TENDER NOTICE BANK OF BARODA AHMEDABAD CITY REGION PREMISES & EQUIPMENT DEPARTMENT BANK OF BARODA TOWERS OPP LAW GARDEN ELLISBRIDGE AHMEDABAD

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1 TENDER NOTICE BANK OF BARODA AHMEDABAD CITY REGION PREMISES & EQUIPMENT DEPARTMENT BANK OF BARODA TOWERS OPP LAW GARDEN ELLISBRIDGE AHMEDABAD NAME OF WORK: AWARDING RATE CONTRACT FOR 21 CURRENCY CHESTS INSTALLATION OF BIO METRIC ACCESS SYSTEM IN CURRENCY CHESTS UNDER GUJARAT OPERATIONS, AHEMDABAD AS PER TECHNICAL SPECIFICATIONS AND ANNUAL MAINTENANCE CONTRACT OF -03- YEARS AFTER EXPIRY PERIOD OF WARRANTY. TENDER ISSUED ON : LAST DATE FOR ISSUE OF TENDER DOCUMETS : LAST DATE OF SUBMISSION OF TENDERS DATE OF OPENING OF TECHNICAL BID PLACE FOR OPENING OF TENDERS : up to HRS : at HRS : Regional office, Ahmedabad City Region, 3 rd floor, Bank of Baroda Towers, Opp. Law garden, Ellisbridge, Ahmedabad COST OF TENDER DOCUMENT : `.100/- EARNEST MONEY DEPOSIT : *`.10,000/- * To be remitted only through DD / Banker Cheque, in favour of Bank of Baroda, Payable at Ahmedabad. 1

2 BANK OF BARODA AHMEDABAD CITY REGION PREMISES & EQUIPMENT DEPARTMENT BANK OF BARODA TOWERS OPP LAW GARDEN ELLISBRIDGE AHMEDABAD NOTICE INVITING TENDER The DY. General Manager, Bank of Baroda, Ahmedabad City Region, Bank of Baroda Towers, Law Garden, Ahmedabad invites sealed tender for AWARDING RATE CONTRACT FOR 21 CURRENCY CHESTS INSTALLATION OF BIO METRIC ACCESS SYSTEM IN CURRENCY CHESTS UNDER GUJARAT OPERATIONS, AHEMDABAD AS PER TECHNICAL SPECIFICATIONS AND ANNUAL MAINTENANCE CONTRACT OF -03- YEARS AFTER EXPIRY PERIOD OF WARRANTY. from the vendors fulfilling the following mandatory conditions / requirements. 1. Must have the main office / sub office / well established Service Workshop in Gujarat. 2. Must be in related business for a minimum of 3- years with an experience of having installed minimum -05- similar equipment for which quotes are submitted. 3. Must have valid Sales Tax Number : 4. Must have a valid Service Tax Number : 5. PAN No. & Income Tax Clearance / copies confirming having filed Income Tax Returns for last 3 years. 6. Must be a profit making unit for last -03- years. 7. Any contract pertaining to the vendor must not have been terminated or not renewed, by any establishment for the reasons of poor services. 8. If having any contract, in the past with any of the Regions of Bank of Baroda, Gujarat Operations, should not have been warned / cautioned for floating of tender specifications / terms and conditions and / or poor services. N.B Failing to comply with even one of the above conditions along with relative documentary proof [wherever required] will disqualify the tender. The vendors fulfilling the above conditions may apply in two-bid system i.e. Technical Bid & Financial Bid. Interested vendors may either collect the Tender Forms from the above address against a payment of `.100/- to be remitted through DD / Banker s Cheque in favour of Bank of Baroda, Payable at Ahmedabad OR download the same from Bank s website / and submit a DD / Bankers cheque of `.100/- in favour of Bank of Baroda, payable at Ahmedabad, along with Technical Bid, towards tender cost. Vendors may submit the tenders only in the desired format, in two envelopes as explained further, so as to reach this office by up to HRS. Submission of tenders in any other format will not be entertained & will be summarily rejected. Note : 1. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honour his tender, the earnest money deposit will be forfeited. EMD of selected bidder will be retained as Performance Guarantee and will only be returned after completing the installation in stipulated time. 2

