AMENDED AGENDA. 5:05 II. AWARDS AND RECOGNITIONS GP-3 A. Amanda Nelms "30 Under 30" List by the International Literacy Association
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1 AMENDED AGENDA METROPOLITAN BOARD OF PUBLIC EDUCATION 2601 Bransford Avenue, Nashville, TN Regular Meeting October 27, :00 p.m. Sharon Dixon Gentry, EdD, Chair TIME 5:00 I. CONVENE and ACTION A. Establish Quorum B. Pledge of Allegiance 5:05 II. AWARDS AND RECOGNITIONS GP-3 A. Amanda Nelms "30 Under 30" List by the International Literacy Association 5:15 III. AND THE GOOD NEWS IS GP-3.1 A. 5:15 IV. GOVERNANCE ISSUES A. Actions 1. Consent a. Recommended Award of Contract for Glenview Elementary School Additions Bomar Construction Company b. Recommended Approval of Change Order #4 for Stratford STEM Magnet School Renovations Messer Construction Company c. Recommended Approval of Change Order #10 for Hume-Fogg Magnet School Gymnasium Addition D.F. Chase, Inc. d. Awarding of Purchases and Contracts (1) Catholic Charities of Tennessee, Inc. (2) ComPsych Corporation (3) McCarthy, Jones, and Woodard, LLC (4) MNJ Technologies Direct, Inc. (5) School Bus Consultants, LLC (6) Teaching Strategies, LLC (7) The Library Corporation 5:45 V. REPORTS A. Director s Report 1. Graduation Rate 2. Academic Performance Framework 3. Transportation Update 4. Substitute Teachers GP-8.3 B. Committee Reports 1. C. Board Chairman s Report 1. Announcements 2.
2 Metropolitan Board of Public Education Agenda - Page 2 October 27, :30 VI. WRITTEN INFORMATION TO THE BOARD (not for discussion) A. Sales Tax Collections as of October 20, 2015 B. Fiscal Year Operating Budget Financial Reports C. Upcoming Committee Meetings 1. Teaching and Learning - October 28 th at 11:30 a.m. 6:30 VII. ADJOURNMENT GP-2.6
3 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT a. RECOMMENDED AWARD OF CONTRACT FOR GLENVIEW ELEMENTARY SCHOOL ADDITIONS BOMAR CONSTRUCTION COMPANY Bid Date: October 13, 2015 Architect: Hart Freeland Roberts, Inc. Bid Time: 2:00 PM Bidder: Base Bid: Alt. 1 Alt. 2 Alt. 3 Total Bomar Construction Company, Inc. $3,659, , ,000 38,885 4,557,885 RG Anderson Company, Inc. $4,300, , ,000 N/R 5,390,000 Orion Building Corporation N/R It is recommended that this contract be awarded to Bomar Construction Company on the basis of their low bid in the total sum of $4,557,885. Projects recently successfully completed: Henry Maxwell Elementary School Additions Cane Ridge Elementary School Apollo Middle School Additions & Renovations Legality approved by Metro Department of Law. FUNDING: DATE: October 27, 2015 b. RECOMMENDED APPROVAL OF CHANGE ORDER #4 FOR STRATFORD STEM MAGNET SCHOOL RENOVATIONS MESSER CONSTRUCTION COMPANY We are requesting approval to make the following changes to this contract: 1. Revisions to the Storm Water Design $176, Add 150 additional Lockers $ 74, Middle School changes $ 23, Total $273, It is recommended that this change order be approved. Legality approved by Metro Department of Law. FUNDING: DATE: October 27, 2015
