Annual Budget Clinton County Michigan

Transcription

1 Annual Budget 2011 Clinton County Michigan

2 2011 BUDGET 2010 Board of Commissioners Larry Martin, Chairperson Robert Showers, Vice Chairperson; Finance Chair David Pohl, Personnel Chair Jack Enderle, Physical Resources Chair Adam Stacey, Building & Grounds Chair Paul McNamara, Law & Courts Chair Eileen Heideman, Human Services Chair Ryan Wood, County Administrator Craig Longnecker, Deputy County Administrator

3 TABLE OF CONTENTS Budget Message... 1 Budget Resolution... 7 Budget Summary Departments Debt Service Staffing Capital Improvements Index

4 BUDGET MESSAGE

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6 Ryan L. Wood County Administrator Craig Longnecker Deputy Administrator CLINTON COUNTY OFFICE OF ADMINISTRATIVE SERVICES 100 E. State Street, Suite 2100 St. Johns, Michigan (989) Fax: (989) November 10, 2010 Clinton County Board of Commissioners 100 E. State Street, Suite 2100 St. Johns, MI Dear Commissioners: We are proud to present the Fiscal Year 2011 Budget. As expected, declining revenue forced reductions for the second consecutive year. Updated projections indicate that the downward trend in revenue will continue through at least Fortunately the incremental adjustments made over the past few years have positioned the County for the challenges ahead. Each fund in the 2011 Budget is balanced and stable. The General Fund is balanced at $21,137,083, a decrease of about 2% from the 2010 amended budget. All budgeted funds allow for the continuation of current services and fund balances are consistent with past practice. The recommended budget does not rely on any accounting gimmicks or one time fixes. Put another way, the recommended budget does not kick the can down the road. The poor economy has led to a decline of property values. For the first time in generations we have seen a reduction in total taxable value. In 2010 the total taxable value declined by 2.02%. A slightly larger decline is expected in 2011 and property tax revenue is budgeted down 2.6% or more than $370,000. Since property tax revenue accounts for 65% of all General Fund revenue, this downward trend was a major factor in all budget decisions. The next major category of revenues is charges for services. In 2011 this category is expected to drop by $32,500, bringing the total revenue to $2,962,000. This total consists primarily of Jail, District Court and Register of Deeds revenues. The largest of these is District Court revenue with Jail revenue slightly less. District Court revenue is largely driven by the number of traffic tickets issued. Jail revenue has been stable in recent years and revenues are budgeted relatively flat for The Sheriff has done an excellent job of maintaining lodging revenue, yet budgets are tight throughout Michigan and maintaining revenues is more challenging than ever. The Register of Deeds revenue has experienced a steady decline since 2003 when it peaked at over $1 million. As a result of the weak real estate market, revenue has been declining for seven straight years and is budgeted lower for 2011 at $375,000.

7 One other major revenue source is currently stable, but its future remains uncertain. In county government, statutory revenue sharing ended with the passage of Public Act 357 of Besides changing the tax collection cycle, this law mandated the establishment of a Revenue Sharing Reserve Fund (RSRF) from the one time revenues generated by the early tax collection scheme. The Act then authorized counties to draw funds equal to traditional revenue sharing (indexed for inflation) from the RSRF. This source is shown under other financing in the revenue summary. In 2011 it is anticipated that $1.25 million will be drawn from the RSRF for General Fund revenue. The number of years the RSRF will last varies by county. The financial crisis has led to great concern that the State will not fully restore revenue sharing in the years ahead. Many counties are now in need of having their revenue sharing fully restored. How the State handles these counties over the next two years will serve as an indicator for the future of this critical revenue in Clinton County. It is projected that the RSRF will remain viable for Clinton County through The other financing revenue category includes an additional $192,500 for This represents the use of a designated General Fund reserve for debt retirement. The 2011 appropriation of $192,500 is equivalent to the debt payment on the health department facility located at the Townsend Road campus. It should be noted that as of January 1, 2010 this designated reserve totaled just over $3.7 million, enough to retire the remaining health facility debt. Property taxes, charges for services and RSRF will account for 85% of general fund revenues in The remaining 15% or roughly $3.2 million are derived from a myriad of sources. Each source is important, but none of them have the significant impact of the major sources noted earlier. The precarious nature of some major revenue sources means that the potential for further cuts is high. The decline of property values coupled with the elimination or a sharp reduction in revenue sharing would devastate critical county services. It is imperative that we continue to advocate for the full reinstatement of revenue sharing payments and remain mindful of the decline in property taxable values. Expenditures As noted earlier, the recommended General Fund budget is $395,000 less than the 2010 budget, similar to last year s reduction of $442,000. This reduction would be much higher if not for the decisions in previous years to designate excess revenues for debt reserves. Major assumptions used in projecting expenses for 2011 include the following increases: 312 Unions 2% Other unions (expired contracts) 1% Non-union wages 1% Health Insurance Active 3 % Given the certainty of declining property tax revenue, reductions were made in a wide variety of areas. These include a reduction in total employee counts, contracted services and appropriations to other agencies. 2

8 The General Fund position allocation is set at full-time-equivalents (FTE). This is a reduction of FTEs. The reductions come from 1-FTE retirement in Probate Court;.5-FTE in Register of Deeds;.4-FTE in the Drain Office and a.375-fte in Administration. The.5 FTE reduction in the Register of Deeds reflects a transfer to the clerical pool to fill a vacancy there from earlier in This change also allows for alignment with the auditor s recommended accounting practice and maintains clerical support flexibility. As a general rule each department understands the current financial climate and their collective efforts have made these adjustments possible. The position allocation for other funds remains unchanged for a county-wide total of FTEs. As of the adoption of the budget our health insurance costs for 2011 are not known. The budget assumes that we will meet our cost containment target of a premium increase of 3% or less. Prior to 2010, actual premium increases averaged slightly less than 3% per year. In 2010 a straight renewal bid included a premium increase of 17%. Other providers quoted even more for similar coverage. The plan design was then changed to a high deductible plan with the County self-funding the deductible. With this change it was projected that the total cost increase would be slightly less than 10%. Although the cost containment efforts were not as successful as in previous years, the best possible solution was implemented. Success in this area is attributed to the work of the Health Alliance, employee support, a strong bidding environment and aggressive management of the plan design. Equally important, success in containing health insurance costs has allowed us to meet the cost assumptions in the actuarial analysis of our Post Retirement Health Insurance Trust Fund. The percentage of payroll for the Trust remains unchanged for 2011 at 5.83%. Health insurance cost containment has made it possible to fully fund the Post Retirement Health Care Plan & Trust Fund since its inception in Brief comments on specific departments and activities follow: Community Development Three separate budgets fall under the Community Development umbrella. The Planning & Zoning budget is down slightly at $230,966. Staffing includes a part-time contract planner, one secretary and half-time zoning enforcement official. The zoning enforcement official also serves as the county building official. Community Development also includes building code enforcement, but this activity is budgeted separately as an Enterprise (self-supporting) Fund. Due to the stagnant building industry, building staffing is minimal with the building official and secretary each budgeted at half-time. Electrical, plumbing and mechanical inspectors are paid a percentage of permits issued and inspected. Parks & Green Space is a part of the General Fund and it is budgeted upward 2.3% at $102,478. General oversight of Community Development operations is the responsibility of the Parks & Green Space Coordinator. 3

9 District Court The District Court budget is up slightly at $1,029,522 due to an increase in wages/benefits. Staffing was reduced by 1.4 FTE at the start of 2010, but the implementation of electronic ticketing has reduced staffing demand and allowed them to maintain services. Otherwise this budget is relatively unchanged. Economic Development In 2011 the County will continue its $50,000 contract with the Clinton County Economic Alliance. As budgeted, $5,000 will come from the General Fund and $45,000 from the Economic Development Fund. Drain Commissioner This budget has been reduced by $18,036 from the requested amount. This savings results from the elimination of the contract position. Conservation District The appropriation for Soil Conservation remains at $12,000. Register of Deeds This budget has decreased by $24,191. As stated earlier, staff time (.5-FTE) in this department has been moved to the clerical pool. It is anticipated that clerical pool staff will continue to provide 10 hours per week to this office. Agricultural Preservation The Agricultural Preservation budget remains unchanged at $11,000. Clerk The Clerk s budget reflects a 4.6% increase. The majority of this increase is the result of more staff opting for the health insurance benefit. Imaging of court files continues to be a priority for the Clerk s office. Currently the imaging of backlogged files is being outsourced. In a few years the backlog should be cleared and all document imaging will be handled in-house. Child Care Fund Expenses related to abuse/neglect and juvenile delinquency cases are budgeted in the Child Care Fund (CCF). After reaching a peak of $1.6 million in 2007, the CCF has been trending downward. In 2008 the CCF expenditures were just over $1.5 million and in 2009 the total expenditures fell to $1.3 million. A renewed commitment to intervention services has certainly helped bring these expenses under control. The expansion of services such as tutoring and in-home prevention programming have kept cases from escalating to the point where expensive out of home placement is required. Despite recent success it is important to remember that placement expenditures can rise rapidly. The Law & Courts Committee meets quarterly in order to gauge program success and review projected expenditures. As a result of this process, the 2011 budget contains a 3% reduction in the general fund appropriation to the CCF, with remaining dollars shifted from placement to continue the advanced early impact programming that has allowed for a reduction in placement costs. 4

10 Community Mental Health Clinton County is a member of the Community Mental Health Authority of Clinton, Eaton and Ingham Counties. Annual appropriations are based on a three-year average of service utilization by residents from the respective counties. In 2011 the total appropriation for the three counties is down and the Clinton appropriation has been reduced by $16,225. Friend of the Court Friend of the Court (FOC) has a separate budget that operates as a special revenue fund. The general fund appropriation to the FOC is down slightly at $393,511. The balance of FOC funding comes from federal funding known as the Cooperative Reimbursement Program (CRP). This source generally accounts for two-thirds of their funding. A major document imaging/indexing project should be completed in early Staffing efficiency gains are expected. Sheriff The Sheriff accounts for over 30% of the general fund budget. The Administration & Uniform Division budget is down $15,000 as a result of anticipated savings in worker s compensation and gasoline. The Jail Division budget is up $43,000 due to increased wages/benefits. The Sheriff s ordinary capital improvement purchases include four patrol vehicles, detective car and animal control pickup at a total cost of $146,300. Vehicles are acquired via the Vehicle Fund and are annually rotated out of service to equalize annual costs. Maintenance The Maintenance budget has been reduced by $26,000 from the requested amount. The majority of this savings is from ongoing energy savings projects. In addition, the service contract for courthouse elevators has been reduced by $7,000. Ordinary capital projects slated for 2011 total $37,100 and include the purchase of a tractor broom, replacement of fire dampers at the Courthouse and painting at the Fairgrounds. Equalization In 2009 the County was required to secure the services of a Level IV Assessor. This obligation was met with an independent contractor agreement at a current annual cost of $20,200. The Equalization budget is relatively unchanged. MSU Extension The Extension budget has a.4% or $1,200 increase from the amended 2010 Budget. MSU Extension is in the midst of an organization restructuring process. The impacts of this process are not yet known, but it is clear that the intent is to formalize the relationship between MSU Extension and the County. Ordinary Capital Improvements Ordinary capital improvements include routine replacement of operational equipment and maintenance or modest upgrades of existing facilities. A total of $380,500 was requested and $379,000 was funded. A similar amount ($374,835) was funded in the current year. In 2011, ordinary capital improvement expenditures include $108,700 from the Public Improvement Fund for miscellaneous equipment and repairs. A total of $120,000 is budgeted for the MIS Fund which includes scheduled PC replacements and other general network upgrades. Vehicle Fund expenses are budgeted at $146,300. 5

11 Major Capital Improvements Other projects are presented in a separate document titled Major Capital Improvement Plan (CIP). The CIP includes projects from various funds including: Waste Management, Public Improvement, Drain, Building/Code Enforcement and Central Dispatch. Generally these projects require special study, significant investment and are often multi-year. Projects listed for 2011 total $4,954,917. Despite being listed in the 2011 Major Capital Improvement Plan, each project must receive specific authorization from the Board of Commissioners prior to initiation. Beyond 2011 the Capital Improvement Plan identifies another $30,368,772 in projects. Projects listed after 2011 represent an acknowledgement that a need does exist for the project and that steps need to be taken to implement it. In this sense, then, the Capital Improvement Plan represents both a planning and budgeting document. Contingency Contingency is set at $242,289 or 1% of the total general fund budget. Although a contingency target of 2% is ideal, a rate of 1% is being used and we are confident that it will prove adequate for Summary The decline of property values and the dire financial condition of the State have forced most local units of government to reduce costs. Yet, as a result of solid financial planning and incremental cost adjustments, the County is able to maintain current services. It is imperative that the careful planning continue. A budget shortfall is expected again in Moreover, we must continually evaluate operational costs and continue to make adjustments as opportunities arise throughout the coming year. Despite all of the problems, there are reasons for optimism. As evidenced by the numerous adjustments already made, all of the elected officials and managers understand the current economic climate and are committed to containing and/or reducing costs. We have good technology and equipment. We still have resources to utilize for the upgrade of technology and general efficiency with the goal of containing or reducing operational costs. General fund reserves remain on the high side of recommended levels which is comforting in this financial climate. Lastly, we have a work force with an excellent work ethic. Sincerely, Ryan L. Wood Clinton County Administrator 6

12 BUDGET RESOLUTION 7

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14 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Larry Martin Vice-Chairperson Robert E. Showers Members Jack A. Enderle Eileen N. Heideman Paul E. McNamara David W. Pohl Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker RESOLUTION TO ADOPT THE 2011 CLINTON COUNTY BUDGET, GENERAL APPROPRIATIONS ACT AND MILLAGE WHEREAS, the Uniform Budgeting and Accounting Act, Public Act 621 of 1978, requires that each local unit of government adopt a balanced budget for all required funds, and WHEREAS, the County Administrator has prepared a recommended budget as required by the statute, and the Finance/Personnel Committee has reviewed the departmental requests and Administrator's recommendation for each County departmental budget, and THEREFORE, BE IT RESOLVED that the 2011 Clinton County Budget for the General Fund and other Funds as set forth in the 2011 Administrator's Recommended Budget, as amended and proposed by the Finance/Personnel Committee, which is incorporated by reference herein, is hereby adopted on a basis consistent with the Clinton County Budget Adoption and Amendment Policy, subject to all County policies regarding the expenditure of funds as well as the conditions set forth in this resolution. BE IT FURTHER RESOLVED that this budget includes an estimated property tax levy of mills for general fund operations. This 2011 levy shall be authorized via resolution subsequent to the establishment of the final levy amount in the spring of BE IT FURTHER RESOLVED that this budget reflects a reasonable allocation of available resources to the various County departments, boards, and agencies, and allows for all mandated services, programs, and activities, including the courts and the constitutional and statutory offices, to be performed at reasonable, necessary, and serviceable levels or at even more than adequate levels of performance. BE IT FURTHER RESOLVED that all expenditures shall be in accordance with the provisions of the Uniform Budgeting and Accounting Act, and that any modification, addition, or deletion, of such amounts hereby adopted shall be done in accordance with the policies and procedures established by the Board of Commissioners. 9

15 2011 General Appropriations Resolution Page Two BE IT FURTHER RESOLVED that the County Administrator and the County Treasurer shall be authorized to transfer General Fund Appropriations between Funds up to the approved amounts provided for in this 2011 Budget. The timing and amount of such transfers shall be designed to maximize the interest investment potential to the General Fund. BE IT FURTHER RESOLVED that the Approved Position Allocation List contained in the Budget shall limit the number of permanent full time equated (FTE) employees who can be employed, and no funds are appropriated for any permanent position not on the Approved Position List. In addition, the job position titles, pay classifications, and full-time equated designations for each position are deemed to be the correct classifications and are hereby incorporated into the Approved Position Allocation List, and any modification of employment classifications shall be done in conformance with established Board policy. BE IT FURTHER RESOLVED that it is understood that revenues and expenditures may vary from those which are currently contemplated and may be changed from time to time by the Board of Commissioners during the 2011 fiscal year, as deemed necessary. Consequently, there may be a need to increase or decrease various portions of the budget and/or impose layoffs due to unforeseen financial changes; therefore, the Board of Commissioners reserves the right to change the Approved Position Allocation List at any time. The County Elected Officials and County Department Heads shall abide by whatever changes are made by the Board of Commissioners, if any, relative to the approved positions and the number of employees stated in the Position Allocation List. BE IT FURTHER RESOLVED that the hiring freeze previously imposed by the Board shall be continued, and in the event that a vacancy occurs during 2011, the position will be filled subject to approval by the Finance and Personnel Committee. BE IT FURTHER RESOLVED that positions on the Position Allocation List which are supported by grant funds, cost sharing, reimbursement, or some other source of outside funding are only approved contingent upon the County receiving the budgeted revenues. Upon notification that budgeted funding of a position shall not be received the elected official or department head shall immediately notify the County Administrator and the Finance Committee, and that position shall be immediately removed from the Position Allocation List if funding is exhausted. BE IT FURTHER RESOLVED The County Administrator shall be authorized to apply for, authorize and accept recurring grants upon verbal approval by the Board Chair or the Finance Chair. Any grant that requires unbudgeted matching funds or is considered a major capital improvement shall require authorization from the Finance Committee. BE IT FURTHER RESOLVED that the line item appropriations which represent the estimated costs of operating the Clinton County trial courts in 2011 are contingent upon reimbursements to Clinton County by the State of Michigan in accordance with MCL (b). County appropriations to the trial courts, in accordance with P.A. 374 and 375 of 1996, are made contingent upon conformance to all county policies and procedures regarding court personnel and the expenditure of funds. 10

