POST-EMPLOYMENT HEALTH CARE SAVINGS PLAN

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1 REGULAR MEETING OF THE KOOCHICHING COUNTY BOARD OF COMMISSIONERS Held on Tuesday, March 14, 2017; 9:45 a.m. MEMBERS PRESENT: Commissioners Pavleck, Norby, Skoe MEMBERS ABSENT: Commissioners Adee (County Business), McBride OTHERS IN ATTENDANCE: Perryn Hedlund, Pete Kalar, Dale Olson, Dan McCarthy, Norm Voorhees, Nathan Heibel, Rick Roche, Joe Sutherland, Betsy Zaren, Terry Glowack, Wayne Fuller, Candance Ritch, Dan McCarthy, Crystal Clance; Journal Reporter Emily Gedde, KCCTV Reporter Gary Kaunonen 2017/03-01 Motion by Norby, seconded by Skoe to approve the agenda with the addition to revise the Board Meeting Schedule and approve Car Pool Complex recommendation to seek Bids for Replacement of the Complex Truck and deleting the Review of Veteran s Service Hours. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-02 Motion by Skoe, seconded by Norby to approve the minutes from the February 28, 2017 regular meeting noting the correction of Board Motion from 2012/02-26 to 2017/ Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-03 Motion by Norby, seconded by Skoe to approve payment of Courthouse claims in the amount of $76, and authorizing the Board Chair s signature to the February Vendor Payment Listing verifying the Board s review. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-04 Motion by Skoe, seconded by Norby to adopt the following resolution for enrolling Koochiching County Non Union Hourly Employee Group into a Post-Employment Health Care Savings Plan: KOOCHICHING COUNTY POLICY ADOPTING A POST-EMPLOYMENT HEALTH CARE SAVINGS PLAN FOR KOOCHICHING COUNTY EMPLOYEES IN THE Non Union Hourly Employee Group WHEREAS, pursuant to the Internal Revenue Code, 26 U.S.C. 106 and regulations adopted thereunder at 26 C.F.R (a)(3), certain contributions to a health plan for employees are not included in an employee's gross income and are not taxable; WHEREAS, Minnesota Statutes requires the Minnesota State Retirement System to establish post-employment health care savings plans, through which public employees may save to cover post-employment health care costs; WHEREAS, Koochiching County (hereinafter, the "County") is an employer within the meaning of the applicable provisions of the Internal Revenue Code and the Minnesota Statutes; WHEREAS, the Non Union Hourly Employee Group, (hereinafter, the "Eligible Employees"), has notified the County that its members desire to contribute 100% of the Eligible Employees' vested sick leave and vacation accumulation into a post-employment health care savings plan (hereinafter, the "Plan") at the time of separation from County employment;

2 WHEREAS, Minnesota Statutes provides that contributions to the Plan may be determined through a personnel policy of the County; NOW, THEREFORE, the County adopts this personnel policy to provide for the Eligible Employees' participation in the Plan: 1. All Eligible Employees, who, at employment separation, are eligible to receive vested sick leave and vacation (include bonus vacation) immediately prior to separation shall participate in the Minnesota Post Employment Health Care Savings Plan established pursuant to Minnesota Statutes The County shall deposit the cash equivalent of an Eligible Employee's accrued vested sick leave and vacation hours at separation (including bonus vacation) as defined and calculated at 100% into the Eligible Employee's account with the Plan upon the Eligible Employee's separation from County employment. 3. The administration of an Eligible Employee's account with the Plan shall be the responsibility of the Minnesota State Retirement System and/or any public or private entity with which the Minnesota State Retirement System contracts to provide investment services, record-keeping, benefit payments, and other functions necessary for the administration of the Plan. 4. The Minnesota State Retirement System shall maintain a separate account, including the original deposit and any earnings thereon, for each Eligible Employee. Funds contributed to the Plan, and any earnings thereon, shall be held in trust for the reimbursement of eligible health care expenses following the Eligible Employee's separation from County employment. 5. The Minnesota State Retirement System makes available a range of investment options, and each Eligible Employee may direct the investment of the accumulations in the employee's account among the investment options made available by the Minnesota State Retirement System. 6. The County's sole obligation under this policy is to deposit an Eligible Employee's accrued benefits pursuant to paragraph 2 hereof. The County shall not be liable for any losses arising from depreciation or shrinkage in the value of any Eligible Employee's investments under the Plan. 7. Should an Eligible Employee at the time of separation, become ineligible for the Plan based on Plan terms and IRS Rules, the County shall provide the employee at the time of separation the amount of vested sick leave and vacation due them in an after tax cash payment. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-05 Motion by Norby, seconded by Skoe to approve the April and May 2017 County Board Tentative Meeting Schedule for April 11, 18 and 25 and May 2, 9, 16, and 23. Voting yes: Norby, Skoe, Pavleck. Motion carried.

