Budget for SY Sumner County Schools

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Damian Ross
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1 Budget for SY Sumner County Schools September 6, 2011

2 Our Mission Preparing Graduates, Engaging Minds, Developing Character

3 Budget Goals 1. Protect the classroom

4 Budget Goals 1. Protect the classroom 2. Provide least disruption to services

5 Budget Goals 1. Protect the classroom 2. Least disruption to current level of service 3. Include all mandatory increases

6 Budget Goals 1. Protect the classroom 2. Least disruption to current level of service 3. Include all mandatory increases 4. Prioritize mandatory/non-mandatory services

7 Budget Process August 6, 2011: Board approves budget including 3% raise for all employees, mandatory increases, purchase of Literature Books. Requested $5,089,994 in additional funding.

8 Budget Process August 6, 2011: Board approves budget including 3% raise for all employees, mandatory increases, purchase of literature books. Requested $5,089,994 in additional funding. August 8, 2011: Commission Budget Committee rejects budget. Instructs School Board to cut $5,089,994.

9 Budget Process August 16, 2011: Board instructs Director to present a status quo budget cutting $5,089,994 as required by County Commission Budget Committee.

10 Budget Process September 6, 2011: Board reviews Director s recommendation on budget cuts. If approved by the Board, budget will be presented to the Commission Education Committee on Sept. 8,

11 Budget Process September 6, 2011: Board reviews Director s recommendation on budget cuts. If approved by the Board, budget will be presented to the Commission Education Committee on Sept. 8, If approved by Education Comm. will be presented to Budget Comm. on September 12. If passed by Budget will be presented to full Commission on September 19.

12 Budget Summary Local Tax Increase NEW REVENUE INCREASES $901,478 State Funding BEP Increase Federal Increase Other Local Revenues Increase Other State Revenues Increase Total New Funds: BEP State GROWTH Funds (Projected): $859,937 $ 95,455 $180,018 $ 63,983 $ 2,100,871 $ 1,600,000 TOTAL NEW REVENUE: $ 3,700,871

13 Budget Summary NEW EXPENSES Mandatory Step Increase for Teachers with associated benefits Mandatory 1.6% State Increase for Teachers with associated benefits Mandatory 12 CSR teachers with benefits to General Purpose for growth Mandatory Classified Medical Insurance premium increase Mandatory Classified Dental Insurance premium increase Purchase 14 of 28 needed School Buses (school district share) Legal Fees (based on FY actual expenditures) Mandatory County Trustee commission increase 6-12 literature books (replaces half of needed, current books 12 years old) Diesel Fuel (based on FY usage; approx. $1.00/gallon increase) Total New Expenses: $1,394,133 $1,558,280 $ 532,152 $ 785,932 $ 5,638 $ 500,000 $ 175,000 $ 250,000 $ 430,700 $ 175,000 $ 5,806,834

14 Budget Summary New Revenue: $ 3,700,871 Total New Expenses: $ 5,806,834 Amount of New Expenses more than New Revenue: ($ 2,105,963)

15 Budget Summary UNDESIGNATED FUND BALANCE Beginning Reserves/Fund Balance FY (as of July 1, 2011): $ 9,954,655 Required Amount to Remain in Fund Balance: $ 5,545,821 Undesignated fund balance available for budgeting: $ 4,408,834

16 Budget Summary UNDESIGNATED FUND BALANCE Beginning Reserves/Fund Balance FY (as of July 1, 2011): $ 9,954,655 Required Amount to Remain in Fund Balance: $ 5,545,821 Undesignated fund balance available for budgeting: $ 4,408,834 TOTAL REVENUES and EXPENDITURES Total Revenue: $ 183,582,132 Total Expenditures: $ 187,709,084 Revenue less Expenditures: ($ 4,126,952)

17 Budget Summary UNDESIGNATED FUND BALANCE Beginning Reserves/Fund Balance FY (as of July 1, 2011): $ 9,954,655 Required Amount to Remain in Fund Balance: TOTAL REVENUES and EXPENDITURES Total Revenue: $ 183,582,132 Total Expenditures: $ 5,545,821 Undesignated fund balance available for budgeting: $ 4,408,834 $ 187,709,084 Revenue less Expenditures: ($ 4,126,952) ACTIONS REQUIRED for STATUS QUO BUDGET Revenue less Expenditures: ($ 4,126,952) Undesignated fund balance available for budgeting: $ 4,408,834 Approximate amount available to add to fund balance: $ 281,882

18 Budget Points of Interest Did you know?

19 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures

20 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees

21 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees 3.82% or $ 7,175,228 is utilities, garbage disposal, & content insurance

22 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees 3.82% or $ 7,175,228 is utilities, garbage disposal, & content insurance Almost 1% or $ 1,760,309 is non-personnel transportation cost

23 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees 3.82% or $ 7,175,228 is utilities, garbage disposal, & content insurance Almost 1% or $ 1,760,309 is non-personnel transportation cost Almost 1% or $ 1,600,000 is commission for the County Trustee

24 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees 3.82% or $ 7,175,228 is utilities, garbage disposal, & content insurance Almost 1% or $ 1,760,309 is non-personnel transportation cost Almost 1% or $ 1,600,000 is commission for the County Trustee Less than 1% or $ 655,778 is for building maintenance (12 /sq. ft.)