4 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT c. RECOMMENDED APPROVAL OF CHANGE ORDER #10 FOR HUME-FOGG MAGNET HIGH SCHOOL GYMNASIUM ADDITION D.F. CHASE, INC. 1. Repair deteriorated concrete floor in existing Gym office $ 5, Replace VCT floor in Classrooms 306 and 312 $ 2, Add Steel Guard Rails on Roof required by Mechanical Code $ 7, days Extended General Conditions based on delay caused by purchase of transformer $ 60, Add Steel Beam to anchor Bleachers on existing wall $ 3, Install Guard Rail per Fire Marshal in Parking Garage $ 1, Roof modifications over MDF room $ 7, Add overflow Roof Drains required by Code $ 6, Replace key-operated Elevator Controls as requested by Principal $ 5, Revise Formwork to new detail per Metro Public Works $ 3, Revise Sidewalk at Rosa Parks per Metro Public Works $ 5, Raise Gym Lights to provide additional clearance from Gym Floor $ 2, It is recommended that this change order be approved. Legality approved by Metro Department of Law. FUNDING: DATE: October 27, 2015 Total $112,149.10
5 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (1) VENDOR: Catholic Charities of Tennessee, Inc. SERVICE/GOODS: Contractor will initially provide six (6) full-time Family Service Specialists for coordination and facilitation of student and family support services to address needs related to physical and mental health, nutrition assistance, accessing social and community services, navigation of school services, early intervention services, and self-empowerment. This contract is awarded from MNPS Request for Proposals (RFP) #16-4. TERM: October 28, 2015 through August 31, 2020 FOR WHOM: MNPS Pre-K students and families COMPENSATION: Total compensation under this contract is not to exceed $500,000 for the school year. OVERSIGHT: EVALUATION: Leadership and Learning Pre-K Family and Community Engagement Quality and reliability of services provided. MBPE Contract Number: Source of Funds: Federal Funds Pre-K Expansion Grant
6 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (2) VENDOR: ComPsych Corporation SERVICE/GOODS: Contractor will provide an Employee Assistance Program (EAP) to employees of MNPS. Program services include, but not limited to, divorce counseling, financial questions, stress management, substance abuse counseling, and depression counseling. This contract is awarded from MNPS Request for Proposals (RFP) # TERM: January 1, 2016 through December 31, 2020 FOR WHOM: MNPS certificated employees and retirees; Support Staff may also be covered, at the option of MNPS COMPENSATION: Pricing is a five-year fixed rate of $1.13 per employee per month for certificated employees and retirees. The rate drops to $1.07 per employee per month if coverage for the MNPS Support Staff is included. Total compensation under this contract is not to exceed $775,000. OVERSIGHT: Human Capital Employee Benefits EVALUATION: Based on the deliverables specified in the RFP and Contractor s Proposal. MBPE Contract Number: Source of Funds: Insurance Trust Fund
7 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (3) VENDOR: McCarthy, Jones, and Woodard, LLC SERVICE/GOODS: First amendment to the contract, increasing compensation for the school year. Contractor provides door hardware (locks, hinges, etc.). The contract was awarded from MNPS Invitation to Bid (ITB) #B16-3. TERM: July 25, 2015 through June 30, 2020 FOR WHOM: Facility and Grounds Maintenance COMPENSATION: This amendment increases compensation under the contract by $80,000. Total compensation under this contract is