3 2. The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever and to award the work to one or more vendors. Submission of tenders in any other format will not be entertained and will be summarily rejected. Bank at its own discretionary may appoint one or more venders. 3. Please note canvassing in any form will entail disqualification. Conditional or incomplete offers are liable to be rejected. 4. Price quoted by the bidder shall be inclusive of all levies, excise duty, sales tax and / or any other tax. No escalation in price shall be permitted on any ground. 5. Each page shall be duly signed by the tenderer as a token of their acceptance of the Technical and Contractual details, including tender form duly filled in, complete details and description, including all the data to be supplied by the tenderer as specified in the information and instructions to the tenderers. 6. Supplier shall not sublet any part of the awarded work to any other person or agency. 7. Please put your firm's name and signature of the authorized person on each page of the tender document as token of your perusal 8. The tender shall remain valid for an acceptance period of 90 days from the date of opening of the financial bid. Relevant information / copies of certificates called for should be annexed to the tender. Non-receipt of any information/ certificates with the tender may entail rejection of the tender. In case of any clarification in the matter our security department can be contacted on the telephone numbers (079) on any working day during office hours. The tender document should be submitted in Three separate envelopes, containing Offer Letter with EMD and Tender Fees, Technical and Financial bids, properly sealed and clearly marked / super scribed AWARDING RATE CONTRACT FOR 21 CURRENCY CHESTS INSTALLATION OF BIO METRIC ACCESS SYSTEM IN CURRENCY CHESTS AT THE BRANCHES UNDER GUJARAT OPERATIONS, AHEMDABAD AS PER TECHNICAL SPECIFICATIONS AND ANNUAL MAINTENANCE CONTRACT OF -03- YEARS AFTER EXPIRY PERIOD OF WARRANTY as the case may be. The bids to be contained in large envelopes. Kindly note to submit Financial Bids in separate sealed envelope. Technical Bid will be opened on at HRS by a committee of officers. Representative of the vendor may remain present. Financial Bid will be opened only of this vendor who qualifies in Technical Bid. Suitable date for opening of Financial Bid will be informed to successful bidder. Envelope: 1 Earnest money amount through DD / Bankers Cheque for `.10, 000/- in favour of Bank of Baroda, payable at Ahmeabad. Tender cost amount of `.100/- through DD / Bankers cheque in favour of Bank of Baroda, payable at Ahmedabad (to be remitted only by vendors who download the tender document from Bank s website). Envelope : 2 Information as per the proforma MANDATORY TECHNICAL REQUIREMENT Information as per the proforma GENERAL TECHINCAL INFORMATION. 3

4 Envelope: 3 The envelope containing financial Bid shall be super scribed FINANCIAL BID FOR AWARDING RATE CONTRACT FOR 21 CURRENCY CHESTS INSTALLATION OF BIO METRIC ACCESS SYSTEM IN CURRENCY CHESTS UNDER GUJARAT OPERATIONS, AHEMDABAD AS PER TECHNICAL SPECIFICATIONS AND ANNUAL MAINTENANCE CONTRACT OF -03- YEARS AFTER EXPIRY PERIOD OF WARRANTY and shall contain the following. 1. Full and Final rate of supply, installation, testing and commissioning of Bio-metric System (all inclusive). 2. Rates for servicing / repairs under Annual Comprehensive maintenance contract, as Per the periodicity of visits and other terms and conditions mentioned therein, at the Branches of the above mentioned Regions. 3. Prices of the various spare components. Dy. General Manager Bank of Baroda Ahmedabad City Region Date:

5 ENVELOPE 1 - OFFER LETTER To, The Dy. General Manager, Bank of Baroda Ahmedabad City Region Bank of Baroda Towers Law garden Ahmedabad Dear Sir, TENDER TO BE SUBMITTED ON OR BEFORE HRS ON Re : TENDER FOR INSTALLATION BIOMETRIC ACCESS SYSTEM IN CURRENCY CHESTS AT THE CURRENCY CHESTS UNDER GUJARAT OPERATIONS, AHEMDABAD AS PER TECHNICAL SPECIFICATIONS AND ANNUAL MAINTENANCE CONTRACT OF -03- YEARS (COMPREHENSIVE) RATES AFTER EXPIRY PERIOD OF WARRANTY 1. Having examined the nature and quantum of work relating to the above mentioned work, I /We, the undersigned hereby offer for undertaking for installation of Biometric Access System at the currency chests under Gujarat Operations, Ahmedabad. I / We further agree to give required Bank Guarantee if our tender is accepted. 2. I / We have also deposited non refundable Tender Fees of `.100/- (Rupees One Hundred only) and refundable Earnest Money Deposit of `.10,000/- (Rupees Ten Thousand only) in the form of DD / BC drawn in favour of Bank of Baroda, payable at Ahmedabad as per details given hereunder :- (a) (b) We have read general Terms and Conditions of the Work Contract and agree to abide and comply with the same. Yours faithfully (Name of the Partner of the Firm or Name of person having Power of Attorney to sign the document) (Copy of the Power of Attorney if applicable to be submitted which will be compared with the original in case the Tender is awarded.) 5