16 2011 General Appropriations Resolution Page Three BE IT FURTHER RESOLVED that all County Elected Officials and County Department Heads shall abide by all applicable policies set by the Board of Commissioners including but not limited to budgets, purchasing, travel, and per diems; as well as the Clinton County Personnel policies as set forth in the Personnel Manual and the Educational Reimbursement policy, and that budgeted funds for these purposes are appropriated contingent upon compliance with all county policies. BE IT FURTHER RESOLVED maintenance agreements are essential to a variety of building and operating equipment. County Elected Officials and County Department Heads are authorized to renew existing maintenance agreements upon the approval of the County Administrator. BE IT FURTHER RESOLVED that each major capital improvement detailed in the Capital Improvements section of the 2011 Budget shall be subject to final review by the Finance and Personnel Committee prior to the signing of contracts for project commencement. The Finance and Personnel Committee must grant specific authorization prior to the expenditure of funds on major capital projects. BE IT FURTHER RESOLVED that the Clinton County Personnel Manual shall apply to all employees and elected officials who are not covered under a collective bargaining agreement or who function under a policy manual which has been jointly approved by the County Board of Commissioners and an elected official who has co-employer status. BE IT FURTHER RESOLVED that the County Administrator shall be authorized to approve for payment such bills, vouchers, or invoices that are part of the ongoing budgeted operations of the County consistent with Clinton County s Cash Disbursement / Payment Policy as set forth in Resolution In the event of an emergency, the County Administrator shall inform the Chair of the Board or Chair of the Finance Committee of the emergency authorization. BE IT FURTHER RESOLVED that the revenues received by the County under Public Acts 106 and 107, 1985, (Convention Facility Tax revenue) shall not be used to reduce the County's 2010/2011 operating millage as defined by P.A. 2, In accordance with P.A.2 of 1986, 50% of the actual Convention Facility Tax revenue not used to reduce the County's Operating tax rate shall be appropriated to the Capital Area Substance Abuse Commission, with the remaining revenues to be deposited in the County's General Fund. BE IT FURTHER RESOLVED that the revenues received by the County under Public Act 264 of 1987, (Health and Safety Fund Act) shall not be used to reduce the County's 2010/2011 operating millage, and that 12/17 of the actual Health and Safety Fund Act revenue not used to reduce the County's operating tax rate shall be appropriated to the Mid-Michigan Health Department for those public health programs and services whose costs are in excess of 1988 appropriation levels, with the remaining revenues to be deposited in the County's General Fund to be used for personnel and operating costs which are in excess of 1988 appropriation levels for the courts. BE IT FURTHER RESOLVED that the County Administrator shall be authorized to make year end transfers of up to $40,000 between Departments or Funds or with such amounts that may be available in the Contingency of the General Fund, as may be necessary to insure that departments do not end the 2011 fiscal year in a deficit condition. 11

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18 BUDGET SUMMARY 13

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20 CLINTON COUNTY GENERAL FUND REVENUE SUMMARY SOURCES BUDGET OF FUNDS ACTUAL AMENDED REQUEST RECOM ADOPTED TAXES $14,703,553 $14,113,636 $13,742,888 $13,742,888 $13,742,888 LICENSES & PERMITS 199, , , , ,416 FEDERAL & STATE 1,559,887 1,366,925 1,254,192 1,248,832 1,248,832 LOCAL UNIT CONTRIBUTION 35,879 32,880 32,880 32,880 32,880 CHARGES FOR SERVICES 3,471,814 2,994,500 2,962,000 2,962,000 2,962,000 FINES & FORFEITS 239, , , , ,000 INTEREST & RENTS 89, , , , ,000 OTHER REVENUE 1,196,270 1,177,961 1,140,404 1,118,500 1,118,500 OTHER FINANCING 1,246,414 1,246,414 1,255,067 1,447,567 1,447,567 TOTAL REVENUE $22,742,492 $21,531,623 $20,970,847 $21,137,083 $21,137,083 Other Financing 7% Interest & Rents 1% Other Revenue 5% Fines & Forefeits 1% Charges for Services 14% Local Unit Contribution 0% Federal & State 6% Taxes 65% Licences & Permits 1% 15

21 CLINTON COUNTY GENERAL FUND EXPENDITURE SUMMARY EXPENDITURES BUDGET BY COMMITTEE ACTUAL AMENDED REQUEST RECOM ADOPTED PHYSICAL RESOURCES $1,682,531 $1,743,134 $1,753,047 $1,722,401 $1,713,901 LAW & COURTS 11,070,280 11,435,537 11,441,954 11,263,528 11,258,866 HUMAN SERVICES 1,299,721 1,313,132 1,331,429 1,316,204 1,316,204 FINANCE & PERSONNEL 4,618,801 4,056,868 3,915,544 3,805,268 3,805,268 BUILDING & GROUNDS 3,191,756 2,728,067 3,134,881 2,800,555 2,800,555 CONTINGENCY 0 254, , , ,289 TOTAL EXPENDITURES $21,863,089 $21,531,623 $21,996,855 $21,137,083 $21,137,083 Building & Grounds 13% Contingency 1% Physical Resources 8% Finance & Personnel 18% Human Services 6% Law & Courts 54% 16

22 CLINTON COUNTY GENERAL FUND EXPENDITURES ACCOUNT NAME ACTUAL AMENDED REQUEST RECOM ADOPTED PHYSICAL RESOURCES Agricultural Preservation 9,648 11,000 11,000 11,000 11,000 Airport Authority ,500 0 Boundary Commission 0 0 1,500 1,500 1,500 Community Development - Planning & Zoning 220, , , , ,996 Conservation District 20,000 12,000 12,000 12,000 12,000 Department of Public Works 690 1,600 1,600 1,600 1,600 Drain Commissioner 483, , , , ,381 Drain Commissioner - Drain Tax at Large 50,608 56,500 56,500 56,500 56,500 Drain Commissioner - Soil Erosion 64,069 80,807 82,416 82,416 82,416 Economic Development 50, ,000 5,000 Historical Commission MSU Extension 287, , , , ,266 MSU Extension - Work of Heart 40,903 42,866 42,866 42,866 42,866 MSU Extension - Smith Hall/4-H Fair 26,310 26,310 26,310 26,310 26,310 Parks & Recreation 75, , , , ,478 Parks & Recreation - Forestry Program 8, Parks & Recreation - Tri-County Electric 0 2, Register of Deeds 255, , , , ,360 Register of Deeds - Plat Board 262 1,240 1,240 1,240 1,240 Remonumentation Grant 27,780 42,948 42,948 42,948 42,948 Tri-County Regional Planning Commission 61,740 61,740 61,740 61,740 61,740 SUBTOTAL $1,682,531 $1,743,134 $1,753,047 $1,722,401 $1,713,901 LAW & COURTS Circuit Court 247, , , , ,056 Circuit Court - Assignment Clerk 132, , , , ,678 Circuit Court - Probation 3,960 5,950 5,950 4,800 4,800 Circuit Court - Reporter 38,139 38,409 38,846 38,546 38,546 District Court 1,047, ,625 1,029,947 1,029,522 1,029,522 Friend of the Court 383, , , , ,511 Friend of the Court - Family Counseling 2,006 8,000 8,000 7,000 7,000 Juvenile Court 667, , , , ,098 Juvenile Court - Prevention/Intervention 16, Juvenile Court - Regional Detention Support 231 1,000 1,000 1,000 1,000 Juvenile Court - Court Wards 167, , , , ,053 Juvenile Court - Greenhaven 213, , , , ,132 Juvenile Court/DHS - State Wards 186, , , , ,000 Juvenile Court - Intensive Probation Services 59,168 52,983 52,983 53,678 53,678 Law Library 14,000 14,000 14,000 14,000 14,000 Medical Examiner 54,298 60,218 60,200 60,200 60,200 Probate Court 415, , , , ,989 Probate Court - Public Guardian 23,005 20,000 20,000 20,000 20,000 Prosecuting Attorney 890, , , , ,173 Prosecuting Attorney - Crime Victims 59,692 59,937 63,059 63,059 63,059 Sheriff - Administration & Uniform Division 2,794,943 2,964,459 2,949,474 2,949,474 2,949,474 Sheriff - Animal Control 178, , , , ,016 Sheriff - Community Corrections 20,000 20,000 20,000 20,000 20,000 Sheriff - Emergency Services 84,382 89,773 89,621 89,621 89,621 Sheriff - Highway Safety 74, Sheriff - Jail 3,017,558 3,141,749 3,184,500 3,184,500 3,184,500 Sheriff - Marine Safety 4,208 4,222 5,000 5,000 5,000 Sheriff - Secondary Road Patrol 95, , , , ,760 Sheriff - Homeland Security Grant Program 147, , Sheriff - Palm Print Grant 16, Tri-County Metro Narcotics Squad 13,118 31,498 62, SUBTOTAL $11,070,280 $11,435,537 $11,441,954 $11,263,528 $11,258,

23 CLINTON COUNTY GENERAL FUND EXPENDITURES ACCOUNT NAME ACTUAL AMENDED REQUEST RECOM ADOPTED HUMAN SERVICES Building Stronger Communities Council 15,500 15,500 15,500 15,500 15,500 Clinton Task Force on Employment 118,958 91,544 89,349 89,349 89,349 Community Mental Health 243, , , , ,844 Contagious Disease 5,144 8,000 8,000 8,000 8,000 Department of Human Services - Court Wards 151, , , , ,500 Department of Human Services - In Home Care 22,600 50,100 50,100 75,100 75,100 Department of Human Services - Social Welfare 3,000 3,000 3,000 8,000 8,000 Library Board Mid-Michigan District Health Department 395, , , , ,611 Mid-South Substance Abuse Commission 105, , , , ,763 MSHDA Housing Grant 170, , , , ,000 Soldiers & Sailors Relief Commission 1,000 1,000 1,000 1,000 1,000 Tri-County Office on Aging 41,073 41,230 41,230 42,230 42,230 Veterans Affairs 24,983 40,227 50,007 50,007 50,007 SUBTOTAL $1,299,721 $1,313,132 $1,331,429 $1,316,204 $1,316,204 FINANCE & PERSONNEL Administrative Services 435, , , , ,560 Administrative Services - Accounting 227, , , , ,094 Adminstrative Services - Clerical Pool 0 22,350 22,627 22,627 22,627 Administrative Services - MIS 654, , , , ,375 Administrative Services - Record Copying 13,635 39,906 39,906 35,500 35,500 Board of Commissioners 293, , , , ,199 Central Telephone Fund 20,000 10,000 10,000 10,000 10,000 Clerk 418, , , , ,630 Clerk - Elections 42, , , , ,392 Clerk - Jury Commission 4,614 5,050 5,050 5,050 5,050 Employee Retirement - Health 200, , , ,000 Employee Retirement - Pension 986, , , , ,309 Equalization 310, , , , ,224 Insurance 394, , , , ,000 Tax Allocation Board Tax Tribunal 160,122 10,000 10,000 10,000 10,000 Treasurer 328, , , , ,908 Vehicle Fund 127, , , , ,000 SUBTOTAL $4,618,801 $4,056,868 $3,915,544 $3,805,268 $3,805,268 BUILDING & GROUNDS Courthouse Debt 959, , , , ,425 Health Department Debt 191, , , , ,500 Jail Debt 108, , , Maintenance 1,232,207 1,383,689 1,393,872 1,367,872 1,367,872 Major Capital Improvements 500, , , , ,758 Ordinary Capital Improvements 200, , , , ,000 SUBTOTAL $3,191,756 $2,728,067 $3,134,881 $2,800,555 $2,800,555 CONTINGENCY Contingency 0 254, , , ,289 GENERAL FUND TOTAL $21,863,089 $21,531,623 $21,996,855 $21,137,083 $21,137,083 18

24 SOURCES OF FUNDS 2011 BUDGET NON-REVENUE SOURCES 2011 LOCAL DEPARTMENT FEDERAL TOTAL INTERFUND FUND FUND FUND NAME BUDGET TAXES GENERATED & STATE REVENUE TRANSFERS BALANCE 101 General Fund 21,137,083 $13,742,888 $3,986,052 $1,248,832 $18,977,772 $1,966,811 $192, Road Commission 11,200, ,000 11,000,000 11,200, Friend of the Court 970,004 23, , , , Waste Management 448, , ,800 40, Public Improvement 113, ,758 (485,058) 255 Homestead Property Tax 1,000 1,000 1, ROD Automation Fund 70,000 70,000 70, Central Dispatch 1,612,224 1,953,500 29,600 1,983,100 (370,876) 264 Local Corrections Training 10,000 10,000 10, Drug Forfeiture 10,500 10,500 10, Law Library 17,000 6,500 6,500 14,000 (3,500) 271 County Library 10,000 10,000 10, Probation Enhancement 15,000 15,000 15, Economic Development Corp 45, , Community Corrections 112,791 77,000 77,000 20,000 15, Act 302 Training Funds 10,000 10,000 10, Revenue Sharing Reserve 1,250,067-1,250, Child Care Fund 1,738,926 16, , , , Soldiers & Sailors Relief 1,000-1, Veterans Trust 14,000 14,000 14, Health Depart Debt Retirement 192, , DPW Bond & Interest 592, , , Jail Bond Debt Retirement 216, , Courthouse Debt Retirement 841, , Community Center 34,460 17,750 17,750 16, Delinquent Tax Revolving 451, , , Building Code Enforcement 198, , , Jail Commissary 96,500 96,500 96, Central Stores 86,500-86, Central Telephone 70,000-70, MIS 482,375 5,000 5, , Drain Equipment Revolving 98,000-98, County Vehicle Fund 146, ,000 23, Workers Compensation 138,264 55,964 55,964 82, Employee Retirement 1,851,309-1,851, Insurance 2,115,000-2,115, Unemployment 40,000-40, Post Retire Health Care Trust 575, , Special Assess Drain Fund 1,600,000 1,500, ,000 1,600, Drain Revolving Maintenance 1,500 1,500 1, Drain Debt Retirement 1,101, ,000 1, , , SUBTOTAL $49,717,178 $18,288,877 $5,715,735 $13,673,028 $37,677,640 $11,332,314 $707,224 Less: Interfund Transfers ($11,332,314) ($11,332,314) TOTAL $38,384,864 $18,288,877 $5,715,735 $13,673,028 $37,677,640 $0 $707,224 =========== ========== ============== =========== ============ ============= ============= 19

25 SOURCES OF FUNDS 2010 BUDGET NON-REVENUE SOURCES 2010 LOCAL DEPARTMENT FEDERAL TOTAL INTERFUND FUND FUND FUND NAME BUDGET TAXES GENERATED & STATE REVENUE TRANSFERS BALANCE 101 General Fund 21,531,623 $14,113,636 $4,080,530 $1,366,925 $19,561,091 $1,970, Road Commission 11,200, ,000 11,000,000 11,200, Friend of the Court 975,681 22, , , ,000 8, Waste Management 454, , ,810 65, Public Improvement 1,041,581 23, , , , , ROD Automation Fund 80,000 70,000 70,000 10, Central Dispatch 1,583,995 1,954,000 42,000 1,996,000 (412,005) 264 Local Corrections Training 6,000 6,000 6, Drug Forfeiture 10,500 10,500 10, Law Library 17,000 6,500 6,500 14,000 (3,500) 271 County Library 10,000 10,000 10, Probation Enhancement 15,000 15,000 15, Economic Development Corp 50, , Community Corrections 107,519 94,944 94,944 20,000 (7,425) 285 Act 302 Training Funds 10,000 10,000 10, Revenue Sharing Reserve 1,241,414-1,241, Child Care Fund 1,833,198 36, , , ,520 26, Soldiers & Sailors Relief 1,000-1, Veterans Trust 14,000 14,000 14, Health Depart Debt Retirement 192, , DPW Bond & Interest 592, , , Jail Bond Debt Retirement 217, , Courthouse Debt Retirement 843, , Community Center 34,460 17,750 17,750 16, Delinquent Tax Revolving 160, , , Building Code Enforcement 184, , ,411 10, Jail Commissary 96,500 96,500 96, Central Stores 86,500-86, Central Telephone 70,000-70, MIS 762,367 11,000 11, , , Drain Equipment Revolving 72,226-52,000 20, County Vehicle Fund 112, , Workers Compensation 167,500 32,500 32, , Employee Retirement 1,600,000-2,441,414 (841,414) 677 Insurance 2,015,000-2,015, Unemployment 40,000-40, Post Retire Health Care Trust 575, , Special Assess Drain Fund 1,600,000 1,500, ,000 1,600, Drain Revolving Maintenance 1,500 1,500 1, Drain Debt Retirement 1,101, ,000 1, , , SUBTOTAL $50,708,512 $18,660,125 $5,507,091 $14,383,226 $38,550,442 $11,436,036 $722,034 Less: Interfund Transfers ($11,436,036) ($11,436,036) TOTAL $39,272,476 $18,660,125 $5,507,091 $14,383,226 $38,550,442 $0 $722,034 ============ =========== ============= =========== ============ ============ ============ 20