not to exceed $100,000. OVERSIGHT: EVALUATION: Facility and Grounds Maintenance Timeliness of delivery and quality of products purchased. MBPE Contract Number: A1 Source of Funds: Operating Budget d. Awarding of Purchases and Contracts (4) VENDOR: MNJ Technologies Direct, Inc. SERVICE/GOODS: Requisition # for annual licenses, materials, and training of the DynEd International, Inc. supplemental teaching products for English Language Learners. This purchase piggybacks the Association of Educational Purchasing Agencies (AEPA) contract with MNJ Technologies Direct, Inc. TERM: October 28, 2015 through June 30, 2016 FOR WHOM: MNPS English Learner students COMPENSATION: Total purchase is not to exceed $71,690. OVERSIGHT: EVALUATION: Leadership and Learning English Learners; Federal Programs Timeliness of delivery and quality of products purchased. MBPE Contract Number: AEPA Bid #2014 Source of Funds: Federal Funds Title III
8 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (5) VENDOR: School Bus Consultants, LLC SERVICE/GOODS: Second Amendment to the contract, increasing compensation and adding services to provide on-call substitute bus drivers during the school year. Substitute drivers will undergo the same training and background checks as fulltime drivers. TERM: October 29, 2014 through June 30, 2016 FOR WHOM: Transportation COMPENSATION: The daily rate for substitute drivers is $226, approximately the same as the current MNPS rate for drivers. This Amendment increases total compensation under the contract by $512,000. Total compensation under this contract is not to exceed $654,950. OVERSIGHT: Transportation EVALUATION: Capacity and timeliness of services provided; quality of drivers provided. MBPE Contract Number: A2 Source of Funds: Operating Budget
9 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (6) VENDOR: Teaching Strategies, LLC SERVICE/GOODS: Third amendment to the contract, increasing compensation to purchase additional Pre-K curriculum materials needed during the school year. TERM: June 10, 2015 through June 30, 2016 FOR WHOM: MNPS Pre-K students and teachers COMPENSATION: $50,000. This amendment increases compensation under the contract by Total compensation for this contract is not to exceed $772, OVERSIGHT: Leadership and Learning Pre-K EVALUATION: Quality of products and timeliness of delivery. MBPE Contract Number: A3 Source of Funds: Federal Funds Pre-K Expansion Grant
10 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT d. Awarding of Purchases and Contracts (7) VENDOR: The Library Corporation SERVICE/GOODS: First amendment to the contract, extending the term and increasing compensation for the calendar year 2016 annual license of Contractor s Library Solution software. TERM: January 1, 2015 through December 31, 2016 FOR WHOM: All MNPS students and librarians COMPENSATION: This amendment increases compensation under the contract by $99,228. Total compensation under this contract is not to exceed $198,456. OVERSIGHT: EVALUATION: Leadership and Learning Library Services Based on the quality of products and services provided. MBPE Contract Number: A1 Source of Funds: Operating Budget
