West Hartford Public Schools Budget Workshop Summary Date: March 10, 2010 Topic: Regular Instruction Elementary Pages: D-4, D-5

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1 Topic: Regular Instruction Elementary Pages: D-4, D-5 Classroom Teachers 5.0 decrease from current to budget reflecting lower section needs while maintaining class size guidelines of 23 in K-3 and 27 in 4-5. Arts Teachers 0.6 increase from adopted to current based on scheduling needs. 0.6 decrease from current to budget reflecting lower number of elementary sections. PE Teachers 0.1 increase from adopted to current based on scheduling needs. 0.2 decrease from current to budget reflecting lower number of elementary sections. World Language The reduction in World Language Teachers represents the elimination of the K-5 World Language Program across ten of eleven elementary schools. The Charter Oak Spanish program will be maintained as it is a requirement of the International Baccalaureate program Salaries Increase reflects combination of contracts, staff changes, and actual expenditures in current fiscal year and anticipated retirements Building Based Budgets $2,700 decrease reflects freezing of supply accounts at the school level. World Language Teachers 11.0 decrease from current to budget reflecting the elimination of the K-5 World Language program except at Charter Oak. 1

2 Topic: Regular Instruction Elementary Pages: D-4, D-5 Grant funding Grant funded positions decreased by 0.5 from adopted to current based on revision in funding. The ARRA ECS funding the funding from ARRA that replaces ECS money totaling $2.30 million supports elementary teaching positions. 2

3 Topic: Regular Instruction Middle Pages: D-20, D-21 6 th, 7 th, and 8 th grade Teachers For staffing remains unchanged. KP remains at 8 teams, Sedgwick stays at 8 teams and Bristow s staffing is unchanged. Alternate Education The AIMS program will be offered only at Sedgwick in for a savings of 1 teacher. Alternate Education AIMS will be eliminated at KP; it will continue to be offered at Sedgwick. Other supports will be provided at King Philip for the small number of students who need them Teacher Salaries Decrease reflects combination of contracts, staff changes, and actual expenditures in current fiscal year and anticipated retirements Building Based Budgets $12,100 decrease due to freezing of supply accounts at the school level. 3

4 Topic: Regular Instruction High Pages: D-40, D-41 Teachers 0.2 overall increase from adopted to current based on scheduling needs. 2.0 FTE decrease from current to budget in high school staff reflecting a decrease of 65 students. New course offerings for : Social Studies Global Problem Solving at Conard English Screenwriting at Conard The staffing for these courses will come from the FTE allocation and will not result in additional FTEs Salaries Increase reflects combination of contracts, staff changes, actual expenditures in current fiscal year and anticipated retirements Building Based Budgets $16,900 decrease due to freezing of supply accounts for

5 Topic: Regular Instruction Systemwide Pages D-74, D-75 Quest Teachers 0.25 increase from budget to current reflecting scheduling needs 0.25 decrease from current to budget reflects return to normal staffing patterns. None Salaries Increase reflects combination of contracts, staff increases, and anticipated retirements 5

6 Topic: Supervision of Instruction (Regular Instruction) Pages D-81, D-82, D-83 Department Supervisors: 1.0 decrease from current to budget reflects elimination of a 1.0 Department Supervisor in World Language Secretaries/Clerks 1.0 increase from adopted to current reflecting the fact that the book processing function was not outsourced. Instruction & Curriculum Impact of changes in Dept Supervisor staffing/assignment World Language Technology Education Library Media Services Textbooks Elementary: Reading Anthology Aiken, Duffy and Norfeldt, Grade 1; Braeburn and Bugbee, Grade 5 Handwriting - grades 4 and 5 Spelling - grades K-2 Math resources for gap lessons - grades 3-5 Science new units - grades K-2 Social studies units grade K-5 Secondary High school math: Honors Algebra 3, 4, Standard Algebra 3, 4, Honors Pre-Calculus High school science: Marine Science, Standard Environmental Science, Standard Chemistry book repair High school social studies US History, AP Modern European History, Introduction of Psychology; Women s Studies High school world language AP French Language, 5111 Department Supervisors Decrease reflects reduction of 1.0 Department Supervisors positions Summer Curriculum Work No funding was provided for summer curriculum work last year as work was done on June 29 th and 30 th while teachers were in school and students absent Contracted Services The decrease reflects the fact that book processing will be handled in-house in as it has been in the past Special Allocation This allocation funds textbooks for additional new sections at the elementary level. Very few new sections are projected for