26 SOURCES OF FUNDS 2009 ACTUAL REVENUE/ LOCAL DEPARTMENT FEDERAL INTERFUND EXPENDITURES/ FUND FUND NAME TRANSFERS TAXES GENERATED & STATE REVENUE TRANSFERS TRANSFERS 101 General Fund $22,742,492 $14,703,553 $4,545,330 $1,559,887 $20,808,770 $1,933,722 $21,863, Road Commission 9,364,544 75,767 9,288,777 9,364,544 9,646, Friend of the Court 924,030 22, , , , , Waste Management 404, ,788 1, , , Public Improvement 1,017,662 20, , , , , Homestead Property Tax 2,964 2,964 2, ROD Automation Fund 68,134 68,134 68,134 36, Central Dispatch 2,037,043 1,956,002 81,041 2,037,043 1,545, Corrections Training 5,194 5,194 5,194 7, Drug Forfeiture 5,753 4,319 1,434 5,753 11, Law Library 20,500 6,500 6,500 14,000 16, County Library 4,873 4,873 4,873 4, Probation Enhancement 6,666 6,666 6,666 1, Economic Development , Community Corrections 76,997 56,997 56,997 20,000 77, Act 302 Training Funds 27,224 27,224 27,224 23, Revenue Sharing Reserve 74,147 74,147 74,147 1,242, Child Care Fund 1,374,154 15, , , ,598 1,290, Soldiers & Sailors Relief 1,000-1,000 2, Veterans Trust 12,443 12,443 12,443 12, Health Dept Debt Retirement 197,141 5,328 5, , , DPW Bond & Interest 613, , , , Jail Bond Debt Retirement 213,978 (3,416) (3,416) 217, , Courthouse Debt Retirement 966,463 7,424 7, , , Community Center 30,648 13,938 13,938 16,710 24, Delinquent Tax Revolving 633, , , , Building Code Enforcement 128, , , , Jail Commissary 98,129 98,129 98,129 91, Central Stores 69,005-69,005 67, Central Telephone 71,167-71,167 80, MIS 667,757 12,767 12, , , Drain Equipment Revolving 88,141 3,000 3,000 85,141 92, County Vehicle Fund 138,570 11,070 11, , , Workers Compensation 214,743 64,051 64, , , Employee Retirement 2,391,418 9,659 9,659 2,381,759 1,627, Insurance 1,938,205 4,061 4,061 1,934,144 1,894, Unemployment 37,722 1,115 1,115 36,607 13, Post Retire Health Care Trust 1,634, , , , , Special Assess Drain Fund 617, ,907 82, , , Drain Revolving Maintenance 1,900 1,900 1, Drain Debt Retirement 598, ,690 1, , , , SUBTOTAL $49,522,928 $18,261,770 $7,195,509 $12,318,179 $37,775,458 $11,747,470 $46,413,151 Less: Interfund Transfers ($11,747,470) ($11,747,470) ($11,747,470) TOTAL $37,775,458 $18,261,770 $7,195,509 $12,318,179 $37,775,458 $0 $34,665,681 =========== ========== ============ ========== ========== ============ =============== 21

27 CLINTON COUNTY 2011 BUDGET PROJECTION OF FUND BALANCES BEGINNING PROJECTED PROJECTED BALANCE Budgeted Budgeted BALANCE Budgeted Budgeted BALANCE 1/1/10 Revenue Expenses 1/1/11 Revenue Expenses 1/1/12 GENERAL FUND $4,360,931 $21,531,623 $21,531,623 $4,360,931 $21,137,083 $21,137,083 $4,360,931 SPECIAL REVENUE FUNDS Friend of the Court 288, , , , , , ,447 Waste Management 323, , , , , , ,875 Public Improvement 2,988, ,034 1,041,581 2,732, , ,700 3,218,034 Homestead Property Tax Exemption 3, ,012 1,000 1,000 3,012 ROD Automation 163,368 70,000 80, ,368 70,000 70, ,368 Budget Stabilization 200, , ,000 Central Dispatch 2,602,183 1,996,000 1,583,995 3,014,188 1,983,100 1,612,224 3,385,064 Corrections Training 5,535 6,000 6,000 5,535 10,000 10,000 5,535 Drug Forfeiture 29,220 10,500 10,500 29,220 10,500 10,500 29,220 Law Library 40,926 20,500 17,000 44,426 20,500 17,000 47,926 Library 0 10,000 10, ,000 10,000 0 Probation Enhancement 30,072 15,000 15,000 30,072 15,000 15,000 30,072 Economic Development Corp 95, ,200 45, ,200 0 Community Corrections 22, , ,519 29,992 97, ,791 14,201 Justice Training 8,509 10,000 10,000 8,509 10,000 10,000 8,509 Revenue Sharing Reserve 5,857, ,241,414 4,616, ,250,067 3,366,235 Child Care 1,229,817 1,806,881 1,833,198 1,203,500 1,738,926 1,738,926 1,203,500 Soldiers & Sailors Relief 673 1,000 1, ,000 1, Veteran's Trust ,000 14, ,000 14, INTERNAL SERVICE FUNDS Central Purchasing 1,330 86,500 86,500 1,330 86,500 86,500 1,330 Central Telephone 246,114 70,000 70, ,114 70,000 70, ,114 Management Information Systems 986, , , , , , ,146 Drain Equipment Revolving 114,936 52,000 72,226 94,710 98,000 98,000 94,710 Vehicle Fund 286, , , , , , ,393 Employee Retirement 2,728,261 2,441,414 1,600,000 3,569,675 1,851,309 1,851,309 3,569,675 Insurance 1,465,852 2,015,000 2,015,000 1,465,852 2,115,000 2,115,000 1,465,852 Unemployment 242,660 40,000 40, ,660 40,000 40, ,660 Workers Compensation 448, , , , , , ,864 22

28 CLINTON COUNTY 2011 BUDGET PROJECTION OF FUND BALANCES BEGINNING PROJECTED PROJECTED BALANCE Budgeted Budgeted BALANCE Budgeted Budgeted BALANCE 1/1/10 Revenue Expenses 1/1/11 Revenue Expenses 1/1/12 ENTERPRISE FUNDS Jail Commissary 28,594 96,500 96,500 28,594 96,500 96,500 28,594 Building Department 241, , , , , , ,389 Community Center 11,651 34,460 34,460 11,651 34,460 34,460 11,651 Delinquent Tax Revolving 13,054, , ,017 13,054, , ,052 13,054,858 DEBT SERVICE FUNDS Health Dept Debt 211, , , , , , ,902 Jail Debt 254, , , , , , ,669 Courthouse Debt 906, , , , , , ,760 COMPONENT UNITS Drain Debt Retirement 1,233,038 1,101,000 1,101,000 1,233,038 1,101,000 1,101,000 1,233,038 Special Assess Drain Fund 1,794,903 1,600,000 1,600,000 1,794,903 1,600,000 1,600,000 1,794,903 Drain Revolving Maintenance 39,540 1,500 1,500 39,540 1,500 1,500 39,540 PROPERTY GENERAL UNADJUSTED TAX TAX TAXABLE FUND TAX INFORMATION YEAR VALUATION MILLAGE REVENUE ,256,243, ,878, ,417,727, ,797, ,506,280, ,302, ,551,620, ,799, ,499,739, ,498,488 23

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32 ACCOUNTING (ADMINISTRATIVE SERVICES) FINANCE & PERSONNEL COMMITTEE MISSION STATEMENT: Accounting, an extension of the Administration office, provides the general accounting in support of county financial operations via maintenance of the County General Ledger, and control over the disbursement of county and agency funds. The office supports the other county departments in carrying out their delegated financial responsibilities, provides review and the fiscal officer certification for grant reporting, and provides liaison with the county s external auditor in preparing annual financial statements in compliance with Generally Accepted Accounting Principles. ACCOMPLISHMENTS: In November 2009, the Accounting office implemented Electronic Funds Transfer (EFT) to employees for their travel/mileage reimbursement. We have had 47 employees sign up and the response has been great. We are looking forward to offering EFT to our vendors in late In addition, to reduce paper cost, we eliminated the vendor copy of the purchase order. The County again received an "unqualified" opinion for the 2009 audit. This is the standard aspired to, and viewed most favorably by State and Federal grantor agencies and bond rating organizations. The Accounting Office continues to meet auditing and reporting requirements. PROGRAM PRIORITIES & OBJECTIVES: Key objectives include cross training staff to ensure program continuity within the Accounting Office and responsiveness in providing support to other department customers, and the ability to meet state filing mandates. Other program priorities include continued development of federal and state grant review capabilities, continued work to maintain the Capital Assets and County Infrastructure Reporting, update the "Management Discussion and Analysis" required under new financial reporting standards, and continued efforts to leverage the financial software to develop efficiencies to streamline the processing of payables. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. GL Maintenance Budget Adj. Journal Entries GL Maintenance General Journal Entries Accounts Payable Invoices Processed 10,044 10,494 10,396 10,300 10, Accounts Payable Purchase Orders Processed 4,277 4,274 4,246 4,300 4,300 POLICY CHANGES/INITIATIVES: Policy Changes: With the continuing changes to the auditing standards and Governmental Accounting Standards Board (GASB) financial reporting, this will require continued efforts to compile and maintain additional information. Futhermore, we will need to monitor the potential changes to 1099 reporting requirements. Initiatives: Our initiative remains the same as last year, continue to educate the departments on the benefits of utilizing Tyler Content Manager/GoDocs. In addition, Accounting is always looking for ways to take advantage of technology and streamline processes within the office. BUDGET: Actual Actual Actual Budget Adopted Expenditures $219,076 $228,304 $227,450 $246,643 $253,094 27

33 ADMINISTRATIVE SERVICES FINANCE & PERSONNEL COMMITTEE MISSION STATEMENT: Administration works with the Board of Commissioners (BOC) in directing the central administrative functions of county government, and acts as liaison on behalf of the BOC between County Officers, Department Heads and the General Public. ACCOMPLISHMENTS: During 2010, Clinton County remained in sound financial condition with minimal staffing reductions. The following are significant accomplishments completed during the year: Secured unqualified audit opinion; Assisted with completion of Motz County Park Project; Updated analysis of property tax revenue evaluating impact of declining property values; Updated five year budget projection; Prepared balanced 2011 budget for Board of Commissioners' consideration and adoption; Monitored 2010 revenues and expenditures to assure all activities stayed within budget; Secured improvement of Standard & Poors bond rating at AA. PROGRAM PRIORITIES & OBJECTIVES: 1. Budgeting: a. Monitor revenue and expenditures throughout the year and recommend adjustments as warranted; b. Prepare balanced County Budget; c. Update five year budget projection; d. Assist Board with establishing program priorities while facing declining revenues. 2. Personnel: a. Continue health care cost containment via Health Care Alliance; b. Completion of three ongoing collective bargaining unit negotiations. POLICY CHANGES/INITIATIVES: Policy Changes: Closely monitor legislation related to reestablishment of State Revenue Sharing and legislation impacting taxable value/property tax revenue. Adjust health insurance policies as required by Federal Government. Initiatives: The Department will continue evaluation of opportunities to gain staffing efficiencies via technology enhancements; and continue to work with Juvenile/Probate Court and the Department of Human Services to identify cost saving opportunities in the Child Care Fund. Assist with determining best method for recovering DPW bond payment defaults. BUDGET: Actual Actual Actual Budget Adopted Expenditures $419,798 $424,772 $435,092 $451,760 $446,560 28

34 MISSION STATEMENT: In 1972 the Michigan Legislature gave authority to counties to facilitate a countywide Animal Control Agency. The department's main responsibility is to enforce the Dog Law Act, which includes: licensing, inspecting kennels, investigating loose animals, investigating animal bites and neglect, handling of lost and found pets, responding to complaint calls about large animals running atlarge, facilitating adoption, conducting the dog census and maintaining the shelters. ACCOMPLISHMENTS: The Clinton County Animal Control consists of two full-time employees. Their responsibilities are investigating complaints of dogs and farm animals running at large, handling lost and found pets, investigating animal bites, and investigating animal welfare and neglect complaints. They are also responsible for monitoring and caring for the Clinton County Animal Shelter. In 2009 there were 6,129 dog licenses sold in Clinton County. PROGRAM PRIORITIES & OBJECTIVES: 1. Enforcement of the Dog Law Act - Reduce dogs running at-large and enforce more licensing of dogs in the county. 2. Documentation - Inspect and license Dog Kennels & Wolf Dog Species. 3. Investigation - Investigate animal bite complaints, as well as animal abuse and neglect complaints. 4. Shelter Maintenance - Process and house dogs and cats that have been picked-up/given-up, and facilitate adoption. 5. Dog Census - Complete dog census to increase registration compliance and revenue. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Enforcement: Dog Licenses Sold 7,589 6,712 6,129 6,500 6,500 Citations Documentation: Kennels Inspected/Licensed Investigation: Complaints 1,271 1,220 1,237 1,250 1,250 Animal Bites Investigated Shelter Maintenance: Lost & Found Adoption n/a n/a n/a n/a n/a 5. Dog Census: (Municipalities Completed) n/a n/a n/a n/a n/a POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $183,154 $185,198 $178,952 $196,725 $193,016 29

35 MISSION STATEMENT: Clinton County Building Department maintains application and enforcement of the Michigan Building Code for all of Clinton County, excluding Bath, DeWitt and Watertown Townships. Code Enforcement includes building, mechanical, electrical and plumbing permitting, inspections and associated services attaining compliance for new construction with the State Construction Code. PROGRAM PRIORITIES & OBJECTIVES: The priority of the department is to continue efforts to provide quality review and permitting for new construction, and a high level of customer service. We will service and inspect approximately 650 permit applications for the year of On July 23, 2010 we will assume jurisdictional control of the building department for the City of St. Johns. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Building Permits Electrical Permits Plumbing Permits Mechanical Permits POLICY CHANGES/INITIATIVES: Policy Changes: Building and Trade applications made available online for the City of St. Johns. Initiatives: Continue to improve the online application process. BUDGET: Actual Actual Actual Budget Adopted Expenditures $360,385 $172,577 $161,322 $184,411 $198,907 30

36 MISSION STATEMENT: The mission of the Clinton County Central Dispatch (911) is to contribute to the safety and quality of life in our community by linking the citizens of our community, our neighboring communities, and our associated public safety agencies with efficient, reliable, responsive, and professional public safety communications services. ACCOMPLISHMENTS: An in-depth staffing level to work load comparison was completed between Clinton County 911 and the twelve comparable-sized counties within Michigan. The results documented that Clinton County 911 was understaffed. A very tough decision was made to eliminate the Operations Manager position and return that team member to Shift Supervisor, as well as authorization to add 1.5 additional staff. For the first time in history, Clinton County 911 has proper span and control of each shift with direct supervision and minimum scheduled staffing of three telecommunicators on duty for twenty (20) hours per day. A single "all-call" fire/ems pager tone was implemented with the assistance of the County Fire Chiefs' Association. Previously, 19 individual pages had to be sent to notify fire/ems of a county-wide emergency/weather warning. Now a single tone is sent that activates all county fire and EMS pagers permitting simultaneous notification. Two radio interoperable initiatives were completed. An additional means to provide interoperability between Clinton County's Harris (formally M/A Com) radio system and the Michigan Public Safety Communication System (MPSCS) through Shiawassee County Central Dispatch. A mutual talk group was established that that can be used by all public safety when they are within Clinton, Eaton, Ingham, Jackson, Livingston, or Shiawassee counties. PROGRAM PRIORITIES & OBJECTIVES: 1. Community Encouragement - Support citizen involvement and leadership to improve the quality of life at the neighborhood level by ensuring that the citizen's first point of contact with his/her public safety resource is courteously, sympathetically, and efficiently met. Provide quality access to cell phone users which make up over 51 percent of our emergency telephone requests for service. 2. Assurance - Ensure safety and effectiveness of our officers and other public safety personnel by diligently and thoroughly gathering all pertinent information necessary to ensure a safe and efficient response. 3. Safety - Provide our officers and other public safety personnel with a communications' safety net through conscientious monitoring and, when necessary, through timely interventions and interaction. PERFORMANCE INDICATORS: Safety: Actual Actual Actual Projected Projected Law Enforcement : (Dispatched) 37,195 38,448 36,775 45,000 46,000 (Initiated) 44,520 44,377 45,098 46,000 46,500 Central Dispatch Completed 14,075 14,946 14,856 15,100 15,400 Ambulance Service Calls 5,047 5,157 5,322 5,500 6,000 Fire Department Calls 964 1, ,000 1,100 Medical First Responder 2,371 2,424 2,449 2,500 2,600 Computer Aided Dispatch 95,182 96,423 95,462 96,000 96,200 Mobile Data System Activity 596, , , , ,000 POLICY CHANGES/INITIATIVES: Policy Changes: The FCC (Federal Communication Commission) mandate to reband our 800 MHz radio system frequencies continues to progress toward completion during Initiatives: Enhancement of our 800 MHz radio system in-building coverage, and FCC required narrowbanding of our fire/ems VHF frequency continues. A regional, intergovernmental agreement that outlines an I/P (internet protocol) 911 telephone system between Clinton, Eaton, Ingham, and Livingston counties continues. The I/P 911 system will provide for virtual CAD/911 backup functionality between the participating agencies and provide redundancy for the 911 databases. BUDGET: Actual Actual Actual Budget Adopted Expenditures $1,489,611 $1,376,642 $1,545,134 $1,583,995 $1,612,224 31

37 CIRCUIT COURT LAW & COURTS COMMITTEE MISSION STATEMENT: The 29th Circuit Court is the general jurisdiction trial court in Clinton County. Its purpose is to dispense justice by fair, efficient and effective disposition of the cases that come before it for the people of Clinton County. ACCOMPLISHMENTS: Our clearance rates for criminal and domestic matters are very close to the recommended guidelines (some even exceeding the guidelines). Civil matters tend to take more time, but most cases usually settle out of court, through case evaluation or mediation, saving the county jury-related expenses. PROGRAM PRIORITIES & OBJECTIVES: 1. Case flow Management The Court is committed to moving cases through the system in a timely manner and in accordance with The State Court Administrative Office (SCAO) guidelines. 2. Jury Service 100 jurors are selected each month for jury service. We are prepared to have them report, although the majority do not appear due to parties settling out of court and through plea agreements, with the Judges playing a major role in effectuating these results. 3. Case Evaluation (Alternative Dispute Resolution) conducted bi-monthly to encourage settlement in civil cases. A high percentage of cases scheduled are settled prior to or as a result of case evaluation. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Total Caseload 1,253 1,219 1,265 1,300 1, Jury Trials Held (projection based on Jan-June, 2010) 3. Cases Mediated by Case Evaluation (projection based on Jan-June, POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department in FY Initiatives: There are no new initiatives for this department in FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $406,779 $414,468 $417,658 $455,736 $466,280 32