11 General Purpose Fund MONTH Metropolitan Nashville Public Schools Sales Tax Collections As of October 20, Projection TOTAL COLLECTIONS $ Change For Month - FY16 Projection % Change For Month - FY16 Projection % Increase / Decrease Year- To-Date September $16,451, $14,924, ($1,526,392.09) % % October 16,896, ,205, $308, % -3.79% November 17,346, December 17,093, January 16,739, February 21,615, March 15,370, April 15,624, May 18,713, June 17,587, July 17,992, August 19,434, TOTAL $210,866, $32,129, ($1,217,741.98) -3.79% Debt Service Fund MONTH Projection TOTAL COLLECTIONS $ Change For Month - FY16 Projection % Change For Month - FY16 Projection % Increase / Decrease Year- To-Date September $2,719, $2,467, ($252,320.64) % % October 2,793, ,844, $51, % -3.79% November 2,867, December 2,825, January 2,767, February 3,573, March 2,540, April 2,582, May 3,093, June 2,907, July 2,974, August 3,212, TOTAL $34,857, $5,311, ($201,299.01) -3.79%
12 Metropolitan Nashville Public Schools General Purpose Fund # Monthly Budget Accountability Report September 30, 2015 FY15 YTD FY15 FY16 YTD FY16 FY16 YTD FY15 Actuals YTD % FY16 Actuals YTD % Budget Annual Through Through Annual Through Through Available Budget Sep Sep Budget Sep Sep Sep REVENUES: Charges, Commissions, & Fees $ 570,000 $ 189, % $ 1,230,000 $ 477, % $ 752,541 Other Governments & Agencies 266,976,900 50,809, % 274,940,000 53,451, % 221,488,885 Taxes, Licenses, & Permits 479,364,600 15,671, % 512,950,800 16,205, % 496,744,902 Fines, Forfeits, & Penalties 6, % 1, % 1,200 Transfers From Other Funds and Units 3,696, , % 2,500, , % 2,134,105 All Other Revenues 1,448, , % 2,378, , % 1,793,560 TOTAL REVENUES $ 752,062,500 $ 67,271, % $ 794,000,000 $ 71,084, % $ 722,915,193 EXPENSES: Salaries: Regular Pay $ 406,267,587 $ 74,743, % $ 420,130,147 $ 77,755, % $ 342,374,747 Overtime 915, , % 913, , % 452,393 All Other Salary Codes 14,925,813 2,386, % 5,546,400 2,430, % 3,116,225 Total Salaries 422,109,100 77,818, % 426,590,347 80,646, % 345,943,365 Fringes 145,982,100 26,875, % 154,991,563 27,128, % 127,862,886 Other Expenses: Utilities 28,135,300 5,372, % 26,448,479 5,236, % 21,212,039 Professional and Purchased Services 44,512,366 9,319, % 44,250,742 9,010, % 35,240,452 Travel, Tuition, and Dues 1,991, , % 2,392, , % 1,936,277 Communications 2,973, , % 3,152, , % 2,190,038 Repairs and Maintenance Services 2,922,389 1,332, % 4,724,550 1,211, % 3,513,341 Internal Service Fees 1,437, , % 1,841, , % 1,362,121 Transfers To Other Funds and Units 81,230,163 18,256, % 86,449,521 17,316, % 69,132,548 All Other Expenses 58,772,883 11,083, % 59,157,350 20,356, % 38,800,474 Total Other Expenses: 221,976,300 46,933, % 228,418,090 55,030, % 173,387,290 TOTAL EXPENSES $ 790,067,500 $ 151,627, % $ 810,000,000 $ 162,806, % $ 647,193,541 Prepared: Oct 20, 2015
13 METROPOLITAN NASHVILLE PUBLIC SCHOOLS Revenue Analysis FY2015 and FY2016 Description FY15 YTD Actuals through Sept 2014 FY15 Annual Revenue Budget YTD % FY16 YTD Actuals through Sept 2015 FY16 Annual Revenue Budget YTD % Property Taxes $ 950,224 $ 291,326, % $ 436,141 $ 293,426, % Local Option Sales Tax 14,066, ,083, % 14,924, ,866, % Other Taxes, License, Permits 654,951 5,955, % 844,926 8,657, % State Funding 50,809, ,976, % 53,451, ,940, % All Other Revenues 790,511 5,721, % 1,427,795 6,109, % Grand Total $ 67,271,392 $ 752,062, % $ 71,084,807 $ 794,000, % Metropolitan Nashville Public Schools Revenue Analysis Chart $49,000,000 $42,000,000 $35,000,000 $28,000,000 $21,000,000 $14,000,000 $7,000,000 $- 9/30/2014 Actuals 9/30/2015 Actuals 25.0% Metropolitan Nashville Public Schools Revenue Analysis Chart 20.0% 15.0% 10.0% 5.0% 0.0% 9/30/2014 YTD% 9/30/2015 YTD% Prepared: Oct 20, 2015
