LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE

Transcription

1 LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS OVERSIGHT COMMITTEE Stephen English, Chair L.A. City Controller s Office Pamela Schmidt, Vice-Chair Early Education Coalition Quynh Nguyen, Secretary LAUSD Student Parent Scott Folsom, Executive Committee Tenth District PTSA Stuart Magruder, Executive Committee American Institute of Architects Arlene Barrera L.A. Co. Auditor-Controller s Office Paul Escala CA Charter School Association Garrett Francis Assoc. General Contractors of CA Elizabeth Lugo LAUSD Student Parent Abigail Marquez L.A. City Mayor s Office Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Kathryn Steinberg 31 st District PTSA Betty Valles AARP Barry Waite CA Tax Reform Assn. Susan Linschoten (Alternate) L.A. Co. Auditor-Controller s Office Joseph P. Buchman Legal Counsel Burke, Williams & Sorensen, LLP Thomas A. Rubin, CPA Oversight Committee Consultant Citizens Regular Meeting Minutes 333 S. Beaudry Avenue Los Angeles, CA Thursday, Timothy Popejoy Bond Oversight Administrator Clarissa Griego Interim Asst. Administrative Analyst * Only questions that were not answered at the meeting are recorded in the minutes. Please see the archived video of the meeting for all discussions/questions: Committee Members Present (7): Stephen English, Scott Folsom, Susan Linschoten, Ron Miller, Quyhn Nguyen, Pamela Schmidt, Barry Waite Committee Members Absent (9): Paul Escala, Garrett Francis, Elizabeth Lugo, Stuart Magruder, Abigail Marquez, Scott Pansky, Kathryn Steinberg, Betty Valles, Arlene Barrera (Ms. Linschoten attended as representative L.A. Co. Auditor-Controller s Office) 0:10:37 Call to Order Mr. English called the meeting to order at 10:10 a.m. 0:10:48 Chair s Remarks Mr. English read the s (BOC) mission Statement: The mission of the strong and independent Oversight Committee is to oversee the expenditure of money for the construction, repair, and modernization of schools by the Los Angeles Unified School District. In order to effectively carry out that mission the Oversight Committee must remain strong and independent. That is our responsibility to the District, the teachers, the students, and the taxpayers. 0:12:00 Mr. English announced the Office of Capital Fund Compliance plans to offer a meeting for BOC members to review the district s compliance initiatives over a twelve month period. The training is to be held either before or after the BOC February 25 th meeting.

2 0:13:13 Mr. English announced his resignation as the BOC Chair but that he will remain on the committee as a member. Elections for a new chair will be held at the next BOC meeting. 0:15:04 Ms. Schmidt, Vice-Chair, took over the meeting and acknowledged that a quorum (8 members) was not present. She proceeded to move on to the agenda, beginning with item 7. 0:15:25 Agenda Item 7. Educational Technology Program (Matching Grant) Presenter: Bill Wherritt, Chief of Staff 0:18:00 Mr. Wherritt provided an overview of the Educational Technology Program that will be formally going to the Committee as an action item at the February meeting. There was no action required of the Committee at this meeting. The program would require the use of $6.2 million bond dollars that were obtained through the Pearson settlement. Mr. Wherritt presented the application process that schools followed, how funds would be distributed and observations that had been made. A brief summary is listed below: The program received 343 applications from all levels of district schools; 32 of those were from ITI schools. The program plans to give $1 million to each of the six districts and then let the local districts decide where the money will be distributed based on scores and need. The top proposed equipment items were Chromebooks and then ipads, followed by PC and Mac Desktops. There were several partnerships that were interesting to the program leaders. 0:37:50 Mr. Wherritt restated that the proposal the Committee will see at the February meeting is the authorization of the use of bond dollars to fund the $6.2 million Educational Technology (Matching Grant) Program. All questions were answered by Mr. Wherritt. 0:57:45 Ms. Schmidt stated that the Committee did not have a sufficient number of members present to achieve a quorum for the purpose of approving proposed resolutions, but would have an unofficial vote on agenda items #1 through 3. Agenda Item 1. Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve 16 Projects That Address Critical School Repair Needs and One Project That Addresses Facilities Needs at Dacotah Early Education Center Presenter: Roger Finstad, Director Maintenance & Operations Mr. Finstad presented the Amendment to the FSD SEP to Define and Approve Sixteen Projects that Address Critical School Repair Needs, which consisted of: 1. Andasol Elementary School Project Background and Scope: This project is to upgrade 24,500 square feet of roofing at fourteen buildings with a Polyvinyl Chloride (PVC) material. The roofs are over 15 years-old. The proposed project includes the installation of new metal flashing, replacement of damaged wood, and painting to match existing areas affected in the roof demolition. Project Budget: $519,548 Project Schedule: Construction is anticipated to begin in Q and end in Q Banning High School

