CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS Block No. 7, /B, Gruhakalpa Complex, Nampally, HYDERABAD NOTICE INVITING TENDER

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1 CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS Block No. 7, /B, Gruhakalpa Complex, Nampally, HYDERABAD NOTICE INVITING TENDER TENDER NOTICE NO: CDFD/ENGG/ELECT/TEND/ /01 Date: Sub: Annual Maintenance Contract (AMC) of Electrical Equipments and Installations at CDFD Gandipet, Tuljaguda (M.J.Market) and Gruhakalpa (Nampally), Hyderabad... The Director, CDFD invites sealed tenders for Maintenance of Electrical Equipments and installations for the period from 1 st February 2015 to 31 st January Interested firms may send the tenders along with their registration certificate in the prescribed proforma. A copy of Terms and Conditions is enclosed. Duly filled in tenders, along with necessary documents may be sent to Shri V.Punnaiah, Executive Engineer (Ph: ), Nampally on or before by 3.00 p.m. Technical Bids of the tenders will be opened on same day at 3.30 p.m. Envelopes containing the tenders (Technical and Price Bid each kept in separate envelope and sealed and together kept in a third envelope) must be super-scribed TENDER FOR ANNUAL MAINTENANCE CONTRACT (AMC) OF ELECTRICAL EQUIPMENTS AND INSTALLATIONS AT CDFD. The Director, CDFD reserves the right to accept / reject any or all of the quotations without assigning any reason whatsoever. Eligibility: 1. Firms should have at least 3 years experience in similar work. 2. They should have executed works of similar nature costing atleast Rs.2,80,000/- month in Govt. / Private organization. Proof of experience should be enclosed along with their tender. 3. They should furnish details of PAN No., and also license from TSCPDCL for working on H.T. installations. 4. All the staff supplied for CDFD shall be suitably qualified / licensed for working in electrical installations. Staff Scientist-V (Engg.) Page 1 of 5

2 TERMS AND CONDITIONS OF CONTRACT 1. The repair and maintenance work shall be carried out during normal duty hours and also during odd hours, Sundays and holidays as per the directions of Engineer-In-Charge and nothing extra shall be paid for carrying out the work during odd hours Sundays and holidays. 2. The residential accommodation for worker / supervisor of the contractors will be arranged by the contractors and no extra charges will be paid. 3. The vehicle for transportation of manpower will be arranged by the contractor. 4. The worker / supervisor of the contractor should be stationed at respective places. 5. The tools and tackles will be arranged by the contractor. 6. The bidder will have to attend breakdown maintenance of any component or line during odd hour for which the bidder shall not be paid any extra charges and it is mandatory for the bidder to attend the breakdown repair as and when required. Failure to attend the duties by the bidder shall be penalized by Engineer-In- Charge with an amount of Rs.5,000/- per shift per call or even termination of contract without any notice. 7. The bidder must visit various electrical equipments / line / site and get acquainted with the scope of work before quoting in the bid. 8. This job is highly skilled one and hence prior experience and expertise on similar type of job in similar project will be the deciding factor for award. The bidder is supposed to provide all relevant information like past experience, detail and skilled manpower available etc. in the bid for techno commercial evaluation. 9. The successful bidder shall submit a detailed tentative plan of carrying out the job within a period of 15 days after award of work. 10. The contractor will comply with all acts / laws and other statutory provisions, rules, regulation and byelaws as are applicable or which might become applicable with regard to the performance of the work and the engagement of the workers including Electrical Safety Rules. 11. The contractor shall maintain a site order book which will be available at site, so that any instruction could be passed on by CDFD. The contractor or his authorized representative will take signature of the CDFD authorized representative after complying with instructions and will produce photo copy of site order book each month along with bill. 12. In case the performance of the contractor is not found satisfactory and there are complaints against him, the contract can be terminated by giving 15 days notice by the Engineer-In-Charge if no remedial action is taken by contractor to the satisfaction of Engineer-In-Charge. Page 2 of 5

3 13. The contractor or his authorized representative shall make himself available at designated area / offices for taking instructions about the job. 14. Duty hours of workman / supervisor for the job will be same as followed under industrial act and as per instruction of the Engineer-In-Charge. 15. The contractor shall not deploy any person below the age of 18 years. 16. The workman / supervisor to be engaged shall be exclusively on contract and they shall have no right in any way for direct or indirect employment in CDFD during the currency of contract and after and its expiry or termination. No employee of the contract who have ever worked on contract against this work will be offered direct or indirect employment of CDFD on the basis of their work in CDFD. However, such employees shall not be barred to apply for any part which is advertised by open advertisement for which they are otherwise qualified. The workman / supervisor shall be qualified and well versed in similar nature of work 16 (a) Contractor shall not sublet this work or part of this work to any other subcontractor / contractor except with prior approval of CDFD, which shall be awarded if the contractor cannot himself execute the work due to such events beyond control. 17 The contractor shall be responsible to ensure all safety measures during the work. In case any mishap, the contractor shall have to bear all financial liabilities. CDFD shall not be liable to pay any compensation or take responsibility. 18 (i) The payment shall be made month wise on submission of bill by the contractor subject to verification by the concerned Engineer-In-Charge or his authorized representative. This however shall not be linked with liability of the contractor to pay wages to his workers as per the provision of minimum wages act. (ii) Though, a lump sum tender the payment shall be made on pro-rata basis of the total value of contract based on the attendance of the staff. 19 The patrolling of HT & LT line will be carried out fortnightly by the contractor. 20 During the period of contract, the contractor will be responsible for proper and consistent functioning of all electrical items, being used by this office. 21 i) The contractor will depute required number of qualified technician(s) who should be available in this office round the clock on all working days (24 hours 3 shifts) and only on working days (General Shift) from 9.30 a.m. to 6.00 p.m. for attending complaints. They may also be called on holidays or detained after working hours for urgent repairs etc., if it is considered necessary. ii) No employee of the Contractor shall be deployed consecutively for two shifts except under extreme conditions like strikes / bandhs, etc. However, deploying any person consecutively more than two shifts at a stretch is strictly prohibited. Page 3 of 5

