GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING. Monday. November :00 P.M.

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1 GLADES COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING Monday. November :00 P.M. CALL TO ORDER I PRAYER I PLEDGE AGENDA AMENDMENTS Note: Unanimous Board Action is required to amend agenda for official vote. PRESENTATIONS I AWARDS 1. Swearing in of Commissioners Ahern and Pryor 2. FHREDI Economic Development Site Selector Report PUBLIC INPUT ON AGENDA ITEMS PUBLIC HEARINGS CONSENT AGENDA 3. Approve Payment of County Warrants 4. Approve the Minutes of the November 12, 2014 Regular Meeting 5. Acknowledge Receipt of Barron Water Control District's Notice of Meetings BUSINESS AGENDA 6. Consider Request of Moore Haven Elementary School Advisory Council 7. Encumber SHIP Funds from Funding 8. MOU for Implementing Programs Under the Rural Promise Zone Program 9. Resolution Amending the Sheriffs Budget 10. Resolution Amending Revenues, Expenditures and Approving Budget Transfers to Amend the County Budgets 11. Engagement Letter from CliftionLarsonAlien for Auditing Services 12. Contract between Glades County Board of County Commissioners and State of Florida Department of Health 13. Design-Build Agreement with Wright Construction for the Glades County Training Center Construction Project

3 CONSTITUTIONAL OFFICERS COUNTY ATIORNEY COUNTY MANAGER DEPARTMENT HEADS PUBLIC INPUT ON NON-AGENDA ITEMS COMMISSIONERS ITEMS AND COMMENTS ADJOURN

5 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Swearing in of Commissioners John Ahern and Weston Pryor DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: Judge Lundy will officially swear In John Ahem as the Commissioner elected to represent District 4 and Weston Pryor as the Commissioner elected to represent District 1. BUDGET IMPACT: Yes / No -If Yes, how much? From where? None COORDINATION WITH: County Manager and County Staff Judge Jack Lundy officially swore in John Ahern as the Commissioner for District 4 and Weston Pryor as the Commissioner for District 1. REQUEST BY: Meeting Date: Paul Carlisle, County Manager November 24, 2014

7 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: FHREDI Economic Development Site Selector Report DEPT/DEPT REQUEST: FHREDI/ County Manager BACKGROUNDIDETAIL OF REPORT: The Rorlda Heartland Regional Economic Development Initiative (FHREDI) contracted with Site Selection Group (SSG) to conduct a Community Competitive Assessment. The purpose of the assessment was to: 1. Develop a series of Immediate action Items aimed at Improving the County's ability to navigate the corporate site selection process 2. Develop an immediate marketing strategy that identifies, organizes and communicates the County's value proposition for corporate Investment. 3. Identify and develop strategic Initiatives to solve critical Impediments that hinder long term economic growth. Each County In the FHREDI region was assessed. SSG evaluated the County's overall economic development strategies and provfded feedback on how each County could improve their economic development planning and Implementation and become more competitive in business recruitment and expansion. BUDGET IMPACT: Yes / No -IfYes, how much? From where? NO COORDINATION WITH: FHREDI members Glades County, Highlands County, Hendry County, Desoto County, and Okeechobee County and the Cities of Clewiston, Belle Glade, Pahokee, South Bay and Immokalee. Gina Reynolds, President/CEO - FHREDI, made a presentation to the Board regarding the Site Selector Report. REQUEST BY: Meeting Date: County Manager/Gina Reynolds November 24,2014

9 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECI': COUNTY WARRANTS DEPTIDEPT REQUEST: FINANCE BACKGROUNDIDET AIL OF REPORT: COUNTY WARRANTS tit BUDGET IMPACI': Yes I No - IIYes, how much? From where? COORDINATION WITH: TIFFANY R. PATIERSON-FINANCE DIRECI'OR ON MOTION of Commissioner Beck seconded by Commissioner Ahem the Board approved the Consent Agenda items. Motion carried by 5-0 vote. REQUEST BY: Tiffany R. PattenoD Meeting Date: November 24, 2014 Delivered on November at: 11;45 AM Agenda ## CODSent

11 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECf: Approve minutes of the November 12,2014 Regular Meeting. DEPTIDEPT REQUEST: BACKGROUND I DETAIL OF REPORT: A copy of the minutes is attached. BUDGET IMPACT: YesfNo -Ifyes, how much? From where? None COORDINATION WITH: ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board approved the Consent Agenda items. Motion carried by 5-0 vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: November 24, 2014 Agenda ## Consent Agenda

13 ,. AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Acknowledge receipt of Barron Water Control District's Notice of Meetings DEPTIDEPT REQUEST: BACKGROUND I DET AIL OF REPORT: The letter dated October 20, 2014 is attached. BUDGET IMPACT: Yes/No -Ifyes, how much? From where? None COORDINATION WITH: ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board approved the Consent Agenda items. Motion carried by 5-0 vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: November 24, 2014 Agenda ## Consent Agenda

