BHARAT SANCHAR NIGAM LIMITED. (A Govt. of India Enterprise) OFFICE OF THE PRINCIPAL REGIONAL TELECOM TRAINING CENTRE THIRUVANANTHAPURAM

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1 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) OFFICE OF THE PRINCIPAL REGIONAL TELECOM TRAINING CENTRE THIRUVANANTHAPURAM rttctvm@bsnl.co.in Phone : Fax : BID DOCUMENT No: D426/ /24 Dated at Trivandrum the 27/01/2017 Tender document for Projectors, Projector mounts and projector screens Cost of Tender Form : Rs. 525 /- Seal & Signature of bidder:

2 TABLE OF CONTENTS Section Content Page Nos. Bid Document I Notice Inviting Tender 3 II Technical Specification Annexure I 4 III Terms & Conditions Annexure II 5-7 IV Bid Form - Annexure III 8 V Agreement Annexure IV 9 VI Pre Receipt Annexure V 10 VII Vendor Master Form Seal & Signature of bidder: 2

3 BHARAT SANCHAR NIGAM LTD (A Government of India Enterprises) REGIONAL TELECOM TRAINING CENTRE KAIMANAM, THIRUVANANTHAPURAM Phone: FAX: NOTICE INVITING TENDER No.D426/ /24 Dtd at Thiruvananthapuram the 27 th Jan 2017 Sub: Purchase of Multimedia Projectors, under buy back scheme and Projector Mounts reg:- Sealed tenders are invited by the principal, RTTC, Thiruvananthapuram on behalf of Bharat Sanchar Nigam Limited, a Government of India Enterprise with Registered office at New Delhi, for the supply of Four number of Projectors under buy back scheme and Ceiling mount (Two numbers) for the projectors from authorized manufacturers/dealers as per the specifications mentioned in the Annexure-I and terms and conditions vide Annexure-II. The tender document along with details, specifications, terms and conditions can be obtained from Divisional Engineer(Admn), O/o The Principal,Regional Telecom Training Centre, Kaimanam, Thiruvananthapuram-40 on payment of Rs.525/- (Five hundred and twenty five only inclusive of Tax). The tender document price may be paid by cash or submitted as demand Draft/ Banker s pay order payable at Thiruvananthapuram, drawn on any Nationalized/Scheduled bank in favour of the Accounts Officer (Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33 during office hours on all working days from 02/02/2017 to 16/02 /2017 The tender document can also be downloaded from the web site In that case a DD of Rs525/- should be submitted along with the tender as a token of purchase of the tender form. Tenders will be received up to Hrs on 16/02/2017 and opened at Hrs on the same day in presence of those tenderer s or their representatives who may be present. EMD Rs.3600/-(Rs. Three Thousand and Six Hundred Only) Divisional Engineer(Admn) Regional Telecom Training Centre Kaimanam, Thiruvananthapuram-40 Phone: Copy to:- 1) All Notice Boards in RTTC Campus, Kaimanam P.O & Mobile Services Kaimanam 2) All Notice Boards in Circle Office/PGMT, TVM/ O/o CE, Civil/Electrical TVM,AO(Cash),CGMT 3) Notice Boards of SDE Phones/ Kaimanam, JTO/O/D Kaimanam. 4) AGM (IT Cell), TVM for publishing in BSNL Kerala website. 5) All enlisted Contractors as per list available in this office. Issued to:- Bidder s Signature 3

4 Annexure-I Technical Specification Schedule of requirement and technical specification Cost quotation for supply and installation of all items as below inclusive of all duties, taxes, levies, insurance, freight charges etc at RTTC, Kaimanam, Thiruvananthapuram. Projector Display technology : LCD/DLP Resolution : 1024 x 768 or above (native) Brightness : 2500 ANSI Lumen or above Contrast Ratio : 2500:1 or above Zoom /Focus : Manual Focus & Zoom Lens Lamp Life : 3000 Hrs or above (Normal Mode) Inputs : RGB (15 pin) and HDMI Warranty : 2 yrs or more Projector Mount Universal Mount Note: - The specification mentioned are minimum configuration required. Tenderers can offer higher configuration. Specification of the product offered and a deviation statement should be enclosed separately. The cost evaluation will be made on the basis of minimum configuration specified in the tender form Bidders Signature 4