4 iii) All the staff supplied by the contractor to CDFD shall be provided with uniforms. The rate quoted by the contractor is deemed to include cost of providing uniforms. 22 The technician(s) deputed by the company will be required to submit TASK REPORT every day or periodically as decided by this office 23 The Technician / staff deputed by the company will not attend to any job directly unless directed by Authorized Engineer of this office. 24 In case any electrical item goes out of order, the repair should be carried out by the company in the premises of this office. Only such work, which cannot be executed in the premises of this office, will be allowed to be done in the workshop of Company with prior permission of this office for which no extra charges like cartage etc. will be payable. 25 If this office feels that any of the electrical items, under the contract was not properly maintained / serviced by the company or does not function for reasonable period after repair, a reasonable deduction from the bills will be made. The decision of this office as regards to the reasonableness of deduction will be final and binding on the company. 26 An amount of Rs.68,000/- (Rupees Sixty Eight Thousand only) should be deposited along with bid as Earnest Money in the form of Account Payee DD / Banker s Cheque drawn in favour of The Director CDFD. The Bid Security of unsuccessful bidder will be returned to them within one month after the award of the award. EMD of the successful bidder will be adjusted in the Performance Security Deposit. 27 The successful bidder will be required to remit an amount of Rs.2,80,000/- (Rupees Two Lakhs and Eighty Thousand only) as performance security within 7 days from the date of acceptance of their bid. The security deposit shall be payable in the form of Account Payee / DDBG valid for one year drawn in favour of The Director CDFD and would be refundable after successful completion of the contract period. 28 All payments will be made by means of crossed cheques drawn on SBH, Habsiguda Branch, Hyderabad, after completion of every month on submission of bills along with proof of payment break-up made such as PF/ESI etc. by the Contractor after due certification by the concerned officer in CDFD. The bill should be accompanied with the details of ESI/PF deposited every month in the individual personal accounts like Employee Name, Account No., Employee Contribution etc. If the contractor fails to submit ESI / PS subscription of persons employed at CDFD for the previous months the corresponding approximate amounts + 10% above such amount shall be withheld by CDFD and same shall be released only on production proof of remittance by the contractor and confirmation by the employee. 29 The tenderers should be a Valid Licensed Contractor under the provisions of Contract Labour (R&A) Act The Contract should have Electrical H.T. License also. Page 4 of 5

5 30 CDFD is under strict Security arrangements. The entry into and exit from the CDFD Campus at Nampally (Tuljaguda and Gruhakalpa Campuses) will be regulated by Identity Cards to be provided by the Contractor, as approved by the authorized Official of CDFD. 31 Every employee engaged by the Contractor should be given in each week a day rest and statutory holidays with the wages under relevant provisions of Labour Acts/Laws. 32 The Contractor should maintain all the Registers and Records under the purview of PF/ESI Workmen Compensation Act and Contract Labour (R&A) Act The Security Deposit amount deposited by the Successful tenderer will be released after Three Months from the date of termination / expiry of contract, subject to the condition that any recovery is to be made. In case of any recovery to be affected the same will be made from the Security amount. The Security Deposit Amount will be refunded without any interest. 34 The contract can be terminated on any of the following contingencies: a) On expiry of the contract period. b) By giving one month notice on account of: i) Losses suffered due to lapse on the part of the Contractor/Supervisor/ Workers. ii) For committing breach of contract by the Contractor on any of the terms and conditions of the contract. iii) On violation of any Labour Laws as per Contract Labour (Regulation & Abolition) Act iv) On assigning the contract or any part thereof or any benefit or interest therein by the contractor to any third party for subletting whole or part of the contract. 35 During the notice period of termination of the contract in the situation contemplated above, the contractor shall keep on discharging the duties as before till the expiry of notice period. 36 In all matters of dispute relating to this contract, the decision of this office will be final and binding upon the company. This office reserves the right to reject or to accept any quotation, in whole or in part, without assigning any reason there for. It also reserves the right to reject the quotation without assigning any reason thereof or to renew the contract for such period as it may deem necessary taking into account the services rendered during the contract period. Page 5 of 5