7 Topic: Supervision of Instruction (Regular Instruction) Pages D-81, D-82, D-83 Spanish I, II, Cambridge Latin on line, Chinese IV, IVH, MS French, Spanish. Middle school math: Honors and Standard Algebra Summer curriculum work Elementary Mathematics complete math priority lessons/curriculum Reading/Language arts complete reading priority lessons/curriculum, spelling K-5 Social Studies new units based on CSDE framework Pre-K-- NAEYC accreditation Secondary Mathematics curriculum revision based on MS, HS CPDC review Science grade 6 science fair and biomes curriculum and CMT preparation, HS Physics revisions for core/priority objectives Social Studies HS integration of state standards and 21 st century skills standards into curriculum World Language MS, HS, updating student performance benchmarks, designing key performance standards, Chinese IV/IV Honors, curriculum writing and assessments 5520 Textbooks This allocation returns funding for textbooks to normal levels after a substantial reduction in Test Materials The increase is for the AIMSWeb software program that is used in testing students. 7

8 Date: March 11, 2010 Topic: Special Instruction Pages E-5, E-6 Adjusted Curriculum The staffing on this page was adjusted to just reflect the elementary AC program. The other staff is budgeted in the Resource program page. The 1.0 decrease reflects the continuing returning of the AC students to their home school. Special Needs 0.5 increase from budget to current based on needs at the middle school level reallocated from Emotional Disabilities (0.3) and Learning Disabilities (0.2) Emotional Disabilities 0.3 decrease from budget to current based on needs at the middle school level reallocated to Special Needs Resource Program 0.2 decrease from budget to current based on needs at the elementary school level reallocated to Special Needs Glenn McGrath Total staffing in the pupil services department is reduced by 2 positions. One comes from the special instruction page and one comes from the related services pages discussed next. As you can see from the adjustments that have been made this year, we reallocate resources to meet student needs as those needs change. Currently we are projecting a decrease in the elementary Learning Disabled population and so we are taking the reduction there for budgetary purposes. We have the flexibility needed to adjust staffing assignments in to meet student IEP needs within the allocated staffing levels Teacher Salaries Increase reflects combination of contracts, staff changes, and actual expenditures in current fiscal year and anticipated retirements Tuition Increase reflects change in state reimbursement for excess cost. In , the state is paying 84% of eligible excess costs. Based on the Governor s budget, we are assuming only 70% reimbursement for Department Budgets Minimal increase is a reflection of the fact that the department budget was frozen at levels. 8

9 Date: March 11, 2010 Topic: Related Services Pages: E-21, E-22 Social Workers 0.1 increase from budget to current based on needs at the elementary level. 1.0 decrease from current to budget reflecting a budget reduction. Psychologists A 0.3 increase from budget to current at elementary levels. Speech and Language A 1.3 increase from budget to current across the district. Glenn McGrath Total staffing in the pupil services department is reduced by 2 positions. One comes from the previous special instruction page and one comes from the related services pages discussed here. As you can see from the adjustments that have been made this year, we reallocate resources to meet student needs as those needs change. Based on an analysis of the staffing patterns for social workers among DRG B towns, we have taken the reduction in the social work line. We have the flexibility needed to adjust staffing assignments in to meet student IEP needs within the allocated staffing levels Teacher/Pupil Services Salaries Increase reflects contract plus net change in Board-funded positions Services, Supplies and Equipment $3,300 decrease reflects the freeze in departmental allocations taken to reduce the budget increase. 9