38 MISSION STATEMENT: It is the mission of the County Clerk and staff to maintain the integrity of the office as we work together to provide quality, courteous and prompt service to the public. In order to accomplish our mission, we utilize the resources available to carry out the statutory responsibilities and duties related to the Circuit/Family Court, Vital Records, Jury Board, Gun Board, Board of Canvassers, Board of Commissioners, Apportionment Commission, County Election Commission and Plat Board, in addition to limited statutory responsibilities related to payroll and accounts payable. Further, to work cooperatively with other county offices to accomplish much of the day to day business of the county. ACCOMPLISHMENTS: In mid to late 2010, the County Clerk's office will begin imaging Family Court files. A great deal of time has been spent in preparation for the project and will continue to consume a great deal of time as the project goes live. CCW applicants, as well as passport applicants, continue to rise. Additionally, a passport fair was held in March in conjunction with the Passport Day in the USA initiated by the U.S. Department of State. PROGRAM PRIORITIES & OBJECTIVES: 1. Circuit/Family Court Process and maintain court cases/clerk court proceedings, etc., and perform all related duties in accordance with the statutes. 2. Vital Records Maintain records and provide services/records to the public. 3. Other The Clerk s Office is also responsible for the Jury Commission and Elections under separate budgets. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Circuit/Family Court: Court Cases Filed 1,169 1,082 1,191 1,050 1,100 Record Searches 4,885 5,305 4,880 6,000 5, Vital Records: Marriages Licenses Issued Birth Certificates Filed** Death Certificates Filed DBA s/partnerships Filed Notary Bonds Filed Passports Processed 1, ,100 1,000 Certified Vital Records Issued 3,612 3,439 3,868 3,300 3,500 CCW Applications Processed Passport/CCW - Photos Taken 1,317 1,173 1,458 1,900 1,600 **Due to lack of Clinton Memorial Hospital POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for Initiatives: There are no new initiatives for this department for BUDGET: Actual Actual Actual Budget Adopted Expenditures $395,205 $411,640 $418,637 $425,247 $444,630 33

39 MISSION STATEMENT: The Clinton Task Force on Employment (CTFE) is a private nonprofit organization whose purpose is to provide employment-related education, training, job services and related support services in the Clinton County area. PROGRAM PRIORITIES & OBJECTIVES: 1. Employment Service Assist customers with obtaining employment (developing resumes, interviewing skills, etc.). Also assist employers with finding qualified employees. 2. Training Services Provide training tailored to the needs of individuals and employers in Clinton County. 3. Community Education Community outreach sessions that provide awareness of the services available and promote the Learning to Succeed program to both employers and job-seekers with the emphasis on hiring a more skilled employee. 4. Funding Raise money through community fundraisers to better serve the businesses, employers and job seekers in the county so that employment retention in the county will increase. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Employment Services: Number of Job Seekers Served 12,075 15,262 13,762 13,750 13,500 Number of Employers Served 3,000 3,150 3,170 3,175 3, Training Services: Number of Training Sessions Community Education: Number of Employer Sessions Number of Job-Seekers Sessions Funding: Community Funds Raised $0 $0 $0 $0 $0 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $87,557 $90,455 $118,958 $91,544 $89,349 34

40 MISSION STATEMENT: The chief objective of the Community Corrections program is to preserve public safety while providing offenders with rehabilitative opportunities through participation in jail based programs in hopes of reducing the number of repeat offenders, improve jail utilization and provide the potential for inmates to earn days off of their sentence upon successful completion of programming. ACCOMPLISHMENTS: Community Corrections currently consists of the following programs: Case Management, Community Service Work, Screening and Assessment, Cognitive Behavioral Classes and Substance Abuse Treatment. Community Corrections provides trustee labor to various governmental and non-profit agencies within Clinton County as well as multiple community events. The continuing partnership between Community Corrections/Sheriff s Office and Community Mental Health provides hundreds of hours of services for professional mental health and substance abuse assessment and treatment. PROGRAM PRIORITIES & OBJECTIVES: 1. Continue to provide programming to as many local inmates as possible, keeping in mind the percentage of inmates involved, not just total number, to account for any change in the amount of local inmates per year. 2. Work towards getting more inmates and individuals out in the community on probation, involved in Cognitive Behavioral Classes. 3. Provide COMPAS assessments to inmates to assure they are being placed in the appropriate programming. 4. Continue to provide inmates with earned early release, provided they successfully complete programming. All earned release requests need to be approved by the sentencing judge. Earned early release saves bed days thus allowing them to be rented out to other agencies/jurisdictions. 5. Maintain and improve upon the number of members and others in the community attending the Community Corrections Advisory Board, to work on current topics that have immediate and long-term beneficial effects on the Community Corrections Program. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Local Inmates involved in programming Participants in Cognitive Behavioral Classes Due to grant & Instructor changes 3. COMPAS assessments completed Bed Days Saved 5,404 2, POLICY CHANGES/INITIATIVES: Policy Changes: Community Corrections recently completed an entire grant rewrite to better fit with the State of Michigan s goals and priorities, to ensure that the appropriate population was being served, as well as catering to Clinton County s most reoccurring type of offender population. Initiatives: In the upcoming months, Community Corrections will be examining current programming and look to add new programming to better serve the jail population. BUDGET: Actual Actual Actual Budget Adopted Expenditures $103,177 $88,263 $77,760 $107,519 $112,791 35

41 MISSION STATEMENT: COMMUNITY DEVELOPMENT DEPARTMENT - OFFICE OF PLANNING & ZONING PHYSICAL RESOURCES COMMITTEE The Department of Community Development (Office of Planning and Zoning) is charged with the responsibility of implementing land use and development policies and the enforcement of land use and zoning ordinances for the unincorporated portions of Clinton County. The Department staffs the Planning Commission and Zoning Board of Appeals and participates with other committees involved in land use planning and related activities. The Department is also actively involved with County and Township Officials and citizenry in the development and implementation of sound land use and economic development policy that will encourage residential development, business growth, industrial development and agricultural and open space preservation within the county. ACCOMPLISHMENTS: 1. Final adoption of the Wind Energy Ordinance. 2. Updated Future Land Use Map with adopted rezones / map amendments. 3. Continued updating of all existing Special Land Uses for annual inspections and required renewals, as well as updating all existing surety bonds. All updated information will then be added to the BS&A System files for organization of annual inspections. 4. Established and adopted Planning Commission By-Laws on May 13, PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Development proposals processed: (Includes site plans, rezoning petitions & special use permits) 2. Variance (ZBA ISSUES) Comprehensive Plan Update Zoning Ordinance Update POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: Medical Marijuana - Language Amendment to Zoning Ordinance. Continue converting all case files into an electronic format. Continue to maintain a positive professional communication with local township and agency officials, and maintain a positive rapport and direction with the general public. Currently working on updating and bringing into compliance all past and current zoning violations. BUDGET: Actual Actual Actual Budget Adopted Expenditures $281,827 $298,736 $220,334 $232,131 $230,996 36

42 PROGRAM DESCRIPTION: The Community Mental Health Authority of Clinton, Eaton and Ingham Counties (CMH) provides publicly-funded mental health services for all citizens in the tri-county area (directly and via contracts). Services are targeted toward adults with mental illness, children who are experiencing emotional disturbance, persons with developmental disabilities and persons with substance use disorders. The Community Mental Health Authority of Clinton, Eaton, and Ingham Counties (CMH) holds a vision of a community in which persons with a mental illness, emotional disturbance, developmental disability and/or substance use disorder have the opportunity (including the necessary services and supports) to participate, with dignity, in the life of the community with its freedoms, responsibilities, rewards and consequences. CMH s mission is to actively work to bring about this vision through the following functions: Mental Health Service Provision - Directly providing and purchasing quality, community-based, outcome-driven services and supports (including prevention and early intervention) for and with consumers (CMH's core function); Community Development - Strengthening the community s resources, commitment, and perceptions to better meet the needs of those with a mental illness, an emotional disturbance, a developmental disability and/or a substance use disorder; Advocacy - Serving as a catalyst for system and policy change at the local, state and national levels; Health Plan Administration - Operating a risk-based prepaid health plan in a manner that retains a focus on services to consumers. OUTPUT DATA: (units are in hours) Actual Actual Actual Projected Projected 1. Mental Illness: Adults (Emergency Services) (Assess, Counseling, Therapy & Medical) 5,425 5,299 7,105 7,105 7,105 (Day Programs) Children & Adolescents (Emergency Services) (Assess, Counseling, Therapy & Medical) 4,056 3,836 3,978 3,978 3, Developmental Disabilities: Adults (Assess, Counseling, Therapy & Medical) 1,719 1,997 2,386 2,386 2,386 (Day Programs) 63,354 66,637 72,504 72,504 72,504 Children & Adolescents (Support Services) 35,169 36,423 43,470 43,470 43, Substance Abuse Services: Adults (Access, Counseling, Therapy & Medical) N/A N/A N/A N/A N/A Total Hours 110, , , , ,502 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department area in FY Initiatives: There are no new initiatives for this department area for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $224,279 $238,190 $243, ,069 $211,844 37

43 MISSION STATEMENT: The Michigan Department of Human Services (DHS) assists children, families and vulnerable adults to be safe, stable and selfsupporting. ACCOMPLISHMENTS: The Community Resource Coordinator of the Clinton County DHS continues to reach out to individuals and service groups in the community to explore and participate in a variety of volunteer opportunities that meet community needs. These include volunteer transportation services, youth mentoring, donated goods and services and homeless planning issues. Clinton DHS continues to demonstrate continuous improvement in the delivery of cash, food and medical assistance benefits in a timely manner, while maintaining payment accuracy. The Adult Services staff continues to provide quality services to an increasing older population with an increased emphasis on adult protective services. The Child Welfare staff continue to work with a determination to maintain child safety and permanency planning initiatives in its delivery of casework services to children and families. PROGRAM PRIORITIES & OBJECTIVES: 1. Children s Services Provide services such as Children s Protective Services, Foster Care, Adoption, Delinquency and Prevention Services. 2. Financial Payments & Medical Assistance Assist families and individuals by providing the Family Independence Agency Program (FIP), State Disability Assistance Program (SDA), Food Assistance Program (FAP), State Emergency Relief Services (SER), Medical Assistance (MA), Child Day Care (CDC), Employment & Training Services, Child Support Enforcement and Low Income Energy Assistance. 3. Adult Services Provide services that include Independent Living Services, Community Placement and Protective Services. 4. Volunteer Services Promote volunteer services, which include a variety of initiatives to support local office operations and enhance customer services. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Children s Services Foster Care Juvenile Justice Protective Services Assistance, Medical Assistance & Child Day Care Family Independence Program State Disability Assistance Food Benefits 1,809 2,360 2,579 3,300 4,000 State Emergency Relief Medical Assistance 3,097 2,821 4,054 4,500 5,000 Child Day Care Adult Services Independent Living Services Community Placement Adult Protective Services POLICY CHANGES/INITIATIVES: Policy Changes: We continue to work on issues related to staffing levels within DHS. Our caseload sizes consistently exceed appropriate defined caseload limits. We continue to look at the ways to effectively monitor our costs, especially as they relate to the charges the county incurs for county wards and state wards in out-of-home placements. Initiatives: This year we are looking at several ways to reduce spending to the Child Care Fund. This is in effort to reduce costs of out of home placements and include more relative placements, Funding specialization, SSI screening and IV-E travel reimbursements. BUDGET: Actual Actual Actual Budget Adopted DHS - Appropriation $546,425 $523,600 $420,000 $568,200 $560,200 38

44 MISSION STATEMENT: The mission of Green Haven is to provide a setting where juvenile delinquents can learn positive, fair, and responsible behavior, as an alternative to serving time in an out-of-county residential program. Green Haven also serves as a detention center for short-term punishment of juveniles. PROGRAM PRIORITIES & OBJECTIVES: 1. Structure Allow for rehabilitation to occur in a structured setting. 2. Security Provide a secure detention placement for rehabilitation. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Structure: Number of Residents Security: Number of Detentioners POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: There are no new policy changes for this program area for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $355,861 $381,750 $376,910 $520,478 $512,264 39

45 MISSION STATEMENT: Citizens have more contact with District Courts than any other courts in the state. Criminally, District Courts handle all adult misdemeanors where punishment does not exceed one year and relevant proceedings which include: arraignment, setting bond, trial and sentencing. It also conducts preliminary examinations in felony cases, matters which carry more than one year in the county jail. The District Court has exclusive jurisdiction of all civil litigation up to $25,000 and handles garnishments, eviction proceedings, land contract and mortgage foreclosures, and small claims cases up to $3,000. The small claims filing amount is set by legislation to increase in the next three years, ultimately reaching $5,000. The District Court adjudicates all vehicle code and statute/ordinance violations. The mission of the 65A District Court is to ensure justice for all those involved in cases that come before this Court. ACCOMPLISHMENTS: Working in conjunction with MIS and the Sheriff's Department, the 65A District Court switched to a computer generated ticket system; the efficiencies of this system have allowed the Court to function with a smaller staff. A staff reduction occurred due to a retirement and the shifting of job duties. PROGRAM PRIORITIES & OBJECTIVES: 1. Adjudication: Effectively, efficiently and equitably handle all cases within time frames established by the Supreme Court. 2. Receivables: Continue all collection efforts. 3. Records Management: Continue to aggressively manage all court documents, reducing paper storage and usage. 4. Customer Service: Treat each individual case and parties involved consistently, fairly and professionally. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Adjudication: New Case Filings 25,885 23,902 24,244 22,800 23, Receivables: District Court Revenue $1,758,809 $1,820,496 $1,696,536 $1,502,268 $1,312,250 POLICY CHANGES/INITIATIVES: Policy Changes: 65A District Court does not anticipate any policy changes in Initiatives: District Court is working with all Clinton County police agencies to encourage digital ticket entry. Having the Clinton County Sheriff's Department completely digital in 2010 has saved a great deal of personnel time and paper. The Court is scanning Probation files in an effort to reduce repetitive paperwork. BUDGET: Actual Actual Actual Budget Adopted Expenditures $1,016,481 $1,053,358 $1,047,408 $998,625 $1,029,522 40

46 DRAIN COMMISSIONER PHYSICAL RESOURCES COMMITTEE MISSION STATEMENT: The Drain Commissioner's Office is charged with the oversight of all county and inter-county drains and works within the rules and regulations set forth in the Michigan Drain Code of 1956, as amended. Duties include all things pertaining to the establishment, maintenance, financing, and assessing costs related to a drain. Other responsibilities include review and inspection of all commercial and residential developments within the county for compliance with Clinton County standards. We work with county residents, cities, townships, villages, developers, and others to solve and prevent storm water drainage problems. ACCOMPLISHMENTS: We are finishing up a database application that will allow for improved project planning and tracking of requests for work. We plan to further expand the database capabilities to more accurately provide local municipalites with estimated at-large drain assessment amounts so that they can budget for these expenses. The database will also help office staff respond to resident inquiries as to the status of projects. A maintenance assessment has been completed on the Stony Creek Drain which will guide us in the much needed maintenance work on that drain over the next several years. Similar maintenance assessment documents are planned for other major drains. PROGRAM PRIORITIES & OBJECTIVES: 1. Plan Review and Inspection Review and inspect the construction of all plats, condominiums and other developments. 2. Assessing Assess costs for drainage district expenses to properties and municipalities for benefits derived. 3. Financial Process all drain orders for each drainage district and keep an accurate account of all monies expended and received. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Plan Review and Inspection: Plats and Condominiums Industrial and Commercial Developments 2. Assessing: Drains Assessed Parcels Assessed Assessed Amounts 3. Financial: Drain Orders Written Total Amount of Drain Orders POLICY CHANGES/INITIATIVES: ,000 (estimate) $1,090,936 1,403 $2,598, Total 60 Total 65 Total 65 Total ,135 $942,970 1,384 $2,497, ,183 $877,994 1,600 $2,497, ,000 $950, $2,600, ,000 $800, $2,700,000 Policy Changes: We are getting closer to adopting new development standards to meet the requirements of our National Pollutant Discharge Elimination System Discharge Permit (Phase II). The permit covers only the southern portion of the county but the standards will be applied countywide. Initiatives: With the launch of the updated county web site, we are looking for ways to improve public access to office information and public reporting of problems/concerns involving county drains. Our imaging project continues to move forward as time allows which has already shown to improve employee access to records. BUDGET: Actual Actual Actual Budget Adopted Expenditures $486,190 $477,292 $483,488 $479,466 $466,381 41

47 DRAIN COMMISSIONER SOIL EROSION AND SEDIMENTATION CONTROL DIVISION PHYSICAL RESOURCES COMMITTEE MISSION STATEMENT: The County Board of Commissioners has designated the Drain Commissioner as the County Enforcing Agency responsible for the administration and enforcement of the Clinton County Soil Erosion and Sedimentation Control (SESC) Ordinance to protect our lakes, streams, wetlands, and drains from contamination. We strive to provide friendly, efficient service when reviewing SESC plans with the understanding that many applicants are homeowners who have little knowledge of SESC measures. Enforcement of the ordinance is primarily accomplished through person to person conversation to resolve problems and only using the legal system for enforcement as a last resort. PROGRAM PRIORITIES & OBJECTIVES: 1. SESC Permitting As the County Enforcing Agency, process and inspect construction sites for compliance with SESC requirements. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. SESC Permits Issued SESC Permit Extensions SESC Permit Revenue 222 $50, $49, $26, $35, $45,000 POLICY CHANGES/INITIATIVES: Policy Changes: No significant policy changes are planned. Initiatives: No significant changes are anticipated. BUDGET: Actual Actual Actual Budget Adopted Expenditures $75,044 $75,857 $64,069 $80,807 $82,416 42

48 MISSION STATEMENT: It is the mission of the County Elections Department to work cooperatively with the State Bureau of Elections and all Township, City, Village and adjacent County Clerks, and the Schools to ensure that the election process is carried out as provided by law. ACCOMPLISHMENTS: Election laws continue to change, adding more and more challenges to the duties of election administrators. The County Clerk s Office continues to program the electronic voting equipment and AutoMARK voter assist terminal. This is a very challenging, tedious and time consuming task. Because this is done in-house, it results in significant savings of tax payer dollars. Many counties have undertaken this responsibility; however, there are still several counties that rely on other resources to complete programming. Election Inspector Training is conducted by the County Clerk in the even years. It is anticipated that approximately 300 election inspectors will be trained in Clinton County in PROGRAM PRIORITIES & OBJECTIVES: 1. Elections Oversee all elections in Clinton County. 2. QVF Verify and/or input registered voters in the system and produce lists in a variety of formats. 3. Programming of Optical Scan Voting Equipment and the programming of the AutoMARK Provide local support and cost savings to county and local units. 4. Election Inspector Training Programs Provide necessary training to Election Inspectors. 5. Campaign Finance Ensure that Candidate and Ballot Question Committees are provided with the necessary Campaign Finance Documents, Manuals, etc. for filing. Conduct the necessary follow-up and assessment of fines for non-compliance. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. QVF: Voter Registrations Processed 5,389 5,840 4,856 5,500 5, Programming: Electronic Voting Equipment and the AutoMARK 3 Elections 4 Elections 3 Elections 3 Elections 3 Elections 3. Training: Election Inspectors Campaign Finance: Percentage of Compliance 100% 100% 100% 100% 100% POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department area in FY Initiatives: There are no new initiatives for this department area in FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $50,178 $105,536 $42,874 $115,978 $121,392 43

