CITY/COUNTY PLANNING BOARD Serving Billings, Broadview and Yellowstone County

Transcription

1 Board Attendance Roster: Please note: E stands for excused absence, A stands for un-excused absence, 1 stands for present. BYLAWS, YELLOWSTONE COUNTY BOARD OF PLANNING, (Amended. May 25, 2004) Section 4. Absences and Removal A. Each member shall inform the Planning Director at least one day before the meeting of his/her inability to attend a Board or Committee meeting. Such an absence shall be considered an excused absence. B. If any Board member accrues three (3) or more consecutive unexcused absences from regular meetings, notice of which has been given at his/her usual place of work or residence, or by announcement at a meeting attended by him/her, the President may call such absences to the attention of the Board which may then recommend to the appointing authority that such member be asked to resign and that another person be appointed to serve out the unexpired term. Schedule: (** denotes a Wednesday meeting) Board Members Position 01/14/14 01/28/14 02/11/14 02/25/14 03/11/ /25/ /08/2014 4/22/ /13/2014 **05/28/14 06/10/ /24/ /08/ /22/ /12/ /26/ /09/ /23/ /14/ /28/2014 **11/12/ /09/2014 Jim Ronquillo Patrick Klugman Donna Forbes Susan Gilbertz Dick Clark (Vice President) Paul Gatzemeier (President) Dennis Cook Lisa Sukut Vacant Don Reed Ward I Ward II Ward III Ward IV Ward V - - E - E - - E E 1 1 E E E E - E E E E E E E - 1 YC District E E 1 1 E E YC District E - - E E YC District E 1 E 1 E E E - 1 YC District YC District E E Dean Clark YC District 6 E 1 E E 1 E E - E Al Littler YC District 7 1 E E E E E 1 1 E Clint McFarland Scott Reiter Supt. Terry Bouck Y County Cons. District Ex-Officio S.D. 2 Facilities Director Ex-Officio S.D E - - E E E E E E 1 - E Page 1 of 6

2 October 15, 2014 Approved by a motion on October 28, Call the Meeting to Order Vice-President Dick Clark called the meeting to order at 6:00 p.m. on Tuesday, October 15, 2014, in the Miller Building 1 st floor conference room, rd Avenue North, Billings, Montana. 2. Approval of the Agenda-Vice President Clark called for approval of the September 9, 2014 meeting agenda. Motion Dennis Cook made a motion and Susan Gilbertz seconded the motion to approve the September 9, 2014 meeting agenda. The motion carried with a unanimous voice vote. Introduction of Planning Board Members and Planning Department Staff Vice President Clark called for introductions of the members of the Planning Board and Staff. Attending Planning staff members were Candi Millar, Planning Director; Wyeth Friday, Planning Division Manager, Scott Walker, Transportation Planner; Tammy Deines, Planning Clerk Others Attending: Joe Gilpin, Alta Planning and Design, Darrin Swenson, Yellowstone County Public Works 3. Meeting Minutes: September 9, 2014 Vice President Clark called for approval of the September 9, 2014 meeting minutes. Motion Dennis Cook made a motion and Susan Gilbertz seconded, to approve the September 9, 2014 minutes as corrected. The motion carried with a unanimous voice vote. 4. Public Comment: Vice President Clark asked if there was anyone wishing to speak during the public comment portion of the meeting. He stated any member of the public can be heard on any subject that is not on the agenda; the Planning Board will not take any action on these items at this time, but could choose to add an item to the next meeting agenda for discussion. There was no public comment. 5. Disclosure of Conflict of Interest Board members and Planning Staff. There were no disclosures of conflict of interest. 6. Disclosure of Outside (Ex Parte) Communication Board Members and Planning Staff. The Ex Parte Communication Binder is available at the Sign-In and Agenda station. Page 2 of 6