3 heating, ventilation, and air conditioning system and upgrading the fire alarm system. The scope of work also includes equipment demolition, asbestos abatement, cleaning and leak test for ducts, structural upgrade, electrical power upgrade, patch and paint if required. Project Budget: $5,107, Belvedere Middle School Project Background and Scope: This project will upgrade the heating, ventilation and air conditioning (HVAC) systems in the Main, Gymnasium, classroom and library, home economic, academic, shop, and classroom buildings. The HVAC systems are over 40 years-old and are beyond economical repair. Project Budget: $12,466,188 Project Schedule: Construction is anticipated to begin in Q and end in Q Bertrand Elementary School Project Background and Scope: This project is to upgrade 22,500 square feet of roofing at seven buildings with a Polyvinyl Chloride (PVC) material. The roofs are over 15 years-old. The proposed project includes the installation of new metal flashing, replacement of damaged wood, and painting to match existing areas affected in the roof demolition. Project Budget: $441,952 Project Schedule: Construction is anticipated to begin in Q and end in Q Canfield Elementary School Project Background and Scope: This project will upgrade the heating, ventilation and air conditioning (HVAC) systems in the Administration, Classroom-South, Shop #1 and Boiler Vault, and portable buildings. The HVAC systems are over 35 years old and are beyond economical repair. Project Budget: $5,223,631 Project Schedule: Construction is anticipated to begin in Q and end in Q Carpenter Community Charter School Project Background and Scope: This project is replace an old antiquated fire alarm system with a new automatic and addressable system. The project will also include removal of existing panels, wiring, and raceways and patching and painting of walls. Project Budget: $1,633, Carson High School heating, ventilation, and air conditioning system and upgrading the fire alarm system. The scope of work also includes equipment demolition, asbestos abatement, cleaning and leak test for ducts, structural upgrade, electrical power upgrade, patch and paint if required. Project Budget: $3,898, Dacotah Early Education Center Project Background and Scope: This project is to upgrade 18,000 square feet of roofing at the Children s Unit Building with a Polyvinyl Chloride (PVC) material. The roofs are over 25 years old. The proposed

4 project includes the installation of new metal flashing, replacement of damaged wood, and painting to match existing areas affected in the roof demolition. Project Budget: $334,500 Project Schedule: Construction is anticipated to begin in Q and end in Q Downtown Business Magnet High School Project Background and Scope: The over 10-year-old asphalt concrete paving on the campus is severely deteriorated and in need of replacement. The scope of work includes replacement of 24,600 square feet of deteriorated asphalt concrete pavement at the top of the upper deck parking lot. In addition, the scope of work includes installing a water-proof membrane and striping to match existing conditions including ADA parking stalls. The scope also includes the associated ADA path of travel upgrades and drainage systems required by the DSA and the District s Storm Water Technical Manual. Project Budget: $1,149,475 Project Schedule: Construction is anticipated to begin in Q and end in Q Granada Community Charter School Project Background and Scope: This project is to upgrade 49,000 square feet of roofing at four buildings and the arcades with a Polyvinyl Chloride (PVC) material. The roofs are over 20 years old. The proposed project includes the installation of new metal flashing, replacement of damaged wood, and painting to match existing areas affected in the roof demolition. Project Budget: $1,576,413 Project Schedule: Construction is anticipated to begin in Q and end in Q Kennedy High School Project Background and Scope: This project is to upgrade 50,000 square feet of roofing on two buildings and arcades with a Polyvinyl Chloride (PVC) material. The roofs are over 20 years old. The proposed project includes the installation of new metal flashing, replacement of damaged wood, and painting to match existing areas affected in the roof demolition. Project Budget: $1,256,417 Project Schedule: Construction is anticipated to begin in Q and end in Q King Drew Medical Magnet High School heating, ventilation, and air conditioning system and upgrading the fire alarm system. The scope of work also includes equipment demolition, asbestos abatement, cleaning and leak test for ducts, structural upgrade, electrical power upgrade, patch and paint if required. Project Budget: $4,387, La Salle Elementary School Project Background and Scope: This project will remove the corroded and deteriorated exterior steel stairs of the Kindergarten and Parents Center Buildings and provide new stairs. The scope of work also includes repairing the damaged plaster, patching, and painting. Project Budget: $256,659 Project Schedule: Construction is anticipated to begin in Q and end in Q Manchester Elementary School

