Superintendent s Proposed Budget TABLE OF CONTENTS
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- Meredith Pope
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1 Revised Superintendent s Proposed Budget TABLE OF CONTENTS Introduction Superintendent s Message Page Three Year Strategic Improvement Plan Overview Page 4 Major Object Code Summary Page 5 Budget to Budget Variances by Object Code Page 13 New Position Account Detail (Line 198) Salary Adjustment Account detail (Line 199) Limitations and Results for Budget Page 16 Results Success System Update October 29, 2009 Page 18 Staffing Student Based Resource Allocation: Staffing Page 19 Certified and Non-Certified Table of Organization Page 20 Staffing GEA FTE Summaries Page 21 Certified Staffing in the Greenwich Public Schools Page 24 Schools Student-Based Resource Allocation: Schools Page 38 Hamilton Avenue School (02) Page 39 Glenville School (03) Page 43 New Lebanon School (04) Page 46 Cos Cob School (05) Page 49 Julian Curtiss School ((06) Page 53
2 Revised North Street School (07) Page 57 Parkway School (08) Page 60 The International School at Dundee (09) Page 63 North Mianus School (10) Page 67 Old Greenwich School (11) Page 71 Riverside School (12) Page 75 Central Middle School (13) Page 79 Eastern Middle School (14) Page 83 Western Middle School (15) Page 88 Greenwich High School (16) Page 93 Programs Student-Based Resource Allocation Model: District Programs Page 99 Staffing- GEA FTE Havemeyer Page 100 Visual and Theater Arts (10) Page 101 English as a Second Language (14) Page 104 World Language (16) Page 106 Health Education/SEL (18) Page 109 Family and Consumer Sciences (20) Page 113 Technology Education (22) Page 116 Language Arts (24) Page 118 Mathematics (28) Page 120 Music (30) Page 122 Physical Education (32) Page 126 Science (34) Page 130 Social Studies (136) Page 132 Advanced Learning Program (38) Page 134 Library Media & Technology (40) Page 136 SmartBoard Plan Nursing (49) Page 140 Special Education (53) Page 142
3 Revised Integrated Summer School (55 & 94) Page 147 Alternative High School-ARCH (56) Page 149 Psychology (60) Page 152 Social Work (62) Page 155 Speech (64) Page 157 PreSchool (66) Page 160 Teaching & Learning (68) Page 165 Curriculum, Instruction & Professional Learning (70) Page 168 Board of Education (72) Page 170 Central Office (74) Page 172 Communications (76) Page 174 Safety & Security (80) Page 176 Information Services and Accountability (82 & 84) Page 178 Accounting & Budgeting (86) Page 181 Supply Acquisition & Management Page 184 Facilities & Maintenance of Plants (89 & 92) Page 186 Transportation (90) Page 191 Print Shop (91) Page 193 Human Resources (93) Page 195 Adult Learning Program (95) Page 198 Food Services Page 200 Reference Frequently Asked Questions Page 204 Reading the Budget Book Page Enrollment Projections Page 206 Relationship Between Budget and Enrollment Page 207 Revenue Budget Page Budget for Incremental Costs of Magnet Schools Page Budget for Costs Associated with Addressing Achievement Gap Page 210
4 Revised Additional Allocations by School & Program Page 211 Supplemental Programs Page 212 Electric Service Natural Gas - #2 Fuel Oil Page 213 Excess Cost Budget Assumptions for Page Resource Allocation Calendar Page Addendum: Program & School Budget Variance Analyses Page 215 (i) Addendum: State and Federal Grants Page 215 (v) Addendum: Budget By Location/Services to Schools Page 215 (vi) Capital Total Funds Requested Page Total Funds Requested Page 217 Project Information Sheets for Page Year Capital Plan Page 242
5 16 - Corrected 11/16/09 Board of Education Action on Limitations and Results for Budget The Board of Education directs the Superintendent to develop an operating budget for the school year which shall not fail to address: 1. The District s mission and vision of a graduate. 2. The action plan developed by the District Data Team. 3. Recommendations identified in monitoring reports. 4. Progress to date on new initiatives funded in as well as the basis (results) for eliminating any programs. 5. The opportunity early in the budget development process for the Board to review and consider new initiatives, program changes, improvements, and/or new positions,; each proposal to include identified need, anticipated measurable results, estimated cost, and the potential for efficiencies and reallocation. 6. A percentage variance between the budget and a level services budget developed based on assumptions including but not limited to enrollment projections and collective bargaining agreements. 