15 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Consider Request of Moore Haven Elementary School Advisory Council DEPT/DEPT REQUEST: Moore Haven Elementary School Advisory Council BACKGROUND/DETAIL OF REPORT: Consider Request of Moore Haven Elementary School Advisory Council for a donation in the amount of $ e BUDGET IMPACT: Yes I No - If Yes, how much? From where? Yes $ Requested from the BoCC Promotion Fund. COORDINATION WITH: Glades County Fire Department. City of Moore Haven and the Glades County BoCC for Fireworks Display. ON MOTION of Commissioner Pryor seconded by Commissioner Beck the Board approved the donation request in the amount of $ to Moore Haven Elementary School. Motion carried by 5-0 vote. REQUEST BY: James Brickel, Principal Moore Haven Elementary School Meeting Date: November

17 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Encumber SHIP Funds from Funding DEPT/DEPT REQUEST: SHIP Administrator BACKGROUND/DETAIL OF REPORT: The SHIP Department requests approval of encumbrance and expenditure of SHIP Funding for Applicant No This applicant has applied to receive up to $15, down payment assistance for Moderate Income, Household of 1. BUDGET IMPACT: Yes I No - If Yes, how much? From where? Yes - up to $15, COORDINATION WITH: SHIP Administrator ON MOTION of Commissioner Ahern seconded by Commissioner Beck the Board approved the encumbrance and expenditure of up to $15, of SHIP Funding for Applicant No and authorized the Chairman to execute the Mortgage and Loan Agreement, providing all necessary documents and income verifications were approved. Motion carried by 5-0 vote. REQUEST BY: Meeting Date: Mary Ann Whitney, SHIP Administrator November 24, 2014

19 AGENDA rrem SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Memorandum of Understanding between SWFRPC, Collier County, Glades County and Hendry County for the Purpose of Applying for and Implementin~ Programs Under the Rural Promise Zone ProQram DEPT/DEPT REQUEST: County Manager BACKGROUND/DETAIL OF REPORT: SWFRPC, Collier County, Glades County, and Hendry County recognize the economic I distress of their rural communities which have a poverty rate of 31.2% and an unemployment rate of 15.7% and seek assistance through the USDA Rural Promise Zone Program. Each County's Board of County Commissioners unanimously passed a resolution affinning Its Intent to be an Implementation partner, along with SWFRPC, for the purpose of applying for the Rural Promise Zone designation and Implementing the Strategic Plan that Is included In the application. BUDGET IMPACT: Yes / No - If Yes, how much? From where? Yes, Staff Time COORDINATION WITH: County Manager and County Staff ON MOTION of Vice Chairman Stanley seconded by Commissioner Beck the Board approved the Memorandum of Understanding between SWFRPC, Collier County, Glades County, and Hendry County for the purpose of applying for and implementing programs under the Rural Promise Zone Program. Motion carried by 5-0 vote. e REQUEST BY: Meeting Date: Paul Carlisle, County Manager November 24, 2014

21 SUBJECI': AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS Resolution amending the Sheriff's Budget DEPTIDEPT REQUEST: Glades County Sheriff's Department BACKGROUND I DETAIL OF REPORT: A copy of the resolution is attached. BUDGET IMP ACI': YeslNo -Ifyes, how much? From where? None COORDINATION WITH: SheUy RldgdUl ON MOTION of Vice Chairman Stanley seconded by Commissioner Ahern the Board adopted Resolution 2014~29 amending the Glades County Sheriffs budget. Motion carried by 5-0 vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: November 24, 2014 Agenda ## Business Agenda

23 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Resolution amending revenues, expenditures aad approving budget tradsfen to amend the County Budgets DEPTIDEPT REQUEST: Clerk of Court BACKGROUND I DETAIL OF REPORT: A copy of the proposed resolution is attached. BUDGET IMPACT: YesfNo -Ifyes, how much? From where? None COORDINATION WITH: Brenda Choban and Tiffany Patterson, Finance Director ON MOTION of Commissioner Beck seconded by Vice Chairman Stanley the Board adopted Resolution 2014 amending revenues, expenditures, and approving budget transfers to amend the County Budgets. Motion carried by 5 - a vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: November 12,2014 Agenda 1# Business Agenda