3 2017/03-06 Motion by Norby, seconded by Skoe to approve the Board Meeting Schedule change for March 28, 2017 from a morning meeting (9:30 a.m.) to an afternoon meeting (1:00 p.m.). Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Sheriff and Jail Administrator presented the board with a request to approve the purchase of budgeted Zuercher public safety software. The software includes records management system, jail management system, computer aided dispatching, mobile aided dispatching, evidence and property tracking and many other features. Sheriff and Jail Administrator indicated the software cost came in $35,000 below budget. Sheriff s office said being under budget could help cover the cost to recover data from the County s current public records estimated at $9,000. Sheriff also advised the Board the City of International Falls has also approved the purchase of the same software, which will allow them to easily share data. Board Member asked if they will be able to use this in remote areas without any internet access. Sheriff informed the Board that even with a booster there will be some areas in the County that still do not have internet coverage which is needed for the software. Sheriff and Jail Administrator commented the use of the software will be a much better process, more efficient and allow Deputies in the Southern part of the County to have access to records. 2017/03-07 Motion by Norby, seconded by Skoe to approve the 2017 budgeted purchase of Zeurcher Software in the amount of $104,508 and further to approve Sheriff s signature to the Zeurcher Public Safety Software Contract as reviewed by the County Attorney and recommended by the Sheriff s Office. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Acting Board Chair updated the public about the Island View Sewer Project in which the sole bid from Wagner Construction came in $5 million over the estimated project costs. Acting Board Chair further informed the public he was in St. Paul to support Legacy Funding for the project in the amount of $1 million in 2017 and $1 million in They will not have a final decision on the Legacy Funds until May. Environmental Services Director informed the Board SEH is finishing reworking the bid to split in two phases, which they hope will attract more than one bidder. Dan McCarthy asked the Board when the State and Federal Funding for the project expires and Board Chair informed him some of the funding expires in Norm Voorhees asked how many bidders the County had and Board informed him the County had one bidder. 2017/03-08 Motion by Norby, seconded by Skoe to authorize Environmental Services Director to reject the bid received for the Island View Sewer Project and further authorize Environmental Services Director to rebid the project in two phases as recommended by the Environmental Services Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Environmental Services Director updated the Board about equipment loss from the Transfer Station fire. They will be replacing the Bobcat, Glass Crusher and Spotter Truck #1, keeping Spotter Truck #2 and the Loader and at this time they are not planning to replace the MSW Trailer. They will be looking to rehab a MSW trailer sometime in 2018 which will be included in that years budget.

