TENDER NOTICE. To award Annual Maintenance Contract for Pest control in the Zonal Office building of Greater Mumbai Zone, Mumbai.

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1 BANK OF BARODA ZONAL OFFICE GREATER MUMBAI ZONE TENDER NOTICE NAME OF WORK : To award Annual Maintenance Contract for Pest control in the Zonal Office building of Greater Mumbai Zone, Mumbai. TENDER ISSUED ON : LAST DATE FOR ISSUE OF TENDER DOCUMENTS : LAST DATE OF SUBMISSION OF TENDERS : DATE OF OPENING OF TENDER : COST OF TENDER DOCUMENT : EARNEST MONEY DEPOSIT : *Rs.100/- *Rs5,000/- * To be remitted only through DD/Banker Cheque, in favour of Bank of Baroda, payable at Mumbai.

2 BANK OF BARODA ZONAL OFFICE GREATER MUMBAI ZONE NOTICE INVITING TENDER The General Manager, Bank of Baroda, Zonal Office, 3 rd Floor, 3, Walchand Hirachand Marg, Ballard Pier, Mumbai , invites sealed Tenders for AMC for Pest control in the Bank s Building at above address. Reputed Vendors fulfilling the following conditions may apply in two Bid system :- Must be in related business for a minimum of 5- years. Must have its Main office / Sub Office in Mumbai / Thane. Must have valid Service Tax Number : Must have PAN No. Must have Income Tax Clearance / having filed Income Tax Returns for the last 3 years. Must have carried out aggregate work orders pertaining to Pest Control only for minimum of Rs.5/- lacs per year during the last three years. N.B. - The relative documentary proof in respect of above must accompany the Tender. The vendors fulfilling the above conditions, may apply in two bid system i.e. Technical Bid & Financial Bid. Interested vendors may either collect the Tender Forms from the above address against a payment of Rs. 100/- to be remitted through DD/ Banker s Cheque in favour of Bank of Baroda, payable at Mumbai OR download the same from Bank s website / and submit a DD / Banker cheque of Rs.100/- in favour of Bank of Baroda, payable at Mumbai, alongwith Technical Bid towards tender cost. Vendors may submit the tenders only in the desired format, in two envelopes as explained further, so as to reach this office by 5.00 p.m on Submission of tenders in any other format will not be entertained & will be summarily rejected. Note : 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honour his tender, the earnest money deposit will be forfeited. 2

3 //2// 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for Technical Bid shall be superscribed TECHNICAL BID FOR AMC FOR PEST CONTROL and shall contain the following. Earnest money amount through DD/ Banker s Cheque for Rs. 5,000/- in favour of Bank of Baroda, payable at Mumbai. Tender cost amount of Rs.100/- through DD/ Banker s cheque in favour of Bank of Baroda, payable at Mumbai (to be remitted only by vendors who download the tender document from Bank s website). Information as per the proforma MANDATORY TECHNICAL REQUIREMENT Information as per the proforma GENERAL TECHNICAL INFORMATION. The envelope containing Financial Bid shall be superscribed FINANCIAL BID FOR ANNUAL MAINTENANCE CONTRACT FOR PEST CONTROL. and shall contain the following. 1. Rates for AMC for Pest Control on quarterly basis in the building except 2 nd Floor and on monthly basis in the canteen on the mazenine and fourth floor, ONLY IN THE FORMAT GIVEN IN THE TENDER FORMAT. 3

4 //3// TECHNICAL BID - I MANDATORY TECHNICAL REQUIREMENT (The tender of the vendor not fulfilling even one of the following requirements/ conditions will not be considered) Address of Main/ Sub Office/ at Mumbai / Thane. Year of Establishment Telephone Nos. Service Tax No. PAN No. Income Tax Clearance Certificate / : Copies of Income Tax Returns filed during last 3 years. Details of work orders of a minimum of Rs.5/-lacs Per year, for the last three years, Documantry proof to be attatched. A duly attested xerox copy, by the appropriate authority, of all the above documents is enclosed. Seal : (Signature of the Tenderer) Date::..4

