TENDER FOR. DEVELOPING, UPLOADING, HOSTING AND RUNNING WEB PORTAL OF KERALA AGRO MACHINERY CORPORATION LIMITED (KC/TDR/76/3 dated

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1 Kerala Agro Machinery Corporation Ltd., (A Government of Kerala Undertaking) Regd. Office: Athani , Ernakulam Dist., Kerala Ph: (5 Lines); Fax: ; website: TENDER FOR DEVELOPING, UPLOADING, HOSTING AND RUNNING WEB PORTAL OF KERALA AGRO MACHINERY CORPORATION LIMITED (KC/TDR/76/3 dated ) LAST DATE FOR DOWNLOAD TENDER DOCUMENTS : Upto LAST DATE FOR RECEIPT OF TENDER : Upto 2.00 p.m. on DATE OF OPENING TENDER : 3.00 p.m. on TENDER DOCUMENTS ISSUED TO : COST OF TENDER FORM EMD AMOUNT EARNEST MONEY PAID : Rs.450/- plus taxes : Rs.7500/- :Rs By DD No.. Date: OR Bank Guarantee No. (Non-transferable) Name of Bank. TENDER DOUCMENTS SUBMITTED TO : THE MANAGING DIRECTOR KERALA AGRO MACHINERY CORPORATION LTD. ATHANI ERNAKULAM DIST. (ORIGINAL) Page 1 of 13

2 Table of contents TENDER NOTICE... 3 ANNEXURE A : General Terms & Conditions Corresponding to the Tender... 4 ANNEXURE - B : Technical Specification for Proposed KAMCO Website... 7 ANNEXURE C : Declaration... 9 ANNEXURE D : Organization Profile ANNEXURE E : Proforma for Technical Proposal for Website Development ANNEXURE F : Financial Quote Declaration ANNEXURE G : Proforma for Financial Quote Page 2 of 13

3 TENDER NOTICE Separate sealed offers (Technical / Financial) are invited for developing, uploading, hosting and running web portal of Kerala Agro Machinery Corporation Limited including providing server space, database support and complete maintenance for three years with FTP. Interested parties with adequate competence, hardware, connectivity and server and with at least five years of experience as evidenced by past achievements may submit the technical and financial bids in two separate envelopes, duly super scribed Technical Bid or Financial Bid. Both bid envelopes should be put in one common envelope superscripted Bid for Website Development and Hosting Tender No. (KC/TDR/76/3 dated ) Tender document is also available at our website. This can be downloaded from KAMCO website ( during the period to The last date and time of submission of complete bids is at 2:00pm. Technical bids will be opened first on at 3:00 pm. The financial bids of only those, whose technical bids are selected and short listed, will be considered and opened on at 3:00 pm. Proof of earlier web development, uploading and hosting with server support should be furnished. Bids received late will not be entertained. Bids which are not in the prescribed format or incomplete in any respect shall be rejected. No brokerage or commission is payable by KAMCO. KAMCO reserves the right in its discretion to cancel or amend the entire bidding process at any stage and to reject any or all bids without assigning any reasons thereof. There is no binding that the lowest financial bid may be accepted. For technical information: Senior Manager (Systems) Kerala Agro Machinery Corporation Ltd Athani , Ernakulam Dist. Telephone (O) to 305 Page 3 of 13

4 BID DOCUMENT FOR KAMCO_WEBSITE DEVELOPMENT & HOSTING TENDER No : KC/TDR/76/3 DATED ANNEXURE A : General Terms & Conditions Corresponding to the Tender 1. The bidder must have at least 5 years experience in the field and should have annual turnover not less than 10 lakhs for the last three consecutive years. The bidders must have sales tax/ service tax registration/ income tax clearance/pan etc as stipulated. 2. The Bids should be neatly filled/ typed. Correction, if any, should be duly authenticated with full signature of the person signing the tender, failing which the tender is liable to be rejected. 3. Sealed/Closed Quotations are to be submitted in a two Bid System a. Technical Bid and b. Financial Bid, separately as per details given below: Technical Bid should be submitted in a separate sealed envelope super scribing thereon: Technical Bid for KAMCO website development & hosting Tender No. KC/TDR/76/3 dated Financial Bids should be submitted in a separate sealed envelope super scribing thereon: Financial Bid for AMOUNT_KAMCO_WEB development & Hosting Tender No. KC/TDR/76/3 dated Both the envelopes should be submitted in another master envelope in sealed condition super scribing thereon: Tender for KAMCO WEB DEV & HOSTING Tender No. KC/TDR/76/3 dated Cost of Tender form: Tender form can be downloaded from KAMCO website In this case, a non-refundable amount of Rs.450/- (plus taxes) by Demand Draft should be enclosed along with Bid towards Cost of Tender. Bid submitted without Cost of Tender will be rejected. 5. EMD : The tenderer must pay Earnest Money as given in the Notice inviting Tenders failing which the tender will be rejected and representative of such tenders will not be allowed to attend the tender opening. The Earnest Money can be paid in crossed Demand Drafts, Bank Guarantees of Nationalised Banks in favour of M/s. Kerala Agro Machinery Corporation Ltd., Athani, Ernakulam, Kerala The quotation should be submitted through Post/or Courier or personally as per tender procedure. Under no circumstances, the quote should be sent by or Fax. Page 4 of 13

