e-tender Providing and fixing Modular Partition & Roller curtain Important Information: BID FORM for Procurement of

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1 Date: 21/06/2014 Reference Number: IITRAM/PUR/2014/289 e-tender BID FORM for Procurement of Providing and fixing Modular Partition & Roller curtain Important Information: Date of issue 21/06/2014 e-tender fees Rs EMD As per Annexure-I Last date of submission 11/07/2014 till 16:00 hrs Opening of technical bid 14/07/2014 at hrs Date of bid opening (online) 15/07/2014 at 12:00 hrs e-tender inviting Authority and address Registrar, IITRAM Khokhara Circle Maninagar East Ahmedabad Phone ,

2 Invitation of quotations for Providing and fixing Modular Partition & Roller Curtain To, Dear Madam/Sir, The Institute of Infrastructure, Technology, Research and Management (IITRAM) invites quotations for procurement of Providing and fixing Modular Partition and Roller curtain manufacturer or authorized distributor under two bid systems. Interested parties who wish to participate in tenders may obtain the tender documents from IITRAM website or Bidders have to submit the technical documents through RPAD or in person till the last date & time prescribed for submission. Tender sent by other means will not be accepted in any case. EMD, Tender Fee, and other essential documents should be submitted for each quoted items on or before 11/07/2014(16:00) hrs in the office of the IITRAM, Khokhara Circle, Maninagar (East), Ahmedabad. Ph. No.(079) , Financial bid is to be submitted in electronic form only on n-procure site ( Last Date of Submission of Bid : 11/07/2014 (16.00 hrs.) Date of Opening of Technical Bid : 14/07/2014(16:00 hrs.) Tender shall be valid up to: 90 Days. You are invited to submit your most competitive quotation. A tender fee (Rs. 1000/-) in form of DD in favor of Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT (IITRAM) payable at Ahmedabad only, should be attached along with the bid document and should reach us latest by 11/07/2014. It is mandatory to submit financial bid as per Annexure-III electronically only. Terms and Conditions: The bidder should quote for one or both items as per Annexure-I. However, the contract shall be for the total quantity for a particular item. The bid is to be quoted for full quantity mentioned in the bid document. Part quantity will not be accepted for one item. All duties, taxes and other levies payable including the supply at our place by the vendor under the contract shall be included in the total price. Rates quoted should also include installation, commissioning, RCC work, manpower, loading and unloading of material at our site. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1. The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. 2

3 The bidder should submit duly fill Annexure II with technical bid and the bidder should submit financial quotation online as per Annexure III. Interested Agencies shall submit their quotation due on 11/07/2014 in sealed envelopes super-scribed with "Please Don't Open, this is bid for providing and fixing Modular Partition and roller curtain, due date, tender serial number, item name and complete address. Period of delivery- The items are to be delivered within a maximum time limit of 90 days from the issue of Purchase order. Completion of delivery of material to be consider after successful commissioning, installation and verification. The tender shall be submitted in two parts viz, (a) Technical Bid and (b) EMD Cover. Tenderer should submit deviation sheet, if applicable. Technical bid shall consist of technical details, and should be submitted in duplicate. The tender form shall be submitted with this bid duly signed by the bidder. EMD cover shall contain DDs of Tender Fee and EMD ( separate for both items). The tender is liable to be rejected if complete information is not given therein or if the particulars and date (if any) asked for in the schedule tender are not fully filled in. Particular attention must be paid to delivery date and also to the particulars referred to in the condition of the contract. The technical bids should be submitted in sealed covers, marked Technical Bid for Modular Partition and roller curtain. Please mentioned due date, tender serial number, item name and complete address. Only technically qualified bidder s financial bids shall be open in online format. Tenders not complying with the above conditions are liable to be rejected at the sole discretion of IITRAM without any further reference. This tender is not transferable. This Tender document can be downloaded from website or The filled in/complete in all respect tender document must be submitted with tender document fee of Rs /- in the form of Demand Draft in separate cover in favor of the Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT payable at Ahmedabad. Please mention tender number, item name and name of bidder on back side of DD submitted by bidder. General: IITRAM reserves the right to choose, accept or reject any or all requests/deviations/offers, in full or part and also reserve the right at any stage to reduce or increase the quantity and split the order. EMD: It is indicated in Annexure - I, Only in form of Demand Draft in favor of the Registrar, INSTITUTE OF INFRASTRUCTURE, TECHNOLOGY, RESEARCH AND MANAGEMENT (IITRAM) is refundable. Please mention tender number, item name and name of bidder on back side of DD submitted by bidder. Vendor should specify all applicable Charges, Tax, Freight Charges, quote FOR value in INR. The Bidder has to submit VAT No., PAN No. with at least last three year Income Tax Return of their firm along with tender documents. In case of foreign company/organization/industry, has to provide necessary document like firm registration, original manufacturing certificate etc. Security deposit: The successful tenderer shall be required to furnish/deposit Bank performance guarantee from any nationalized 10 % of the cost of the items to be purchased for the duration of warranty in favor of Institute of Infrastructure, Technology, and Research & Management within ten days of the receipt of the order. If the tenderer fails to comply with the above requirements within the said period the earnest money already deposited by him/ them shall be applicable for forfeiture and 3

