FY Superintendent s Proposed Budget. Dr. Catherine Magouyrk Superintendent February 13, 2018

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1 FY Superintendent s Proposed Budget Dr. Catherine Magouyrk Superintendent February 13, 2018

2 FY Proposed Budget Presentation Overview State and Local Funding History and Student Per Pupil Costs Division Student Enrollment & Demographic Trends FY Proposed Budget What Do the Final Numbers Mean for MCPS? Upcoming Budget Meetings 2

3 FY State Revenue Andy Hawkins Executive Director of Finance and Operations February 13,

4 State Revenue is Slightly Rising Estimated Revenue Sales Tax Revenue All Other State Revenue Total Projected State Revenue Source: Governor s FY19-FY20 Budget FY2018 Approved FY19 Governor s Projected Difference Percent Difference $ 7,693,650 $ 7,853,532 $159, % $43,877,065 $44,654,659 $777, % $51,570,715 $52,508,191 $937, % 4

5 2018 Session Introduced Budget State Per Pupil K-12 Direct Aid (All Funds) Nominal and Inflation-Adjusted (CPI 2005 dollars) $6,000 $5,000 $4,000 $4,084 $5,274 $5,271 $5,000 $5,028 $5,075 $4,966 $4,868 $4,804 $4,862 $4,692 $4,562 $4,481 $4,513 $4,546 $4,382 $4,404 $4,215 $4,134 $4,048 $4,057 $3,896 $3,958 $3,942 $3,810 $5,459 $5,616 $5,665 $4,204 $4,238 $4,168 $3,000 $2,000 $1,000 $

6 MCPS Per Pupil Funding By Source $9,000 $8,000 $7,893 $7,000 $6,000 $5,000 $6,265 $6,232 $5,977 $4,850 $6,384 $5,178 $6,217 $5,625 $4,000 $3,556 $3,243 $3,770 $3,000 $2,000 $1,000 $ * Enrollment FY2006 = 6,575 City Per Pupil State Per Pupil Sales Tax Per Pupil Federal Per Pupil Enrollment FY2017 = 7,771 FY18 data is projected Source: VDOE Annual School Reports 6

7 $6,265 $6,870 $6,443 $7,080 $6,667 $6,232 $6,776 $5,885 $5,936 $5,977 $6,139 $6,384 $6,125 $6,069 $6,691 $6,990 $7,135 $7,239 $7,357 $7,366 $7,459 $7,607 $7,893 City Per Pupil Funding - Inflation Adjusted $8,000 $7,759 $7,000 $6,265 $6,217 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $ * 7 Source: VDOE Annual School Reports City Actual Inflation Adjusted

8 Student Population All Others 9.1% White 15.9% Black 10.7% Hispanic 64.2% Sept Enrollment Elementary Intermediate Middle High 7,771 3,262 1,212 1,096 2,201 8

9 MCPS Enrollment Trend September 30 Enrollment Elementary Intermediate Middle High ,575 2, , ,474 2, , ,566 2, , ,864 2,783 1, , ,936 2,913 1,011 1,010 2, ,104 3,022 1,015 1,032 2, ,220 3,057 1, , ,076 2,976 1, , ,315 3,072 1,056 1,014 2, ,575 3,284 1,110 1,022 2, ,678 3,258 1,176 1,052 2, ,771 3,262 1,212 1,096 2,201 % Change % 19.44% 22.80% 14.88% 15.66% 9

10 2,731 2,653 2,679 2,783 2,913 3,022 3,057 2,976 3,072 3,284 3,258 3, ,057 1,011 1,015 1,058 1,040 1, ,110 1,176 1, ,010 1, ,014 1,022 1,052 1,096 1,903 1,950 1,917 2,032 2,002 2,035 2,106 2,069 2,173 2,159 2,192 2,201 Enrollment Trend 8,000 7,000 6,575 Enrollment Trend 7,771 6,000 5,000 4,000 3,000 2,000 1, Elementary Intermediate Middle High 10

11 Projected Enrollment September 30 Actual 2015 Actual 2016 Actual 2017 Projected 2018 Projected 2019 Projected 2022 Difference Elementary 3,284 3,258 3,262 3,498 3,569 3, % Intermediate 1,110 1,176 1,212 1,200 1,196 1, % Middle 1,022 1,052 1,096 1,107 1,180 1, % High 2,159 2,192 2,201 2,147 2,481 2, % Total 7,575 7,678 7,771 7,952 8,426 8, % Based on September 30 enrollment Projection Source: Citygate GIS 11

