LIMITED TENDER ENQUIRY TENDER DOCUMENT (Includes both Technical & Financial bid documents)

Transcription

1 कककककककक ककककक कककक कककक ककककककक, कककककक EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL, PEENYA (कककक ककक कककककक कककककककक, कककक ककककक कक कककक) (Under the Ministry of Labour & Employment, Govt. of India) ककककक कक , ककककक कक.1, 5 ककक ककक ककक, कक.कक.कक. ककककक, कककककककक कककककककक ककककक, कककककककक Sy. No , Plot No.1, 5 th Main Road, (FTI Campus), Yeshwanthpur Industrial Suburb, Bengaluru ककक: कककक: ms-peenya.ka@esic.in No.492/U/16/51/2012/Sutures Date: LIMITED TENDER ENQUIRY TENDER DOCUMENT (Includes both Technical & Financial bid documents) Name of Work Limited Tender Enquiry for Supply of SUTURE MATERIALS to ESIC Hospital, Peenya, Bangalore. Issued To: M/s PH/Mb No...

2 Table of Contents l.no. Description Page No. 1 Tender Notification 1 2 Scope of work 2 3 Instructions to Vendors / Eligibility criteria / Terms and Conditions 2-4 PART -A (Technical Bid) 4 Cover Page 5 5 Annexure-I Application form 6 6 Annexure-II Undertaking 7 7 Annexure-III- Declaration 8 8 Annexure-IV- Authorization Certificate 9 9 Annexure-V Details of existing contract 10 PART-B (Financial Bid) 9 Cover page Financial bid format Check list of documents submitted 13

3 {1} :: TENDER NOTIFICATION:: Sealed and super scribed group wise tenders in two bid system (as per list of items enclosed with specifications) on prescribed form are invited from manufacturers, authorized dealers for the supply of SUTURE MATERIALS for use of ESIC Hospital, Peenya, Bangalore -22. Sl.No Particulars LIMITED TENDER ENQUIRY FOR SUTURE MATERIALS 1 Duration of Work & Cost of items for one year 2 Amount of E.M.D (DD from any nationalized bank, in favor of ESIC Fund Account No.1 payable at Bangalore) One year, Rs.23,09,052/- (Rupees Twenty three lakhs nine thousand and fifty two) Rs.50,000 (Rupees Fifty thousand only, refundable without any interest to unsuccessful bidders) 3 Security Deposit 5% of total cost of awarded items 3 Application/ Tender document fees Rs.500/- (DD/ Bankers Cheque from any nationalized bank, in favor of ESIC Fund Account No.1 payable at Bangalore) (To be enclosed along with sealed tender document) 4 Date of issue of tender applications From * ; On all working days between 9.00 AM to 2.30 PM 5 Pre-Bid Conference * , PM (In the conference hall of the ESIC Hospital) 6 Last date and time for receipt of completely filled tender applications 7 Date and Time of opening Technical bid * ; 02.00PM (Tender box placed in Room.No.0092, I Floor of the hospital) * ; PM(In the conference hall of the ESIC Hospital, Peenya, Bengaluru) 8 Date and Time of opening Financial bid *Will be intimated through suitable communication/ media after completion of evaluation of technical bids. Note: *In case the said date/s, happen to be a holiday for any reason, the activity will be held on the immediate next working day at the same time & place & as a consequence any change/s in the date/s of the subsequent activities will be informed through suitable media to all concerned. Selection of the tender will be at the sole discretion of the Competent Authority of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reasons. The tender documents for the above work can be downloaded from OR Sd/- MEDICAL SUPERINTENDENT

