Tender No. AAI/CC/205/88/ / Date:

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1 Airports Authority of India General Manager (Corporate Communications) Room No.251, 2 nd Floor, Rajiv Gandhi Bhawan, Safdarjung Airport, New Delhi Tender No. AAI/CC/205/88/ / Date: Notice Inviting Tender for Packaging & dispatching of AAI s Coffee Table Books (CTBs) on CSR 2018 to various destinations within India Airports Authority of India invites Sealed Tenders in two bid systems from reputed couriers/ dispatching agencies having their own infrastructure for packaging & dispatching for the captioned job. Detailed list of scope of work is enclosed. Technical Bid and Financial Bid, as per enclosed Annexure-I and Annexure-II respectively to be submitted in separate covers and both these bids should be put in one big envelope super-scribed Tender for Packaging & dispatching of AAI s CTBs the same should reach us latest by 1100hrs on Technical Bids to be accompanied by a Demand Draft / Pay Order/ Banker s Cheque in favour of Airports Authority of India for Rs.10,000/- as EMD payable at New Delhi. Financial Bids of those Parties/Companies/firms who do not submit EMD amount along with Technical Bid will not be opened. Financial Bid to contain price bid only covers to be clearly marked accordingly. Successful Tenderer whose tender is accepted will have to execute an agreement prescribed by the AAI. EMD submitted will form part of Security Deposit. EMD of other parties whose tenders are not accepted will be refunded without any interest thereon. Blank tender forms can be downloaded from our website or will be available from the above office. Airports Authority of India reserves the right to reject any/all tenders invited, without assigning any reasons thereof. Tender should be submitted on or before 6 th August, 2018 at 1100hrs. - Sd/-. (J.B. Singh) General Manager (CC)

2 AIRPORTS AUTHORITY OF INDIA (CORPORATE COMMUNICATIONS DIRECTORATE) File No. AAI/CC/205/88/ Date: Selection of Courier Agency for Packaging & Dispatching of AAI s Coffee Table Books (CTBs) on CSR 2018 to various destinations within India 1. SCOPE OF WORK: ITEMS QUANTITY WEIGHT SIZE OF EACH CTB PACKING DELIVERY LIAISON TIME SCHEDULE PROOF OF DELIVERY Approximately 850 CTBs DESCRIPTION Weight of one CTB would be 2pprox kg 9.64"(H)x12.48" (W) Waterproof polythene and finally in 5 ply corrugated boxes to avoid damage. Each box to contain 2/3/5/10/15 CTBs. Agency will be required to collect the CTBs from the O/o. Airports Authority of India, Safdarjung Airport, New Delhi and the same are required to be delivered at AAI s airports spread over the India and its establishments and Corporate Offices of PSUs. List of locations with addresses will be provided by AAI. A representative of the Courier Company should be made available to the AAI for co-ordination between AAI and the Courier Company in the process of mailing the CTBs, and attending to the complaints, if any. All CTBS should be delivered within 20 days of issue of Work Order. Any type of variation in the delivery time will not be acceptable in any case and the AAI has sole authority to hold the payment of bills/ levy penalty (@5% of the quoted rate for every 5 days delay). All Proof/evidence regarding dispatches and delivery to be submitted to AAI for our verification on day to day basis all proof of delivery receipts are also to be submitted along with the bill failing which no payment will be made.