7. BET guidelines and budget development assumptions related to staffing ratios, FTE, cost of living/inflationary adjustments, other variables including but not limited to enrollment. 8. An analysis of budget to budget variances including those resulting from changes to accounting methodology, contractual obligations, program changes, enrollment, and rate increases, etc. 9. The continuation of budget book elements with the following enhancements: a. Items identified through the Q & A process b. Historical and forecast enrollment data for the district and several years of data for individual schools c. Headcount - size and allocation including detail about different collective bargaining agreement provisions d. Detail about full and part-time employees as part of FTE e. Detail about the EVOLVE model as it relates to certified and non-certified staff and relationship to staffing ratios f. Detail as is provided for GEA extended to GOSA and non-certified employees g. Table of contents for the SCHOOLS and PROGRAM tabs 10. A transparent and equitable allocation system which coordinates and explains District, school and program budgeting practices. 11. A comprehensive and detailed (by school, program) analysis of staffing funded through all sources including legal constraints (supplement vs. supplant) and implications. 12. A priority on controlling utility costs and other non-instructional expenses through energy conservation, purchasing strategies, etc. 13. A budget calendar which incorporates the Q & A model implemented in The anticipated consolidation of Town and Board of Education maintenance departments. 15. Additional opportunities for reducing costs (i.e., shared services between the Town and the Board of Education) and increasing revenue. May 28, 2009
6 The Board of Education directs the Superintendent to develop a capital budget for the school year as part of an updated fifteen year capital plan, which shall not fail to address: 1. A comprehensive analysis of what has been accomplished to date, what is being proposed for , and what remains to be done. 2. A description of the methodology used to establish priorities 3. A preliminary written assessment of each project based on CIP criteria (subject to change), project management approach, time required, the extent to which it addresses to instructional program requirements or other facility standard(s), and other relevant data: a. Facilities audits (comprehensive, electrical/energy) b. Preventive Maintenance and work order system c. Input from school communities and other stakeholders through the Harris Survey and other avenues d. Tools for Schools data 4. Facility utilization planning standards adopted by the Board of Education 5. Potential for collaboration with other town agencies and departments 6. Capital submission guidelines from the 1 st Selectman and the BET. 7. Equity (i.e., middle school fitness centers). 8. Energy efficiency data including projected payback period for new projects as available/appropriate and estimated operating savings from recent projects. 9. Improving accessibility to school facilities for persons with disabilities Corrected 11/16/09 May 28, 2009
7 Frequently Asked Questions The REFERENCE section provides answers to these questions Revised 11/16/09 1. Please explain the Board of Education s account codes, chart of accounts. 2. What is the projected enrollment for each school, each grade? 3. What is the relationship between the budget and enrollment (projected, actual)? 4. What additional revenue from educational programs and activities is deposited in the Town General Fund (offset)? 5. How much is budgeted for performance pay and where is it budgeted? 6. What are the incremental costs associated with the magnet schools? 7. What are the incremental costs associated with closing the achievement gap? 8. What additional funding is budgeted at each school location over and above the per pupil allocation? 9. How are supplemental funds allocated for students performing below standard? 10. What assumptions are used to budget for utilities (electric, natural gas, #2 fuel oil)? 11. What assumptions have been used to budget for those special education/pupil personnel services which are subject to excess cost reimbursement from the State? 12. What is the timeline for final adoption of the Board of Education s budget? 13. (NEW) Please explain any significant school and program budget variances including those that result from accounting changes. 14. (NEW) Please provide detail about State and Federal grants. 15. (NEW) How are funds allocated to schools and the district administration? Please provide detail about shared services budgeted centrally.