12 Demographic Change 6,000 5,000 5,024 4,000 3,000 2,000 1,000 2,923 2,270 1,025 1, White Black Hispanic All Others 12

13 Budget Pressures 100.0% 90.0% 80.0% Free & Reduced Lunch Percentage 70.0% 60.0% 50.0% 46.9% 49.2% 51.4% 55.7% 58.9% 57.4% 59.3% 57.3% 61.6% 40.0% 35.4% 30.0% 23.0% 20.0% 10.0% 0.0% 2005/ / / / / / / / / /17 Dec Economically Disadvantaged 62% Special Education 12% English Speakers of Other Languages (ESOL) 50% 13 Source: VDOE Statistical Reports

14 FY Proposed Budget 14

15 Operating Fund Expenditures Materials and Supplies 4,384, % Other Charges* 2,508, % Capital Outlay 10, % Contingency 300, % Total Operating Fund Budget $100,828,541 Purchased Services 8,612, % Fringe Benefits 23,300, % Salaries and Wages 61,712, % 84.3% Personnel and Benefits * Includes utilities, communications, and other misc. costs 15

16 FY School Operating Fund Summary by Location SUMMARY BY LOCATION AMOUNT PCT. School Base Costs 80,121, % Information Technology Services 4,912, % Student Achievement 4,826, % Transportation 4,054, % Facilities and Maintenance 2,554, % Health & Student Services 1,391, % Human Resources 1,348, % Financial & Purchasing Services 1,192, % Board & Superintendent Services 957, % Communications & Public Relations 319, % Non-Department -849, % TOTAL 100,828, % 16

17 FY Proposed Budget Funding Sources Funding Source Total Operating Debt Service Capital Projects Total Budget Fund Fund Fund All Funds City Funds* $ 47,830,368 $6,346,792 $3,000,000 $ 57,177,160 State Funds $ 52,624,369 $ 52,624,369 Federal Funds $ 6,608,190 $ 6,608,190 Other Funding Sources $ 1,334,982 $ 1,334,982 Use of Fund Balance ** $ 176,527 $ 176,527 Total Estimated $108,574,436 $6,346,792 $3,000,000 $117,921,228 * City Funds include $100,000 estimated city proffer revenue ** Food Service Fund Source: City Funds = Funding Agreement between City Council & School Board. State Funds = Governor s Proposed Budget. Federal Funds: DOE grant allocations 17

18 FY Proposed Budget All Operating Funds Funding Source Operating Fund Federal Grant Fund Food Service Fund Total Operating Funds City Funds $ 47,830,368 $ 47,830,368 State Funds $ 52,508,191 $ 116,178 $ 52,624,369 Federal Funds $ 3,593,090 $ 3,015,100 $ 6,608,190 Other Funding Sources $ 489,982 $ 845,000 $ 1,334,982 Subtotal - Estimated Revenue by Fund Proposed Use of Fund Balance Total Estimated Revenue by Fund $ 100,828,541 $ 3,593,090 $ 3,976,278 $ 108,397,909 $ 176,527 $ 176,527 $ 100,828,541 $ 3,593,090 $ 4,152,805 $ 108,574,436 State Funds includes sales tax 18

19 2019 Capital Improvement Plan FY 2019 Funding Sources City Transfer - Pay As You Go $3,000 Bonds $ - Total $3,000 Project Expenditures Division Wide $ 894 Division Wide Technology Upgrades $ 175 Division Wide School Bus Replacements $ 599 Division Wide School Bus Additions $ 120 Osbourn $ - Metz $ - Mayfield $ - Dean $ 1,956 Architectural & Engineering $ 1,956 Baldwin $ 150 A & E Services for Pre-School Design $ 150 Haydon $ - Weems $ - Total MCPS Projects $ 3,000 19

20 What Do the Final Numbers Mean for MCPS? Dr. Catherine Magouyrk Superintendent February 13,

21 FY Proposed Budget Levels School Operating Fund Level Description Explanation 1 School / Dept Request 2 School / Dept Final 3 Superintendent Request Requests are submitted by departments/schools Revised requests were reviewed with Principals and Leadership team and adjusted based on prioritized needs Superintendent adjustments to Level 2 to prioritize and reduce costs based on need. School Operating Fund Amount $110,254,125 $100,828,541 $100,828,541 4 Superintendent Final Superintendent Request was adjusted to fit within estimated resources $100,828,541 5 School Board Approved Based on School Board approved adjustment TBD 21