5 //4// TECHNICAL BID - II GENERAL TECHNICAL INFORMATION Name of the Firm : Type of Firm : Sole proprietorship/ Partnership / Ltd., Co./ others. Year of Establishment : Whether ISO : Yes / No If Yes, details : Address of Main Office : Telephone No. Address of Office / Sub Office in Mumbai / Thane : Telephone Nos : No. of field staff : No. of Administrative Staff : List of Major clients Whether on the approved panel of any Govt. Deptt./ PSU / Bank s (enclose respective proof) Whether any of the family members working with Bank of Baroda (give details) Seal : Date : (Signature of the Tenderer).5

6 //5// FINANCIAL BID GENERAL CONDITIONS : The Rates quoted must be only in the format given in the Tender. The rates quoted must be for four quarterly services in the Building i.e. Ground to Fourth floor except 2 nd Floor and monthly service in the staff canteen on mazenine floor and the Executive canteen on the 4 th Floor. The rates must be comprehensive Net Rates inclusive of material, all the labours charges and other expenses. However the Service Tax, if applicable will be paid extra. No conditional discount will be considered. The successful Bidder will have to give a Security Deposit of Rs. 5000/- in the form to be decided by the appropriate authority. The Rates quoted will be binding for a period of 12- months from the date of awarding of the comprehensive AMC and no increase whatsoever will be considered during the contract period. In the event of any breach of contract, the Security Deposit will be forfeited. The payment will be made, on quarterly basis, after completion of the servicing. The payment will be released by the office, with in 10- days, upon submission of the bill accompanied with the required service certificate duly signed by the concerned authority. I have read and understood the above terms & conditions and accordingly quoting the following rates. Seal (Signature of the Tenderer) Date :.6

7 //6// FINANCIAL BID FINANCIAL BID FOR AMC FOR PEST CONTROL Rate for four quarterly Pest Control Services in the Zonal Office Building i.e. Ground to Fourth Floor except 2 nd Floor and 12- monthly Pest Control Services in the staff canteen on mazenine floor and Executive Canteen on the 4 th Floor. SERVICE TAX INCLUSIVE / EXCLUSIVE Above rates are Net Rates for the Pest Control Services as per the Details/ Conditions mentioned in the Tender and are inclusive of the cost of material, labour, taxes and any other charges whatsoever. Seal (Signature of the Tenderer) Date :

8 BANK OF BARODA ZONAL OFFICE GREATER MUMBAI ZONE TENDER NOTICE NAME OF WORK : To award comprehensive Annual Maintenance Contract for Servicing of Window and split ACs and Water Coolers at Zonal Office, Greater Mumbai Zone, Mumbai. TENDER ISSUED ON : LAST DATE FOR ISSUE OF TENDER DOCUMENTS : LAST DATE OF SUBMISSION OF TENDERS : DATE OF OPENING OF TENDER : COST OF TENDER DOCUMENT : EARNEST MONEY DEPOSIT : *Rs.100/- *Rs5,000/- * To be remitted only through DD/Banker Cheque, in favour of Bank of Baroda, payable at Mumbai.

9 BANK OF BARODA ZONAL OFFICE GREATER MUMBAI ZONE NOTICE INVITING TENDER The General Manager, Bank of Baroda, Zonal Office, 3 rd Floor, 3, Walchand Hirachand Marg, Ballard Pier, Mumbai , invites sealed Tenders for,comprehensive Annual Maintenance Contract for servicing of window & Split ACs (Approx 50- in numbers) and water coolers. Reputed Vendors fulfilling the following conditions may apply in two Bid system :- Must be in related business for a minimum of 5- years. Must have its Main office / Sub Office in Mumbai / Thane. Must have valid Service Tax Number : Must have PAN No. Must have Income Tax Clearance / having filed Income Tax Returns for the last 3 years. Aggregate work orders pertaining to Servicing of ACs & Water Coolers only for Rs.5/- lacs per year during the last three years. N.B. - The relative documentary proof in respect of above must accompany the Tender. The vendors fulfilling the above conditions, may apply in two bid system i.e. Technical Bid & Financial Bid. Interested vendors may either collect the Tender Forms from the above address against a payment of Rs. 100/- to be remitted through DD/ Banker s Cheque in favour of Bank of Baroda, payable at Mumbai OR download the same from Bank s website / and submit a DD / Banker cheque of Rs.100/- in favour of Bank of Baroda, payable at Mumbai, alongwith Technical Bid towards tender cost. Vendors may submit the tenders only in the desired format, in two envelopes as explained further, so as to reach this office by 5.00 p.m on Submission of tenders in any other format will not be entertained & will be summarily rejected. Note : 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honour his tender, the earnest money deposit will be forfeited..2