4 2017/03-09 Motion by Norby, seconded by Skoe to approve the following purchases: Glass Crusher - $14,000, Bobcat - $34,000 and Spotter Truck - $20,000, as recommended by the Environmental Services Director. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-10 Motion by Skoe, seconded by Norby to approve a Utility Easement (Phase II) across certain County administered tax-forfeited lands for the Great Northern Transmission Line covering approximately 41 acres in the amount of $82, as recommended by the Land Commissioner and reviewed by the County Attorney. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 The Land Commissioner presented an offer from a private property owner for the County to purchase their property along the Rainy River which is adjacent the County Upper Sault Boat Access and the State Franz Jevne State Park and includes approximately 300 feet of river frontage and a safe harbor. Land Commissioner further informed the Board the County s 2016 assessed value of the property was $57, /03-11 Motion by Skoe, seconded by Norby authorizing the Land Commissioner to accept a purchase agreement in the amount of $52,500 plus customary closing costs, contingent on title opinion for the property described as part of Government Lot 3 of Section 25 and that part of NW ¼ of the NW ¼ of Section 36 all in T160N, R27W from the Steve Monrean Estate for expansion of the County s Upper Sault Park for the benefit of the public. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Local Businessman Ricky Roche inquired about tax forfeited property located directly north of the County's Business Park which is owned and managed by the Koochiching Economic Development Authority. Land Commissioner informed the Board tax forfeited land can be offered at a public auction or conveyed to an entity like KEDA, and Roche could work with that organization to develop the site. Roche indicated he owns the property directly south of the parcel and the property line is not far enough away to back semi-trailers into his loading dock. He indicated he needs the property to get trailers into the loading dock and additional property would give him room to maneuver on his property. Board Members agreed that discussion of the issue in Committee is the best way to determine a recommendation for Board Approval. Land Commissioner informed the Board there are formalities and a process which includes a 60 day review period with the DNR so timing is going to be very important. 2017/03-12 Motion by Norby, seconded by Skoe recommending Ricky Roche and Land Commissioner schedule a meeting with the Management Committee to discuss the conveyance of tax forfeited property located North of the County Industrial Park. Voting yes: Norby, Skoe, Pavleck. Motion carried. 2017/03-13 Motion by Skoe, seconded by Norby accepting the recommendation from the Land Commissioner to approve the repurchase of tax-forfeited property described as Lots 17 & 18, Block 1, Plat of Franson s Addition to Koochiching per County Policy and Minnesota Statute 282. Voting yes: Norby, Skoe, Pavleck. Motion carried.

5 000 The Board received a Notice of Hire of Brandon Swang effective March 6, 2017 as a Heavy Equipment Operator in the Mizpah Maintenance Shop. 2017/03-14 Motion by Norby, seconded by Skoe to authorize the County Engineer to seek bids for CSAH 8 Bridge Replacement Project as recommended by the County Engineer. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 The Car Pool Committee informed the Board they met and are unanimously recommending the transfer and sale of the complex 2012 Chevrolet truck and plow to Environmental Services for the amount of the insurance proceeds - $12,686. Therefore the Car Pool Committee is seeking approval to seek bids for replacement of the complex truck and snowplow. 2017/03-15 Motion by Norby, seconded by Skoe authorizing the Car Pool Committee to seek bids for a Complex Truck and Snowplow. Voting yes: Norby, Skoe, Pavleck. Motion carried. 000 Veterans Service Officer informed the Board they have been short of transport drivers and are requesting to seek having a pool of up to 12 drivers which is at no cost to the County. With additional drivers available they would be able to expand trips to three additional locations. 2017/03-16 Motion by Norby, Seconded by Skoe authorizing the Veterans Service Officer to advertise for additional Veteran transport drivers as recommended by the Veterans Service Officer. Voting yes: Norby, Skoe, Pavleck. Motion carried. The Board Chair called for public comment at 11:15 a.m. Dan McCarthy stated the Veterans Service Officer is the best economic development in the County. Chrystal Clance asked if the Veterans Service is offering veteran transportation to Fargo and Bemidji. She also commented that phone calls to the Veterans Service Office always go to voice mail and there isn t enough time to leave a complete message and further stated that it takes three or four days to have a phone call returned. 2017/03-17 Motion by Norby, seconded by Skoe to adjourn the meeting at 11:20 a.m. Voting yes: Norby, Skoe, Pavleck. Motion carried.