County Manager Carlisle create the scope of services for the Courthouse Custodian position and to advertise the position for hire. REQUESTED BY: Meeting Date: Paul Carlisle County Manager April 12, 2015 i,

12 1 SUBJECT: Glades County Emergency Operation Center Change Order DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: The General Contractor, Wright Construction has submitted a change order for the Glades County E.O.C that is a reduction in the contract amount of $108, The reduction in the contract amount is for direct purchase items that the County elected to purchase to save in sales tax payments. The net savings of this change order is $6, e BUDGET IMPACT: Yes / No - If Yes, how much? From where? 1-, ,::----::---=-_~~_=---: = , $(6,596.49). Glades County Manager and Wright Construction ON MOTION of Commissioner Storter Long seconded by Vice Chairman Pryor the Board approved Wright Construction's change order for the Glades County EOC in the amount of $108, for direct purchase items resulting in a net savings of $6, Motion carried by 5-0 vote. REQUESTED BY: Paul Carlisle County Manager Meeting Date: April 14, 2015

13 SUBJECT: RFP "Phase 1 Moonshine Marsh Overlook Park" DEPT/DEPT REQUEST: County Manager BACKGROUNDIDETAIL OF REPORT: On March 30, 2015 at 2:00 PM the bids were received and opened for Phase 1, Moonshine Marsh Overlook Park. The county received one bid from Waterfront Property Services, LLC DBA Gator Dredging in the amount of $1,865, This amount exceeds the available funding of $1,000, from the South Florida Water Management District that is encumbered for this project. _ BUDGET IMPACT: Yes / No - If Yes, how much? From where? Glades County Manager and AIM Engineering ON MOTION of Commissioner Beck seconded by Commissioner Storter Long the Board rejected the bid from Waterfront Property Services, LLC d/b/a Gator Dreding for the RFP Phase 1 - Moonshine Marsh Overlook Park and authorized County Staff to define the scope of work and re-advertise the project for bids. Motion carried by 5-0 vote. REQUESTED BY: Meeting Date: Paul Carlisle County Manager April 14, 2015 I

14 I " SUBJECT: LIS Engineering, LLC DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: The attached proposal from LIS Engineering is for building design, drafting, engineering and permitting of the old Health Department Building located at 956 US Hwy 27. The project consists of the architectural drafting and structural, electrical, and mechanical engineering for the preparation of plans and applications for a complete remodel to the existing building. BUDGET IMPACT: Yes / No -If Yes, how much? From where? Yes. the cost associated with this proposal is $15, I County Manager and County Attorney ON MOTION of Commissioner Storter Long seconded by Commissioner Beck the Board disapproved the proposal from LIS Engineering for the building design, drafting, engineering, and permitting of the old Health Department Building. Motion carried by 5-0 vote. Paul Carlisle, County Manager Meeting Date: April 14, 2015

15 ( I SUBJECT: Commissioners' Travel Expense Policy DEPTJDEPT REQUEST: County Attorney BACKGROUND/DETAIL OF REPORT: Attached is a revised Commissioners' Travel Expense Policy. The attached Policy is designed to apply to County Commissioners only as elected officials of Glades County. The attached policy has been revised to include the official statutory travel rate of 44.5 cents per mile as provided in Section (7)(d), Florida Statutes, for the actual travel reimbursement option. The Policy has also been revised to delete the reference to the use of the Travel Policy for employees since the Commissioners are elected officials of the County instead of employees of the County. The PoHcy applies both to In County and Out of County travel by Commissioners. A revised In County Travel Statement Form is attached to the Policy for use by Commissioners in defining their official average In County travel on an annual basis to satisfy the requirements of Section (7)(f), Florida Statutes, if a Commissioner desires to do so as an alternative to being paid for actual travel expenses. The attached Travel Policy is intended to satisfy the requirements of Section , Florida Statutes, concerning travel expense'reimbursements for County Commissioners as elected officials. The attached Policy is written so that it replaces all past actions of the Board of County Commissioners related to travel expenses for Commissioners. BUDGET IMPACT: Yes I No -If Yes, how much? From where? None I I! I I I County Manager ON MOTION of Commissioner Storter Long seconded by Commissioner Beck the Board approved the Commissioners' Travel Expense Policy, as written. Motion carried by 5-0 vote. County Attorney Meeting Date: April 14,2015