5 Project Background and Scope: This project will remove the corroded and deteriorated exterior steel stairs of building #2 and provide new stairs. The scope of work also includes repairing the damaged plaster, patching, and painting. Project Budget: $208,257 Project Schedule: Construction is anticipated to begin in Q and end in Q Palisades High School heating, ventilation, and air conditioning system. The scope of work also includes equipment demolition, asbestos abatement, cleaning and leak test for ducts, structural upgrade, electrical power upgrade, patch and paint if required. Project Budget: $3,555, Sylmar High School heating, ventilation, and air conditioning system. The scope of work also includes equipment demolition, asbestos abatement, cleaning and leak test for ducts, structural upgrade, electrical power upgrade, patch and paint if required. Project Budget: $3,309, Walnut Park Elementary School Project Background and Scope: This project will remove the corroded and deteriorated exterior steel stairs between Classroom buildings #1 and #2 and provide new stairs. The scope of work also includes repairing the damaged plaster, patching, and painting. Project Budget: $282,165 Project Schedule: Construction is anticipated to begin in Q and end in Q :09:00 Ms. Nguyen asked about the price differences between roof repairs. Mr. Finstad answered that there could be other work that needs be done to completely repair the roofs, such as duct repair or gutter replacement, and not limited to roof removal and roof replacement. That could be the cause of the price difference and he would have to look specifically at the schools in question. All other questions were answered by Mr. Finstad. A motion to approve proposed Resolution was duly made and seconded. 01:09:40 There was a vote. Ayes: 7 Mr. English, Mr. Folsom, Ms. Linschoten, Mr. Miller, Ms. Nguyen, Ms. Schmidt, Mr. Waite Nays: 0 Abstentions: 0 Absent: 8 Mr. Escala, Mr. Francis, Ms. Lugo, Mr. Magruder, Ms. Marquez, Mr. Pansky, Ms. Steinberg, Ms. Valles Resolution did not pass (a quorum was not present). 01:10:00 Agenda Item 2. Amendment to the Facilities Services Division Strategic Execution Plan to

6 Define and Approve 11 Board Member Priority and Local District Priority Projects Presenter: Roger Finstad, Director, Maintenance & Operations Mr. Finstad presented the Amendment to the FSD SEP to Define and Approve 11 Board Member Priority and Local District Priority Projects: 1. South Region Elementary School #11 (Lawson Academy) Project Description- Install Airphone secure entry system at Main Office front door and lobby. Project Budget: $27, Washington PC Project Description: Provide and install new wall-mounted electronic marquee at front of school. Project Budget: $46, Commonwealth Elementary School Project Description: Upgrade physical security of school by purchasing and installing an electrical camera door entry system. Project Budget: $38, West Adams High School Project Description: Provide and install new wall-mounted electronic marquee at front of school. Project Budget: $50, Verdugo Hills High School Project Description: Renovate library: electrical upgrade including power and data in support of new technology and provide new computer desks with cable management. Project Budget: $93,016 Project Schedule: Begin Q and end Q Gompers Middle School Project Description: Upgrade physical security of school by purchasing and installing an electrical camera door entry system. Project Budget: $18, Rosemont Elementary School Project Description: Upgrade physical security of school by purchasing and installing an electrical camera door entry system. Project Budget: $51, Dodson Middle School Project Description: Provide and install CCTV System w/sixteen (16) cameras. Project Budget: $130,778

7 Project Schedule: Begin Q and end Q Olguin (South Region SH #15) Project Description: Provide security to the pool on Olguin campus by installing motion detection lighting system. Project Budget: $25,552 Project Schedule: Begin Q and end Q Beethoven Elementary School Project Description: Renovate computer lab: replace deteriorating floor, patch and paint interior walls, secure doors and windows, provide new desks with cable management system, purchase twenty (20) new laptops. Project Budget: $90,000 Project Schedule: Begin Q and end Q Harbor Teacher Prep Academy Project Description: Increase school s access to technology by providing one (1) cart and thirty (30) MacBook Air devices for various classrooms. Project Budget: $50,231 Project Schedule: Begin Q and end Q :12:00 Ms. Schmidt reminded the BOC members that as per a resolution adopted with the formation of the BOC BMP/LDP IT Task Force, it would not be taking a position on any BM/LDP technology projects until the IT task force has come to a conclusion. A motion to approve proposed Resolution was duly made and seconded. There was a vote. Ayes: 7 Mr. English, Mr. Folsom, Ms. Linschoten, Mr. Miller, Ms. Nguyen, Ms. Schmidt, Mr. Waite Nays: 0 Abstentions: 0 Absent: 8 Mr. Escala, Mr. Francis, Ms. Lugo, Mr. Magruder, Ms. Marquez, Mr. Pansky, Ms. Steinberg, Ms. Valles Resolution did not pass (a quorum was not present). 01:13:29 Mr. Waite wanted to confirm that the voted on Resolution was only for school #1-9. Ms. Schmidt confirmed. 01:13:45 Agenda Item 3. Amendment to the Facilities Services Division Strategic Execution Plan to Approve Project Definitions for Three Comprehensive Modernization Projects Presenter: Krisztina Tokes, Director of Facilities Asset Management Ms. Tokes presented the Amendment to the FSD SEP to Project Definitions for Three Comprehensive Modernization Projects: 1. Burroughs Middle School Project Description: Demolition of shop building, cafeteria building, classroom building, and 14 portable classrooms. Construction of 34 new classrooms, seismic retrofit and upgrades to administration building, auditorium, gym and classrooms, site wide infrastructure upgrades and improvements to façade.