6 SCOPE OF WORK Scope of work is as under: Particulars Rate Contract for installation of Bio-metric Access System in -21- Currency Chests of Gujarat Operations, Ahmedabad as per given technical specifications and Annual Maintenance Contract of -03- years after expiry of warranty period. The location of currency chest is attached herewith as Appendix-A. Installation to be completed in -03- months from the date of work order. APPENDIX-A LOCATION OF CURRENCY CHEST Sr.No. REGION Currency Chest 1 AHMEDABAD GANDHI ROAD 2 USMANPURA 3 VIDHANSABHA 4 ANAND ASHRAM ROAD, NADIAD 5 BARODA ALIPURA, BARODA 6 GOTRI ROAD, BARODA 7 MANDVI, BARODA 8 BHARUCH I.E. BRANCH, ANKLESHWAR 9 STATION ROAD, BHARUCH 10 BULSAR AHWA 11 BILIMORA (MAIN) 12 IND. ESTATE, VAPI 13 STATION ROAD, NAVSARI 14 JJK STATION ROAD, BHUJ 15 MITHAPUR 16 MEHSANA HIMATNAGAR 17 MARKET YARD, MEHSANA 18 PANCHMAHAL STATION ROAD, GODHRA (MAIN) 19 RAJKOT M.G. ROAD, RAJKOT (MAIN) 20 SURAT UDHANA, SURAT 21 CITY LIGHT, SURAT 6

7 Functionability Process: When a person desires to move into the strong room / vault of the currency chest, his entry is prohibited because the strong room door has a reader panel with multiple option of biometric / PIN combination / Proximity card access attached to the power control and also to the EM Lock fixed at the top of the grill gate. For a person inside the strong room / vault, pressing of exit switch would release the lock to enable him to come out of the strong room / vault. Features: The features of stand alone Biometric Access system are: 1. 1:1 verification : <0.5 sec / 1:N Identification (2000 templates) : < 1 sec 2. Adjustable security level for enrolment and authentication 3. Flexible authentication options using combinations of fingerprint, PIN and card. 4. Real time auto update of Finger impressions 5. Scratch proof Screen 6. Data Down Load through External USB, Ethernet, RS-485 Port 7. Real time auto update of Finger impressions 8. Warning alarm signal for forced opening a terminal 9. Server software for access control application 10. Real time access monitoring and log data management 11. LCD Display : 128 x 64 Graphic Display LCD 12. Communications : TCP/IP, RS-232, Wiegand, RS Lock control : Motor lock, EM/Strike/Deadbolt lock 14. Power Consumption : Max DC 12~24V/450 ma 15. Compatible with Proximity / RFID Card also 16. Recording of 30,000 event audit trail and trace-back of events 17. Certification UL 7

8 Technical Specifications 1 Data size 500 bytes 2 Resolution 500 DPI 3 User Interface USB / RS 232 / RS 485. Ethernet 4 Fingerprint Storage 1000 fingerprint templates (minimum) 5 Should support multiple Using a combination of fingerprint, proximity card & access PIN 6 Matching support 1:1 or 1:N 7 Verification (1:1) time < 0.5 sec 8 Event log data Minimum 30,000 records 9 Allowable finger rotation o Allowable finger displacement + 5 mm 11 Audio visual indicator Red & Green LED with audible beep 12 Adjustable fingerprint 0 9 (10 levels) 13 Recognition level environment o o O C to 50 C temp. and 5% to 95% rh 14 Readable distance Up to 50 mm 15 Cards supported 125 KHz proximity cards 16 LCD display 128 x 64 Graphic Display LCD 17 Communications TCP/IP, 2 RS-232C, 1 Wieg and, 1 RS Lock Control Motor lock, EM/Strike/Deadbolt lock 19 Power consumption Max DC 12~24V / 450 ma 20 Sensor type Optical 21 Log 30,000 records 22 Available S/W Access control, Time & Attendance Bill of Material: Sr. No. Description Qty 1 Finger Print Biometric Access Control with PIN & Proximity Card 1 No 2 EM Lock 600 LBS 1 No 3 Suitable Power supply with minimum 4 hrs Battery Backup 1 No 4 Proximity card 1 No 5 Exit switch 1 No 6 Wiring as per requirement 1 Lot Schematic Diagram A typical schematic diagram showing the installation at the strong room grill gate is enclosed as Annexure A. Warranty Period: There must be an immediate replacement warranty for a minimum period of-18 months. Defect Liability Amount: A security 10% of the total work order will be given by the Firm at the respective branch. This amount will remain with the Bank in the form of FDR in favour of the Bank for the period of guarantee (i. e months minimum) and shall be liable to be forfeited in case of any breach of contract or any violation of technical specification / configuration while 8