22 Superintendent s FY New Budget Requests - Personnel / Positions - Not Funded SCHOOL/DEPARTMENT DESCRIPTION AMOUNT Baldwin Safety Monitor 1 FTE $ 42,489 Baldwin Library Assistant 1 FTE $ 54,135 Baldwin Intermediate Cafeteria Monitor.38 FTE $ 5,310 Baldwin Intermediate In School Detention Assistant.5 FTE $ 26,500 Baldwin Intermediate EPEDs (Department) $ 2,650 Curriculum & Instruction (Technology) Instructional Technology Training Specialist 1 FTE $ 137,467 Finance Financial Support Technician 1 FTE $ 78,062 GT - Instructional Program EPEDs $ 1,500 Information Technology Technology Security Systems Engineer 1 FTE $ 134,785 Information Technology Technology Support Specialist 1 FTE $ 121,342 Maintenance Coordinator Custodial Services 1 FTE $ 81,221 Maintenance Plumber 1 FTE $ 62,383 Metz Theatre Teacher/Materials & Supplies 1 FTE $ 95,698 Metz EPEDs (Increase) $ 3,000 OHS Administrative Associate 1 FTE $ 64,985 OHS Assistant Athletic Director 1 FTE $ 93,379 OHS Repurpose Translator 11 mth to 12 mth $ 5,500 OHS PE Teacher.5 FTE $ 42,649 OHS CTE Business Teacher 1 FTE $ 86,298 OHS EPEDs (Increase) $ 7,700 TOTAL PERSONNEL / POSITIONS $1,147,053 22

23 Superintendent s FY New Budget Requests Non-Personnel - Not Funded SCHOOL/DEPARTMENT DESCRIPTION AMOUNT Curriculum & Instruction Instrument Replacement Cycle $ 75,000 Curriculum & Instruction Multi Media Design $ 10,000 Human Resources Virtual Imaging $ 30,000 Information Technology Software, Hardware, Etc. $ 1,645,602 Maintenance Bucket Truck $ 110,015 OHS Graphing Calculators (Partially funded) $ 8,800 Student Achievement Travel $ 1,750 TOTAL NON-PERSONNEL $ 1,881,167 23

24 Superintendent s FY Budget Requests - Program Support - Not Funded SCHOOL/DEPARTMENT DESCRIPTION AMOUNT Curriculum & Instruction Hourly Curriculum Writing (Partially funded) $14,025 Curriculum & Instruction Scriyb Virtual Teaching $102,000 Curriculum & Instruction PCG Intervention $1,700,000 Human Resources Employee Referral Program (Program Cost Expensed in FY 2020) $15,000 Human Resources Employee Bilingual Referral Program $10,000 Metz Hourly AVID Tutors (Partially funded) $11,395 Metz Hourly After School Remediation (Partially funded) $36,620 Round Repurpose PCG Intervention to ESOL Teachers $66,376 Special Education Regional Program Tuition (Partially funded) $200,000 Student Services Homebound Hourly Rate Increase $48,510 Superintendent Contingency Reduction $200,000 TOTAL PROGRAM/SUPPORT REQUESTS $2,403,926 24

25 Superintendent s FY Previous Budget Requests - Program Support - Not Funded SCHOOL/DEPARTMENT DESCRIPTION AMOUNT GT - Instructional Gifted & Talented Expansion $ 354,302 Transportation New Buses & Drivers $2,103,274 - Restore 4 Tier Bus Schedule Curriculum & Instruction Technology Computer Science $ 165,519 Classrooms (Additional Teachers) TOTAL PROGRAM/SUPPORT REQUESTS $2,623,095 25

26 Superintendent s FY Unfilled FTE Reductions SCHOOL/DEPARTMENT DESCRIPTION AMOUNT OHS ESOL Teacher Extra Periods FTE $ 19,691 OHS Special Education Teacher 4 FTEs $ 335,731 Round Elementary Teacher 1 FTE $ 85,298 Repurpose Instructional Assistant 1 FTE to Special Education OHS Speech Teacher.5 FTE $ 5,696 TOTAL PERSONNEL / POSITION REDUCTIONS $ 446,416 26