8 Project Budget: $107 Million 2. Cleveland Charter High School Project Description: Demolition of food service/ Multi-Purpose Room, M&O building, 3 classroom buildings, lunch shelter, and 48 portable buildings. Construction of 57 new classroom, modernization and upgrades to 2 science labs, and PE building seismically upgraded. Project Budget: $110 Million 3. Venice High School Project Description: Demolition of 2 gym buildings, 3 industrial classroom buildings, 14 portable classrooms, school site utility building, and boiler room. Construction of 30 classrooms, new gym, upgrades to entire infrastructure, fields, and bleachers. Project Budget: $ :19:43 There was a vote. A motion to approve proposed Resolution was duly made and seconded. Ayes: 7 Mr. English, Mr. Folsom, Ms. Linschoten, Mr. Miller, Ms. Nguyen, Ms. Schmidt, Mr. Waite Nays: 0 Absentions: 0 Absent: 8 - Mr. Escala, Mr. Francis, Ms. Lugo, Mr. Magruder, Ms. Marquez, Mr. Pansky, Ms. Steinberg, Ms. Valles Resolution did not pass (a quorum was not present). 01:20:14 Agenda Item 4. Chief Facilities Executive Report. Presenter: Mark Hovatter, Chief Facilities Facilities Executive Mr. Hovatter presented on three topics: the Fairfax Art Gallery Project, Program Accessibility, Porter Ranch and Castlebay School Relocations. He stated that he will not be going over the timeline for the comprehensive modernization projects that Ms. Tokes presented because they are still working on it but can answer any questions the Committee has about them. The Fairfax Art Gallery is a potential new building that is going to be donated by an Alumni from Fairfax High School. The building would belong to LAUSD and would be beneficial because it could not only display student art, but also facilitate and support interest in the arts for all students. Mr. Hovatter addressed a comment that FSD had not done enough to be in compliance with accessibility. He talked about several instances where facilities had used bond money to make buildings more accessible. Lastly, Mr. Hovatter addressed the relocation of Porter Ranch Community Schools and Castlebay Lane over the winter break due to the natural gas leak that was not allowing the schools to perform their educational mission. He acknowledged the huge amount of effort that many people put into this operation. All questions were answered by Mr. Hovatter. 01:44:15 Agenda Item 5. ITD Quarterly Report- October through December 2015 Presenter: Shahryar Khazei

9 Mr. Khazei presented the ITD Quarterly Report. He addressed the roles that ITD played in the relocation of Porter Ranch and Castlebay and how FSD was more than helpful in this operation. There are two ITD projects that have hit delays but they are continuing to work on them. Mr. Khazei let the Committee know that the IT Help Desk and ticketing system that has been in place for 15 years is complete and being officially implemented. He hopes that the implemented system will help ITD keep better track of chronic issues, help them keep better statistic and have faster response times. All questions were answered by Mr. Khazei. 01:55:55 Agenda Item 6. MiSiS Project Update Q2 and Third Party Oversight (TPO) Report Presenter: Diane Pappas Ms. Pappas presented the second quarter MiSiS report where she told the Committee there has been progress with the project and it is moving along and staying on budget. She did report that there would have to be a no cost extension with consultant vendor Microsoft because there is more work that needs to be done with them and she does not believe it will be done by June. She stated that they were having a good amount of school office staff attending the training sessions that were being held. Overall she reported that there has been progress and there will continue to be progress with the project. 02:04:27 Mr. Folsom asked if all the people who required MiSiS training were attending the trainings and if they were being compensated for their time. Ms. Pappas responded that they were not all coming to the training sessions. She also let Mr. Folsom know that there was money was set aside with the Local Districts, but she does not know exactly how it was distributed but she could get back to him with that information. 02:11:23 Ms. Nguyen asked how many hours it takes to train the front office staff on using MiSiS. Ms. Pappas replied that she did not know but would find out and report back. There were no further questions. 02:14:12 Agenda Item 8. Public Comment None. 02:14:22 Agenda Item 9. Discussion of Non-Agenda Matters The Committee decided that the training to be held by the Office of Capital Fund Compliance would take place right after the February 25, 2016 BOC meeting. 02:16:38 Ms. Schmidt adjourned the meeting at 12:26 p.m. Minutes of approved per on May 26, 2016 Susan Linschoten Susan Linschoten Secretary