4 IITRAM shall purchase the items required at the risk and cost of the successful tenderer. All or any Claim(s), dispute(s) or difference(s) arising out of or in with connection with this agreement shall be subject to the jurisdiction of the Courts at Ahmedabad only. Any loss or damage caused to the article in transit is to be made up item by the supplier free of cost within a month. If any civil work to be required for installation & commissioning then the supplier shall. One year warranty from the time of installation, commissioning and erection. The Tenderer should enter into the agreement in the prescribed Performa. Evaluation of Quotations IITRAM will evaluate and compare the quotations determined to substantially responsive i.e. which are properly signed; and confirm to the terms and conditions, and specifications. The evaluation will be done for technically qualified bidders based on the following parameters: Lowest quote will be consider for price quote for serial number 1 & 2 separately. Warrantee offered by the vendor (Minimum guarantee to be offered is one year) Delivery period of item Award of Contract The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. Notwithstanding the above, IITRAM reserves the right to accept or reject any quotation and to cancel the bidding process and reject all quotations at any time prior to the award of contract without giving any reason. The bidder whose bid is accepted will be notified of the award of contract by the purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. Terms of Payment: 100 percent payment will be released within 30 days credit period at the acceptance and delivery, installation, commissioning and training of material at our site. You are requested to provide your offer latest on or before 28/06/2014. Quotations received after the above date will not be considered. Late Delivery: Late delivery beyond 90 days of order date will lead to penalty of 1% per week of order value. 5 week or more delay will lead to cancellation of order and forfeiting of security deposited. Address for submission of bid: Registrar, IITRAM Khokhara Circle Maninagar East Ahmedabad Phone , Registrar 4

5 Annexure I Sr. No Modular Partition SPECIFICATIONS Name of Item Quantity EMD IN RS. Providing and fixing modular partition full or low with 1.35 meter or more with whole frame structure of Aluminum extruded alloy sections with all sections power coated (minimum 50 micron) having overall partition thickness 80 mm (double skin) flush on both sides, with no screwing or gluing etc. Door frame should be sturdy & matching with the partition. Vertical / Horizontal End Section: Aluminum extruded section having overall size 80mm x 14 x 1.5 mm with provision to connect with each other on one side and 3 mm nothing bands on other side. Vertical / Horizontal Intermediate Section: Aluminum extruded section having overall size 56mm x 28 x 1.5mm with provision to connect with each other on both sides sq.ft 1 Bottom Section / Skirting Section: Aluminum extruded section having overall size 80mm x 34 x 1.5mm with provision to snap hold all above section on one side and twin layer of 12mm panel on other side Top Section: Aluminum extruded section having an overall size 84mm x 10mm in curved contour hollow top trench on 10 x 3 mm size for slide lock with end section. End Section : Aluminum section having a overall size 80 x 8mm flat contour with hollow top trench of 10 x 3 mm size for slide lock with end section. Door: Flush door with lamination & view glasses 8 mm thick and including hardware like handles (stainless steel, door closer and dead lock etc as per instruction from IITRAM. Door size minimum: length 6 ½ feet, width 2½ feet and 30 mm thickness (including lamination) Lamination sheet colour for modular partition and door : 3 Options to be given prior to supply Roller Curtain Roller Curtain with roller 2 Blackouts fabric thickness :0.53 mm minimum Curtain Colour : 6 Options to be given prior to supply 25 No sq.ft

6 ANNEXURE-II FORMAT FOR SUBMISSION OF COMPANY DETAILS (DATA SHEET TO BE SUBMITTED AT IITRAM) Sr. No Particulars Details to be filled by the organization 1 Name of the company 2 Registered Office Address Telephone Number Fax Number 3 Correspondence Address Telephone Number Fax Number 4 Details of the authorized person (Name, designation, address) Telephone Number Fax Number 5 Is the firm - Government/ Public Sector Undertaking Proprietary Firm Partnership firm (if yes, give partnership deed) Limited company or Limited Corporation Member of a group of companies (if yes, give name and address, and description of other companies) Subsidiary of a large corporation (if yes give the name and address of the parent organization) If the company is subsidiary, state what involvement if any, will the parent company have in the project. 6 Is the firm registered with sales tax department? If yes, provide number. 7 Is the firm registered for service tax with Central Excise Department (Service Tax Cell)? If yes, provide number. 8 Permanent Account Number (PAN) of the firm. Note: In case of foreign organization, provide registration details of firm for item 6, 7 and 8. Authorized Signature of Supplier With stamp, address & fax number 6

7 List of Items: Annexure III (To be submitted online only) Sr. No. Description of Items (specifications and major features) Qty Modular partition 1 Sq. ft. Door No. 2 Roller Curtain with roller Sq.ft Quoted unit rate in INR. Cost inclusive of all the duties, taxes, commissioning, labour and & FOR basis Note: 1. The items for which quotations have been submitted must be in accordance with the specifications given in Annexure-1 and Appendixes. Mention variation if any. 2. The bidding form must be authorized by company s representative. 3. Company seal should be affixed on all pages of the bidding document. We agree to supply the above items in accordance wit +h the specifications for a total price of INR. (amount in figures) (INR. amount in words) within the period specified in the invitation for quotations. We also confirm that the normal commercial warrantee/guarantee of 1 year shall apply to the offered goods. Date: Place: Authorized Signature of Supplier With stamp, address & fax number 7