SARDAR PATEL UNIVERSITY UNIVERSITY PRESS. University Road, Vallabh Vidyanagar , Gujarat Annexure -I

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1 SARDAR PATEL UNIVERSITY UNIVERSITY PRESS University Road, Vallabh Vidyanagar , Gujarat Annexure -I TENDER NOTICE No. SPU/PRESS / Under Two Bid Systems Tender is invited from the reputed firms to supply different types of printing papers at the university press, Sardar Patel University, Vallabh Vidyanagar. Interested parties who wish to participate in online tenders can apply through from : and may download the tender documents from University s website: Bidders have to take out prints and submit price bid by the last date and time for submission. No Tender Item Tender Fees & EMD 1 To supply different types of printing 1) Tender Fees Rs. 500/- papers 2) EMD Rs /- 2 Tender Approximate Cost Rs. 15,50,000/- TENDER SCHEDULE: 1 Last Date and Time of Online Submission of Offer Form/Price Bid 2 Physical Submission of Tender Fee, EMD, Technical Bid and Other required Documents etc.. (In Hard Copy) 3 Online Opening of Technical Bid & Physical Verification Of Submitted Documents & Online Opening of Price Bid Syndicate Hall, Sardar Patel University, Vallabh Vidyanagar Up to Dt up to Hrs. Up to Dt up to Hrs. Dt , Hrs onwards if possible Submission of EMD, Tender Fee, and other essential documents (should be submitted for each quoted items) on or before , 16:30 hrs in the office of the Sardar Patel University, University Road, Vallabh Vidyanagar , Ph. No. (02692) /226806, TELEFAX (02692) Interested vendors can take part in any one or all of the items mentioned below and each item will be evaluated separately. Sardar Patel University reserves all the right to reschedule, cancel or reject the tender without assigning any reasons there of. No. Paper Name (Size, Weight, Brand etc.) Requirement Brand Name Bellarpur/TNPL/JK/ Abhishek Maplitho Premium Quality Paper 25 X 36 (23.1 kg-80 GSM) (500 Sheets in a Ream) Bellarpur/TNPL/JK/ Abhishek Maplitho Copier Grade Paper 17 X 27 (9.9Kg - 68GSM) (500 sheets in a ream) Bellarpur/TNPL/JK/ Abhishek Maplitho Copier Grade Paper 18 X 23 (8.0Kg 60 GSM) (500 sheets in a ream) 75 Reams 70 Reams 300 Reams Rate Per Ream (inclusive of all taxes, transportation/fares and charges)

2 Bellarpur/APP Hi Kote Matt Art Paper 23 X36 (26.6Kg GSM) (500 sheets in a ream) Bellarpur/ Royal Matt Art Paper 23 x36 (34.6Kg GSM) (500 sheets in a ream) Bilt Copy Power/APP IK Copier Paper A4 Size/Spectra Copier Paper 210x297 mm Size (2.3/2.34Kg - 75GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Bilt Copy Power/APP IK Copier Paper / Spectra Copier Paper- Legal Size 215x345 mm Size (2.8 Kg - 75 GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Bilt Copy Power/APP IK Copier Paper / Spectra Copier Paper A3 Size 297x420 mm Size (4.7Kg - 75GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Title/Cover Paper West Coast/Sirpur in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 20 X30 (16.7Kg - 90 GSM) (480 Sheets in a Ream) Title/Cover Paper West Coast/Sirpur in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 18 X23 (11.5Kg -90 GSM) (480 Sheets in a Ream) Title/Cover Paper West Coast / Sirpur in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 17 X27 (12.8Kg - 90 GSM) (480 sheets in a ream) Bellarpur/JK Brief Card 22 X28 (9.9Kg - 250GSM) (100 sheets in a Packet) Bellarpur/APP Hi Kote Matt Art Card 23 X36 (20Kg GSM) (150 sheets in a Packet) Bellarpur /JK/West Coast Ledger Paper 17 X27 (14.1Kg - 95 GSM) (500 sheets in a ream) Straw Board- Deer Brand 18 X23 (1 lb/1 Ratli) Straw Board- Deer Brand 25.5 X30.5 (2 lbs/2 Ratli) Straw Board - Deer Brand 25.5 X30.5 (2.5 lbs/2.5 Ratli) Binding Cloth (Length of 20 Mtrs.) Trishul Grade-1 Superior Quality 10 Reams 20 Reams 1500 Packet 80 Packet 200 Packet 24 Reams 24 Reams 24 Reams 20 Packets 20 Packets 100 Reams 10 Bundle 10 Bundle 10 Bundle 25Rolls 2