10 Date: March 11, 2010 Topic: Supervision of Instruction (Special Ed) Pages: E-35, E-36 Glenn McGrath None None Teacher/Pupil Services Salaries Increase reflects contract plus net change in Board-funded positions 5319 Professional Technical Services Increase reflects increased payments for contracted nursing services 10

11 Date: March 11, 2010 Topic: General Support Services Page: F-2 to F-5 Maintenance Workers 1.0 decrease from current to budget reflecting a 1.0 FTE reduction in the number of maintenance staff in the district. Secretaries/Clerks 1.0 decrease from current to budget reflecting a 1.0 FTE reduction in the Plant and Facilities Administrative support. Security 0.5 increase from budget to current reflecting minor change in staffing patterns. Supervisors 1.0 decrease from current to budget reflecting the elimination of the Technology Supervisor position. His duties will absorbed by other administrators Adm/prof/technical and Director Salaries Information Technology: Reduction reflects the elimination of the technology supervisor position 5115 Secretarial/Clerical Salaries Plant and Facilities: Decrease reflects reduction of 1 clerk in this office 5150 Maintenance Salaries Plant & Facilities : Small increase reflects wage increases offset by the elimination of one position due to retirement 5180 Teacher Substitutes Expenditure reflects experience seen in /5205/5207 Health/Medical/LTD/Group Life $2,128,123 increase reflects a combination of two major factors Increase in claims for active employees (12%) Increase in funding ($465,000) for retiree health expenses consistent with town We will re-estimate this figure just prior to budget adoption to reflect latest trends in claims up through February Unemployment Compensation This budget funds 27 fewer positions than we currently have. Some of those reductions will result in layoffs. The increase budgets for the unemployment costs associated with the layoffs. 11

12 Date: March 11, 2010 Topic: General Support Services Page: F-2 to F Prof. Technical Services Information Technology: There was a onetime cost of $79,000 for data conversion, implementation, and training in PowerSchool which is replacing SASI. The decrease is a reflection of that onetime expense not repeating Pupil Transportation Transportation: Increase includes the 3.5% transportation contract increase offset by savings from the reduction in the number of school days by 1 plus higher costs for summer school transportation 5372 Town Pension Increase reflects full funding of the pension contribution as requested by the Town Utilities & Telecommunications Plant Services: Overall these expenses are approximately flat. The costs for heating, water, and electricity are contributions to the Utility Services fund which pays the bills. We built up a surplus in that fund at the end of and are drawing down that surplus this year and next. The data supplement (page 38) has a detailed breakdown Rentals Budget and Business: The increase in the rentals account here is an allowance for the new copier contract that is being bid by the town right now. The excellent deal that we got in the current contract due to special circumstances will not be repeated. We are jointly bidding this with the town. 12

13 Date: March 11, 2010 Topic: General Support Services Page: F-2 to F Tuition Budget and Business: The increase in the tuition account here reflects the difference in tuition we pay for West Hartford students to attend Interdistrict magnet schools and the revenue we get from Open Choice students who attend West Hartford schools. The data supplement (page 39) has a detailed history of the Open Choice Revenue and Interdistrict Magnet Tuition 5513 Software Information technology: Onetime cost for purchasing the SIF Agents for PowerSchool and other applications Transpiration: Costs for purchasing new transportation software that will work with PowerSchool Custodial Supplies Plant and Facilities: Returning these costs to the General Fund from the Miscellaneous Rentals Fund. In return, the Miscellaneous Rentals Fund will now pay for the cost of custodial overtime that goes to clean up after the rented rooms have been used Building improvement and Equipment Decrease in equipment accounts reflects decisions made to meet departmental budget reductions 13

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