25 Budget Points of Interest Did you know? Out of the total $ 187,709,084 in expenditures 87.63% or $164,494,492 is salary and benefits for employees 3.82% or $ 7,175,228 is utilities, garbage disposal, & content insurance Almost 1% or $ 1,760,309 is non-personnel transportation cost Almost 1% or $ 1,600,000 is commission for the County Trustee Less than 1% or $ 655,778 is for building maintenance (12 /sq. ft.) That leaves only 6.5% of total non-personnel expenditures available for cuts

26 Budget Reductions Recommended cuts to match revenues and expenditures

27 Budget Reductions Recommended cuts to match revenues and expenditures Line item reductions from multiple categories $1,115,646

28 Budget Reductions Recommended cuts to match revenues and expenditures Line item reductions from multiple categories $1,115,646 What items?

29 Budget Reductions Recommended cuts to match revenues and expenditures Line item reductions from multiple categories $1,115,646 What items? Regular Ed Textbooks, cuts half of needed Literature books $ 430,700 CTE Textbooks, purchase only Family & Consumer Science $ 64,200 Medical Personnel, based on FY expenditures & actual FY salaries $ 19,911 Guidance Counselors, based on FY expenditures & actual FY salaries $ 59,896 Reg Ed Supervisors, based on actual FY salaries $ 16,126 Librarians, based on FY expenditures & actual FY salaries $ 59,896 Other Fringe Benefits, retiree insurance premiums $ 162,530 County Official/Director, move budgeted performance bonus to FY $ 31,246 Communication, hold at FY expenditures $ 1,525 Postage, hold at FY expenditures $ 3,750 Other Contracted Services, reduction in contracted work $ 30,000 Administrative Equipment, defer upgrades to administrative technology $ 5,000 Electricity, limit heating & cooling of buildings during non-instructional hours $ 230,865 $1,115,646

30 Budget Reductions Recommended cuts to match revenues and expenditures Line item reductions from multiple categories $1,115,646 PEM utility savings, move Headstart out of vocational building $ 65,000 Operations, operational savings $ 60,000 (5) Teaching positions paid from Title II rather than GP $ 250,000 Service Manager (Transportation) Unfilled $ 45,000 Freeze 20 unfilled open slots $ 400,000 4 day work-week - June 2012 Utility savings - district-wide $ 52,692 CTE travel in GP, fewer trips &/or schools pay for staff to chaperone students $ 50,000 Classroom Allocation, cut from $21.00/student to $15.30/student $ 160,740 Technology (Equipment, upgrades, etc.), across category reductions $ 75,000 Special Ed 1% reduction, across category reductions $ 227,500 Substitute teachers, HS teachers cover in lieu of subs during planning time $ 325,000 3 day shutdown - Dec 2011 Utility savings - district-wide $ 30,000 3 day unpaid furlough all 230, 240 & 260 day employees: 1.3%-1.2% pay cut $ 237,300

31 Budget Reductions Recommended cuts to match revenues and expenditures Prevention Coordinators, 3 teachers paid from Ed Jobs, Terminate (3) $ 165,000 Central Office Clerical, Terminate (1) Employee $ 35,000 Athletic Trainers, Terminate (4) Employees (no Trainers for WHHS, PHS, HHS, BHS) $ 226,782 Maintenance positions, Terminate (2) Employees $ 80,000 Homebound Services, Terminate (1) Employee $ 50,000 High school and Middle school classified positions, Terminate (11) Employees $ 203,400 Adult Ed, Terminate (1 FT/9 PT) Employees; Cut local funding portion $ 278,240 EB Wilson, Terminate (9) Employees $ 345,000 Centralized Bookkeeping, Terminate (36) Employees; Half-year savings $ 350,000 Custodial Half-year savings Terminate (14) employees $ 500,000 Total Reductions: $5,327,299 Total terminated staff: 91

32 Budget Results FY Budget provides for $271,882 less in expenditures than revenues.

33 Budget Results FY Budget provides for $271,882 less in expenditures than revenues. Recommend $271,882 remain for cushion in projected revenues and expenditures

34 Budget QUESTIONS?

Sumner County Schools Budget

Sumner County Schools Budget 2012-13 Budget Goals 1. Increase efficiency and effectiveness 2. Expand opportunities for students 3. Drive resources to the classroom Types of people in education: Teachers