3 2. Term of Contract: The contract and L1 rates will be valid for a period of one year from the date of award of work. 3. ELIGIBILITY CRITERIA: S.No. Criteria Documentary Evidence i) The Bidder should be based at New Delhi and Documentary proof of office in operating their business from New Delhi. Delhi NCR. (Electricity bill, telephone/mobile bill, etc.) ii) The Bidders should have a proper established office premises having necessary infrastructure and sufficient man-power on its rolls so as to provide immediate, satisfactory and efficient courier services. iii) The Bidder should have a minimum experience of three years in the field of providing courier services as on iv) The Bidder should have a valid PAN Number issued by Income Tax Authority. v) The Bidder should be registered with Good & Service Tax Authority and should have a valid GST Number issued by Statutory Authority and should be ready to issue GST Compliant Bills/Invoices for release of payment. vi) The Bidder should have rendered satisfactory courier services to atleast one Central or State Government Undertaking/ Autonomous Institute/ Corporate Establishment of repute during the last three years Financial Years. Attach certificate of experience and providing satisfactory courier services from concerned establishments/companies. vii) The Bidder should have an on-line developed software available on its official website so as to enable the AAI to track status, date and time of delivery of each consignments. viii) The Bidder should have minimum average annual turn-over of Rs.20 Lacs and should have earned profit during the last three financial years i.e , and ix) The tenders from individual / firm/ organization who have been blacklisted /prosecuted by any departments/ statutory bodies in any State or by any Court of Law, shall not be entertained. Details in respect of manpower duly attested by the authorised signatory of the bidder agency. Self-certified copy of Work Orders and the period of experience will be ascertained from the date of 1 st work order. Self-certified copy of PAN Card Self-certified copy of GST Registration Certificate Self-certified copy of Work Order Self-certified undertaking in respect of availability of the software or any document that proves the availability with the agency. Certificate from CA certifying the annual turnover. An undertaking on the letter head of the company is required to be submitted along with Technical Bid.

4 4. EARNEST MONEY DEPOSIT (EMD): (i) (ii) (iv) (v) The Courier Agency shall have to pay an Earnest Money Deposit (EMD) of INR 10,000/- (Rupees Ten Thousand only) in the form of Demand Draft (DD) issued by a Nationalized Bank/Scheduled Indian Bank (as per RBI scheduled) but not Cooperative/Gramin Bank payable in favour of Airports Authority of India payable at New Delhi. Demand Drafts (DDs) in r/o EMD of unsuccessful bidders shall be returned within 15-days from date of issue of AOC, or such agencies can collect their DDs from the office of GM(CC), AAI, C-Block, Rajiv Gandhi Bhawan, New Delhi EMD of L1 Agency (successful bidder) may be, if the L1 agency desires so, adjusted with the amount of Security Deposit and balance amount will be paid by the L1 agency through the same mode, i.e. Demand Draft. In case the selected Corier Agency (L1) withdraws at the initial stage subsequent to the evaluation, i.e. after issue of selection letter for completion of procedure for signing the contract agreement and award of the work, 100% amount of EMD of the selected agency shall be forfeited. This clause shall be binding. 5. SECURITY DEPOSIT: (i) The selected agency shall furnish a Security Deposit of INR 30,000/- (Rupees Thirty Thousand only) (i.e. including EMD) in the form of DD issued by a Nationalized Bank/Scheduled Indian Bank (as per RBI scheduled) but not Cooperative/Gramin Bank payable in favour of Airports Authority of India payable at New Delhi at the time of submitting the signed agreement. Thus total Security Deposit amount of Rs.30,000/- will remain with the AAI throughout the duration of the contract and no interest will be paid on the this Security Deposit amount. (ii) (iii) In case the selected Courier Agency (L1) withdraws at the stage, i.e. after award of work and signing the contract agreement for work, 100% amount of security deposit shall be forfeited. This clause shall be binding at the part of the Agency. In case the successful bidder/tenderer fails to comply with the GST and other rules and regulations set forth by Government, 100% security deposit shall be forfeited.

5 6. TERMS, CONDITIONS AND INSTRUCTIONS FOR BIDDERS: (i) (ii) (iii) (iv) (v) (vi) (vii) The tenders/bids shall be valid for a period of atleast six months from the date of opening of Technical Bid of the bidders/tenderers. The tenderer/bidder who will qualify in the Technical Bid will only be eligible for opening of their Financial Bid. Only Courts at New Delhi shall have jurisdiction in the event of any dispute whatsoever. No other Court shall have jurisdiction in such matter. Delivery complaints, if any should be dealt with promptly and in case of default no charges will be payable regarding that particular packet. The quoted rates will be applicable for the period of Six Months. Escalation of any kind in the accepted rate will not be permitted during the currency of the contract. The AAI will not compromise on the delay in delivery of the consignments. No advance payment will be made for any purpose. The AAI shall have full discretion to select the courier companies based on the technical as well as on the rates quoted for. (viii) In case the rates quoted by two or more bidders are same, the AAI at its all discretion shall choose a courier company from among them. 7. CRITICAL DETAILS 7.0 Dates: Description Date Time Publishing Date 13 th July, Hrs. Bid Document Download/Sale Start Date 13 th July, Hrs. Bid Submission Start Date 16 th July, Hrs. Bid Submission End Date 6 th August, Hrs. Bid Opening Date (TENTATIVE) 6 th August, Hrs. 7.1 All amendments/information with respect to this tender will be uploaded on the AAI s website the notice thereof will not be published in any