25 .' SUBJECf: AGENDAlTEMS~Y GLADES COUNTY BOARD OF COUNTY COMMISSIONERS DEPTIDEPT REQUEST: Glades County Clerk's Office Engagement Letter from CliftonLanonADen for auditing services. BACKGROUND I DETAIL OF REPORT: The Auditor General publishes rules for the conduct of local government audits (Rules of the Auditor General Chapter J0.550). For many years, those rules have required the auditor to report in the management letter whether the entity has complied with certain Florida Statutes. When the new Rules were recently released for 2014 audits, there was a significant change made in this area. Section (10) now requires auditors to include an examination ofa government's compliance with Section F.S. regarding investment of public funds and, for clerks ofthe court, Sections and FS regarding compliance with court related budgets. The significance of this change is that under the auditor's professional standards an examination is a separate type of engagement from an audit. At the conclusion ofthe audit, a separate report on compliance will be prepared and included in the reporting package (i.e. bound ftnancial statements). This report will be in addition to the management letter. BUDGET IMPACT: YeslNo - Jfyes, bow much? From where? None COORDINATION WITH: Robert Willems and Martin Redovan, CliftonLarson ADen ON MOTION of Commissioner Beck seconded by Commissioner Ahern the Board authorized the Chairman to sign the Engagement Letter dated November 4, 2014 with Clifton Larson Allen, LLP. Motion carried by 5-0 vote. REQUEST BY: Court Sandra Brown, Clerk of Meeting Date: November 12, 2014 Agenda II Business Agenda

27 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUBJECT: Contract between Glades County Board of County Commissioners and State of Florida Department of Health for Operation of The Glades County Health Department Contract Year DEPT/DEPT REQUEST: County Manager/County Attorney BACKGROUND/DETAIL OF REPORT: The State of Florida has presented a funding Contract for the Glades County Clinic operations. A copy of the proposed funding Contrad Is attached. The Contract has been amended by the County Attorney to limit the County's responsibility to pay extra funding in the future In the event the State reduces or terminates Its funding of the Clinic operations. Article 8(b) also provides that either party can terminate the Contract on 24 hours' notice Ih the event funds to pay for this Contract become unavailable. The Contract, as amended by the County Attorney, is acceptable to the attomey for the State of Florida Department of Health. The Contract, as amended, is being presented to the Surgeon General for the State of Florida for execution. BUDGET IMPACT: Yes / No - If Yes, how much? From where? As written, there should not be a budget impact because of the County's ability to terminate. COORDINATION WITH: ~~~~~~=------~ ~~~ ~ ~-----~ I ON MOTION of Commissioner Ahern seconded by Commissioner Pryor the Board approved the contract between Glades County Board of County Commissioners and the State of Florida Department of Health for operation of the Glades County Health Department - Contract Year as presented. Motion carried by 5-0 vote. REQUEST BY: County Attorney Meeting Date: Monday, November 24,2014

29 AGENDA ITEM SUMMARY GLADES COUNTY BOARD OF COUNTY COMMISSIONERS SUB..IECT: Design-Build Agreement with Wright Construction for the Glades County Training Center Construction Project DEPT/DEPT REQUEST: County Manager/County Attorney BACKGROUNDIDETAIL OF REPORT: The Board of County Commissioners has previously taken action to rank Wright Construction as the preferred responder to Glades County's Request for Qualifications for the construction of the Glades County Training Center. A proposed Design/Build Agreement has been negotiated between County staff and Wright Construction. The proposed Design/Build Agreement Is attached and incjudes the initial AlA Document A Agreement and the First Addendum to the AlA Document A Agreement. The Arst Addendum contains the primary parts of the Design-Build Agreement between the County and Wright Construction for the Training Center Project. The First Addendum provides for a design-build pre-construction fee to be paid to Wright Construction in the amount of $189, The First Addendum also provides for Wright Construction to generate a design during the pre-construction phase and then to generate a Guaranteed Maximum Price for the entire Project that Includes all aspects of the Design-Build Contract which will be reduced to a Second Addendum to the Design-Build Agreement for the Board of County Commissioners' future consideration and possible approval. The First Addendum also provides that payments by the County to Wright Construction are contingent upon the County receiving funding from the State of Florida for the Project. BUDGET IMPACT: Yes / No - If Yes, how much? From where? The intent and Agreement language provide that the continuation of the Agreement and Glades County's payment obligations are contingent on Glades County's receipt of funding from the State. COORDINATION WITH: County Manager/County Attomey ON MOTION of Commissioner Beck seconded by Commissioner Ahem the Board approved the Design/Build Agreement with Wright Construction for the Training Center,as presented, contingent upon the State's approval and funding. Motion carried by 5-0 vote. REQUEST BY: County Attorney Meeting Date: Monday, November 24,2014

Ford F-150 Pick Up Truck 4. Award Bids for SHIP Demo/Rebuild and Unencumber Funds 5. Recreational Development and Management Plan

Ford F-150 Pick Up Truck 4. Award Bids for SHIP Demo/Rebuild and Unencumber Funds 5. Recreational Development and Management Plan REGULAR MEETING Tuesday, March 10, 2015-9:00 A.M. CALL TO ORDER I PRAYER I PLEDGE AGENDA AMENDMENTS Note: Unanimous Board Action is required to amend agenda for official vote. PRESENTATIONS I AWARDS PUBLIC