49 MISSION STATEMENT: Equalization annually recommends county equalized and taxable valuations to the County Board of Commissioners. Equalization personnel analyze, review, and study all available information to assist local assessors, and to ensure equity in assessing throughout the county. Equalization publishes its equalization studies to the assessors and the State of Michigan by the end of December each year. Equalization personnel diligently ensure complete and accurate millage rates for tax bills. PROGRAM PRIORITIES & OBJECTIVES: 1. Values - Identify, quantify, forecast and report Equalized and Taxable Values for the county. 2. Parcel Records Compile all property records in the county into a countywide database. 3. Address Coordination - Assign new addresses for new property improvements. 4. Property Tax - Coordinate, calculate, verify rates and totals for summer and winter tax rolls countywide. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Values: Equalized Value 3,287,308,041 3,365,582,822 3,262,435,493 3,173,525,027 3,050,000,000 Taxable Value 2,417,727,124 2,506,280,298 2,551,261,110 2,499,739,368 2,400,000, Taxable Parcel Count 38,266 35,923 36,034 36,027 36, Address Coordination: New Address Property Tax: Government Units School Districts Millage Combinations POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: In June of 2010 the Equalization Department, along with the rest of the County offices using BS&A computer software, changed to the new BS&A program platform referred to as "dot net". BUDGET: Actual Actual Actual Budget Adopted Expenditures $279,293 $265,852 $310,591 $318,834 $319,224 44

50 MISSION STATEMENT: The mission of the Emergency Services Department is to ensure the safety of the citizens of Clinton County through emergency preparedness, response, recovery and mitigation efforts. ACCOMPLISHMENTS: 1. Served as a voting member of the Region 1 Homeland Security Planning Board. 2. Acting Chairperson of the Board of Directors. 3. Administrated and/or obtained Homeland Security funding in excess of $300, Oversaw the proper use of Clinton County Homeland Security equipment. 5. Supervised Emergency Planning and Preparedness activities. PROGRAM PRIORITIES & OBJECTIVES: 1. Coordinate the most effective use of all available Homeland Security funding for all of Clinton County. 2. Make current the most effective School Violence Plan for all school buildings countywide. 3. Represent Clinton County on the Region 1 Homeland Security Planning Board. 4. Conduct monthly meetings of the Emergency Operations Center Staff including 12 Emergency Management disciplines. 5. Facilitate Emergency Preparedness activities, including the program. 6. Host a Regional Homeland Security planner position in Clinton County Emergency Services. 7. Complete all required reporting and status documents to Clinton County, Michigan State Police Emergency Management/Homeland Security Division, and FEMA/DHS. PERFORMANCE INDICATORS: Clinton County has maintained its eligibility for all Homeland Security and Emergency Management Performance Grants through eligible activities and measured requirements. POLICY CHANGES/INITIATIVES: Policy Changes: Clinton County Emergency Management does not anticipate any major policy changes in the next Fiscal Year. Initiatives: As required by Federal Guidance in the Homeland Security Grant Program (HSGP) grant, special needs populations will be identified and included in all emergency preparedness activities. This will include training for all emergency first responders dealing with special needs populations and their caregivers/advocacy groups. BUDGET: Actual Actual Actual Budget Adopted Expenditures $88,027 $88,925 $84,382 $89,773 $89,621 45

51 MISSION STATEMENT: We know we deal with sensitive issues at an emotional time: your children, your money and your future. We are here to assist you during and after this difficult time. ACCOMPLISHMENTS: Our referee system is operational on all post-judgment matters. PROGRAM PRIORITIES & OBJECTIVES: Our efforts to assist in the collection of outstanding medical costs for minor children will continue. We recognize that these expended dollars are frequently unplanned and unexpected by the parents, thus collecting them is paramount so that other fixed family costs do not fall behind. Efforts will be expanded to collect arrears soon after the effective date of the order to reduce large accumulations. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected Total Collections Distributed $2,516,648 $2,427,162 $2,313,702 $2,400,000 $2,400,000 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: To fully implement the family court referee system, allowing the referee to decide issues related to amendments to existing family court orders, subject to review by the judge if requested by either party. BUDGET: Actual Actual Actual Budget Adopted Expenditures $893,002 $863,245 $858,886 $975,681 $970,004 46

52 MISSION STATEMENT: To provide for the effective and efficient operation of a secure and humane correctional facility. The Sheriff is directly responsible to the residents of the County for the safe and effective operation of the County Jail. ACCOMPLISHMENTS: During 2009 the Clinton County Jail booked in a total of 3,044 individuals. Of that number, 2,434 were male and 610 were female. The County Jail continues to provide inmate programs to include religion, substance abuse, anger management, recreation and parenting classes. The Jail has been able to maintain the same level of Mental Health Services through Community Mental Health. For the 7th year in a row the County Jail has a 100% compliance inspection from both the Michigan Department of Corrections and the Federal Bureau of Prisons. PROGRAM PRIORITIES & OBJECTIVES: 1. Inmates Maintain a balance of both county and out-of-county inmates. 2. Correctional Programs Provide activities to increase the chance of rehabilitation such as programs for education, substance abuse, parenting, anger management and psychiatric services. 3. Mandated Services Michigan State laws mandate that county jails must provide inmates with health care and meal services. 4. Management Plan Develop a long-term plan for the operation of the Jail. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Inmates: County Inmates Out-of-County Inmates Correctional Programs: Yearly Average of Inmate Participants Mandated Services: Health Care Pharmacy Expense $32,412 $48,000 $53,341 $50,000 $50,000 Health Care Health Services Expense $49,793 $20,934 $17,012 $30,000 $30,000 Meals Served 206, , , , , Management Plan: To continue to operate at 100% capacity with county and out-of-county inmates. POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: Attempt to cut costs for the operation of the Jail; however, still meet all state and federal requirements. BUDGET: Actual Actual Actual Budget Adopted Expenditures $2,834,623 $2,976,815 $3,017,558 $3,141,749 $3,184,500 47

53 MISSION STATEMENT: The mission of Juvenile Court Probation is to assist young people in avoiding delinquent behavior and help them to grow into mature and responsible adults, without endangering the community. PROGRAM PRIORITIES & OBJECTIVES: 1. Intake & Assessment - Efficiently intake and properly assess juvenile offenders. 2. Probation Services - Intervene and prevent offenders from returning to the juvenile justice system. 3. Victim Services - Fulfill obligation to victims and the community through restitution and community service. 4. Community Protection - Protect public from juveniles in the system through detention & treatment. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Intake and Assessment: Number of Youth Assessed Probation Services: Number of Youth on Probation Average Offender Return Rate 12% 12% 8% 5% 5% 3. Victim Services: Community Service Participant Restitution Paid An average of over 80% of court ordered restitution is paid yearly. 4. Community Protection: Detention & Treatment Total Juvenile Offenders POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: There are no new initiatives for this program area for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $705,681 $682,562 $667,707 $649,186 $647,098 48

54 MISSION STATEMENT: This portion of the Child Care Fund (CCF) contains the cost of placement of delinquent children outside of the youth home. The CCF is mandated and partially funded by the State. PROGRAM PRIORITIES & OBJECTIVES: 1. Rehabilitation - Provide residential treatment for juvenile offenders. 2. Long-term - Out-of-community placement for serious offenders. 3. Prevention & Intervention - Provide programs for youth who are "at-risk" for delinquent behavior. 4. Community Safety - Keeping the community safe. 5. Community Service - Provide work & community service programs for youth. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Rehabilitation: Residential Placement Long-Term Placement: State Ward & Residential Treatment Prevention & Intervention: Basic Grant Placement Community Safety: Other County Detention Placement Community Service: Community Service & Work Placement Total Youth Served POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: There are no new initiatives for this program area for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures Juvenile Agency Court Wards $319,728 $286,519 $173,969 $328,554 $294,107 49

55 MISSION STATEMENT: Our mission statement is to keep county facilities clean, operational, and efficient. We maintain an environment that allows county employees to provide excellent public service. The Clinton County Maintenance staff uses a program of diligent preventative maintenance along with competent management of county funds to keep all county buildings in good repair. ACCOMPLISHMENTS: All work requests submitted have been answered and completed in a timely manner. The department continues to address any problems or equipment concerns that arise on a daily basis. The Department assisted in the opening of Motz Park, coordinating with Parks & Green Space and several contractors to bring the project to fruition. The Department is currently overseeing the completion of punch-list items. The park will remain open for the summer season and close for the winter. In 2010 the County was awarded an Energy Efficiency Block Grant, and the Department is working to assist in the implementation of the approved energy improvements for county facilities. This includes overseeing the installation of new boilers and air conditioning units by fall of 2010 and monitoring these systems so that optimal energy efficiency is obtained on a consistent basis. PROGRAM PRIORITIES & OBJECTIVES: 1. Energy Efficiency & Conservation Evaluate and monitor county building systems to improve energy management procedures, conservation, and support green government initiative. 2. Maintain Building & Grounds Inspect and repair county buildings and grounds, and make needed improvements. 3. Regulations Follow all OSHA and EPA regulations. 4. Preventative Maintenance Maintain a schedule of all county buildings and equipment, which is then followed and recorded to prevent small concerns from escalating. 5. Work Requests Respond to all work requests on a prioritized basis and strive for a response time within 48 hours. 6. Control Systems Monitor and maintain the control systems of all county buildings to provide better performance and indoor air quality. This includes maintaining comfortable heating and cooling systems in all county buildings. POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $1,195,064 $1,246,528 $1,232,207 $1,383,689 $1,367,872 50

56 MISSION STATEMENT: The mission of Clinton County Management Information Systems (MIS) is to provide Clinton County employees with quality, costeffective information services to assist county departments in fulfilling their responsibilities. ACCOMPLISHMENTS: Installed ticket printers into City of St Johns police cars so they could prepare electronic tickets. Upgraded BS&A System to.net. Changed virus and spam vendor. Installed OSSI inmate phone pin upload. Signed a contract and started preliminary work on FOC and Clerk paperless offices. Went Live with new web site. PROGRAM PRIORITIES & OBJECTIVES: 1. Project Completion All projects have been completed on time and under budget. 2. Functionality - Provide computer hardware & software necessary for each employee to perform required tasks. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected Functionality: Logged Service Requests 3,300 3,312 3,200 3,250 3,300 Equipment (PCs) Employee Training (in hours) POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: Upgrade the Munis system. Plan and install new phone system. Finish ImageSoft document management system. Work with 911 on IP phone system. BUDGET: Actual Actual Actual Budget Adopted Expenditures $409,546 $649,371 $580,807 $762,367 $482,375 51

57 MISSION STATEMENT: The mission of the Mid-Michigan District Health Department (MMDHD) is to assure the health and well-being of our community and the environment by responding to public health needs and providing a broad spectrum of prevention and education services. ACCOMPLISHMENTS: 1. Continued operations of the dental services despite severe reductions (effective July 1, 2009) in adult Medicaid benefits; served 245 unduplicated Clinton County residents. 2. Implemented new software programs for the Finance Department and Community Health and Education Division, replacing an outdated DOS based system. 3. Provided community leadership during the H1N1 Influenza epidemic including conducting two mass vaccination clinics in Clinton County (fall of 2009). 4. Certified 120 food service operators/owners through the department's Advanced Food Training Education Program and registered 42 septic system installers/contractors during bi-annual registration program. 5. Received NACo technical assistance grant and sponsored childhood obesity prevention summit. PROGRAM PRIORITIES & OBJECTIVES: 1. Maternal & Child Health (MCH) - Provide financial, social, nutritional and medical support to qualified families. 2. Communicable Disease (CDC) - Offer testing, education, prevention/treatment services to control & prevent diseases. 3. Food Service Inspection - Ensure safe, sanitary conditions in public food service establishments. 4. Sewage Permit Program - Establish mechanisms for the safe disposal of human wastewater. 5. Groundwater Quality Program - Provide protection for drinking water supplies. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Total MCH Clients Served 1,655 1,777 2,723 2,800 2, Total CDC Clients Served 1,572 3,344 2,777 2,800 2, Food Facilities Inspected Sewage Sites Evaluated Groundwater Sites Evaluated POLICY CHANGES/INITIATIVES: Policy Changes: Developed and implemented policies and procedures related to the State's tattoo/body art law. Related to the Michigan Smoke Free Law (Act 188), the Agency developed and implemented a "smoking complaint" investigation policy and procedure. Initiatives: Explore feasibility to expand dental clinic from 3 to 5 operatories, partnering with Michigan Community Dental Clinics. Focus on quality improvement - using data to improve processes and outcomes. Continue to look for opportunities to expand revenues and decrease expenditures. BUDGET: Actual Actual Actual Budget Adopted Expenditures $400,345 $394,740 $395,613 $395,147 $392,611 52

58 MISSION STATEMENT: The Mid-South Substance Abuse Commission (Mid-South) operates under an Inter-local Agreement among Clinton, Eaton, Gratiot, Hillsdale, Ingham, Ionia, Jackson, Lenawee, and Newaygo County Boards of Commissioners and the Commission. Mid-South develops and administers a comprehensive plan to obtain and provide resources that prevent and reduce the misuse and abuse of alcohol and other drugs. Mid-South's primary goal is to assure the availability of comprehensive quality services in the areas of prevention, intervention, assessment, and treatment in the nine county service area. ACCOMPLISHMENTS: Mid-South continues to contract with Highfields, Inc. to provide intensive "wrap around" services for families referred by local human service agencies and in need of substance use disorder treatment. This funding allows the Department of Human Services (DHS) to leverage its childcare funds for additional services in Clinton County. Mid-South took funding cuts from the State but was able to fund services in FY 2010 without cuts to Clinton County. Unfortunately, state cuts for the Strategic Prevention Framework grant were massive and we could not retain that activity in the County. Mid-South moved access administrative functions, as defined by the Office of Drug Control Policy (ODCP), internally. This was challenged by a county prosecutor and stated by the Attorney General's Office to be valid. This has improved administrative efficiencies and client access. PROGRAM PRIORITIES & OBJECTIVES: 1. Treatment & Services - Assure the availability and timely access to substance abuse treatment services. 2. Fiscal Management - Manage Medicaid, State, and other federal dollars for the provision of substance abuse services. 3. Annual Service Contracts - Make and monitor contracts necessary and incidental to the Commission's annual service plan. 4. Advocacy - Provide technical assistance and local level advocacy for substance abuse service organizations. 5. Evaluation - Evaluate current services for quality and access. 6. Comprehensive Planning - Develop and submit to the State of Michigan a comprehensive plan for substance abuse treatment and prevention consistent with state requirements. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Treatment & Services: Total Patients Treated Clinton Total Patients Treated - Region 241 6, Medicaid Management: Medicaid Dollars in Region $1,956,917 $1,978,522 $2,164,401 $2,300,000 $2,100,000 MDCH Dollars in Region $6,721,531 $5,915,435 $5,965,267 $5,488,648 $5,200,000 PA 2 Dollars in Region $2,201,102 $1,965,506 $1,901,273 $2,000,000 $2,000, Annual Service Contracts: Number of Contracts Monitored POLICY CHANGES/INITIATIVES: Policy Changes: 1. The State of Michigan, through Executive Order, cut our funding and is talking about further cuts. So far it has been tolerable but not welcome. 2. The Senate appropriations committee reported out of session with a 21% cut to our general funds. The House version restored a significant portion of the cuts. Now it goes to conference committee for resolution. 3. The Adult Benefit Waiver program became Medicaid funded and thus moved into the Prepaid Inpatient Health Plan (PIHP) responsibility under a full risk agreement with the State. We are negotiating with the three PIHPs in our region to manage the benefit. Initiatives: The State has initiated a transformational steering committee to address moving the current acute model to a chronic recovery oriented model for substance use disorders. This is a huge multi-year undertaking in a period of budget cuts. Mid-South is very supportive and has been working with providers and reviewing data to create a strategic plan to incrementally move toward a recovery management approach. BUDGET: Actual Actual Actual Budget Adopted Expenditures $93,892 $106,441 $105,264 $112,515 $125, , , , ,600 53