3 7. OLD BUSINESS: There is no old business. 8. NEW BUSINESS: 8a. Zoo Montana to Riverfront Park Plan, Scott Walker Transportation, Joe Gilpin, Consultant, Alta Planning & Design Scott Walker gave a brief introduction and said staff felt it is a good time to report on this study which presents information on the feasibility of connecting ZooMontana to Riverfront Park as part of the Marathon Loop of the trail system. He introduced Consultant Joe Gilpin, Alta Planning & Design who presented some of the results of the planning study. Joe Gilpin stated this trail system would make a connection between ZooMontana and Riverfront Park. He gave some background information and said there have been several trail plans conducted. This plan considers environmental constraints; geographical and physical opportunities; private property opportunities and constraints; potential trail alignment alternatives; and recommendations on preferred alignments. Mr. Gilpin stressed that during the planning process showed respect to private property rights. Public meetings included a June 18, 2014 workshop to get feedback on potential alignments and present the corridor opportunities and constraints; and a September 24, 2014 open house meeting to present draft alignments. The public draft study is posted on the MPO website. Mr. Gilpin reviewed a map of trail alignment alternatives identified by the study and discussed the scoring and the ranking of the segments. He said staff can take early planning steps by working with the railroad and the landowners. He stated depending on funding, there is potential for building trail segments that can make use of existing rightof-ways relativity soon. He said that due to substantial development opportunity in the study area, multiple alignments are possible. The preferred I-90 crossing is the Canyon Creek underpass. He noted the South Frontage Road has approximately 32 feet of ROW available with nearly 64 feet available in some areas. Discussion Vice President Clark called for questions and discussion. Jim Ronquillo asked if the plan includes bathrooms along the trail systems along Norm s Island and the Audubon Center. Joe Gilpin referred to a posted map and noted several areas that could serve as trailheads. Jim Ronquillo commented on the possibility of using bridges for river crossings. Joe Gilpin said there is no riverfront right-of-way available at this time along the KOA property. Al Littler asked if there is a connection for pedestrians and bicyclists from the conservation park on Shiloh Road to the zoo and Mr. Gilpin pointed out the existing trail way. Clint McFarland asked about the proposed financing for this project. Joe Gilpin said funding is undetermined but a locally funded initiative might pursue or consider several available grant opportunities. Susan Gilbertz asked how to ensure critical trail way pieces are built sooner rather than later? Joe Gilpin said easements are more Page 3 of 6

4 valuable than trail on the ground at this time. Candi Millar said staff always considers the plans with new development applications; and developers are encouraged to provide identified trail easements in the development. Discussion followed with the Board regarding easements and working with railroad properties with lease agreements. Mr. Gilpin said there are some success stories when dealing with the railroad but it can take some time. He stated the development of the Marathon Loop would be a boon to the City and could possibly drive some economic development. In response to a question by Jim Ronquillo, Scott Walker discussed the potential for easements along Sugar Avenue. Donna Forbes asked about the connectivity to Norm s Island and Riverfront Park and the risk factor she has noticed between pedestrians and bicyclists. Joe Gilpin said this will be a multi-use trail and any concerns will be dealt with through the Parks and Recreation Department. ** A public hearing will be held at the October 28, 2014 Planning Board meeting. Discussion Vice President Clark called for discussion and questions. 8b. Crest View Subdivision, Wyeth Friday, Planning Division Manager Wyeth Friday opened this agenda and explained he is presenting this evening in Planner Dave Green s absence. He continued and opened with a PowerPoint presentation. INTRODUCTION On September 2, 2014, owner Larry Kaufman applied for preliminary major plat approval for Crest View Subdivision, 2 nd Filing. The proposed plat creates 15 lots for single-family residences on an acre parcel of land. The subject property is generally located on the north side of Dover Road and approximately ½ mile east of Highway 312. The property is zoned Agricultural Suburban (A-S). The Yellowstone County Board of Planning will review the plat at this meeting and conduct a public hearing on Tuesday, October 28, RECOMMENDATION Staff recommends that the Planning Board recommend that the Yellowstone County Board of County Commissioners conditionally approve the preliminary plat of Crest View Subdivision, 2 nd Filing and adopt the Findings of Fact as presented in the staff report. Planning staff recommends the following conditions of approval: 1. To provide for necessary planned utilities, any necessary utility easements as requested by area utility providers shall be provided on the face of the final plat. 2. To minimize effects on local services, prior to final plat approval, the 30,000 gallon dry hydrant system shall be installed, and the applicant shall provide written verification from BUFSA of the installation. Also, a recordable easement document for the dry hydrant shall be provided with the final documents and the necessary easement shall be shown on the final plat. Page 4 of 6