14 Metropolitan Nashville Public Schools General Purpose Fund #35131 Expenditures by Function For the Fiscal Year Ending June 30, 2016 Function # Function Name FY2016 Budget FY2016 YTD Sept. 30, 2015 % Spent ADMINISTRATION 1100 OFFICE OF DIRECTOR OF SCHOOLS $ 745,300 $ 160, % 1110 BOARD OF EDUCATION 417, , % 1150 CHIEF FINANCIAL OFFICER 353,400 38, % 1190 ALIGNMENT NASHVILLE 200,000 50, % 1200 HUMAN CAPITAL 6,130, , % 1205 EMPLOYEE RELATIONS 689, , % 1300 EMPLOYEE BENEFITS 803, , % 1400 CHIEF OPERATING OFFICER 216,600 48, % 1500 PURCHASING 846, , % 1600 FISCAL SERVICES 1,408, , % 1625 SCHOOL AUDIT 696, , % 1650 POSTAGE 275, , % 1700 STUDENT ASSIGNMENT SERVICES 1,127, , % 1750 CUSTOMER SERVICE CENTER 711, , % 1800 COMMUNICATIONS 1,282, , % TOTAL ADMINISTRATION $ 15,902,900 $ 2,985, % LEADERSHIP AND LEARNING 2050 LEADERSHIP AND LEARNING 4,008, , % 2059 OFFICE OF INNOVATION 760,500 90, % 2060 STUDENT SUPPORT SERVICES 1,356, , % 2109 FEDERAL PROGRAMS AND GRANTS 289,200 51, % 2112 CENTRAL SCHOOL COUNSELING SERVICES 373,700 58, % 2125 IN-SCHOOL SUSPENSION 1,323, , % 2126 HOMEBOUND PROGRAM - REGULAR EDUCATION 166,600 9, % 2132 DRUG/ALCOHOL EDUCATION PROGRAM 20, % 2136 GIFTED/TALENTED PROGRAM 2,594, , % 2137 ADVANCED ACADEMICS 1,043, , % 2160 PSYCHOLOGICAL SERVICES 4,556, , % 2170 RESEARCH, ASSESSMENT, AND EVALUATION 2,232, , % 2171 CENTRAL LIBRARY INFORMATION SERVICES 832, , % 2174 INFORMATION MANAGEMENT AND DECISION SUPPORT 4,332, , % 2178 INFORMATION TECHNOLOGY 12,307,700 2,816, % 2180 TEXTBOOKS 5,813,100 4,209, % 2200 DISTRICT STAFF DEVELOPMENT 2,514, , % 2203 LEARNING TECHNOLOGY 2,877, , % 2215 PRINCIPAL LEADERSHIP ACADEMY 140, % 2232 LITERACY PROGRAM 2,679, , % 2240 SUPPLEMENTARY TEACHER PAY 94,900 19, % 2282 STEM (SCIENCE TECHNOLOGY ENGINEERING MATHEMATICS 259,600 41, % 2307 ROTC TEACHING PROGRAM 571,100 79, % 2310 PRINCIPALS 48,257,300 10,906, % 2311 COUNSELING SERVICES 16,246,200 2,921, % 2312 LIBRARY SERVICES 12,238,600 2,013, % 2313 SUBSTITUTES - REGULAR/CTE 7,397, , % 2314 HEALTH SERVICES 4,937, , % 2315 SUBSTITUTES - SPECIAL EDUCATION 1,044,300 85, % 2316 SCHOOL FUNDING ALLOCATION 4,135,300 5,073, % 2320 REGULAR TEACHING 277,232,100 50,947, % 2321 PRE-K INSTRUCTION 5,346,700 1,253, % 2322 CLASSROOM PREPARATION DAY 665, , % 2323 ENGLISH LANGUAGE LEARNER - SUPERVISION 1,583, , % 2324 ENGLISH LANGUAGE LEARNER 14,420,100 1,671, % 2328 PRE-K MODEL CENTERS 5,070, , % 2332 SMALLER LEARNING COMMUNITIES (SLC) 464, , % 2336 VANDERBILT MATH & SCIENCE PROGRAM 750, , % 2350 MUSIC MAKES US 714, , % 2371 CAMPUS SUPERVISORS 3,511, , % 2395 HOMEWORK HOTLINE 80,000 12, % 2505 CAREER & TECHNICAL EDUCATION SUPERVISION 295,600 64, % Page 1 of 3 Prepared: October 20, 2015