27 Total Requested Needs Identified Not In Budget Personnel/Positions $1,147,053 Non-Personnel $1,881,167 New Program/Support $2,403,926 Prior Years Budget Request $2,623,095 FTE Reductions $ 446,416 Total Unmet Needs $8,501,657 27

28 It s About the Students and the Teachers 28

29 Salary and Benefits Committee Members Connie Judd Baldwin Jennifer Mullen Baldwin Sara Ridgell Dean Kelli Huntley - Haydon Brett Megee Haydon Leslie Mattick Round Margie Gamble Round Peter Mann Weems Stephanie Fischer Weems Megan Grace Baldwin Intermediate Diana Richardson Mayfield Wanda Fraser Mayfield Debbie Boswell Metz Sarah Reinhardt - Metz Steve Schultze - OHS Ann Kulakowski - OHS 29

30 Top Issues Identified and Researched by Teachers Regarding Salary and Benefits MCPS Teacher Salary not commensurate with Prince William County Schools: Teachers are leaving before step 15 Losing seasoned teachers and mentors to systems with higher salaries Increasing health insurance costs for employees and division (12.1% average for 2019). Loss of 403b match No current retiree benefit regarding unused sick leave in exchange for retiree health insurance coverage 30

31 Salary Comparison MA Scale to PWCS (Salary and Benefit Committee Presentation Slide) 31

32 Salary Goal: Compensate MCPS teachers at a salary commensurate with the Prince William Teacher Salary Scale Estimated cost to hire and retain quality teachers: Cost to increase MCPS scale - $2,940,600 (5.6% - on average) Additional cost to provide a 2% step increase $1,112,734 Approximate total: $4,053,334 (Salary and Benefit Committee Presentation) 32

33 Teacher Retention 33

34 Teacher Shortages 34 33

35 Division Teaching Positions Not Filled for SY2018 *Position Open Math Coach August nd Grade August 2017 SpEd/ID August 2017 Autism August 2017 Autism August 2017 Math August 2017 Special Ed August th Grade November 2017 STEM November 2017 Science - Biology December *As of January 2018

36 Division Provisionally Certified Teachers for SY 2018 Art Business Counselors (3) Cyber Security EMT Elementary (8) Intermediate (2) Science (2) Special Education (9) Total= 28 36

37 Proposed Budget Funding Optimizes academic performance and student success from PreK through grade 12 through the continuation of current programs and services. Attracts and retains highly effective instructional teaching staff, by matching the local market (average 5.6%), as well as a step increase for all teachers. Provides a step increase (average 2%)to all support staff in order to attract and retain a highly effective staff. Provides an increase to all administrators 2% of mid-point to support the retention of highly effective administrators. 37

38 FY Proposed Budget Funding Sources Funding Source Total Operating Debt Service Capital Projects Total Budget Fund Fund Fund All Funds City Funds* $ 47,830,368 $6,346,792 $3,000,000 $ 57,177,160 State Funds $ 52,624,369 $ 52,624,369 Federal Funds $ 6,608,190 $ 6,608,190 Other Funding Sources $ 1,334,982 $ 1,334,982 Use of Fund Balance ** $ 176,527 $ 176,527 Total Estimated $108,574,436 $6,346,792 $3,000,000 $117,921,228 * City Funds include $100,000 estimated city proffer revenue ** Food Service Fund Source: City Funds = Funding Agreement between City Council & School Board. State Funds = Governor s Proposed Budget. Federal Funds: DOE grant allocations 38

39 Public Budget Meetings After Superintendent Proposed Budget School Board Budget Work Sessions: Date Location February 20 Budget Work Session, 6:30PM Central Office Board Room March 6 Budget Work Session, 6:30PM Central Office Board Room March 20 Budget Work Session, 6:30PM Central Office Board Room April 4 Budget Work Session, 6:30PM Central Office Board Room Public Hearing on the Proposed Budget March 13 7 p.m., City Hall School Board Approves Budget April 10, p.m., City Hall School Board Presents Approved Budget to Manassas City Council April 11, :30 p.m., Public Works Conference Room 39

40 FY Superintendent s Proposed Budget Dr. Catherine Magouyrk Superintendent February 13, 2018