4 {2} SCOPE OF WORK ESIC Hospital, Peenya, Bangalore is a 100 bedded hospital, functioning under the Ministry of Labour, Govt. of India. The aim and objective of this hospital is to provide a high level benefit to the Insured Persons. The vendor has to ensure the complete and immediate supply of SUTURE MATERIALS towards the supply order. The Approximate cost of SUTURE MATERIALS for one year is Rs.23,09,052/- (Rupees Twenty Three Lakhs Nine Thousand and Fifty Two only + tax as applicable). INSTRUCTIONS TO TENDERERS / ELIGIBILITY CRITERIA / TERMS AND CONDITIONS 1. The Vendors are required to submit two separate Bids i.e. Technical and Financial, as per prescribed proforma. The two bids should be submitted in two separately sealed envelopes superscribed Technical Bid for supply of SUTURE MATERIALS for use of ESIC Hospital and Financial Bid for supply of SUTURE MATERIALS for use of in ESIC Hospital. Both sealed envelopes should be put in a third sealed envelope superscribed TENDER FOR SUPPLY OF SUTURE MATERIALS for use of ESIC HOSPITAL, PEENYA, BANGALORE. 2. The Financial bids of only those Vendors who qualify in Technical Bid evaluation by the concerned Committee shall be opened. The financial bids of all those Vendors who fail to qualify in the technical bid will not be opened under any circumstances. 3. The declaration in the prescribed proforma (Annexture-III) should be enclosed with the Technical Bid. 4.The Technical Bid should be accompanied with Application fee (DD/Bankers Cheque) & Earnest Money Deposit (EMD) as notified in this document in the form of Demand Draft issued by any Nationalized Bank drawn in favor of ESIC Fund A/c No. 1 payable at Bangalore. In the absence of EMD, the tender shall be summarily rejected. The earnest money shall be refunded to all the unsuccessful Vendors, without any interest after finalization of the contract. EMD shall be refunded to the successful Vendor on receipt of Security Deposit. No interest is payable on the EMD to either the successful vendor or the unsuccessful vendor. Exemption from payment of EMD is applicable as per the existing law if accompanied by the relevant orders/instructions issued by the appropriate authorities. All entries in the tender form should be legible and filled clearly. Any overwriting or cutting which is unavoidable shall be signed by the authorized signatory. Any alterations without authentication will be treated as a 'NIL' entry. 5. The bid shall be valid for 180 days from the date of opening. 6. Tender incomplete in any form will be rejected outright. Conditional tenders will also be rejected outright. 7. The closing date and time for receipt of tenders will be as detailed elsewhere in this tender document. 8. The technical bid shall be opened at a date & time as specified elsewhere in this tender document in presence of the authorized representatives of the Vendor, who wish to be present at that time. All the technical bids will be scrutinized, relevant documents checked for their authenticity and the Vendor whose technical tenders are accepted will participate in the financial bids on date & time as stipulated elsewhere in this tender document.

5 {3} 9. No Vendor will be allowed to withdraw EMD after submission of the tenders within the bid validity period otherwise the EMD submitted by the Vendor would stand forfeited. 10. In case the successful Vendor declines the offer of contract, for whatsoever reason(s), his EMD will be forfeited. 10. The Vendor shall enter into a formal contract with the hospital within 15 days from the date of receipt of intimation of their selection. Vendor shall further get prior approval of the draft copy of the agreement from the hospital. 11. The successful Vendor will have to deposit a Performance Security Deposit of 5% of total value of contract by way of a DD/Banker's cheque drawn in favor of ESIC Fund Account No.1 payable at Bangalore. Performance Security Deposit will/should remain valid for a period of sixty days beyond the date of completion of all contractual obligations with the vendor. 12. The successful Vendor will have to deposit the security deposit and commence the work within 15 days of acceptance of tender. Otherwise the contract will be canceled and EMD will be forfeited. 16. Each page of the tender document should be signed and stamped by authorized representative of the Vendor as a token of acceptance of the terms and conditions laid down by the hospital. 17. The Competent Authority of ESIC reserves the right to withdraw/relax any of the terms and conditions mentioned above, under such circumstances the Vendor will be given adequate time to take the changes into account. 18. The Competent Authority of the hospital reserves its right to reject all or any tender in whole, or in part or cancel the entire tender process, without assigning any reason thereof. 19. Only manufacturer or authorized distributor can participate in the tender. 20.Tenderer should submit Original authorization letter issued by the manufacturer if he is an authorized distributor at the time of quoting the tender. Tender submitted without authorization letter shall be summarily rejected. 21.Only the basic price should be quoted. Local taxes as applicable should be quoted separately. Form D shall not be provided by the hospital. 22.The rate should be the lowest quoted hospital rate as for any other institution and should be specified in the quotation. 23. Name of the manufacturer along with specifications should be indicated. 24. Items not quoted for should be mentioned as Not quoted (NQ). No item should be deleted from the list. 25. The Tender period shall be valid for one year initially from the date of first supply order and likely to be extended further subject to satisfactory and prompt services and on mutual agreement for a further period of one year. Repeat orders shall be given at same rate and terms and conditions 26.Tender should be on the firm s letter head and submitted in a sealed envelope super scribed with Tender notification No. and item name. 27.Full postal address, phone no., mobile no., fax no and E mail ID should be mentioned. 28. CST, KST, TAN, PAN, Service Tax no. to be mentioned. 29. Packaging, insurance, transport and any other incidental expenditure involved in the supply, installation and commissioning of the items shall be borne by the vendor. 30.Delivery should be made within 3 weeks of date of dispatch of supply order.