15 Metropolitan Nashville Public Schools General Purpose Fund #35131 Expenditures by Function For the Fiscal Year Ending June 30, 2016 Function # Function Name FY2016 Budget FY2016 YTD Sept. 30, 2015 % Spent 2520 CAREER & TECHNICAL EDUCATION 7,524,000 1,524, % 2555 METROPOLITAN GOVERNMENT IT CHARGES 1,621, , % 2600 ALTERNATIVE LEARNING PROGRAMS 3,072, , % 2650 NON-TRADITIONAL SCHOOLS 7,804,700 1,555, % 2700 OPENING NEW SCHOOLS 1,727, , % 2710 STUDENT ASSIGNMENT PLAN 5,581, , % 2711 SPECIAL EDUCATION GUIDANCE 156,600 33, % 2805 SPECIAL EDUCATION SUPERVISION 1,017, , % 2810 SPECIAL EDUCATION PRINCIPALS 638, , % 2820 SPECIAL EDUCATION TEACHING 70,040,200 11,200, % 2999 CAREER LADDER 1,500,000 3, % TOTAL LEADERSHIP AND LEARNING $ 556,222,500 $ 109,734, % ATTENDANCE AND SOCIAL SERVICES 3100 ATTENDANCE SERVICES 357,200 76, % 3210 CLUSTER BASED STUDENT SUPPORT 5,683, , % 3250 FAMILY & COMMUNITY SERVICES 1,888, , % 3260 COMMUNITY ACHIEVES 1,195, , % TOTAL ATTENDANCE AND SOCIAL SERVICES $ 9,124,800 $ 1,552, % TRANSPORTATION 4110 TRANSPORTATION SUPERVISION 3,156, , % 4120 STOCKROOM 133,000 45, % 4130 OPERATION OF SCHOOL BUSES 12,863,400 1,863, % 4131 OPERATION OF SPECIAL EDUCATION BUSES 6,707,300 1,438, % 4136 SUPPORT BUS DRIVERS 624,200 25, % 4137 BUS MONITORS 5,495,600 1,094, % 4160 MAINTENANCE OF VEHICLES 4,554,100 1,576, % 4319 MTA BUS PASSES 767,700 75, % TOTAL TRANSPORTATION $ 34,302,100 $ 6,948, % OPERATION OF PLANT 5120 PORTABLE MOVING 455, , % 5212 CUSTODIAL AND CARE OF GROUNDS 20,730,800 4,879, % 5220 UTILITY SERVICES, NATURAL GAS 3,326, , % 5230 UTILITY SERVICES, WATER & SEWER 2,965, , % 5240 UTILITY SERVICES, ELECTRICITY 22,722,300 5,027, % 5250 UTILITY SERVICES, TELEPHONES 1,317, , % 5260 UTILITY SERVICES, WASTE DISPOSAL 925, , % 5280 RADIO TRANSMISSION 321,200 95, % 5315 FIXED ASSET AND INVENTORY CONTROL 3,169, , % 5320 DELIVERY & MAIL SERVICES 676, , % 5325 SAFETY AND SECURITY 2,697, , % 5326 ATHLETIC EVENT SECURITY 605, , % TOTAL OPERATION OF PLANT $ 59,911,600 $ 13,473, % MAINTENANCE OF BUILDINGS 6110 MAINTENANCE SUPERVISION 684,600 85, % 6120 CONSTRUCTION SUPERVISION 547, , % 6300 MAINTENANCE OF FACILITIES 18,514,800 4,404, % TOTAL MAINTENANCE OF BUILDINGS $ 19,746,900 $ 4,607, % FIXED CHARGES 7130 UNEMPLOYMENT COMPENSATION 500, % 7210 RENTAL LAND AND BUILDING 56,100 18, % 7311 RETIREES GROUP INSURANCE-CERTIFICATED 21,125,000 5,362, % 7315 EMPLOYEE DEATH BENEFITS 74,000 24, % 7316 EMPLOYEE INJURIES ON THE JOB REIMBURSEMENT 3,110, , % 7318 RETIREMENT SICK LEAVE PAY-CERTIFICATED 1,830, , % 7319 RETIREMENT SICK LEAVE PAY-SUPPORT 208,100 31, % 7320 BUILDINGS AND CONTENTS INSURANCE 947, , % Page 2 of 3 Prepared: October 20, 2015
16 Metropolitan Nashville Public Schools General Purpose Fund #35131 Expenditures by Function For the Fiscal Year Ending June 30, 2016 Function # Function Name FY2016 Budget FY2016 YTD Sept. 30, 2015 % Spent 7321 BOILER & ELEVATOR INSPECTION 80,000 24, % 7325 INSURANCE RESERVE 14,700 6, % 7340 LIABILITY INSURANCE 1,290, , % 7499 GUARANTEED PENSION PAYMENT 4,285,000 1,071, % 7777 PROPERTY TAX REFUND 6,027, % 7900 LEGAL SERVICES 192,000 48, % TOTAL FIXED CHARGES $ 39,741,600 $ 8,055, % ADULT AND COMMUNITY SERVICES 8119 DISTRICT DUES 76,100 68, % 8320 ADULT EDUCATION PROGRAM 363,700 68, % TOTAL ADULT AND COMMUNITY SERVICES $ 439,800 $ 137, % OPERATING TRANSFER TO CHARTER SCHOOLS FUND $ 73,008,000 $ 14,779, % REIMBURSABLE PROJECTS $ 1,599,800 $ 532, % GRAND TOTAL: $ 810,000,000 $ 162,806, % Page 3 of 3 Prepared: October 20, 2015
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