59 MSU EXTENSION SERVICE PHYSICAL RESOURCES COMMITTEE MISSION STATEMENT: Clinton County/MSU Cooperative Extension Office (MSUE) helps people improve their lives through an educational process that applies knowledge to critical local issues, needs and opportunities. ACCOMPLISHMENTS: MSU Extension is active on the leadership board of the Clinton County Economic Alliance. "Explore the Backroads" brochure was developed and 2,000 copies distributed to showcase nearly 65 rural/ag businesses in the County. This brochure is also on the Clinton County website. Last year, MSU Extension provided 141 daycare providers with 1,115 hours of training. This training allows them to maintain their licenses and helps them provide children with skills so they are ready for school and life. Through Senior Project FRESH, we reached over 200 individuals with access to fresh fruits and vegetables in the summer of Recipients also received information on how to stretch food dollars, eat nutritious meals, stay active and develop healthy lifestyles. Key Mentoring has grown over the last 3 years and now enlists 55 teens and 19 adult mentors, matched with 110 at-risk youth. MSU Extension hosted the first Breakfast on the Farm in 2009 in Clinton County. This event attracted 1,500 visitors to a modern dairy farm to learn about best management practices in agriculture. Due to this program s success it is now being modeled in other counties across the state. PROGRAM PRIORITIES & OBJECTIVES: MSU Extension provides information and offers on-going educational programs in three primary programmatic areas: Agriculture and Natural Resources; Children, Youth and Family; and Community and Economic Development, including land use issues. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Youth Development: Participants & Volunteers 2,931 3,597 3,899 3,827 3,940 Youth Programs Initiatives Home Economics: HE Families Reached 1,736 1,108 1,151 1,165 1,025 HE Program Areas Ag Programming: ANR Contacts Made 2,873 2,295 3,049 3,850 3,850 ANR Programs and Activities Community & Economic Development: Community Contacts POLICY CHANGES/INITIATIVES: Policy Changes: The MSU Extension Redesign process is being implemented. The new structure will facilitate seamless response and action on important issues facing the State. The new structure discontinues the positions of County Extension Directors effective July 1, Don Lehman, District Coordinator, will serve as the administrative link with MSU Extension. Don is housed in Ionia County and will serve seven Mid-Michigan counties. Other features of the revised administrative structure include: consolidated budget and personnel functions in one on-campus business office and community partnerships built on standardized county partnership and memorandum of understanding. With the MSUE redesign, there will be educators who specialize in areas that support the programming focus that will be providing educational opportunities to citizens of Clinton County. Initiatives: FOCUS Greening Michigan: Leveraging natural and human assets for prosperity. Enhancing Michigan s first green industry: Agriculture and Agribusiness. Preparing Michigan s children & youth for the future. Improving health and nutrition for Michigan residents. BUDGET: Actual Actual Actual Budget Adopted Expenditures $310,885 $308,071 $287,460 $289,029 $290,266 54

60 MISSION STATEMENT: PARKS AND GREEN SPACE PHYSICAL RESOURCES COMMITTEE Identify, acquire, develop and maintain a vibrant county park system that improves the quality of life in Clinton County and which includes non-motorized trails and natural resource based parks of countywide significance that complement existing public and private park, recreation and open space opportunities; anticipate future growth and development in the County; help maintain the rural character and welcome visitors and tourism. ACCOMPLISHMENTS: 1. Completed development of Motz County Park. 2. Initiated Clinton County Non-Motorized Facilities Plan development process. 3. Submitted a Michigan Natural Resources Trust Fund (MNRTF) grant application for purchase of 260-acre Searles Construction property. 4. Sought and was awarded a federal Energy Efficiency Conservation Block Grant in the amount of $294, Initiated operational processes and procedures for management of Motz County Park. 6. General management of Community Development Department Transitioned from full-time planning position to part-time contractual position. PROGRAM PRIORITIES & OBJECTIVES: 1. Water-Based Outdoor Recreation Acquisition, development and operation of a geographically balanced system of parks and public access sites on water and other natural resource features capable of supporting wholesome and safe outdoor recreation opportunities for county residents. Emphasis is being placed on the acquisition and development of former gravel pit properties and parcels along the Maple and Looking Glass Rivers. 2. Non-Motorized Facilities Partner with local units of township, village and city government in the planning and development of a countywide system of non-motorized facilities. Assist with the planning of the state-owned C-I-S Rail-Trail and facilitate the meeting of the Tri-County Intergovernmental Trail Committee. 3. Management - Establish and enhance the functional management of Motz County Park. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Water-Based Outdoor Recreation Acres Acquired Motz County Park Development Project X X Grants Obtained ($) 1 ($284,884) 6 ($594,000) 1 ($5,000) 1 ($1,886,300) Federal Community Forestry Grant/Tree Planting Project 179 Trees Planted 2. Non-Motorized Transportation C-I-S Rail-Trail (state owned) 42 miles Development Plan Clinton County Non-Motorized Facilities Plan X Grants Obtained ($) 1 ($5,000) 3. Management Annual Visitors Motz County Park To Be Determined Park, Recreation & Open Space Plan Completed Coordinator Establish as full-time position Completed Clinton County Park Rules Ordinance X Park Maintenance Garage Lease / Improvement X POLICY CHANGES/INITIATIVES: Policy Changes: Seek adequate funding to support the operation of a system of county parks that is or will likely in the future expand in terms of size (number of properties and acreage) and development complexity. Initiatives: Investigate opportunities for acquisition of additional property suitable for outdoor recreation purposes. Pursue partnership with state and neighboring counties to begin development of the CIS Trail. BUDGET DETAIL: Actual Actual Actual Budget Adopted Expenditures $26,413 $54,452 $75,048 $100,197 $102,478 55

61 MISSION STATEMENT: The mission of the Probate Court is to adjudicate matters legally before the Court, including: matters related to the decedent's will, the probation of the decedent's estate, appointment of guardians and conservators, matters related to adoptions, the mentally ill and delinquency of minors, as well as, abuse and neglect cases. PROGRAM PRIORITIES & OBJECTIVES: 1. Estates, Trust - Process cases in a timely manner. 2. Civil, Other - Process and finalize court orders. 3. Guardianships/Conservatorships - Process cases in a timely manner. 4. Wills - File and review. 5. Foreign Birth (delayed registration) Process and confirm registration. 6. Mentally Ill - Adjudicate for appropriate disposition. 7. Adoptions - Finalize Permanent Adoption. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Estates, Trust Civil, Other Guardianships/Conservatorships Wills Foreign Birth (delayed registration) Mentally Ill Adoptions POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $406,525 $436,220 $415,775 $441,238 $381,989 56

62 PROSECUTING ATTORNEY LAW & COURTS COMMITTEE MISSION STATEMENT: As the Chief Law Enforcement Officer for the County, the Prosecuting Attorney represents the people of the State of Michigan in all felony and misdemeanor cases at the Circuit and District Court levels. The office handles appeals to the Michigan Court of Appeals and the Supreme Court. The office also handles juvenile delinquency matters in Probate Court and represents the Department of Human Services (DHS) in cases of abuse and neglect brought in all of the Courts of the County, all prosecutions, suits, applications and motions, whether civil or criminal in which the state or county may be an interested party. PROGRAM PRIORITIES & OBJECTIVES: 1. Felony case Deal with all kinds of felony cases in a timely and fair manner at Circuit and District levels. 2. Misdemeanors Prosecute misdemeanor matters at all court levels. 3. Juvenile Delinquency Hold proceedings for juvenile delinquency in all court levels. 4. Negligence/Abuse Represent DHS in abuse and neglect reported cases in Probate Court. 5. Cooperative Reimbursement Program (CRP) Enforce the CRP orders. PERFORMANCE INDICATORS: Actual Actual Actual Projected 1. Felonies Authorized as of (5/31/10) 2. Misdemeanors Authorized 1,482 1,317 1, as of (5/31/10) 3. Juvenile Petitions as of (6/24/10) 4. Neglect/Abuse Petitions as of (6/24/10) 5. CRP Orders Obtained as of (6/24/10) POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $841,193 $851,285 $890,834 $909,275 $928,173 57

63 MISSION STATEMENT: The Register of Deeds (ROD) Office is responsible for recording, indexing and maintaining the records of all deeds, mortgages, liens and other legal documents affecting real estate in Clinton County along with many other miscellaneous legal documents. The Register's Office is also responsible for filing, indexing and maintaining fixture filings and personal property filings under the Uniform Commercial Code. The Michigan (County) Transfer Tax, State Real Estate Transfer Tax, ROD Technology Fee and Michigan State Survey and Remonumentation fees are collected in the Register of Deeds Office. Mortgage reports, miscellaneous reports, Tax Lien searches, Uniform Commercial Code searches and copies are prepared for title companies, other businesses and the public. PROGRAM PRIORITIES & OBJECTIVES: 1. Document Recording - Record real estate documents & file Uniform Commercial Code documents daily. 2. Fee Collection - Collect fees & transfer taxes. 3. Compliance - Insure that all legislative requirements are met. 4. Indexing - Index all records to be readily available to title companies, other businesses and the public. 5. Service - Prepare reports, search requests and copies for customers. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Documents Recorded 14,624 13,056 13,491 13,500 13, Deposit to General Fund $514,316 $407,560 $404,588 $400,000 $405,000 Deposit to Automation Fund $72,885 $65,215 $67,395 $67,500 $69, Compliance All Legislative requirements were met. 4. Indexing 14,624 + old 13,056 + old 13,491 + old 13,500 + old 13,800 + old 5. Service Fees $63,072 $46,193 $48,217 $50,000 $60,000 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for Initiatives: We will continue to provide quality service to the residents of Clinton County, title companies, attorneys, financial institutions, and real estate companies on a daily basis. We will continue to record, maintain and preserve the real property records for all of Clinton County. We will continue to index the old documents to make more records available to our on-line users. BUDGET: Actual Actual Actual Budget Adopted Register of Deeds $265,782 $255,983 $255,534 $302,551 $278,360 58

64 MISSION STATEMENT: The mission of the Sheriff's Department is to provide protection and preservation of public safety and public property. This is done through extensive training and law enforcement. The primary responsibilities of the department are enforcing the Criminal Code by apprehending and detaining persons for criminal charge questioning or disorderly conduct, as well as monitoring and enforcing the Traffic Code. The Sheriff's Department also assists the judicial branch of the County by carrying out court orders and is responsible for maintaining and processing records, reports, citations and other administrative documents in law enforcement. ACCOMPLISHMENTS: The Deputies continue to function as one of the most effective traffic enforcement units within the State of Michigan. During the past year, the Deputies issued 12,880 traffic citations. They also arrested 192 drunk drivers, issued 740 seat belt violations and 107 subjects were arrested for possessing and selling narcotics. The Sheriff s Office Crash Investigation Team investigated 5 crashes, 4 fatal, 1 serious injury and assisted one other agency. The Clinton County Sheriff Road Patrol ranks in the top five for all Sheriff s Departments on a consistent basis over the past several years. Seven of the past ten years one of our officers was recognized as the top O.U.I.L. Enforcement Officer for Sheriff s Offices statewide. PROGRAM PRIORITIES & OBJECTIVES: 1. Uniform Division - Provide direct law enforcement to all county residents. This includes traffic enforcement on secondary county roads, as well as state highways and expressways; responding to all emergency calls for service; providing court security; conducting civil process; transporting prisoners; conducting safety education programs; and serving as the representatives of the County Medical Examiner. 2. Central Records - Register all visitors into the jail, operate switchboard, oversee department calls, process criminal histories, traffic citations, crashes and gun registrations, compile criminal reports, conduct finger print responsibilities and provide information to the general public on a variety of subjects. 3. Detective Bureau - Comprised of two Detective Sergeants who are plainclothes investigators that are responsible for gathering facts and collecting evidence on criminal cases through conducting interviews, examining records, observing activities of suspects and participating in raids and arrests. 4. Liaison Officers - Establish liaison officers to conduct correspondence between the Sheriff's Department and the volunteer organizations involved in the Department's operations. Some of these organizations include Clinton County Amateur Radio Association, Victim Support Team, Sheriff's Posse, Neighborhood Watch and Clinton Special Rescue Team. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Uniform Division: Traffic Citations 12,947 14,102 12,880 14,000 14,500 Criminal Reports 4,304 4,452 3,652 3,200 3,500 Service Call Response 31,616 33,160 31,672 32,000 32, Central Records: Purchase Permits 1,155 1,405 1,617 1,400 1,450 Police Report Requests 1,345 1,331 1,167 1,350 1,400 Warrants Processed n/a n/a n/a n/a n/a Screening for Entry of Jail Visitors 2,385 2,001 1,823 2,000 2, Detective s Bureau: Total Cases Opened n/a n/a n/a n/a n/a Total Cases Closed n/a n/a n/a n/a n/a 4. Liaison Officers: Each member of the Victim Support Team spent 20-hours over a weekend to learn how to lend support to the victims of violent crimes and also assist families during the initial crisis. The VST assisted with 21 incidents. In 2008, 29 members of the Mounted Division were involved in 38 events. The Mounted Division volunteered over 3,775 hours of service. POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $2,662,434 $2,852,136 $2,794,943 $2,964,459 $2,949,474 59

65 MISSION STATEMENT: The County Treasurer is responsible for all receipts, disbursements, and investments of county funds. This Office processes tax settlements with local units, collects delinquent taxes from individuals, performs tax adjustments as instructed by the Michigan Tax Tribunal or local Boards of Review, performs tax searches and histories, issues all dog licenses, and is the County's agent for borrowing monies or bonding for county projects. ACCOMPLISHMENTS: The Treasurer's Office continues to receive Current Tax collection data from local units via . This practice ensures a timely and accurate collection and disbursement of funds as mandated by the State of Michigan. This practice also allows for a more timely settlement process. The Treasurer's Office continues to produce Settlement Tax Rolls in electronic format only and in 2010 no longer printed a Delinquent Tax Roll. This practice saves on the cost of paper, printer toner and binders. PROGRAM PRIORITIES & OBJECTIVES: 1. Serve - Provide customer service in an efficient and professional manner. 2. Investments - Ensure that all county funds are secure, liquid as needed and invested to achieve a maximum return. 3. Receipting Funds - Receipt all county funds with appropriate ledger distribution. 4. Delinquent Taxes - Perform settlement with all the local Treasurers. Collect delinquent taxes from individuals, and process all tax adjustments. 5. Dog Licenses - Issue all dog licenses in a timely manner. Provide current information to Animal Control, detailed by street address within a township, for an efficient and therefore more effective, dog census. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected Investments: Investment Income $1,962,676 $1,414,293 $847,956 $550,000 $600,000 Receipting Funds: Deposit Advises Department Receipts 3,694 3,816 3,697 3,700 3,700 Delinquent Tax: Real Delinquent Tax Prepaid $5,045,746 $5,633,586 $6,095,257 $6,500,000 $7,000,000 Tax Adjustments Delinquent Tax Receipts 3,151 3,618 3,492 3,500 3,500 Dog Licenses: One Year 5,430 4,602 4,089 4,000 4,200 Three Year 2,225 2,044 2,140 2,400 2,500 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: The Treasurer's Office will continue to provide state mandated services to the public in a courteous, efficient and professional manner. BUDGET: Actual Actual Actual Budget Adopted Expenditures $310,700 $335,995 $328,647 $305,483 $318,908 60

66 MISSION STATEMENT: The Ingham-Eaton-Clinton (IEC) Cooperative is a multi-jurisdictional narcotics team (a.k.a. Tri-County Metro Narcotics Squad otherwise known as the Metro Squad) comprised of personnel from the Clinton, Eaton, and Ingham County Sheriff's Offices, Michigan State Police (MSP), Eaton and Ingham County Prosecutors Offices, the Lansing Police Department (LPD), the Federal Bureau of Investigation (FBI), and the Drug Enforcement Administration (DEA). The mission of the IEC Cooperative is the maintenance and enhancement of the desired quality of life in the Tri-County Regional Area to the extent it is threatened and degraded by any illegal drug activity and drug-related crime impacting on the people in the regional area. PROGRAM PRIORITIES & OBJECTIVES: The Tri-County Metro Narcotics Squad (METRO) will continue to target the larger drug traffickers. METRO will also continue its battle with methamphetamine. New cooking methods seem to have meth on the rise again. METRO will also continue to lend its undercover services to area agencies. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Prevention: Investigations in Clinton Drug Seizure Value (all counties) $1,624,424 $2,478,700 $753,825 $1,500,000 $1,700, Crime Reduction: Arrests in Clinton Charges in Clinton Training: (Hours/Participants) 0 8/60 8/30 8/30 8/30 POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this program area for FY Initiatives: There are no new initiatives for this department for FY BUDGET: Actual Actual Actual Budget Adopted Expenditures $7,041 $17,169 $13,118 $31,498 $0 61

67 MISSION STATEMENT: The Tri-County Office on Aging (TCOA), under the control of the Tri-County Aging Regional Administrative Board, is made up of elected officials or their designees from the cities of Lansing and East Lansing, as well as the counties of Clinton, Eaton and Ingham. TCOA was established in 1974 as Region 6's Area Agency under the Michigan Office of Services to the Aging (OSA). TCOA's mission is to promote and preserve the independence and dignity of the aging population. This is accomplished through the planning of program development and contracting of federal and state funds for services and direct provision of services. Generally, persons 60 years of age and older are the primary population served. For Project Choices (the Medicaid Waiver/Community Based Services Program) persons 18 years of age and older, who are nursing home eligible and meet income restrictions, are served. PROGRAM PRIORITIES & OBJECTIVES: 1. Meals on Wheels (MOW) Provide a home-delivered meal to all elderly individuals who need such service. 2. Area Agency on Aging Activities Allocate & monitor $2,620,000 of Older American Act & State of Michigan funding for area Agency on Aging activities (does not include Medicaid Waiver funds). PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Meals-on-Wheels: Total Meals Served in Clinton County 51,563 46,844 55,701 57,975 51, Area Agency on Aging Activities:* Units of Service region 446,512** 785, , , ,000 *The Area Agency on Aging Services includes units of service other than for Meals-On-Wheels. Funds from Clinton County are used for Agency operations dealing with administrative/planning issues, contract management and Federal and State fund matching. **MI Waiver and TCOA Project Choices are not reflected in POLICY CHANGES/INITIATIVES: The TCOA is partnering with the Michigan State Office of Services to the Aging (OSA) on two grants. The first is Nursing Home Diversion where a staff person consults with older adults who are eligible for a nursing home. These individuals have financial resources but do not understand all of their options. The consultant finds out their needs, financial and family resources, develops a care plan and shares that with the individual/couple/family. The consultant provides accurate information for the consumer to make informed decisions. The goal is the delay in nursing home placement and in utilizing public funds and Medicaid. The grant funds ended in FY 2010 but TCOA will continue to provide the service. Creating Confident Caregivers through SAVVY training, is another grant that provides a series of educational sessions for caregivers. This is an evidence based program and TCOA now has 2 staff who are master trainers. In the fall they will do training for SAVVY Caregiver Leaders. The funding is for 3 years and there are resources to provide a stipend for the Leaders. Another initiative with OSA is PATH (Personal Action Toward Health). This is a two year grant starting spring It is to increase PATH in Region 6 (Clinton, Eaton & Ingham counties) targeting low-income, minority and limited English speaking older adults. Due to reduced state funding for Meals-On-Wheels, the Nutrition program has closely targeted eligible consumers who live alone with no other supports. The outcome is fewer projected meals served for the remainder of 2010 and into Eligible consumers requesting Meals-On-Wheels who currently have some support in the home are referred to other supporting agencies when appropriate. For example, where commodites or nutrition instrution can suffice, a client may be referred to Capitol Area Community services or M.S.U. Extension for approprate assistance. Anyone requesting assistance is either assessed into Meals-On-Wheels or referred for assistance. BUDGET: Actual Actual Actual Budget Adopted Expenditures $37,630 $38,773 $41,073 $41,230 $42,230 62