10 //2// 2. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. The envelope for Technical Bid shall be superscribed TECHNICAL BID FOR ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF WINDOW & SPLIT ACs AND WATER COOLERS. and shall contain the following. 1. Earnest money amount through DD/ Banker s Cheque for Rs. 5,000/- in favour of Bank of Baroda, payable at Mumbai. 2. Tender cost amount of Rs.100/- through DD/ Banker s cheque in favour of Bank of Baroda, payable at Mumbai (to be remitted only by vendors who download the tender document from Bank s website). 3. Information as per the proforma MANDATORY TECHNICAL REQUIREMENT 4. Information as per the proforma GENERAL TECHNICAL INFORMATION. The envelope containing Financial Bid shall be superscribed FINANCIAL BID FOR ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF WINDOW & SPLIT ACs AND WATER COOLERS. and shall contain the following. Rates for servicing of ACs and water coolers as per the financial bid proforma ONLY IN THE FORMAT GIVEN IN THE TENDER FORMAT...3

11 //3// TECHNICAL BID - I MANDATORY TECHNICAL REQUIREMENT (The tender of the vendor not fulfilling even one of the following requirements/ conditions will not be considered) Address of Main/ Sub Office/ at Mumbai / Thane. Year of Establishment Telephone Nos. Service Tax / No. PAN No. Income Tax Clearance Certificate / : Copies of Income Tax Returns filed during last 3 years. Details of work orders for a minimum of Rs.5/-lacs Per year, pertaining to servicing of ACs and water coolers for the last three years. Documentary proof to be attatched. A duly attested xerox copy, by the appropriate authority, of all the above documents is enclosed. Seal : (Signature of the Tenderer) Date::..4

12 //4// TECHNICAL BID - II GENERAL TECHNICAL INFORMATION Name of the Firm : Type of Firm : Sole proprietorship/ Partnership / Ltd., Co./ others. Year of Establishment : Whether ISO : Yes / No If Yes, details : Address of Main Office : Telephone No. Address of Office / Sub Office in Mumbai / Thane : Telephone Nos : No. of field staff : No. of Administrative Staff : List of Major clients Whether on the approved panel of any Govt. Deptt./ PSU / Bank s (enclose respective proof) Whether any of the family members working with Bank of Baroda (give details) Seal : Date : (Signature of the Tenderer).5

13 //5// FINANCIAL BID GENERAL CONDITIONS : The Rates quoted must be only in the format given in the Tender. The rates quoted must be for four quarterly visits i.e. one in each quarter. Any additional visit, if required will not be paid extra. The rates must be comprehensive Net Rates inclusive of all the repairs and spare parts. However the Service Tax, if applicable will be paid extra. One of the service Engineer will report to this office on daily basis for any complaint. During any major meeting / conference, one of the service Engineers will remain stationed during the course of the Meeting. If any AC is to be carried to the workshop, the same will be replaced with a service unit during the course of the repairs. No conditional discount will be considered. The successful Bidder will have to give a Security Deposit of Rs. 5000/- in the form to be decided by the appropriate authority. The Rates quoted will be binding for a period of 12- months from the date of awarding of the comprehensive AMC and no increase whatsoever will be considered during the contract period. In the event of any breach of contract, the Security Deposit will be forfeited. The payment will be made, on quarterly basis, after completion of the servicing. The payment will be released by the office, with in 10- days, upon submission of the bill accompanied with the required service certificate duly signed by the concerned department. I have read and understood the above terms & conditions and accordingly quoting the following rates. Seal (Signature of the Tenderer) Date :..6

14 //6// FINANCIAL BID FINANCIAL BID FOR COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR SERVICING OF WINDOW, SPLIT ACs AND WATER COOLERS Equipment Window ACs 1.5 tons Split ACs 1.5 tons Water Coolers Rate PER UNIT for the whole year, for comprehensive AMC as per the Tender conditions. Service Tax Inclusive / Exclusive Above rates are Net rates for the comprehensive AMC as per the conditions mentioned in the Tender. Seal (Signature of the Tenderer) Date :

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