TENDER NOTIFICATION FOR SUPPLY OF WALL CALENDARS

Transcription

1 Corporation Bank (A Premier Public Sector Bank) CORPORATE COMMUNICATION, PUBLICITY & PUBLIC RELATIONS DIVISION Head Office, Mangaladevi Temple Road, Mangalore Ph.No , Fax No Ref No.: CCPPRD/PUB/SPADV/Tender-Calendar/ Date: 18 th July, 2016 TENDER NOTIFICATION FOR SUPPLY OF WALL CALENDARS Sealed tenders are invited from the interested eligible Printers / Manufacturers for the printing/ manufacturing/delivering of Wall Calendars for the year 2017, as per the following schedule: Issue of Tender forms 18 th July, 2016 to 12 th August, 2016 [between a.m. and 3.00 p.m [26 days] Last date of Submission Opening of Technical bid Opening of Price bid : 12 th August, 2016 up to 3.00 p.m : 16 th August, 2016 at a.m. : 16 th August, 2016 at 4.00 p.m It may please be noted that Price bid will be opened only of those vendors who are found to be fulfilling the criteria as mentioned. TECHNICAL SPECIFICATION : a] 6 SHEETS DATE CALENDAR - SIZE: 10.8 inches x 17 inches: [6 Sheets] QUANTITY 6,29,000 SIZE PAGES OTHER PACKING ARTWORK DELIVERY 10.8 inches x 17 inches: [6 Sheets back-to-back printing] a) 90 GSM Indian Art Paper [Sample sheet to be enclosed] b] 6 Sheets back to back printing in multi-colour Metal Patti with Silk Ribbon loop To be packed as per schedule in craft paper housed in ply cartons and strapped for road-worthy transport in India Duly approved Artwork as per the size will be provided in CD. To be delivered, with duly pre-packed as per the stipulated quantity and Branch/Office-wise address label affixed, together to the respective Zonal Offices/Head Office as per the details furnished in Annexure. No separate freight charges will be paid for the delivery. Quotation should be submitted inclusive of all taxes, duties, packing, Freight & delivery charges...2

2 .2. Corporation Bank (A Premier Public Sector Bank) CORPORATE COMMUNICATION, PUBLICITY & PUBLIC RELATIONS DIVISION Head Office, Mangaladevi Temple Road, Mangalore Ph.No , Fax No Terms & Conditions of Tender Notice Dated 18 th July, The quantity mentioned is approximate and may vary at the time of placing the order. No compensation will be paid on account of varying quantity Tenderer should not be a supplier but should be a Printer/Manufacturer of calendars. Evidence to that effect is to be enclosed with the Tender Application Upcountry Tenderer should have full fledged office/branch/representative office in Bangalore /Mangalore and Submit proof to that effect The average Turnover per year of the tenderer should be more than Rs.20 crore for the last 3 years and should have posted continuous profits during the last three financial years. Audited Financial Statements/Proof of Turnover should be furnished The tenderer for Wall calendars should have excellent track record and earlier should have satisfactorily executed print order of at least one client for 5.00 lakh Wall calendar for the year 2015 or (Minimum size: 10.8 inches x 17 inches or bigger) Copies of the Work Order and Certificates to that effect from the respective clients, for the related work done for the year 2015 or 2016 are to be enclosed to the Tender Application. (Envelope No.1) A duly notarized Declaration to the effect that the Printer has not been disqualified for the year 2014, 2015 and 2016 by RBI and/or by Public Sector Banks and the availability of mandatory in-house printing facilities is to be submitted with the Technical Bid. (Envelope No.1) Conditional offers are liable to be rejected The Bank will not make any advance payment. However, bills, if otherwise in order, could be paid promptly on receipt of confirmation from the courier agents approved by the Bank, for having received specified number of calendars in good condition. Income Tax etc. will be deducted at source (TDS) from the final bills as required under I.T. Act No other charges shall be payable except for the rate quoted for the quantity mentioned. Necessary PODs, duly acknowledged by the recipients, should be submitted along with the Bill No modification in the rates will be accepted/entertained except in case of changes made and agreed by the Bank Delivery as per schedule should be completed within 45 days from the date of the work order or from the date of approval of final dummy by the Bank. It will be tenderer s responsibility to provide the finished sample along with proof of all the printing material for approval, within seven days of getting approval for the artwork from the Bank, failing which the work order may be cancelled. In the event of any delay in adhering to the time schedule for printing & delivering by the specific date, the tenderer shall be liable for the payment of 1% of tender value for per day of delay subject to 10% of tender value for the delayed period as liquidated damage to the Bank. The day will be reckoned at the end of working hours If the work is not found to be of good quality then the Bank will have the right to make suitable deductions from the amount payable or material delivered will be rejected without paying any price / compensation. The decision of the Bank in this regard will be final...3