5 7. KAMCO will not be responsible for the quotation lost in transit or not received in time including postal delay. 8. KAMCO reserves the right to either accept or reject the offers or split the quantities. KAMCO is not bound to accept the lowest or any other tender. KAMCO's decision will be final and no objections about the tender will be entertained. KAMCO reserves the right of not awarding any contract to anyone or of awarding the contract to one or more Bidders. 9. The Bidder shall not be at liberty to withdraw or modify the tender or any terms and conditions, thereof before expiry of aforesaid validity period of 90 days. Bidders are required to clarify such points on which clarification is asked for by the Competent Authority. Any withdrawal or any later modification made within the said period shall be liable for rejection of the bid. Conditional offers, if any, are liable to be rejected at the sole discretion of KAMCO. 10. If the Financial Bid and Technical Bid are enclosed in same envelope instead of two separate closed/sealed envelopes, the tender would be rejected. 11. On the date of opening of tender only Technical Bid would be opened first and the Financial Bid would be kept in the sealed condition with KAMCO. 12. The Financial Bid of only those Bidders who qualify the Technical aspects would be opened, at above mentioned date and time. 13. The Bidder should sign with date on all the papers of both the Technical Bid and Financial Bid. 14. The Technical Bid should not contain any indication of the price. 15. The price quoted should be valid for acceptance for a minimum period of 90 days from the date of opening of the Technical Bid. 16. Responsibility of the Bidder: It is sole responsibility of the Bidder to obtain and verify any and all information required by it for the purpose of completing the form of tender, prior to submission of its tender. 17. Completion Time: The work to be completed in all respect within 30 days from the date of issue of work order. Delivery schedule must be clearly indicated in the Technical Bid. 18. Payment: Payments to the successful bidder will be as per completion of the work elements to the full satisfaction of KAMCO. Payment terms in the Financial Bid should be in compliance with each element of work executed. 10% of the tender amount will be released after one year from the date of final uploading of the website to the full satisfaction of KAMCO. 19. Support Warranty: Providing server space, database support and complete maintenance for three years with FTP. Page 5 of 13

6 20. The required technical specifications of KAMCO_WEBSITE DEVELOPMENT & HOSTING are as per Annexure B. 21. The following are required to be submitted with Technical Bid:- Proof of Income Tax Clearance/ PAN Number. Proof of sales tax/ service tax registration. Proof of executing similar work of not less than Rs 100,000/- only to a single party during the last three years. Details of server space, location, capacity, connectivity etc should be furnished Hardware, Software, technical skill and expertise will have to be provided by the bidder for web development, uploading, hosting, maintenance, routine operations etc. 22. The Bidder should submit the Technical Bid as per Annexure 'C' 23. The Bidder should submit the Financial Bid as per Annexure 'F'. 24. Financial Bid should clearly specify and include the taxes, levies, etc. if any. 25. If there are annual charges for hosting and maintenance, it should be shown separately in the Financial Bid. In the absence of such details, it will be presumed that there are no annual charges. The tender bid and document should be addressed to: The Managing Director Kerala Agro Machinery Corporation Limited Athani Ernakulam Dist, Kerala Telephone: (O) The Bidder's Name, Contact Person's Name and Address be reflected at the left bottom side of the Envelope for easy identification. Page 6 of 13