5 ANNEXURE II TERMS AND CONDITIONS 1. The sealed tenders shall be addressed to DE (Admn), RTTC, BSNL, Kaimanam P.0, Thiruvananthapuram. The completed tender documents should be received on or before 15:00 hrs on 16/02/ The tenders shall be submitted in duplicate in separate envelopes marking original and duplicate and shall be properly sealed in a separate third envelope duly superscribed as "TENDER FOR THE SUPPLY OF PROJECTORS UNDER BUY BACK SCHEME AND PROJECTOR MOUNTS " in bold letters. 3. The tenders will be opened at 15:30 hrs on 16/02/2017 in the chamber of DE (Admn) in the presence of bidders or their authorized representatives as may be present. 4. Unsealed and incomplete tenders and those tenders received after the due date and time will not be considered. 5. Defaulters in any of the previous tenders will not be allowed to take part in this tender. 6. The date fixed for opening of bids, if subsequently declared as holiday, the revised date of schedule will be notified. However, in the absence of such notification, the bids will be opened on the next working day; time and venue remaining unaltered. 7. Earnest Money Deposit of Rs.3600/- shall be remitted on or before 12:00 hrs on 16/02/2017 to the Accounts Officer (Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33, and receipt obtained in original shall be submitted along with the tenders. EMD also can be paid in the form of Demand Draft drawn in favour of the Accounts Officer (cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33, and payable at Thiruvananthapuram from a Nationalized Bank and enclosed along with the tender documents. EMD can also be furnished in the form of a Bank Guarantee issued by a Scheduled Bank in the prescribed form. 8. Those bidders who are registered as SSI units with NSIC under single point registration scheme are exempted from payment of EMD on production of documentary proof for the same along with the tender documents, to the extent of their monetary limit.. A notary attested copy of the certificate of registration with NSIC is to be attached to claim the exemption 9. The tenders received without Earnest Money Deposit shall be rejected. 10. No adjustment will be made from the EMD of the bidder paid for earlier tenders and lying with this office 11. The rate shall be quoted in the prescribed format at Annexure-III in words and figures without any correction. 12. The details of the old LCD projectors offered for buy back is as follows 1. Model : Infocus ( 2 Nos) Condition : Not working 2. M o d e l : Hitachi (1 No) Condition : working The machines are available for inspection during working hours at the office of The Sub Divisional Engineer, AV lab, RTTC, BSNL, Kaimanam, Thiruvananthapuram 13. The bidders shall quote the total composite price inclusive of statutory levies and taxes. The basic unit price and matching prices of all the components (if any) need to be individually indicated. Any increase in taxes and duties after the expiry of the delivery date shall be to the contractors account. However the benefit of any decrease in these taxes/duties after submission of tender documents shall be passed on to the purchaser. No concession in VAT/CST, for BSNL in this item. Bidder s Signature 5

6 14. Tenders of such of the firms that do not conform to the specifications in Annexure I will be rejected. 15. The bidders should give the detailed specification of the item quoted. 16. An undertaking on all terms and conditions of the contract in the prescribed proforma in Annexure IV shall be submitted along with the tender documents. 17. The validity period of the tender shall be one year from the date of acceptance of the tender. EMD shall be forfeited in case the bidder does not abide by this offer. 18. The bid security may be forfeited: a. If a bidder withdraws his bid during the period of bid validity specified by the bidder in the bid form, or b. in the case of successful bidder, if the bidder fails i. to sign the contract in accordance with Clause 23 of Annexure II of NIT, ii. to furnish performance security in accordance with Clause 23 of Annexure II of NIT c. In both the above cases, the bidder will not be eligible to participate in the tender for the same item for one year from the date of issue of APO. The bidder will not approach the court against the decision of BSNL in this regard. 19. EMD of unsuccessful bidders will be refunded within one month of finalization of tender. In the case of successful bidder the refund will be made on payment of security deposit as per clause All bidders are requested to submit the advance stamped receipt in the form enclosed in Annexure V to avoid delay in refund. 21. All items shall be supplied along with technical literature & brochures. 22. Items supplied shall be subject to inspection by the Principal, RTTC, Thiruvananthapuram. 23. The successful bidder will have to deposit a security deposit of 5% the tendered amount (rounded to the next hundred rupees) to the Accounts Officer(Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33, and enter into an agreement in the prescribed Proforma within a week from the date of acceptance of the tender. 24. The Purchaser (i.e. Principal, RTTC, Thiruvananthapuram) reserves the right to vary the quantity of items procured as well as the quantity offered for buyback. 25. Sub-contracting of any of the Purchase Order will not be allowed 26. The Supply, installation, testing and commissioning of the items shall be completed within four weeks from the date of issue of supply order from this office. Failure to complete the supply with in the stipulated delivery date will involve levy of liquidated damages (LD) and cancellation of the order and/or forfeiture of Security Deposit. LD will be 0.5% of the value of the delayed supply for each week of delay or part thereof for a period up to 10 weeks and thereafter at the rate of 0.7%per week or part thereof. Extension of delivery period against the purchase order can be granted subject to the condition that BSNL have the absolute right to revise the prices and also to levy penalty for delayed supplies. 27. EMD and SD will not bear any interest % payment will be made on completion of supply, installation,testing and commissioning of the items and on production of: 1. Bill in triplicate, 2. Copy of Delivery Challan, 3. Warranty Certificate 4. Advance stamped receipt. 5. Commissioning report 29. The items supplied shall have a warranty period of minimum 2 years from the date of supply. Bidder s Signature 6