9 undertaking installation of the Bio-metric Access System. Faulting of any terms and conditions and faulting of technical specification will also lead to termination of contract and black listing of the firm. The Security amount will be refunded to the vendor after satisfactory completion of the guarantee period and after sales service thereof + one month of processing time. Time frame for execution of the work order Penalty clause The supply and installation of Bio-metric Access System at the currency chest, will have to be completed, with in the period specified in the work order, to be counted from the date of work order. Bio-metric Access System will be installed in consultation with Branch Head and Currency Chest Officer. Installation without consultation of Branch Head and Currency Chest Officer will be treated as violation terms and conditions and will lead to termination of the rate contract. In the event of non execution of work order, in all aspect, including the operational training to the concerned staff members, will invite 2% of the value of comprehensive work order, for the delay up -7- days. Any delay from -8- to -15- days, the Bank will be at liberty to cancel the order and forfeit the full security amount of the comprehensive order. The vendors fulfilling the above conditions and the in a position to supply Bio-metric Access Systems equipments of above configurations / Technical Specifications and at the terms and conditions mentioned above, may apply in two bid system i.e. Technical Bid and Financial; Bid. 9

10 TECHNICAL BID I MANDATORY TECHNICAL REQUIREMENT (The tender not fulfilling even one of the following requirements / conditions will be summarily rejected.) Address of Main / Sub Office / well established Service Workshop in Gujarat. Date if Establishment Telephone Nos. Sales Tax No. Service Tax No. PAN No and copies of Income Tax Returns for the last three years. Copy of Audited Balance Sheet and Profit & Loss A/c for the last -03- years. Any contract of the firm has never been terminated or not renewed, by any establishment for the reasons of poor services. If having contract, in the past, with any of the Regions of Bank Of Baroda, Gujarat Operations, the firm should not have been warned / cautioned for floating of tender specifications / terms and conditions and / or for poor services / visits. Must be in related business for a minimum period of 3- years with an experience of having installed minimum -05- similar equipment for which quotes are submitted A CONFIRMATION / UNDERTAKING TO THIS EFFECT IS ENCLOSED. N.A. / We confirm the we had contract for security gadgets in the branches of Gujarat Operations, in the past and we have never been warned for poor services and / or flouting of tender specifications / terms and conditions. If the above confirmation / undertaking is found to be false, the bank has the right to summarily reject my tender All the supporting documents / copies of certificates enclosed have been self attested. Seal: (Signature of the Tenderer) Date: 10

11 TECHNICAL BID II GENERAL TECHNICAL INFORMATION Name of the Firm Type of Firm Sole proprietorship / Partnership / Ltd., Co. /others. Year of Establishment Whether ISO Yes / No If Yes, details Address of Main Office Telephone Nos Address of Ahmedabad / Baroda Office Telephone Nos No. of Technical Staff No. of Administrative Staff Whether you on the approved panel / having an AMC for any Banks / FIS/ PSUs (enclose respective proof) Whether had any contract for security gadgets for any of the Region of Bank of Baroda, Gujarat Operations, Ahmedabad Whether any of the family members working with Bank Of Baroda (give details) All the supporting documents / copies of certificates enclosed have been self attested. Seal: Date: (Signature of Tenderer) 11

12 TECHNICAL BID-III Technical Specifications: Make: Model No. Sr.No. Description Technical Specifications Yes/No 1 Data size 500 bytes 2 Resolution 500 DPI 3 User Interface USB / RS 232 / RS 485. Ethernet 4 Fingerprint 1000 fingerprint templates (minimum) Storage 5 Should support multiple access Using a combination of fingerprint, proximity card & PIN 6 Matching 1:1 or 1:N support 7 Verification < 0.5 sec (1:1) time 8 Event log data Minimum 30,000 records 9 Allowable finger rotation o Allowable finger displacement + 5 mm 11 Audio visual Red & Green LED with audible beep indicator 12 Adjustable fingerprint 0 9 (10 levels) 13 Recognition o o level O C to 50 C temp. and 5% to 95% rh environment 14 Readable Up to 50 mm distance 15 Cards supported 125 KHz proximity cards 16 LCD display 128 x 64 Graphic Display LCD 17 Communications TCP/IP, 2 RS-232C, 1 Wieg and, 1 RS Lock Control Motor lock, EM/Strike/Deadbolt lock 19 Power Max DC 12~24V / 450 ma consumption 20 Sensor type Optical 21 Log 30,000 records 22 Available S/W Access control, Time & Attendance 23 Any other (Please Specify) 12