6 newspapers. All tenderers are, therefore, advised to visit the website regularly for updates. 7.2 The bidders shall submit their Technical Bid as per Annexure-I. 7.3 The bidders shall submit the financial Bid (BOQ) as per Annexure-II. 8. Instructions to the Bidders: (i) (ii) (iii) (iv) (v) (vi) Bidder shall submit Technical Bid in single spiral bound which should be sealed in single envelope, superscribed as Selection of Courier Agency for Packaging & Dispatching of AAI s Coffee Table Books (CTBs) on CSR 2018 to various destinations within India. Unsealed and/or unsigned bids/tenders will not be accepted. Loose documents for bid shall not be accepted. Financial Bid/BOQ should be submitted in separate envelope, superscribed as Financial Bid. EMD demand draft should be sealed in separate envelope. The tender received in any manner other than prescribed above shall be summarily rejected. Any tender received after the scheduled date and time shall not be considered. ***

7 Annexure-I Technical Bid Airports Authority of India Corporate Communications Directorate Selection of Courier for Packaging/ Dispatching of AAI s CTBs The bidder is requested to furnish the following information with proofs. Sl. No. Description 01 Name of the firm/ Company 02 Address, Phone/Fax Nos and ID: Whether Proprietorship/ partnership/ Limited Company Particulars 03 Date of Establishment 04 Whether registered with Registrar of firms/ Registrar of Companies. (If so, mention number and date) 05 Whether enclosed terms and conditions are: Acceptable to your firm/ company Details of Contract in hand/ executed recently : Giving name/ address of client(s)/ contact person/ Specifications of job etc. (details may be given in separate sheet along with proof) 06 Turnover and Net Profit (before and after tax) 07 PAN Number of the Firm (Attach selfattested photo-copy of the PAN Card) Turnover Net profit before tax Net profit after tax Goods and Service Tax Number of the Firm/ Establishment. Attach Self-attested photocopy of the GST Registration Number 09 Total number of employees on roll

8 10 Whether on approved list of IBA as courier (if yes then please enclose proof) 11 List of clients along with proof which should include at least one Government/PSU or any reputed private company during the last three FY i.e , , Attach certificate from clients / organizations. 12 The bidder should have minimum average annual turn-over of Rs.20 Lacs for the last three FY i.e , & Attach certificate from Chartered Accountant in this regard. 13 EMD of Rs.10,000/- in DD form only Drawn in favour of Airports Authority of India s payable at New Deli DD No. Date of DD DD Amount Bank Name Date: Signature with Name/ Designation of Authorized signatory and Rubber Stamp

9 Financial Bid Annexure-II Airports Authority of India Corporate Communications Directorate Selection of Courier/Dispatching Agency Packaging and Dispatching of AAI s CTBs Sl.No. Category/Slab Rate for Local Dak (Delhi/NCR) (INR) 01 Rate for 3.1 KG & upto 5 KG 02 Rate for 5.1 KG & upto 10 KG 03 Rate for more than 10 KG for bulk cargo exceeding 10 KG Rate for all India out-station Dak (INR) (Rate should be quoted covering packaging and dispatching. Rate should be quoted exclusive of GST) We understand that the AAI shall be at a liberty to select the Couriers based on the rates quoted for. In case rates quoted by two or more tenderers are same, AAI will be at liberty to choose the Courier Company from among them. Date: Signature with Name / Designation of Authorized Signature and Rubber Stamp