5 3. To minimize the effects on the natural environment, a weed management plan and property inspection shall be approved by the County Weed Department, prior to final plat approval. 4. To ensure compliance with Montana Department of Environmental Quality (MDEQ) regulations, the applicant will obtain MDEQ approval for the subdivision before final plat approval. 5. Minor changes may be made in the SIA and final documents, as requested by the Planning and/or Public Works Departments to clarify the documents and bring them into the standard acceptable format. 6. The final plat shall comply with all requirements of the County Subdivision Regulations, rules, regulations, policies, and resolutions of the Yellowstone County, and the laws and Administrative Rules of the State of Montana. Discussion Vice President Clark called for questions and discussion. Donna Forbes asked for clarification on the access to Lot 3. Wyeth Friday explained the proposal is for an access easement between Lots 2 and 3. Property owner Larry Kaufman said he exempted the lot as it is currently his back yard. Al Littler asked if the length of the cul de sac is in compliance with the Fire Department. Wyeth Friday stated it is as it is less than 1,000 feet and they have a dry hydrant system. Al Littler asked about the notation for mail delivery which is usually listed in the Conditions of Approval. Susan Gilbertz stated this is another example of a subdivision with no parkland dedication. Wyeth Friday pointed out this is a county parcel under the jurisdiction of the County Parks Board, and the cash-in-lieu will be given for the nearby parkland. Susan Gilbertz voiced concern with the potential for children traveling Dover Road to get to a park; as she has a general concern with situations with children having to travel busy roads to get to parks. She asked if the next Growth Plan will include these areas for consideration in terms of density. Wyeth Friday said this area is beyond all of the service expectations for the City and the annexation limits; these individual wells and septic systems will serve these lots. Susan Gilbertz commented it will be expensive to serve the one-acre lots when the water becomes limited. In response to a question by Dick Clark, Wyeth Friday said separation distances are required for well and septic systems. Donna Forbes asked if there is high ground water in this area. Vice President Clark called for presentation by the applicant. Jeff Heidener, Sanderson Stewart, 1300 N. Transtech Way, Billings, Montana Mr. Heidener stated he is the agent for owner, Larry Kaufman. He said Sanderson Stewart placed 15 monitoring wells on this property and there was no indication of high water. Mr. Kaufman stated the well water is good and he has water at about 50 feet. Page 5 of 6

6 Jim Ronquillo asked Mr. Kaufman if he has experienced any conflict with the ditch company with pedestrians on the ditches. Mr. Kaufman said he is unfamiliar with this issue but the ditch companies have a right-of-way and a service road for maintenance purposes. **The public hearing for Crestview Subdivision, 2 nd Filing will be held at the next regular meeting on Tuesday, October 28, OTHER BUSINESS 9a. Announcements: --A joint meeting with the Planning Board and the City Parks Board is scheduled for Wednesday, November 12, 2014, 11:30 a.m. at the Parks Department office located at 390 North 23rd. Street Lunch will be provided for attendees. --After discussion with the Board, Planning Director Candi Millar said the November 12, 2014 agenda will have an item for the first Growth Policy focus group meeting. --Board Vacancies: Board member Lisa Sukut has been re-appointed and will serve a term through January The current Board member vacancies for Donna Forbes, Jim Ronquillo, Susan Gilbertz, and Dick Clark will be advertised on October 30 th and November 6 th in the Billings Times and November 2 nd in the Billings Gazette. Members that can be re-appointed will be sent a letter with a reappointment form on October 30, In order to be reappointed, please return/mail the reappointment form to Wynette Maddox, City Administration, 210 N. 27th Street, Billings, MT Due to the Veterans Day Holiday, the next Planning Board meeting will be held on Wednesday, November 12, Nomination Committee for the 2015 Planning Board officers: this item be an agenda item for the November 12, 2014 meeting. ADJOURNMENT: 7:10 p.m. ATTEST: Approved by a motion on October 28, Dick Clark, Vice President, Yellowstone County Board of Planning Candi Millar, Director, Planning and Community Services Department Page 6 of 6