3 19. Bellarpur/TNPL/JK/ Abhishek Maplitho Paper 23 X36 (18.6 kg - 70 GSM) 400 Reams The University reserves its right to alter-curtail/increase the quantity and/or continues at the same rate for another supply according to the requirements. The said material is to be supplied within 15 to 20 days after issuing the purchase order. Rate must be quoted inclusive of all taxes, transportation/fares and charges. Validity of the rates are 180 days. 3

4 Annexure -II Notice Inviting On-line Tender Department Name Sardar Patel University Name of Work Different Types of Printing Papers Estimated Contract Value (INR) Rs 15,50,000/- Period of Completion Within 15 TO 20 days Bidding Type Open Bid Call (Nos.) 1 Tender Currency Type Single Tender Currency Indian Rupees (INR) Amount Details: Bid Document Fee : Bid Document Fee Payable To : Bid Security/EMD (INR) Bid Security/EMD in favor of : Technical Bid Opening Samples Office Inviting Bids : Bid Opening Authority Address : Contact Details As per Annexure-I Registrar, Sardar Patel University, Vallabh Vidyanagar As per Annexure-I Registrar, Sardar Patel University, Vallabh Vidyanagar , Hrs. Required for each quoted items. University Press, Sardar Patel University Sardar Patel University Sardar Patel University, Vallabh Vidyanagar Phone: (02692) /806 University Press, Sardar Patel University, Vallabh Vidyanagar Phone: (02692)226879/

5 1 Name of the Vendor : 2 Registered Office : 3 Working Place : 4 Year of Establishment : 5 Type of Firm (Ownership, Partnership, Pvt. Ltd. or Ltd. Co.) : 6 Name, Address and Telephone number of Responsible person : Annexure A (Details of Tenderer) Phone with STD code (O) : (R) : (M) : address : 7 Details of E.M.D. : Amount :, D.D. No., Date: Name of Bank: 8 Total Annual Turnover of supply : Year Rs in Figures Rs in Words Rs Rs Rs Rs Rs Rs (Enclose Chartered Accountant Certified Copies): 10 Permanent Account No. (Income Tax) (Enclose Certified copy of PAN CARD): 11 VAT Registration No. (Enclose Certified copy of Registration Letter) : 12 Central Sales Tax Registration No. 13 Whether your firm is/was blacklisted ever, YES by any Govt. or Semi Govt. organization NO or any educational organization? If No - submit the self declaration in the given format (Annexure B). Note: For above details, attach separate sheet if required. Place : Date : Seal and Signature of Authorized person 5

6 Annexure -B Declaration I do hereby declare that our firm is not black listed and no enquiries / cases are pending against us by Govt. of India / Govt. of Gujarat or any State Board / University, since inception of the firm / Company. I further undertake that, if above declaration proves to be wrong / incorrect or misleading; our tender/contract stands to be cancelled/terminated. Signature of Authorized person 6

7 Name and Address of the Bidder : Annexure C To be submitted online only COMMERCIAL BID No. Paper Name (Size, Weight, Brand etc.) Requirement Brand Name Bellarpur/TNPL/JK/ Abhishek Maplitho Premium Quality Paper 25 X 36 (23.1 kg-80 GSM) (500 Sheets in a Ream) Bellarpur/TNPL/JK/ Abhishek Maplitho Copier Grade Paper 17 X 27 (9.9Kg - 68GSM) (500 sheets in a Ream) Bellarpur/TNPL/JK/ Abhishek Maplitho Copier Grade Paper 18 X 23 (8.0Kg 60 GSM) (500 sheets in a Ream) Bellarpur/APP Hi Kote Matt Art Paper 23 X36 (26.6Kg GSM) (500 sheets in a Ream) Bellarpur/ Royal Matt Art Paper 23 x36 (34.6Kg GSM) (500 sheets in a Ream) Bilt Copy Power/APP IK Copier Paper A4 Size/Spectra Copier Paper 210x297 mm Size (2.3/2.34Kg - 75GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Bilt Copy Power/APP IK Copier Paper / Spectra Copier Paper- Legal Size 215x345 mm Size (2.8 Kg - 75 GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Bilt Copy Power/APP IK Copier Paper / Spectra Copier Paper A3 Size 297x420 mm Size (4.7Kg - 75GSM) (500 sheets in a pkt & 10pkts in one box in original mill packing) Title/Cover Paper West Cost/Sirpur in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 20 X30 (16.7Kg - 90 GSM) (480 Sheets in a Ream) 75 Reams 70 Reams 300 Reams 10 Reams 20 Reams 1500 Packet 80 Packet 200 Packet 24 Reams Rate Per Ream (inclusive of all taxes, transportation/fares and charges) 7