3 Any delay beyond one week in adhering to the prescribed delivery schedule or failure to supply requisite number of calendars of agreed quality and specifications would entitle the Bank to cancel the order. In such an event, the Bank shall not be liable to pay any amount and the supplier shall not be entitled to recover from the Bank any amount by way of damages, loss or otherwise for such cancellation of the order but at the same time the Bank shall be entitled to recover the loss which the Bank may incur on account of non- delivery or late delivery or on account of placing orders with other suppliers and recover from the printer / supplier the difference between the price at which it has been agreed to supply and the price at which the Bank is forced to place fresh orders The Earnest Money Deposit (EMD) of Rs.1,00,000/- (Rs. one lakh only) by Demand Draft favouring Corporation Bank payable at Mangalore is to be submitted along with the Tender Form and the same is refundable only on the non acceptance of the offer. Quotation submitted without EMD will not be entertained If the contract is awarded then the Security % of the total cost of contract is to be deposited immediately in the form of Demand Draft favouring Corporation Bank payable at Mangalore or by a Bank guarantee, which will be retained by the Bank till the satisfactory completion of the work. The Bank reserves the right to forfeit the amount in case contractor fails to execute the order Tender Form will be available with the Asst. General Manager, Corporate Communication Publicity & Public Relations Division, Corporate Office, Mangaladevi Temple Road, Mangalore , on payment of fee of Rs.1,000/- (non refundable) payable by Demand Draft favoring Corporation Bank, payable at Mangalore Tender Form will also be available on Bank's website, which can be downloaded and submitted to the Asst. General Manager of Corporate Communication, Publicity & Public Relations Division, Head Office, Mangaladevi Temple Road, Mangalore along with form charges of Rs.1,000/- (nonrefundable) by way of Demand Draft favouring Corporation Bank, Mangalore The Bank will reject the incomplete tenders The Tender will be decided on the Total All Inclusive Cost of the Wall Calendars and the duly qualified lowest bidder [L1] will be awarded the job subject to fulfillment of terms and conditions as set out in the Tender Document The Tenderer must submit their Offers in TWO SEPARATE SEALED ENVELOPES as under: The Envelopes should be addressed and submitted to the Asst. General Manager, Corporate Communication, Publicity and Public Relations Division, Corporation Bank, Corporate Office, Mangaladevi Temple Road, Mangalore ENVELOPE 1: To be superscribed as 'Quotation-Technical Bid: Wall Calendars-2017' (see ANNEXURE 1) and shall contain only the following information: Tenderer's Bio-data in the enclosed format, along with the latest audited financial statement must be enclosed It should be duly signed by authorised persons with date and seal of the company Certificates and copies of work order from the respective clients for the related work done for the year 2015 or 2016 are to be enclosed Account Payee Demand Draft of Rs.1,00,000/- (Rs. one lakh only) favouring Corporation Bank, payable at Mangalore towards the Earnest Money Deposit (EMD) If tender form is downloaded from website, form charges of Rs.1,000/- (non refundable) shall be paid by Demand Draft while submitting the tender form to the Asst. General Manager, Corporate Communication, Publicity & Public Relations Division. Head Office, Mangalore Details of financial quotation should not be included in this envelope...4