68 MISSION STATEMENT: The Clinton/Ingham County Department of Veterans Affairs is committed to providing services and assistance to those distinguished men and women who have honorably served and protected our country. We pledge to continue the U.S. Department of Veterans Affairs policy of Putting Veterans First". Whether you served your country during a time of war or peace, we appreciate your sacrifice and commitment. It is our privilege to guarantee that veterans will receive and are informed of all benefits to which they and their dependents may be entitled. We will treat them with courtesy, compassion and respect. ACCOMPLISHMENTS: This Department has been recognized by stakeholders in the veteran community with the following awards: Leo Leggett Award presented by the American Legion for Most Outstanding County Office in the State of Michigan (1998); Normal R Bielak Award presented by the State of Michigan Veterans of Foreign Wars as the Most Outstanding Office in the State of Michigan ( ); Certificate of Appreciation from the Director, VA Regional Office, Detroit in recognition of service to veterans and their families (2005); Certificate of Appreciation from the Military Officers Association of America, Capitol Area Chapter (2006); Letter of Appreciation from Naval Operational Support Center, Lansing (2008); Certificate of Excellence presented by Michigan Veterans Trust Fund (2009). PROGRAM PRIORITIES & OBJECTIVES: 1. Provide Benefits Active caseload is defined as "one social security number once a month." A personal contact/office visit is defined as an office visit by the veteran or family member. 2. Service - To ensure that our veteran clients and their families receive, in the most expedient method possible, all of the benefits or entitlements for which they are eligible. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. Provide benefits: Active Caseload Service: Personal Contact/Office Visits All performance indicator information is specific to Clinton County. POLICY CHANGES/INITIATIVES: Policy Changes: There are no new policy changes for this department for FY Initiatives: Networking with the U.S. Department of Veteran Affairs Central Office, this office obtains a recently discharged list of all area veterans. In turn we send out a letter to all veterans notifying them of services that are available. Additionally we network with the Clinton County Clerk who provides us with death certificates of all Clinton County Veterans. We then send the next of kin a letter notifying them of services that are available. The State of Michigan recently provided the Department with information consisting of all veterans who passed from amyotrophic lateral sclerosis, also called ALS or Lou Gehrig s Disease. The surviving spouse was contacted and Dependency & Indemnity Claims were initiated. This includes a monthly payment of $1,154 plus a retro payment (one year prior to effective date) of $13,848. Health insurance and a $2,000 burial benefit are also included. In 2009, this Department provided 28 benefit presentations, several of which were in Clinton County. These presentations were made to local veteran posts, employment fairs, nursing home/assisted living facilities, and community events. Twice a year we participate in Transition Assistance classes for local veterans that are retiring from the U.S. Military. BUDGET: Actual Actual Actual Budget Projected Expenditures $23,985 $28,495 $24,983 $40,227 $50,007 63

69 WASTE MANAGEMENT PHYSICAL RESOURCES COMMITTEE MISSION STATEMENT: The Clinton County Department of Waste Management (DWM) prepares and implements the County s Solid Waste Plan in order to meet the requirements of the Natural Resources and Environmental Protection Act of 1994 (NREPA PA 451) Part 115 Solid Waste Regulations. The County s plan identifies an integrated approach to best manage solid waste resources. Goals and objectives emphasize: education and outreach to county residents, private sector establishments, institutions and non-profit groups related to solid waste management and resource conservation issues; maximize opportunities to reduce waste and utilize resources through the twice annual Clean Communuity Event and other on-going services and education programs; minimize risk associated with the management of hazardous wastes; and promote the purchase and use of products containing recycled content. ACCOMPLISHMENTS: The DWM has had continued success with the Clean Community Events, which are single day events offerred twice each year. The events offer services for a variety of hard to recycle or dispose of household items. Over 300,000 pounds of materials were collected for recycling in 2009 and 2010, which was 30% more than 2008, and 45% more households were serviced by the events. Similarly, education programming continues to be well received by school and community groups as well as residents. In 2009 the DWM nearly doubled program participation, which increased by an estimated 60% in This is in part due to a new summer program offered for 12-weeks at Sleepy Hollow State Park in partnership with a number of local agencies. The DWM also participated or coordinated in a number of sucessful outreach events including the Family Fit Expo, the Sustainable Business Fair, and the Health Fair. PROGRAM PRIORITIES AND OBJECTIVES: 1. Waste Reduction/Recycling Services Partner with local governments and private businesses to ensure residents have access to a minmum level of services to recycle everyday household generated items. 2. Education and Outreach Programs Work with educational institutions, citizens, non-profit and community groups, local government officials and the private sector to increase awareness of, and involvment in, resource conservation issues. Services include classroom and community programs, coordination of special events, educational displays, presentations and publications. 3. Special Programs Provide the means for residents and businesses to dispose of and/or recyle waste items not accepted through traditional recycling programs, and expand recycling to other materials as markets become available. Services include single day special collection events and on-going collection programs at locations around the county. PERFORMANCE INDICATORS: Actual Actual Actual Projected Projected 1. County-sponsored recycling drop-off sites: Rural Sites (lbs. recycled) 1,214,115 1,347,590 1,258,061 1,303,080 1,350,000 St. Johns Lions Club (lbs. recycled) 1,204,075 1,264, , , , Single-day collection events - # of households : ,367 1,450 1,450 Hazardous & Electronic Waste (lbs. recycled/disposed) 76,398 87, , , ,000 Scrap metal & Tires (lbs. recycled) 167, , , ,00 175,00 Books (lbs. reused/recycled) 16,000 12,240 20,856 30,912 20,00 Bulky Waste (lbs. disposed) 378, , , , , County Offices & Jail: 54,133 64,719 71,784 70,000 70, Education & Outreach: Number of programs, presentations, and special events Number of residents participating in programs 1,648 3,186 5,000 5,500 POLICY CHANGES/INITIATIVES: Policy Changes: Recycled commodity prices fell which greatly increased 2009 Rural Recycling Sites costs. As a result, community partners increased cost shares by 25%, and the county allowed use of the fund balance on a temporary basis to maintain the services. In 2010 commodity prices increased, which decreased liability to the County as communities opted to keep the higher cost share levels. Initiatives: Should an update to the County's Solid Waste Plan be pursued, a series of community forums have been proposed to get input from residents and elected officials on local service needs and related issues. BUDGET: Actual Actual Actual Budget Adopted Expenditures $338,795 $366,961 $430,644 $454,381 $448,800 64

70 DEBT SERVICE 65

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72 2011 DEBT DESCRIPTION BOND/LOAN OUTSTANDING TOTAL OF DEBT FUND YEAR 2010 PRINCIPAL INTEREST FEES PAYMENT 352 FUND - HEALTH DEPT BONDS County of Clinton County 2006 Health Dept Bonds General Fund ,750, ,000 67, ,700 & Delq Tax 366 FUND - JAIL BONDS County of Clinton County 2003 Jail Bonds General Fund ,545, ,000 56, ,902 & Delq Tax 370 FUND - BUILDING AUTHORITY - COURTHOUSE BONDS Building Authority Courthouse Refunding Bonds ,465, , , , & 851 FUNDS - DRAIN BONDS Loesch Sanitary Sewer 851 Drain ,000 90,000 9, ,700 Drain Drainage District #20047 Edwards Intercounty Drain 851 Drain ,000 75,000 27, ,619 #20462 Hayworth Drain 851 Drain , ,000 3, ,106 #20543 John Voltz Drain 851 Drain , ,000 6, ,675 #20585 Creek Side Drain 851 Drain ,000 55,000 12, ,082 #20995 TOTAL 1,650, ,000 59,907 1, ,182 INDIVIDUAL DRAIN LOANS Ralph E. & Joanne F. Lee 851 Drain ,000 38,000 5,039 43,039 Fund Ralph E. & Joanne F. Lee 851 Drain ,000 8, ,375 Fund Ralph E. & Joanne F. Lee 851 Drain ,000 41,500 12,613 54,113 Fund Dart Bank - Mason 851 Drain ,000 17,000 4,539 21,539 Fund TOTAL 457, ,500 22, ,066 TOTAL DRAIN DEBT 2,107, ,500 82,473 1, ,248 67

73 2011 DEBT DESCRIPTION BOND/LOAN OUTSTANDING TOTAL OF DEBT FUND YEAR 2010 PRINCIPAL INTEREST FEES PAYMENT 465 FUND - DPW BONDS DPW Project 4 Bath Charter , ,000 20, ,588 Sewer Project Township DPW Project 13 DeWitt Charter ,000 30,000 9, ,170 Water System Township DPW Project 14 Bingham ,440, ,000 66, ,940 Sewer Project Township DPW Project 15 Watertown Charter ,000 60,000 32, ,398 Sewer Project Township DPW Project 16 Bath Charter ,000 30,000 15, ,980 Sewer Project Township TOTAL 2,995, , ,526 1, ,076 68

74 STAFFING 69

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76 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept Board of Commissioners 1 Commissioner ,694 30,647 2 Commissioner ,430 19,903 3 Commissioner ,637 33,549 4 Commissioner ,694 17,677 5 Commissioner ,694 29,775 6 Commissioner ,694 17,677 7 Commissioner ,694 19, ,398 Circuit Court 8 Circuit Court Judge ,724 64,970 9 Circuit Court Judge ,724 68, , Circuit Court Administrator ,482 62, Assignment Clerk ,450 64, , Court Reporter ,889 36,467 36,467 District Court 13 Deputy Clerk ,099 52, Magistrate , , District Court Clerk ,112 79, Deputy Clerk ,099 49, District Court Judge ,724 56, Probation Officer ,202 81, Chief Deputy Court Clerk ,994 65, Probation Secretary ,204 51, Deputy Clerk ,099 60, Accounting Clerk ,099 60, Probation Officer ,353 64, Court Recorder ,450 67, Deputy Clerk ,099 75, ,452 Probate Court 26 Probate Judge , , Register of Probate ,715 70, Deputy Clerk ,204 70, ,339 Juvenile Court 29 Probate Administrator ,331 95, Senior Juvenile Service Officer ,973 83, Senior Juvenile Service Officer ,973 71, Deputy Juvenile Register ,450 67, Senior Juvenile Service Officer ,973 83, Deputy Clerk ,204 51, ,698 Administration 35 Personnel Coordinator ,202 78, Deputy County Administrator , , County Administrator , , Secretary ,050 23, Executive Secretary ,450 67, ,660 Clerical Pool 40 Typist Clerk ,602 22,626 22,626 Accounting 41 Lead Accountant ,202 81, Account Technician ,715 70, Bookeeper ,994 52, ,093 71

77 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept Clerk 44 Deputy Clerk-Court ,099 49, Deputy Clerk-Court ,099 48, Deputy Clerk-Vital Records ,204 59, County Clerk ,110 85, Deputy Clerk-Jury ,746 48, Deputy Clerk-Elections ,204 59, Assistant County Clerk ,715 62, ,530 Treasurer 51 Deputy Treasurer ,099 61, Assistant Treasurer ,715 59, County Treasurer ,411 97, Deputy Treasurer ,099 62, ,888 Equalization 55 Equalization Assistant ,994 65, Appraiser ,482 61, Director ,023 92, Sr. Equalization Assistant ,450 64, ,788 MSU Extension 59 4-H Secretary ,204 62, Secretary ,197 33, Administrative Aide ,450 57, Agricultural Secretary ,648 29, ,864 Maintenance 63 Maintenance Supervisor ,824 87, Maintenance Worker ,994 51, Sr. Maintenance Worker ,450 53, Maintenance Worker ,994 66, Maintenance Worker ,994 51, Maintenance Secretary ,373 28, ,395 Prosecuting Attorney 69 Prosecutor , , Investigator ,482 61, Prosecuting Attorney II , , Chief Assistant Prosecutor , , Legal Secretary ,099 64, Prosecuting Attorney II , , Legal Secretary ,099 52, Office Manager ,715 56, Legal Secretary ,099 62, Prosecuting Attorney II , , ,852 Register of Deeds 79 Assistant Register of Deeds ,715 70, Deputy Register of Deeds ,204 61, Register of Deeds ,699 82, Deputy Register of Deeds ,204 48, ,005 72

78 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept Drain Commissioner/Soil Erosion 83 Drain Commissioner ,760 93, Drain Construction Inspector ,715 55, Clerk Typist ,122 27, Drain Maintenance Worker ,450 67, Engineering Technician ,686 21, Engineer , , Administrative Aide ,450 58, , Soil Erosion ,715 70, Clerk Typist ,281 6,788 77,216 Sheriff/Road Patrol 92 Sheriff , , Sergeant , , Detective Sergeant , , Sergeant , , Undersheriff ,326 94, Detective Sergeant , , Admin Services Clerk ,746 43, Deputy ,727 80, Office Manager ,715 56, Sergeant , , Sergeant , , Deputy ,727 82, Deputy ,727 95, Secretary ,099 48, Deputy ,727 92, Deputy ,727 93, Detective - Metro Squad ,783 93, Deputy ,727 95, Lead Security Officer ,880 37, Sergeant ,093 83, Security Officer ,880 37, Security Officer ,620 34, Security Officer ,593 34, Security Officer ,099 48, Security Officer ,880 37, Deputy ,311 88, Deputy ,727 95, Deputy ,073 92, Deputy ,727 82, Deputy , ,982 2,479,070 Secondary Road Patrol 122 Deputy - Secondary Road Patrol , , ,760 School Resource Officer 123 Deputy - School Resource ,727 96,243 96,243 County Jail 124 Transport Officer ,727 96, Sergeant , , Corrections Officer ,340 76, Corrections Officer ,340 87,911 73

79 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept 128 Corrections Officer ,340 87, Sergeant , , Corrections Officer ,340 87, Corrections Officer ,340 88, Corrections Officer ,340 77, Corrections Officer ,340 88, Sergeant , , Corrections Officer ,340 87, Corrections Officer ,340 84, Corrections Officer ,340 77, Corrections Officer ,340 72, Corrections Officer ,340 87, Corrections Officer ,340 85, Corrections Officer ,340 85, Cook ,197 34, Cook ,648 26, Sergeant , , Corrections Officer ,340 74, Corrections Officer ,340 76, Jail Administrator ,526 91, Corrections Officer ,340 77, Corrections Officer ,340 76, Secretary ,660 27, Secretary ,660 27, Cook ,197 34, Corrections Officer ,340 74, Corrections Officer ,340 84, Cook ,922 30, Corrections Officer ,340 87, Account Clerk ,204 51, Food Service Supervisor ,450 57, Corrections Officer , ,513 2,734,306 Emergency Services 160 Emergency Services Coordinator ,740 81,920 81,920 Animal Control 161 Animal Control Officer ,994 65, Supervisor ,029 26, Animal Control Officer ,994 70, ,716 Medical Examiner 164 Medical Examiner ,747 13,750 13,750 Community Development 165 Building/Zoning Official ,114 50, Planner/Zoning Enforcement ,202 70, Secretary ,099 73, ,822 Parks & Recreation 168 Green Space Coordinator ,786 83,424 83,424 Total General Fund $ 7,560,126 $ 11,844,634 74

80 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept Friend of the Court 169 Investigator ,202 70, Enforcement Officer ,450 64, Enforcement Officer ,450 57, Enforcement Officer ,715 70, Enforcement Clerk ,872 25, Investigator ,713 49, Friend of the Court , , Deputy Friend of the Court ,202 67, Finance Officer ,715 70, Investigator ,009 39, Medical Enforcement Specialist ,988 47, Support Specialist ,994 71,847 $ 746,785 Waste Management 181 Waste Managment Coordinator ,842 75, Secretary ,602 22, Administrative/Education ,715 70,962 $ 169,186 Central Dispatch 184 Director ,669 98, Lead Communicator ,213 83, Secretary ,403 33, Lead Communicator ,482 63, Telecommunicator ,798 67, Telecommunicator ,798 65, Telecommunicator ,798 67, Telecommunicator ,798 67, Lead Communicator ,482 78, Telecommunicator ,798 67, Telecommunicator ,798 67, Telecommunicator ,798 67, Telecommunicator ,798 57, Telecommunicator ,134 62, Lead Communicator ,096 60, Telecommunicator , ,823 $ 1,125,567 Community Corrections 200 Coordinator ,482 63,020 $ 63,020 Intensive Probation 201 Senior Juvenile Service Officer ,973 83,166 $ 83,166 Greenhaven/Truancy Program 202 Relief Houseparent ,994 55, Juvenile Service Officer ,202 70, Night Care Worker ,997 24, Night Care Worker ,997 23, Tutor ,973 68, House Parent Support ,235 11, House Parent ,081 88,984 $ 342,972 75

81 APPROVED POSITION ALLOCATION LIST 2011 ADOPTED BUDGET POS TOTAL Total Total Total Cost NO. Title FTE FTE Fund Activity Wage Emp Cost By Dept Building Code Enforcement 209 Building/Zoning Official ,114 50, Secretary ,602 30,916 $ 81,828 MIS 211 MIS Director ,207 89, GIS Coordinator ,202 77, Secretary ,602 30, Systems Support ,482 61,405 $ 259,441 Insurance 215 Insurance Coordinator ,518 44,372 $ 44,372 TOTAL $ 9,462,819 $ 14,760,970 Note: The last position in each department may contain overtime/per diem as well as other personnel costs in the total employee cost column. 76