8 Title/Cover Paper West Cost/Sirpur in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 18 X23 (11.5Kg -90 GSM) (480 Sheets in a Ream) Title/Cover Paper West Cost in Four Different Colour (6 Reams Each-Blue, Green, Pink & Yellow) 17 X27 (12.8Kg - 90 GSM) (480 sheets in a ream) Bellarpur/JK Brief Card 22 X28 (9.9Kg - 250GSM) (100 sheets in a Packet) Bellarpur/APP Hi Kote Matt Art Card 23 X36 (20Kg GSM) (150 sheets in a Packet) Bellarpur /JK/West Coast Ledger Paper 17 X27 (14.1Kg - 95 GSM) (500 sheets in a ream) Straw Board- Deer Brand 18 X23 (1 lb/1 Ratli) Straw Board- Deer Brand 25.5 X30.5 (2 lbs/2 Ratli) Straw Board - Deer Brand 25.5 X30.5 (2.5 lbs/2.5 Ratli) Binding Cloth (Length of 20 Mtrs.) Trishul Grade-1 Superior Quality Bellarpur/TNPL/JK/ Abhishek Maplitho Paper 23 X36 (18.6 kg - 70 GSM) 24 Reams 24 Reams 20 Packets 20 Packets 100 Reams 10 Bundle 10 Bundle 10 Bundle 25Rolls 400 Reams Above Rate are inclusive of all taxes, transportation/fares and charges. Date : Place : Seal & Signature of Authorized Person Terms & Conditions of the Tender 8

9 1. In case of a refusal to execute the work by the successful bidder, the EMD shall be forfeited. 2. The successful firm will have to supply the paper within 15 to 20 days from the date of issue of Supply Order/AOC. 3. The rates should be kept valid for 180 days from the date of opening of the quotations. 4. The firm will have to strictly follow all the Terms & Conditions mentioned in the e-tender notice. 5. The firms have to quote the rate per ream/bundle including all Taxes. Transportation, loading & unloading at University Press stores. 6. If the firm does not meet any or the criteria as mentioned in the Technical bid or the paper does not meet the Technical parameters as required University Press, Sardar Patel University, in that condition those bids will be declared technically non-responsive and their price bids will not be entertained. 7. Sardar Patel University, Vallabh Vidyanagar reserves the right to reject/cancel the tender at any time/stage without assigning any reason. 8. Tenders are to be submitted in a Envelope, titled as TECHNICAL BID. This Envelope should be packed, sealed and be super-scribed as 'TENDER FOR DIFFERENT TYPES OF PRINTING PAPERS AT THE UNIVERSITY PRESS 9. Conditional offer is liable to be rejected. 10. In case you are successful in getting the order, you shall be required to pay 5% of Order Cost as Security Deposit Amount to the Sardar Patel University, This Deposit is to be paid by Demand Draft only. Payable to Registrar, Sardar Patel University Vallabh Vidyanagar 11. The security Deposit will be refund after completion of order as per specifications mentioned in the tender. Interest will not be payable on Security deposit. 12. Minimum Five years of experience of supplying Printing papers at various organization/ Institutions 13. The Bidder has to submit CST, VAT No. and TIN, PAN No. with Income Tax Clearance Certificate of their firm, along with tender documents. 14. In absence of these information/documents, tender is liable to be rejected. 15. Sardar Patel University does not pledge itself to accept the lowest or any tender and also reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered against any item and you shall supply the same at the rate quoted. The Sardar Patel University further reserves to itself the right of accepting or otherwise any of the conditions stipulated by you in your tender. 16. No advance payment will be paid by the University. 9