7 ANNEXURE - B : Technical Specification for Proposed KAMCO Website Requirement/ Modules of the proposal system are given below: 1. The website will have bilingual option in main pages (English and Malayalam) & visitor s window number. 2. Dynamic Home page with graphics, flash etc. 3. Front-end (PHP) Back-end MySQL/SQL Server / Oracle database 4. Portal Content Management with administrative login Module 5. About KAMCO (Main activities, Quality policy, Organization, Chairman s Message, Accomplishment etc.) 6. News & Events 7. Product Catalogue with 360 Degree rotation of image with zoom in 8. Downloadable product PDF brochures. 9. Vacancy Announcements online application submission 10. Online Submission of applications & candidate receive unique number. 11. Dealers Corner - Dealer Relationship Management a. Dealer Registration Request b. Dealer Login c. Payment intimation d. Order Entry e. Statement - Order Status f. Statement - List of Invoices g. Statement of Accounts h. Index Card filing i. Service information filing j. Statement - Pending List for Index card and Service information k. Warranty Claim filing l. Statement - Warranty claim status m. User defined report 12. Supplier Corner - Supplier Relationship Management a. Supplier Registration Request b. Supplier Login c. Statement - Purchase Order Listing with status d. Statement Material Receipt status e. Material dispatch intimation (Gate Pass Request) f. IGRR Status Tracking g. Statement Rejection List Page 7 of 13

8 h. Payment intimation (RTGS List) i. Statement of Accounts j. User defined report 13. Public Relationship Management 14. Search facility 15. FAQ (Frequently Asked Question) Facility 16. Tender management (with Auto Archival) 17. Video Gallery 18. Blog Section 19. Feedback 20. RTI (Right to Information Act) 21. Other Features a. Server Space 1 GB. b. Web server with 99.00% uptime. c. Any other item/ items emerging out of the discussion. d. Alternate Server with CERT Standards. e. Firewall Page 8 of 13

9 ANNEXURE C : Declaration TENDER No. KC/TDR/76/3 DATED (TO BE SUBMITTED BY THE VENDOR ON THEIR LETTER HEAD) Ref: Date: To: The Managing Director Kerala Agro Machinery Corporation Limited Athani Ernakulam Dist, Kerala Telephone: (O) Sub: Technical Proposal as per your Tender No. KC/TDR/76/3 DATE: Sir, With reference to your Tender Notice No. KC/TDR/76/3 dated for Development and Hosting of KAMCO s website. We hereby submit our best offer for the same, towards Technical proposal as per prescribed Annexure 'D' & Annexure 'E'. We also agree to the terms and conditions of your Tender detailed in Annexure E. Thanking you, Yours faithfully, (Signature) EncIs: Page 9 of 13

10 ANNEXURE D : Organization Profile TENDER No. KC/TDR/76/3 DATED Sl No Particulars Response 1 Tender No KC/TDR/76/3 Dated Name of the Company 3 Address 4 Tele/Mobile No 5 Fax/ & Website 6 Name of the contact person 7 A copy of Sales Tax / Service Tax Registration Yes/No 8 A copy of Income Tax Clearance Certificate/ PAN Number 9 Proof of similar work of value not less than Rs.50,000/- to a single party during last three years. 10 Website Address Yes/No Yes/No 11 Time needed for full execution from date of award 12 Any other information which Bidder wishes to provide 13 Year of Incorporation 14 Years of Experience 15 Turnover (Rs.) Last 3 years 16 Area of expertise 17 List of Major projects 18 List of Customers 19 List of Govt. / PSU Customers (Attach a separate sheet if space is insufficient) Signature: Name: Designation: Seal of Company: Page 10 of 13

11 ANNEXURE E : Proforma for Technical Proposal for Website Development TENDER No. KC/TDR/76/3 DATED Development and hosting of KAMCO Website as per requirement listed (ANNEXURE- B ). Give item wise details with explanations, capabilities, past experience and technical components etc. Item Details Proof/References 1 2 Signature: Name: Designation: Seal of Company: Page 11 of 13

12 ANNEXURE F : Financial Quote Declaration TENDER No. KC/TDR/76/3 DATED (TO BE SUBMITTED BY THE VENDOR ON THEIR LETTER HEAD) Ref: Date: To: The Managing Director Kerala Agro Machinery Corporation Limited Athani Ernakulam Dist, Kerala Telephone: (O) Sub: Financial Quotation as per your Tender No.: KC/TDR/76/3 DATE: Sir, With reference to your Tender Notice No:. KC/TDR/76/3 DATE: for development and hosting of KAMCO website. We hereby submit our best offer for the same, towards which, our Financial Quote as per prescribed Annexure- G. We also agree to the terms and conditions of your Tender detailed in Annexure A Thanking you, Yours faithfully, (Signature) EncIs: Page 12 of 13

13 ANNEXURE G : Proforma for Financial Quote TENDER No. KC/TDR/76/3 DATED Sl No Description Amount Cost of Website Development,uploading, maintaining i.e.,(24x7),server space, alternate server, firewall all inclusive for 3 years. Including all taxes & service charges Please specify the details taxes, levies or any other charges, included in the amount above Whether there are any annual payments due and if so, details there of Any other information which bidder wishes to provide. Signature: Name: Designation: Seal of Company: Page 13 of 13