6 {4} 31. Items should not have passed more than half(½) of its shelf life at the time of supply. 32.Settlement of bill shall be made after complete supply of items. No payment shall be made on part supply. No advance payment shall be made. 33.If the successful tenderer fails to execute the supply order within stipulated period of 3 weeks, penalty of 5% per week after a grace period of I week i.e. 5% per week after 4 weeks shall levied on the value of supply order. After total period of 6 weeks, the supply order shall stand cancelled. Item shall be procured from the next higher approved bidder and the difference shall be recovered from subsequent bills/e.m.d./security deposit of the firm. 34.The last date of receipt of tender applications, date and time of opening of bids is as specified elsewhere in the tender document. 35.Any previous Rate Contracts for the same items shall stand canceled upon finalization of this tender. 36.Breach of any terms and conditions attracts penalty by way of forfeiture of EMD or security deposit. 37.Medical Superintendent of ESIC Hospital Peenya Bangalore, reserves the right to accept or reject any or all tenders without assigning any reason what so ever. 38.Disputes, if any, shall be subject to the jurisdiction of court at Bangalore. PRE-BID CONFERENCE Prospective vendors are requested to clarify their queries, if any and their comments on the contents of the tender documents at the PRE-BID CONFERENCE, to be held on the day as noted elsewhere in the tender document. Any communication received later than this date will be summarily rejected. **********

7 {5} PART- A कककककककक ककककक कककक कककक ककककककक, कककककक EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL, PEENYA (कककक ककक कककककक कककककककक, कककक ककककक कक कककक) (Under the Ministry of Labour & Employment, Govt. of India) ककककक कक , ककककक कक.1, 5 ककक ककक ककक, कक.कक.कक. ककककक, कककककककक कककककककक ककककक, कककककककक Sy. No , Plot No.1, 5 th Main Road, (FTI Campus), Yeshwanthpur Industrial Suburb, Bengaluru ककक: कककक: ms-peenya.ka@esic.in TENDER DOCUMENT Name of Work Limited Tender Enquiry for Supply of SUTURE MATERIALS to ESIC Hospital, Peenya, Bangalore. TECHNICAL BID (In a separate cover)

8 {6} APPLICATION FORM ANNEXURE-I 1 N Name and registered address of the Company / Establishment 2 Co Contact Telephone No/Mobile No./ ID 3 N Name and designation of the authorized person/owner 4 Re Registration No. under the Shops and Establishment Act 5 Sal Sales Tax Registration No/KST No./Service Tax No./CST No. 6 E EMD Details: DD/Bankers cheque/bank guarantee Am Amount 7 Pr Proof of turn over: 8 Wh Wholesaler/ Retailer 9 TAN/GIR No. 10PA PAN CARD NO. 11Any Any other information / Experience / Empanelment Signature & Seal of Application/Establishment

9 {7} ANNEXURE - II Date of opening: Description: UNDER TAKING To, The Medical Superintendent, ESIC Hospital, Peenya, Bangalore Sir, 1. The undersigned certify that I have gone through the terms and conditions mentioned in the instruction supplement and undertake to comply with them. The rates quoted by me \ us are valid and binding on me \ us for acceptance for the period w.e.f. to.. 2. It is certified that rate quoted are the lowest quoted for any institution \ Hospital in India. 3. Earnest Money deposited by me \ us Viz Rs in the form Demand Draft\ Banker s cheque in favour of ESIC fund Account No.1, Bangalore is attached herewith and shall remain in custody of the Medical Superintendent, ESIC Hospital, Peenya, Bangalore till the successful completion of the warranty period. 4. I \ We give the rights to Medical Superintendent, to forfeit the Earnest money deposited by me \ us a) If I/ we fail to demonstrate the item when called for, b) Any delay occur on my \ agent s part or failed to supply the article at the appointed place and time of the items of the desired quality. 5. There is no vigilance \ CBI case or court case pending against the firm \ supplier. 6. Should the said officer deem it necessary to change any article, if being found not as per supply orders, it shall be replaced by me \ us in time to prevent any inconvenience. 7. I hereby undertake to supply the items as per directions given in supply order within the stipulated period, 8. I undertake to provide the guarantee \ warranty for a minimum period of one year or as mentioned in specifications from the date of satisfactory equipment and inspection. I also undertake that I will maintain the equipment during this period and replace the defected parts at free of cost, if necessary. 9. I understand that The Medical Superintendent has the right to accept or reject any or all the tenders without assigning any reason(s) thereof. Signature and seal of the Vendor