4 ENVELOPE 2: To be superscribed as 'Quotation Price Bid: Wall Calendars It shall contain only the following : Complete Quotation in the enclosed format (see ANNEXURE II) with samples of 90 GSM Indian Art paper duly authenticated by the tenderer with seal Quotation should be submitted inclusive of all Taxes, Duties, Packing and Freight charges Quotation should be duly signed by authorised persons with date and seal of the company Short-listing of application will be done on the basis of the following criteria and physical inspection of the same: Tenderer must have full fledged office/branch/representative office in Bangalore/Mangalore Tenderer should have in-house Infrastructure facilities to handle the job independently. (subcontracting is not permitted) The tenderer for Wall calendars should have excellent track record and earlier should have satisfactorily executed print order of at least one client for 5.00 lakh Wall calendar for the year 2015 or (Minimum size:10.8 inches x 17 inches or bigger) Copies of the Work Order and Certificates to that effect from the respective clients, for the related work done for the year 2015 or 2016 are to be enclosed to the Tender Application. (Envelope No.1) A duly notarized Declaration to the effect that the Printer has not been disqualified for the FY 2014, 2015 and 2016 by RBI and/or by Public Sector Banks and the availability of mandatory in-house printing facilities is to be submitted with the Technical Bid. (Envelope No.1) The tenderer should possess at least 3 to 4 colour web offset Machines of 28 x 40 size The average Turnover per year of the tenderer should be more than Rs.20 crore, for the last 3 financial years and should have posted continuous profits during the last three financial years. Audited Financial Statements/Proof of Turn Over should be furnished The participants qualified as per the Technical Bid and above criteria will be informed by /courier about the date, time and place of the opening of price bid Any dispute arising will be subject to the Jurisdiction of the Courts at Mangalore The Tender shall be submitted to: The Asst. General Manager, Publicity Division, Corporation Bank, Head Office, Mangaladevi Temple Road, Mangalore so as to reach the above office by 3.00 p.m. on 12 th August Envelope - I containing 'Technical bid' will be opened at a.m. on 16 th August, 2016 at CCPPR Division, Corporation Bank, Head office, Mangaladevi Temple Road, Mangalore in the presence of applicants or their authorized representatives whosoever wish to be present Corporation Bank reserves the right to amend, modify, add or delete, accept or reject in part or full any conditions or specifications or quantity or the offers without assigning any reason thereof. The decision of the Bank will be final. *******

5 TECHNICAL BID To. The Assistant General Manager, Corporate Communication, Publicity & Public Relations Division, Corporation Bank, Head Office, Mangaladevi Temple Road, Mangalore ANNEXURE - I 1. Name of the Printer : 2. Address, Telephone No.& E Mail : i) Regd./Head Office: ii) Factory / Press: 3. Name of Proprietor/Partners/Directors : 4. Name of the authorized contact Person & Telephone Number : [Landline number] (i) Place of Printing: iii) Bangalore/Mangalore Branch Address: iv) Telephone Landline No: (ii) At Bangalore/Mangalore: 5. Date of Establishment : 6. Infrastructure : i) Qualified Personnel : ii) Other support Staff : iii) Details of Machinery : a) Printing: 3 to 4 col. Web Offset Machines Yes/No b) Binding: 7. Other Details c) Others: 1) PAN/Income Tax No. : 2) Sales Tax No : : 3) VAT/Works contract Tax No : 4) Service Tax No : 8. Nature of Main Activities : 9. Turnover Details:

6 ..2.. Year Gross Turn over [Rs.in lakh] Net Profit [Rs. in lakh] The average Turnover per year of the tenderer should be Rs.20 crore or more for the last 3 financial years and should have posted continuous profits during the last three financial years. Audited Financial Statements, Proof of Turnover should be furnished. 10. Principal Banker & their address: 10.1 Branch & Account No. with IFSC Code: 11. List of major Corporate clients/psus : 1. Name of the clients Proof Reference & Date Quantity of Calendars supplied per client for the year Attach separate sheet if required A minimum print order of 5.00 lakh calendars for a single client should be undertaken for the year 2015 or Copies of relevant work orders and Certificates of the clients for 2015 or 2016 enclosed i) DD No drawn on Bank Branch dated for Rs.1,00,000/- [Rs. One lakh only] is enclosed towards E.M.D ii] DD no drawn on Bank Branch Dated.for Rs.1000/- is enclosed towards tender form 13. Declaration: Self declaration on the firm/company s letter head that there are no outstanding Income Tax / Sales Tax due and all relevant in house infrastructure, as per 6 III above, are available. 90 GSM Indian Art Paper Sample sheet is enclosed. 14. Duly notarized Declaration to the effect that the Printer has not been disqualified for the year 2014, 2015 and 2016 by RBI and/or by Public Sector Banks and the availability of mandatory inhouse printing facilities is enclosed Yours faithfully, Full name of the Authorized person: Designation: Seal of the firm: Date: (Signature of the Authorized person)

7 Annexure II To: PRICE BID The Assistant General Manager, Corporate Communication, Publicity & Public Relations Division Corporation Bank, Head Office, Mangaladevi Temple Road, Mangalore Dear Sir, Sub : Tender for Printing of Bank s Wall Calendars We hereby offer to execute the subject work as specified in the Bank s Tender notification Ref. No.CCPPRD/ PUB/SPADV:Tender-Calendar/ dated 18 th July, We unconditionally agree to abide by the Terms & Conditions specified therein and to undertake the subject work at the rate quoted by us and to commence and complete the said work within the prescribed time schedule. A] Wall Calendar: Size 10.8 inches x 17 inches: [6 Sheets back to back] QUANTITY Size Pages Other details Packing Delivery Artwork 6,29,000 units 10.8 inches x 17 inches: 6 Sheets a] 90 GSM Indian Art Paper b] 6 Sheets back to back printing in multi-colour Metal Patti with Silk ribbon loop To be packed in craft paper housed in ply cartons and strapped for road-worthy transport in India To be delivered, with duly pre-packed as per the stipulated quantity and Branch/Office-wise address label affixed, together to the respective Zonal Offices/Head Office as per the details furnished in Tender Document. No separate freight will be paid for the delivery. Approved artwork would be provided by the Bank in CD. B] All inclusive Rates: Wall Calendar Quantity Rate per Wall Calendar* Rs. All Inclusive Total Cost* Rs. Size: 10.8 inches x 17 inches, 6 Sheets back-to-back in 90 GSM Indian Art Paper with Metal Patti and Silk Ribbon loop 6,29,000 Total Rs. 3. The above rates are Inclusive of taxes/duties/packing /Freight/Delivery charges, etc. 4. We confirm that the All Inclusive Cost is (in words) Rs.. for printing and supply of 6,29,000 wall calendars as per your tender notification...2

8 We understand that the Bank reserves the right to reject any or all the quotations received without assigning any reason. We agree to deposit 10 % of the contract value as Security Deposit if any work is awarded to us. 6. We agree that the Security deposit amount along with the Earnest Money Deposit (EMD) will be retained by the Bank till the satisfactory completion of the Job and the final settlement of the bills. 7. We also agree that the Bank reserves the right to forfeit the Security deposit amount and the Earnest Money Deposit (EMD) if we fail to fulfill the Terms of contract. This will be in addition to any other penalty imposed by the Bank. 8. As per the terms of the contract we have enclosed an Account Payee Demand Draft /Pay Order for Rs.1.00 lakh towards Earnest Money Deposit (EMD) in favour of Corporation Bank payable at Mangalore in Envelope No.1. Yours faithfully, Full name of the authorized person: Designation: Seal of the firm: Date: (Signature of the Authorised person) F:\Data\Chetan Bhusnur\CALENDARS\CAL_2017\Permit_2017\REVISED\QTY.REDUCED\3.Calendar_Tender_2017.DOC