10 GENERAL CONDITIONS 1) The tenderer should invariably submit tender in three sealed covers separately namely (1) EMD Cover (2) Technical Bid Cover and (3) Commercial Bid Cover. 2) EMD COVER: EMD cover should contain EMD in form of Demand Draft only will be considered; for amount as mention in Priced Tender Form (PTF). The name of the Bank must be mentioned on cover itself. Offer without separate EMD covers, the technical bid cover will not be opened. THIS MAY PLEASE BE NOTED. 3) TECHNICAL BID COVER I) Technical Bid cover should contain copy of Priced Tender Form (PTF) along with attested copies of GST and CST Registration Certificate, Latest Income Tax Clearance Certificate, other certificate documents as per check list. II) III) IV) The details of turnover of TENDERER of last three years. Tenderer should also furnish the details on nature of constitution of their firm; names and addresses of the Partners / Proprietors/Directors and also the details of sister concerns, if any. Also specify details or documents requested in Tender Enquiry. A sample of paper as per requisite specification should be furnished along with the tender for physical examination and approval of the material. Envelope-A, TECHNICAL BID will contain the following: (i) (ii) (iii) (iv) Details of Tendered in prescribed Format (Annexure -A) Work Experience Certificate Latest Sales Tax Clearance Certificate Earnest Money Deposit : Rs 15,000/- only (Rs Fifteen thousand only) in the form of a crossed demand draft, drawn on any Nationalized/Scheduled bank payable at Vallabh Vidyanagar in the name of Registrar, Sardar Patel University 1) COMMERCIAL BID I) Commercial Bid has to be submitted in separate duly sealed envelope. Envelope must be marked Commercial Bid to supply different types of printing papers at the University Press. II) Rates should be quoted item-wise separate. FOR destination delivery should be inclusive of Insurance charges. However Central Sales Tax, Gujarat Sales Tax, Excise duty should be mentioned separately with prevailing rates on item quoted. In case the tenderer fails to provide such separate details in its quotation, offers will be considered as inclusive of all Taxes. Gujarat Sales Tax applicable to be mentioned separately. If the tenderer is exempted from payment of Gujarat Sales Tax, then the same must be mentioned, otherwise offer will be treated as inclusive of GST and Basic rate will be worked out by deducting the amount of GST leviable under GST Act. 10

11 5) SAMPLE A) The tenderers are required to submit the samples for feel, furnish, colour and visual inspection, strictly as asked. B) Sample Label should bear following particulars. I) Name of the tenderer/signed by tenderer. II) Name of paper manufacturer. III) Tender enquiry No. and due date. IV) Brand Name, Nature of paper and GSM. C) Sample should be submitted in conformity to specifications mentioned 6) Penalty in case of the default. The event of failure on the part of the supplier to supply the order and to the satisfaction of the University shall be dealt with by the University by imposing penalty / punishment. For the delay in the supply, the University shall get supply from alternate source and whatever payment made for will be deducted from the EMD and / or Security Deposit amount. The University reserves its right to get supply from other Supplier at the cost and risk of the Supplier under such circumstances. I / We (Name/s of the Tenderer) Proprietor / Partner / Director hereby undertake to abide all terms and conditions of the tender enquiry as well as invitation to tender and instructions to tenderers. Signature Place: Date: Name: Designation: Stamp of the firm 11

12 CHECK LIST FOR TENDERER TO BE SUBMITTED ALONGWITH TENDER (TECHNICAL BID) The following documents are attached with the tender: 1. Please give the Page No. to entire set of Tender and documents enclosed with and Confirm whether any thing is still pending? : Yes / No. Total Page No.s 2. Please confirm following: Whether EMD in term of Demand Draft is placed in separate cover? : Yes / No. Page No.s 3. Whether copy of Sales-Tax registration is attached? : Yes / No. Page No.s 4. Whether copy of Income-Tax return /assessment order of last year is attached : Yes / No. Page No.s 5. Whether sample is attached? : Yes / No. Page No.s 6. Whether literature /catalogues are attached? (Only to be submitted if it is specifically asked in Specification.) : Yes / No. Page No.s 7. Whether copy of PAN Card, VAT, CST registration is attached? : Yes / No. Page No.s N.B. All photocopies of documents must be attested by Govt. Gazetted Officer/ any other authorizing person. DECLARATION We solemnly declare that we have attached all the documents mentioned here above and mentioned in the tender. We also understand that non-compliance of any document will be treated as non-respective Tender and we will loose our claim to participate in the Tender Enquiry automatically and our tender will be liable to be rejected. Signature of Authorized Person : Name of the Authorized Person : Seal of the Company : 12

13 FORM -I TECHNICAL BID SPU TENDER NO. Due date Enclosed following documents / mentioned in Tender Bid. 1 Downloaded Tender copy duly signed. 2 E.M.D. paid : Mention Yes/No (DD shall be put in EMD cover) a) Name of Bank : b) Please state whether Nationalized Bank or Scheduled Bank : 3 Literature : 4 Tender validity : 5 Details of specifications : 6 Income-Tax clearance certificate and Sales-Tax : document submitted 7 FOR/Free delivery your rates are on FOR Destination basis inclusive of insurance charges? : 8 Sample: Have you submitted sample? : 9 Name of Proprietor/Partner/Director with Full : Residential address and Telephone No., Fax No., etc. 10 Have you submitted all documentary evidences : dully attested? Signature : NAME : Designation : 13