13 FINANCIAL BID CONDITIONS FOR BIO-METRIC ACCESS SYSTEM: 1. The rates quoted must only be for the configuration / Technical specifications given in the tender document. 2. The Rates quoted must be Net Rates for one unit for one currency chest with configuration mentioned therein. The rates must be inclusive of all levies i.e. Excise Duty, Sales Tax, Turnover Tax, Wiring Cost, Installation charges, any other taxes / charges. The rates must be also be inclusive of cost of any power point (if required) to be provided. CONDITIONS FOR ANNUAL MAINTENANCE CONTRACT FOR BIO METRIC ACCESS SYSTEM : 1. The Annual Maintenance Contract rates quoted must be per four mandatory visits per branch (one per quarter and the gap between two consequent mandatory visits should not be less than 80- days and not more than days.) The rate should also be inclusive of repair charges, labour charges, transportation, TA/DA, repair/replacement of any inbuilt component whatsoever. However, replacement / additional requirement of accessories will be paid for as per rate list. Any additional visit to undertake complaint or otherwise (if required will be in addition to the -4- mandatory visits and shall not be paid for extra. 2. Service Tax if charged for Annual Maintenance Contract (comprehensive) rates must be specified separately in the given column. 3. The minor repairs will be undertaken at the branch itself while for major repairs the system may be carried to the workshop at own expenses after due permission of the respective branch head and be replaced with a service set. 4. The successful bidder will have to deposit Bank FDR in favour of bank for `.50,000/- for a period of -03- years after completion of warranty period. 5. The rates quoted will be binding for three years from the date of awarding of the AMC and no increase whatsoever will be considered. In the event of any breach of contract or not complying with the terms and conditions of the AMC/Rate Contract, the Bank Guarantee will be forfeited and may result in likely blacklisting of the firm. 6. No conditional discount will be considered. The tender with any conditional discount will not be entertained and will be summarily rejected. 7. Payment will be made by the 50% of the agreed amount after the second mandatory visit and remaining 50% after the last mandatory visit. The visit made at the request / complaint of the branch will be in addition to the four mandatory visits and will not be considered towards release of part payment as mentioned above. The payment will be released by the branches with in -10- days, of submission of original bill by the vendor. 8. The time frame of four mandatory visits per branch will strictly observed by the vender and if any lapses found by the bank, bank will impose of the 13

14 total value of AMC and it will be recovered by way of forfeiting the bank guarantee and may result in likely blacklisting of the firm. ACCEPTANCE I have read and understood the above conditions for quoting the rates. Date: Seal (Signature of Tenderer) 14

15 FINANCIAL BID Rates for installation of Bio-metric Access System in 21 currency chests of Gujarat Operations, Ahmedabad as per given technical specifications and Annual Maintenance Contract (Comprehensive) of -03- years after expiry of warranty period. Bill of Material Sr. No. Description Qty AMOUNT ` 1 Finger Print Biometric Access Control with PIN & 1 No Proximity Card 2 EM Lock 600 LBS 1 No 3 Suitable Power supply with minimum 4 hrs Battery 1 No Backup 4 Proximity card 1 No 5 Exit switch 1 No 6 Wiring as per requirement 1 Lot 7 All taxes including service Tax TOTAL PACKAGE PRICE Annual Maintenance Contract (Comprehensive) rates of -03- years after expiry of warranty period of Bio-metric Access Systems. Sr. No. Description AMOUNT ` 1 Rate for Annual Maintenance Contract (Comprehensive) rates of -03- years after expiry of warranty period of -18- months for -01- Biometric Access System with annual review of the contract for 4- mandatory visits, per branch (one per quarter and the gap between two mandatory visits not to be less than 80- days and not more than 120- days). Any additional visit, if required at the request / complaint of the branch will be undertaken at no extra cost. The extra visit will not be counted for the release of the part payment by the branch. Additional branches on existing terms will be added later after their warranty period. 2 Service Tax Payment Schedule 50% after 2 nd mandatory visit and remaining 50% after 4 th mandatory visit. Place : Date: Round Seal Mobile No. Name & Address Of Tenderer Signature with stamp Of Tenderer 15