10 {8} DECLARATION FORM ANNEXURE-III TENDERERS MUST GIVE SPECIFIC ANSWERS AGAINST EACH OF THE FOLLOWING QUESTION. 1. (i) Brand (ii) (iii) Name and address of manufacturer Station of manufacture 2. Guarantee date by which delivery can be completed. 3. Whether sample submitted. 4. Stock in hand at the present time consists of: (a) Held by us.. (b) Held by M\S. over which we have secured an option. 5. Here state specifically whether the price tendered by you is to the best of your knowledge and belief not more than the price which Is permissible for you to charge as private purchaser for the same class and description of goods under the provision of any law for the time being in force, if not, state the reasons and the margin profit included. 6. Business name and constitution of tendering firm: Is the firm registered under? (i) The India companies Act 1913 (ii) The India partnership Act, 1932 (iii) Any act, if not, who are owners (Please give full names) Dated the Name Signature of the tenderer with seal &

11 To, Sir, The Medical Superintendent, ESIC Hospital, Peenay, Bangalore 22. Authority Letter Against {9} ANNEXURE IV AUTHORISATION CERTIFICATE Tender No..Due on. Item\s quoted.. We, who are established and reputable manufacturers of having factory at and hereby authorize M\S (name and address of agent) to Bid, negotiate and conclude the contract with you against above tender No. for the above goods manufactured by us. We company or firm or individual other than M\S are authorized to Bid, negotiate and conclude the contact in regard to this business against this specific tender as also for all business in the entire territory of India. We also confirm that the spares and any other miscellaneous items (wherever applicable) of the equipment quoted will be freely available for at least five years after expiry of warranty\guarantee period. Our other responsibilities Includes: 1. Information regarding the name of new agent, in case of change of agent. 2. (Here specify in detail manufacturer s responsibilities) The services to be rendered by M\S Are as under: (Here specify the services to be rendered by the agent) Yours faithfully, Manufacturer) For and on behalf of M\S (Name of Manufacturer s) (Name of NOTE: This letter of authorization should be on the letter head of the manufacturing concern and should be signed by a person competent and having the power of attorney to bind the manufacturer.

12 {10} ANNEXURE-V Sl.No 1 Name and Address of the organization, Name, Designation and contact, telephone/fax no. of the authorized contact person in charge. DETAILS OF EXISTING CONTRACT Details regarding the contract Value of contract(r s.) Duration of the contract From dd/mm/ yy To dd/mm/ yy 2 3 Additional information, if any Date: Place: Signature of authorized person Full Name: Company's seal

13 {11} PART- B कककककककक ककककक कककक कककक ककककककक, कककककक EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL, PEENYA (कककक ककक कककककक कककककककक, कककक ककककक कक कककक) (Under the Ministry of Labour & Employment, Govt. of India) ककककक कक , ककककक कक.1, 5 ककक ककक ककक, कक.कक.कक. ककककक, कककककककक कककककककक ककककक, कककककककक Sy. No , Plot No.1, 5 th Main Road, (FTI Campus), Yeshwanthpur Industrial Suburb, Bengaluru ककक: कककक: ms-peenya.ka@esic.in TENDER DOCUMENT Name of Work Limited Tender Enquiry for Supply of SUTURE MATERIALS to ESIC Hospital, Peenya, Bangalore. FINANCIAL BID (In a separate cover)

14 {12} FINANCIAL BID FOR Supply of SUTURE MATERILAS for use of ESIC Hospital, Peenya, Bangalore. Item Code No Name of item and Specifications Code no. Name of Manufacturer/ Brand name Pack size Rate/ unit/ pack Bangalore: Date: Signature and seal of vendor

15 {13} Check list of documents submitted SL.no Document Submitted Yes/ No 1 Technical Bid (with Annexures I to V) 2 Documents in support of work experience declared by the firm 3 Documents in support of undertaking one similar work of value quoted by the firm 4 Complete audited financial statements 5 Service tax registration certificate 6 Valid License 7 Registration certificate with registrar of firms/ companies 8 PAN card (photo copy) 9 Memorandum & articles of Association or partnership of deed (If applicable) 10 Certificate of registartion under shops & establishment act 11 Satisfactory completion certificate from Organization/Hospital 12 EMD- Rs. 50,000/- (Rupees Fifty thousand only) 13 Application fees Rs.500/- (Rupees Five hundred only) 14 Original Authorisation letter 15 Financial Bid