7 30. The Principal, RTTC reserves the right to reject any or all the tenders without assigning any reasons. He also reserves the right to fix a single bidder for all the items or several bidders for different items. 31. If any dispute, difference or rejections whatsoever shall arise in any way connected with the contract, the decision of the Principal, Regional Telecom Training Centre, BSNL, Thiruvananthapuram shall be final and binding. 32. The bidder has to state whether he is a manufacturer, importer, 1st stage dealer or 2 'd stage dealer or otherwise. The central excise duty included in the total price is to be indicated separately. This is for the purpose of availing CENVAT credit by the purchaser (BSNL). The evaluation and comparison of responsive bids shall be done on the basis of net cost to BSNL on the price of goods offered, i.e Total cost less CENVATABLE DUTIES 33. The tenderers should submit the filled in vendor form (available with the NIT) along with the tender documents 34. The authorized signatory for signing the tender documents/ agreement must be specified and a notarized document stating the position/ relation of the authorized signatory with the bidder (proprietorship/ firm/ company as the case may be) is to be attached with the tender documents Divisional Engineer(Admin) Regional telecom Training Centre Kaimanam, Thiruvananthapuram-40 Bidders Signature 7

8 To The Principal, Regional Telecom Training Centre, Thiruvananthapuram ANNEXURE- III Sub: Supply of Projectors and Projector screens under buy back scheme at RTTC Thiruvananthapuram - reg. Sl. No DESCRIPTION 1 Tender No 2 M a n u f a c t u r e r o r i m p o r t e r or 1 st stage dealer or 2 nd stage dealer & CE regn. No. 3 Details of E M D 4 WARRANTY S Details of Service centers 6 Average Power consumption 7 Rate Per unit in Rupees (including all taxes, excise duty, Transporting charges, handling charges up to installation at site) (In Fig & words) 8 Central excise duty included in the total price 9 Rate for old Projectors (buy back) (In Figures & Words) 1. Infocus (2 Nos) 2. H itachi(1 No ) 10 Net rate (Row 7-Row 9) (In Figures and words) Delivery period in weeks: 4 weeks Note: 1. Cost quoted above shall be inclusive of all taxes and duties, freight, testing and commissioning. 2. The requirements indicated above are for the purpose of tender evaluation only. However these requirements may vary depending upon actual administrative needs. The bidders should invariably submit tender documents in duplicate marking original and duplicate in separate envelopes and should be properly sealed in a separate third envelop. 3. Rate should be quoted for each item in both words and figures. If there is no space, separate sheet similar to this table, shall be enclosed and it should be signed. If the separate sheet is not signed, the tender will be summarily rejected. In such cases, remarks must be made in this sheet indicating that separate sheet is signed. Signature of the Tenderer with date Name: Address: Telephone: 8

9 ANNEXURE - IV To The Principal, Regional Telecom Training Centre Kaimanam, Thiruvananthapuram Sir, Sub: Tender for supply of Projectors under buy back scheme, Projector ceiling mounts and Projector screens at RTTC,BSNL,Trivandrum reg. I have gone through the complete terms and conditions of the tender document for the supply of Projectors on buy back scheme, Projector ceiling mounts and Projector screens of R.T.T.C., Thiruvananthapuram and accept the same. My sales tax registration no is PAN(Income tax) No. Date: Signature of Tenderer Name: Address: Phone No: Bidder s Signature 9

10 ANNEXURE V PRE RECEIPT (For refund of Earnest money) Received Rs ( Only) from the Accounts officer( Cash), O/o CGMT, Kerala Telecom Circle, Thiruvananthapuram-33, being the refund of Ernest Money Deposit made against tender enquiry No dtd..vide Receipt No/DD no dated Place: Signature of Tenderer (Please affix 1 Re. revenue stamp) Name: Address: Note: Phone No: 1. EMD will be refunded only after the finalization of the tender 2. This should be filled in completely at the time of submission of tender documents. 3. Receipt in original to be enclosed. Bidder s Signature 10

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