82 CAPITAL IMPROVEMENTS 77

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84 CAPITAL IMPROVEMENTS PURPOSE AND SCOPE Capital improvements are divided into two general sections. Section one is titled CAPITAL IMPROVEMENT BUDGET and details the ordinary capital improvement requests received from the various county departments. The funded projects are then listed with the appropriate source of funds identified. A description of each funded project is then detailed by funding source. While section one shows the entire amount budgeted for 2011 including both Ordinary capital improvements and Major capital improvements, the schedule and detail for the major capital improvements is found in section two under CAPITAL IMPROVEMENT PLAN. Examples of major capital improvement projects, included in the plan, are technological hardware/software needs, government buildings, and major equipment replacement. This capital improvement plan CIP covers the period from 2011 through 2015, with only the 2011 amounts included in the capital improvement budget. The CIP lists all major projects, their costs, and their priority for implementation. These priorities are based on cost, availability of funds, benefits to the populace of the county, and the relative need for the project. The highest priority projects are then included in the first year of the CIP and other lower priority projects are listed in what is called the capital improvement schedule. Many of these projects are spread over several years. By listing a major capital project in the CIP, the county is recognizing that a need does exist for this project and that steps need to be taken to implement it. In this sense, then, the CIP represents both a planning and a budgeting document as future costs must be kept in line with projected county revenues so that the projects may be implemented as planned within the constraints of a balanced county budget. 79

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86 CAPITAL IMPROVEMENT BUDGET 81

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88 2011 CAPITAL IMPROVEMENTS SUMMARY DEPT Department Funded SOURCES OF FUNDING RANK PROJECT NAME Request Amount PUBLIC IMP MIS VEHICLE OTHER FUND/GRANT Administration 1 Copy Machine 1,500 1,500 1,500 2 Copy Machine 5,500 5,500 5,500 3 Copy Machine 10,000 10,000 10,000 Subtotal 17,000 17,000 17, Building & Grounds 1 Snow Rem Tractor Broom 12,000 12,000 12,000 2 Courthouse Fire Dampers 4,300 4,300 4,300 3 Fairgrounds Painting 12,000 12,000 12,000 4 Courthouse Hand Dryers 8,800 8,800 8,800 Subtotal 37,100 37,100 37, Circuit Court 1 Dictating/Trans Mach 1,200 1,200 1,200 Subtotal 1,200 1,200 1, Drain 1 Pipeline Locator 4,000 4,000 4,000 Drain Fund Subtotal 4,000 4, ,000 MSU Extension 1 LCD Projector 1,000 1,000 1,000 2 Laptop Computer Subtotal 1,600 1,600 1, Parks & Recreation 1 Pavilion Food Serv Counters 8,000 8,000 8,000 2 Motz Park Trees 8,000 8,000 8,000 3 Motz Park Improvements 10,000 10,000 10,000 Subtotal 26,000 26,000 26, Replacement Schedule MIS 120, , ,500 see description of funded projects (MIS fund) for detail Sheriff Department 1 Mobile Phone Analysis 2,700 2,700 2,700 2 Laptop Computer Pro Laser III 2,800 2,800 2,800 4 Speed Wagon 11,000 11,000 11,000 5 Conveyer Toaster 2,200 2,200 2,200 6 Platform Stock Track Control Room Chairs Narrow Band Jail Radio 4,700 4,700 4,700 Vehicles 1 Patrol Vehicle 26,000 26,000 26,000 2 Patrol Vehicle 26,000 26,000 26,000 3 Patrol Vehicle 26,000 26,000 26,000 4 Patrol Vehicle 26,000 26,000 26,000 5 ACO Pickup and Dog Box 23,300 23,300 23,300 6 Detective Car 19,000 19,000 19,000 Subtotal 172, ,100 24, ,300 - Treasurer 1 Copy Machine 1,500 1,500 1,500 Subtotal 1,500 1,500 1, TOTAL $380,500 $379,000 $108,700 $120,000 $146,300 $4,000 83

89 2011 CAPITAL IMPROVEMENTS SUMMARY DEPT Department Funded SOURCES OF FUNDING RANK PROJECT NAME Request Amount PUBLIC IMP MIS VEHICLE OTHER FUND/GRANT Total Ordinary Capital Improvements $379,000 $108,700 $120,000 $146,300 $4,000 MAJOR CAPITAL IMPROVEMENT PROJECTS Waste Management - Plan Update $35,000 $35,000 Waste Mgt Fund Parks & Recreation - Motz Park Addition $3,000,000 $750,000 $2,250,000 MNRTF Jail - Equipment Replacement $270,917 $270, Comm System Enhancement $1,500,000 $1,500, Fund Backup Dispatching $39,000 $39, Fund MIS - Contract Imaging $25,000 $25,000 MIS - Munis Software $15,000 $15,000 MIS - JMS/RMS Module $25,000 $25,000 MIS - Imaging Software $20,000 $20,000 Drain - Truck $25,000 $25,000 Drain Fund Total Major Capital Improvements $4,954,917 $1,020,917 $85,000 $0 $3,849,000 GRAND TOTAL $5,333,917 $1,129,617 $205,000 $146,300 $3,853,000 84

90 2011 CAPITAL BUDGET DESCRIPTION OF FUNDED PROJECTS ORDINARY CAPITAL IMPROVEMENTS PUBLIC IMPROVEMENT FUND ADMINISTRATION PROJECT NAME DESCRIPTION COST Copy Machine Replacement for office copier $1,500 Copy Machine Replacement for mid-level production copier if needed $5,500 Copy Machine Replacement for high-level production copier if needed $10,000 TOTAL $17,000 BUILDING & GROUNDS PROJECT NAME DESCRIPTION COST Snow Rem Tractor Broom Replace a 10-year old, front-mounted tractor broom used for snow removal on sidewalks $12,000 Courthouse Fire Dampers Replacement due to Honeywell defects, this request completes replacement project $4,300 Fairgrounds Painting Power wash and spray paint the east and west exposed steel on Peck Hall and Show Arena $12,000 Courthouse Hand Dryers Replace existing paper towel dispensers in Courthouse employee restrooms with electric hand dryers $8,800 TOTAL $37,100 CIRCUIT COURT PROJECT NAME DESCRIPTION COST Dictating/Trans Mach Equipment is old and parts are no longer available, replace if machine fails $1,200 TOTAL $1,200 MSU EXTENSION PROJECT NAME DESCRIPTION COST LCD Projector An additional LCD projector is needed for programs and meetings $1,000 TOTAL $1,000 PARKS & RECREATION PROJECT NAME DESCRIPTION COST Pavilion Food Ser Counters Provide two (2) 20' long "L" shaped counters to hold food and drink items brought by pavilion users $8,000 Motz Park Trees Plant 20 hardwood trees in the picnic grounds of Motz County Park $8,000 Motz Park Improvements For improvements not covered by Motz project (PA system, entrance sign, fencing, ect.) $10,000 TOTAL $26,000 SHERIFF'S DEPARTMENT PROJECT NAME DESCRIPTION COST Mobile Phone Analysis Allows you to conduct on-site phone acquisitions and preview data available on supported handsets $2,700 Pro Laser III Replace existing Laser that is 15 years old $2,800 Speed Wagon Used to maintain record speeds of vehicles to help enforce traffic laws and reduce traffic crashes $11,000 Conveyer Toaster Replace existing Toaster that is from old kitchen and is too small $2,200 Platform Stock Track Replace unit that is used in unloading semis of food or stock $700 Control Room Chairs The two chairs in the Jail/Control Center are worn out (They are used 24/7) $800 Narrow Band Jail Radio Narrow Banding Law requires that 3 handhelds be reprogrammed and the repeater be replaced $4,700 TOTAL $24,900 TREASURER PROJECT NAME DESCRIPTION COST Copy Machine Replacement for office copier $1,500 TOTAL $1,500 Total Ordinary Capital Improvements from Public Improvement Fund $108,700 85

91 2011 CAPITAL BUDGET DESCRIPTION OF FUNDED PROJECTS ORDINARY CAPITAL IMPROVEMENTS MIS FUND PROJECT NAME DESCRIPTION COST Misc Software PC Anywhere - Wipedisk-etc $10,000 Replacement Monitors Replace monitors as old fail, normally are replaced per year $3,000 Convert Laserfiche Convert Laserfiche images to ImageSoft $9,000 GIS Web Server Replace Geographic Information System (GIS) Web Server $10,000 Exchange 2010 Replace Server and move to Exchange 2010 $20,000 Misc. Upgrades & Repairs Upgrade hardware and software to extend useful life, miscellaneous repairs to out of warranty equipment $10,000 Anticipated Printer Estimating that 3 printers will fail and 1 additional new one will be needed Failure $6,000 Office 2010 Upgrade Licensing $12,000 Replace PCs 40 replacement PCs based on the 5 year replacement schedule $40,000 TOTAL $120,000 Total Ordinary Capital Improvements from MIS Fund $120,000 86

92 2011 CAPITAL BUDGET DESCRIPTION OF FUNDED PROJECTS ORDINARY CAPITAL IMPROVEMENTS VEHICLE FUND PROJECT NAME DESCRIPTION COST Patrol Vehicle Vehicle cost plus equipment and change over costs to replace car #19-07 $26,000 The above vehicle will replace vehicle with over 100,000 miles Patrol Vehicle Vehicle cost plus equipment and change over costs to replace car #19-08 $26,000 The above vehicle will replace vehicle with over 100,000 miles Patrol Vehicle Vehicle cost plus equipment and change over costs to replace car #19-10 $26,000 The above vehicle will replace vehicle with over 100,000 miles Patrol Vehicle Vehicle cost plus equipment and change over costs to replace car #19-12 $26,000 The above vehicle will replace vehicle with over 100,000 miles ACO Pickup/Dog Box Vehicle cost plus dog box to replace Animal Control pickup #727 $23,300 The above vehicle will replace Animal Control pickup with over 100,000 miles Detective Car Vehicle cost plus equipment and change over costs to replace detective car #709 $19,000 The above vehicle will replace a 2003 Mercury with over 100,000 miles TOTAL $146,300 Total Ordinary Capital Improvements from Vehicle Fund $146,300 87

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94 CAPITAL IMPROVEMENT PLAN 89

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96 MAJOR CAPITAL IMPROVEMENTS BY FUND WASTE MANAGEMENT FUND 228 Priority Project Description Total #1 Plan Update $35,000 $35, TOTAL $35,000 TOTAL WASTE MANAGEMENT FUND 228 $35,000 PUBLIC IMPROVEMENT FUND 245 Priority Project Description Total #1 Motz Park Addition $3,000,000 $3,000,000 #2 Equip Replacement Courthouse $203,755 $235,185 $409,894 $415,198 $1,264,033 #3 Equip Replacement Jail $270,917 $377,203 $240,784 $888,904 #4 Equip Replacement Greenhaven $24,383 $24,383 #5 Equip Replacement Fairgrounds $624,192 $225,403 $849,595 #6 Animal Shelter $1,000,000 $1,000,000 #7 Fairgrounds - Renovation $145,510 $149,875 $154,371 $159,002 $608,759 #8 Parking Expansion $30,000 $90,000 $120,000 #9 Fairgrounds - New $4,818,550 $4,963,107 $5,112,000 $5,265,360 $20,159,017 #10 Jail Renovation Phase II $2,100,000 $2,100, TOTAL $3,270,917 TOTAL PUBLIC IMPROVEMENT FUND 245 $30,014,689 CENTRAL DISPATCH FUND 261 Priority Project Description Total #1 Comm System Enhancement $1,500,000 1,500,000 $1,300,000 $4,300,000 #2 Backup Dispatching $39,000 $39,000 #3 FCC Mandated Narrow Banding $90,000 $90, TOTAL $1,539,000 TOTAL CENTRAL DISPATCH FUND 261 $4,429,000 91

97 MAJOR CAPITAL IMPROVEMENTS BY FUND BUILDING/CODE ENFORCEMENT FUND 542 Priority Project Description Total #1 Truck $25,000 $25, TOTAL $0 TOTAL BUILDING/CODE ENFORCE FUND 542 $25,000 TELEPHONE FUND 635 Priority Project Description Total #1 IP Phone System $300,000 $300, TOTAL $0 TOTAL TELEPHONE FUND 635 $300,000 MIS FUND 636 Priority Project Description Total #1 Contract Imaging $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 #2 Munis Software $15,000 $25,000 $25,000 $65,000 #3 JMS/RMS Module $25,000 $60,000 $25,000 $110,000 #4 Imaging Software $20,000 $20,000 $20,000 $60,000 #5 Court Video Recording $35,000 $35,000 #6 BS&A Upgrade $100,000 $100, TOTAL $85,000 TOTAL MIS FUND 636 $495,000 DRAIN FUND 639 Priority Project Description Total #1 Truck $25,000 $25, TOTAL $25,000 TOTAL DRAIN FUND 639 $25, GRAND TOTAL $4,954,917 MAJOR CAPITAL IMPROVEMENTS GRAND TOTAL $35,323,689 92

98 2011 CAPITAL IMPROVEMENTS PLAN DETAIL Waste Management Fund 228 Priority #1 DESCRIPTION Funding Plan Update WMF 228 A capital improvement project request is included in the 2011 budget in the amount of $35,000 to conduct planning activities. Bills that would result in county solid waste plan updates are expected to be introduced in the session of the Michigan Legislature. This effort is intended to improve the planning process and ensure county plans reflect management goals adopted with the 2007 update of the state s solid waste policy. The county may also choose to pursue a plan amendment outside of a state-mandated update. Benefits may include enhanced understanding of roles and responsibilities, sustainable funding for recycling and other key services, better collaboration to address challenges and maximize opportunities, improved education and outreach activities, and increased participation in preferred waste management and resource conservation practices Cost: $35,000 Project Coordinator: Waste Management Coordinator Public Improvement Fund 245 Priority #1 Motz Park Addition DESCRIPTION Purchase of 260 acres of property as an addition to Motz County Park. Property is forecast to contain a 93- acre lake with an average depth of 20' and maximum depth of 70' to 75'. Property is located on N. DeWitt Road immediately west of the existing park. It is proposed to maintain the property in its natural condition. Development will be limited to vehicle parking, vault toilets, internal trails, boating and fishing access. Sources of Funds: $2,250,000 Michigan Natural Resources Trust Fund Grant $750,000 Clinton County $3,000, Cost: $3,000,000 Funding Grant/PIF Project Coordinator: Greenspace Coordinator Priority #2 DESCRIPTION Funding Replacement PIF 245 Schedule Maintenance generates a replacement schedule for each county building. The schedule uses the average life span for each item to determine an initial replacement date. Once the initial replacement date has been exceeded Maintenance estimates the additional years the item may last depending on condition and preventative measures. Items may well exceed both of these estimates. By listing them the county is recognizing the potential replacement costs, and can then set aside funds accordingly. The only item listed for 2011 is the Jail roof at $270, Cost $270,917 Project Coordinator: Maintenance 93

99 2011 CAPITAL IMPROVEMENTS PLAN DETAIL Central Dispatch Fund Priority #1 DESCRIPTION Funding Communication System CDF 261 Enhancement This project will upgrade the decade old radio system and includes the installation of two new communication towers in the southern tier of the County. The current 800 MHz emergency public safety trunked radio system is performing as designed, but there has and continues to be a concern with dark spots (no coverage) in some areas in the south end. The problem has been exacerbated by the addition of numerous heavily constructed buildings and vegetative growth. This project addresses a significant public safety issue. Phase I - $3,000,000 Phase II-$1,300, Cost: $1,500,000 Project Coordinator: Central Dispatch Director Priority #2 DESCRIPTION Funding Backup CDF 261 Dispatching This project will provide the radio equipment for two new fully functional dispatch stations that can be used as emergency backup by regional partners. In turn, participating counties will allow Clinton County the use of their facilities in the event of an emergency. Also, these two dispatch stations will routinely be used by Clinton County during heavy work volumes, as well as for internal equipment backup Cost: $39,000 Project Coordinator: Central Dispatch Director MIS Fund 636 Priority #1 DESCRIPTION Funding Contract Imaging MISF 636 The County has initiated several document management projects. These funds will be used to contract for imaging services in order to turn paper records into electronic images and implement these projects on an ongoing basis. Contracted services will be used to scan, film and index records for several county departments. Once the backlog of historical records has been electronically recorded, many of the paper records can then be destroyed. On a go forward basis, some departments can scan records into the system as they are processed and eliminate most of the need for the contracted service Cost: $25,000 Project Coordinator: MIS Director 94

100 2011 CAPITAL IMPROVEMENTS PLAN DETAIL Priority #2 DESCRIPTION Funding Munis Software MISF 636 Periodically our accounting software vendor offers new products that may be beneficial to the county. In order to take advantage of potential efficiencies funds are set aside and listed in the out years of the capital plan. There is $15,000 budgeted for 2011 to improve invoice processing. This software enhancement supports invoice batch scanning, saving time by automatically indexing batches of vendor invoice documents. With the aid of barcode-recognition technology this reduces the labor associated with invoice processing Cost: $15,000 Project Coordinator: MIS Director Priority #3 DESCRIPTION Funding JMS/RMS MISF 636 Module As with the accounting system the jail/record management system offers new modules and upgrades to current software that may increase efficiencies. An upgrade to the inmate accounting module is scheduled for This upgrade will allow for better automated accounting procedures pertaining to inmate accounts Cost: $25,000 Project Coordinator: MIS Director Priority #4 DESCRIPTION Funding Imaging Software MISF 636 By 2011 the document imaging system will be in place and available for county departments not included in the initial phase to take advantage of by purchasing user licenses. The amount of $20,000 included for 2011 is an estimate of the cost of licenses for additional users Cost: $20,000 Project Coordinator: MIS Director Drain Fund Priority #1 DESCRIPTION Funding Truck DF 639 Drain projects are billed for the use of equipment, allowing funds to accumulate for future equipment purchases. This project represents the replacement of a 2005 drain truck. Approval is contingent upon need and adequate fund balance Cost: $25,000 Project Coordinator: Drain Commissioner 95