AIRPORTS AUTHORITY OF INDIA ATS COMPLEX COCHIN INTERNATIIONAL AIRPORT COCHIN Ref: AAI/CIA/IT/Projector/2018 Date:
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1 AIRPORTS AUTHORITY OF INDIA ATS COMPLEX COCHIN INTERNATIIONAL AIRPORT COCHIN Ref: AAI/CIA/IT/Projector/2018 Date: Sub: Notice inviting Quotation for Supply and installation of LCD projector at AAI, Cochin Airport. 1. Coordination-in-Charge, Airports Authority of India, Cochin airport, on behalf of Chairman, Airports Authority of India, invites sealed quotations from the Original reputed manufacturers or authorized dealers for the Supply and installation of LCD Projector at AAI, Cochin Airport, Nedumbasseri, Cochin. Last date and Time of receipt of quotations: up to 15 00Hrs. Date and time of opening of Technical Bid: at Hrs. 2. Quotation documents can be obtained between Hrs to Hrs daily from to on working days (except Saturday &Sunday) and from Hrs to Hrs on from the following address. AGM(CNS)/IT Co-Ordinator Airports Authority of India Cochin International Airport ATS Building Nedumbasseri, Cochin Pin Ph Extn Bidder may also download the quotation document from the AAI website and submit their bid on downloaded Quotation, however in such case, an undertaking that the downloaded Quotation document has not been edited or altered advertently or inadvertently while downloading for submission as the bid; and that the quotation form used for submission of the bid is a simple print out; and the downloaded quotation document has been verified and attested to be a true copy of the quotation document number AAI/CIA/IT/Projector/2018 dated published on the AAI website Page 1 of 8
2 Also that in case of any dispute arising due to variation in the bid submitted, all terms and conditions and other content in the published quotation shall be final and acceptable to the bidder. Description of Items and Quantity schedule for the supply of the items is given in detail Annexure-A. in Specification of the required product is given in Annexure- B. Terms &Conditions: 1. The quotation should be submitted in two parts, Part-1(Technical Bid) and Part-II (Financial Bid), each part in separate envelopes super scribed Technical Bid and Financial Bid respectively. Both the envelopes should be sealed and put inside the third envelope (Master Envelope).The Master envelope should be sealed properly. 2. The master envelope should be super scribed NIQ for Supply and installation of LCD projector at AAI, Cochin Airport. 3. Duly completed quotation along with requisite documents should reach this office by registered post, courier or in person at the following address on or before up to 1500 Hrs positively. JGM (Coordination-in-Charge) Airports Authority of India Cochin International Airport ATS Building Nedumbasseri, Cochin KERALA Pin Technical bid will be opened at Hrs on in presence of interested bidders or their authorized representatives. 5. Financial bid shall be opened after scrutiny of the documents submitted in Technical Bid. Quotations qualified in the Technical Bid only will be considered for the financial Bid, Opening of Financial bid will be intimated later to the eligible bidder. 6. Technical Bid. The Technical Bid should contain only the technical specifications details of the offer. The envelope sealed and super scribed Technical Bid should contain:- a. Technical compliance statement (Annexure-B) duly filled and signed by the bidder on the company s letter head. The submission of compliance statement as described above is essential for evaluation. The failure to submit the compliance statement in the said format may result in rejection of the quotation. Page 2 of 8
3 b. Unconditional acceptance of AAI terms and conditions (Annexure-C)-duly signed by the bidder. c. One set of manuals or technical brochure from which the compliance of the technical specifications as per Annexure-B can be verified. d. In case of authorized dealer, copy of the dealership certificate to be enclosed. e. Copy of PAN f. Copy of Valid GST registration Certificate. g. Tender document No. AAI/CIA/IT/Projector/2018 dated signed in each page. 7. Financial Bid: The financial bid shall contain the price of the offered item in the prescribed format given in Annexure-D. a. The price quoted in Annexure-D shall be inclusive of price, Transportation charges and all taxes for the LCD projector with accessories being quoted. No additional payment will be made other than quoted amount. b. It may be clearly understood and noted that the Financial Bid document is for pricing alone. No condition, whatsoever, should be stipulated in this part. Everything the Bidder has to say, other than pricing, should be stated only in the Technical Bid. If any conditions are stipulated in the Financial Bid (Annexure-D), it is liable to be rejected. 8. AAI will not be responsible for any delay in submission of quotations sent by post/courier. 9. The validity of quotation should be for a minimum period of 90 days from the date of opening of the technical Bid. AAI, Cochin Airport has the right to change the quantity. 10. Incomplete and ambiguous quotations will be rejected. 11. AAI reserves the right to seek demonstration/evaluation of the devices offered, in support of compliance to the technical specifications. 12. Quotations once submitted shall be final and no amendment shall be permitted. A bidder shall submit only one bid. 13. Successful bidder shall protect and fully indemnify the AAI from any claims for infringement of patents, copy right, trademark or the like. 14. Delivery period: - Within Fifteen days from the date of receipt of supply order. AAI reserves the right to change the quantity as per the requirement. 15. Liquidated damage:-in case of failure to execute the order in full within the specified period, liquidated damages shall be charged at the rate of 1% of total contract value for every week or part thereof for delay but not exceeding 5% of contract value. In case the supplier fails to deliver the materials as per the delivery schedule indicated in the purchase order, the material shall be procured from the open market to meet the immediate demand/requirement at the risk and cost of the supplier. 16. Price:-The Price quoted shall be firm and inclusive of all duties and taxes, transport and other delivery charges at site for supply of the equipment /System, to the satisfaction of Page 3 of 8
4 designated authority, at the designated location in Cochin Airport. The Basic Cost, GST, etc. should be shown separately in the invoice to comply with the prevailing practice in AAI. 17. Payment Terms: - The payment shall be made to the vendor through E- payment(neft/rtgs) on satisfactory completion of Supply, installation and acceptance of the above quoted product. The vendor shall submit the invoice/bill in duplicate along with bank details. The bill for the work of Supply and installation of LCD projector at AAI, Cochin Airport may be submitted at AAI, Cochin airport and shall be addressed to Airports Authority of India, Cochin Airport. The payment will be released after processing the invoice by AAI office. 18. Guaranty/Warranty:- If any trouble or defect originating with the design, materials, workmanship or operating characteristic of the supplied product at any time with in the warranty period after supply, the vendor/manufacturer at his own expense and no cost to AAI, as promptly as possible, replacement of the item has to be made at AAI site. Warranty/guaranty card shall be supplied along with the items. Period of warranty shall be minimum one year from the date of installation. 19. AAI reserves the right to accept/reject any quotation without assigning any reason. AGM (CNS)/IT Co-ordinator For JGM (Coordination-in-Charge), Airports Authority of India, Cochin Airport Page 4 of 8
5 ANNEXURE-A Name of work: Supply and installation of LCD Projector at AAI, Cochin Airport. SCHEDULE OF QUANTITIES Sr. No. 1 Item Specifications Qty LCD Projector with ceiling kit As detailed in Annexure-B ONE AGM (CNS)/IT Co-Ordinator For Coordination-in-Charge, Airports Authority of India, Cochin International Airport, Cochin. Note:-Specifications are detailed in compliance statement-annexure-b. Page 5 of 8
6 ANNEXURE-B Technical Specifications/Compliance statement for LCD Projector at AAI, Cochin Airport Make: Model: Parameters Specification Complied/Not Complied 1. Colour Light output 3300 lumen or more 2. White Light output 3300 lumen or more 3. Image contrast ratio 15000:1 4. Aspect ratio 4:3 5. Resolution 800x600 (SVGA) 6. Interface HDMI 7. USB Interface 1 or more 8. Remote control Yes 9. Laser pointer Yes 10. Wireless Power point Yes clicker 11. Warranty As per manufacturer Signature of the bidder Seal of the firm with date Page 6 of 8
7 ANNEXURE-D ACCEPTANCE LETTER (To be submitted on company s letter head along with Technical Bid) To, JGM (Co-Ordination In Charge), Airports Authority of India, Cochin Airport Cochin Sir, Sub: Unconditional Acceptance of AAI s Terms &Conditions of Tender Name of Work: Supply and installation of LCD Projector at AAI, Cochin Airport. Quotation No: AAI/CIA/IT/Projector/2018 dated The quotation document for the works mentioned above have been issued to me/us by Airports Authority of India and I/we here by certify that I/we have inspected the sites and read the entire terms and conditions of the tender document made available to me/us, which shall form part of the contract agreement and I /we shall abide by the conditions /clauses contained herein. 2. I/We hereby unconditionally accept the NIQ conditions of AAI s quotation in NIQ document in its entirety for the supply of LCD Projector. 3. It is clarified that after unconditionally accepting the tender conditions in its entirety, it is not permissible to put any remarks/conditions (except unconditional rebates on quoted rates if any) in the quotation enclosed in envelope Technical Bid & Financial Bid and the same has been followed in the present case. In case any provisions of this tender are found violated after opening envelope Technical Bid & Financial Bid I/we agree that the quotation shall be rejected. 4. It is certified that no alteration have been made to downloaded document and in case any NIQ condition is found altered the original AAI NIQ document stand valid and AAI without prejudice is at liberty to take action against the bidder as deemed fit. Date: Yours Faithfully, (Signature of the Vendor with rubber stamp) Page 7 of 8
8 ANNEXURE-E AIRPORTS AUTHORITY OF INDIA ATS COMPLEX COCHIN INTERNATIIONAL AIRPORT COCHIN PRICE BID. Ref: AAI/CIA/IT/Projector/2018 dated Name of the Work: Supply and installation of Projector at AAI, Cochin Airport. 1. Name and Address of the Bidder: - Cost quoted for each item: - S.No. Description of the item Make/Model Unit Rate Qty (Rs) 1 LCD Projector with ceiling kit 1 Total Amount 2 Taxes GST@ 3. Installation charge 4. Taxes GST@ 5. Grand Total (Rs) In figures In words Note 1: Form C & D for concessional duty shall not be acceptable for AAI for exemption or reduction in Govt. Duties. Note 2: Use of erasure, over writing and or corrections in the price Bid should be avoided. However, in case it becomes unavoidable to use any of these for correction, the same must be authenticated by the person signing the bid with his signature. Note 3: In case of any ambiguity in total unit price or total amount figures, all calculations will be carried out taking Basic Unit rate as base. Signature of the bidder Seal of the firm with date. Page 8 of 8
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