8 GREENWICH PUBLIC SCHOOLS BUDGET FOR ACHIEVEMENT GAP ALL SCHOOLS Gap Closing Feature Budget Recurring All Achievement improvement initiatives Embedded Yes Supplemental Programs (dropped into schools budgets) $156,890 Yes Individual Student Intervention Plans (ISIPs) Embedded Yes Revised 11/16/09 HAMILTON AVENUE SCHOOL Gap Closing Feature Budget Recurring Small Class Size (K-1) 3.0 FTE $205,500 Yes Full Day Preschool: 1.2 Additional Prof. Asst. (full day program).2 Art,.2 Music,.2 Physical Education (for contractual staff coverage) $32,400 (Prof. Asst.) $ 41,100 (Specialists) Yes Professional Assistants Reading Support 2.0 FTE $54,000 Yes TOTAL RECURRING $279,000 NEW LEBANON SCHOOL Gap Closing Feature Budget Recurring Intervention Specialist 0.8 FTE $54,800 Yes Professional Assistants Reading support 2.7 FTE $72,900 Yes TOTAL RECURRING $127,700 JULIAN CURTISS SCHOOL Gap Closing Feature Budget Recurring Professional Assistants for Reading support 2.0 FTE $54,000 Yes TOTAL RECURRING $54,000 GREENWICH HIGH SCHOOL Gap Closing Feature Budget Recurring Skills for Success Summer Program $20,000 Yes TOTAL RECURRING $20,.000
9 District Program Budget Variance Analysis Program $ variance budget to budget % variance budget to budget ESL (14) $55, % Explanations (exceeds $20K and/or 25%) Line 102 reflects change in program coordinator's salary allocation; now pro-rated with school-based assignment as part of reorganization (09-10 budgeted in line 199) World Language (16) -$147, % Line 102 reflects change in program coordinator's salary allocation (see ESL) Language Arts (24) $49, % Increases in lines 131, 139, 149 support focused professional learning and curriculum development activities. Increase in line 215 supports purchase of high interest leveled digital materials to support literacy instruction. Mathematics (28) $13, % Provides funding for software program to support students reaching proficiency or goal on Math CMT (line 236). Increase in line 311 funds replacement costs for middle school textbooks. Science (34) $305, % Increases in lines 139 and 149 support curriculum review and development activities. Line 311 provides funding for curriculum materials and texbooks (see budget narrative for detail) Social Studies (36) $64, % Line 102 reflects the.5 Program Coordinator position restored in School Libraries (40) -$103, % Line 102 reflects the elimination of several positions as part of the reorganization (09-10 budgeted in line 199) Student Activities (46) $17, % Budget adjustment for several district student activity club advisors previously budgeted elsewhere. Nursing (49) $32, % Increased demand for substitute nurses (line 131); upgrade and replace nursing equipment per multi-year plan (line 3011); increase in funding for consumable medical supplies (line 325). Special Education (53) $970, % Line 101 reflects "resetting" salaries for 15 professional assistants previously not budgeted per the EVOLVE model. Lines 142 and 208 increased based on settlement and trend experience (see budget variance and excess cost assumptions). Line 735 reflects increase in number and costs associated with cash settlements for special education. Alternative High School (56) $126, % Line 102 reflects salary adjustment budget to budget Psychological (60) $41, % Line 102 reflects salary adjustment budget to budget. Line 209 includes funding to support coursework leading to additional job-related credentials. PreSchool (66) $265, % Major factor relates to budget adjustments/corrections in non-certified salary line 101. Teaching & Learning (68) $142, % Supports participation in DataWise Institute (209, 210); consulting services to support TEPL and other focused professional learning activities for school administrators (149) Curric. Instr. Prof. Lrng. (70) $215, % Addition of two (2) instructional coaches previously budgeted in 199 Central Office (74) -$28, % Elimination of housing allowance in Superintendent's contract. Safety & Security (80) -$41, % Salary adjustment for Director of School Safety & Security with.5 allocated to GHS,.5 K-8 Information Services & Accountability (82) $468, % Increase reflects consolidation (program, budget) of Research & Evaluation with IT/MIS and new student information system. See program budget narrative for specifics. Research & Evaluation (84) -$408, % See above. Accounting & Budgeting (86) $219, % Consolidation and centralization of accounting clerks (line 101) and allocation of Dir. Of Budget & Systems from line 102 to line 101 (while certified, not TRB position) Supply Acq. & Mgmt. (88) $40, % Continuation of multi-year photocopier lease program (line 231) Maintenance of Plants (89) -$62, % Favorable multi-year utility rates (200's) Transportation (90) $90, % Multi-year student transportation contract (212) Facilities (92) -$131, % Elimination of one position (line 199 in 09-10); no funding required for facilities audit (149) Personnel Services (93) $2,489, % Salary adjustment account (line 199) reduced from level which reflected elimination of 20+ positions Summer School (94) $67, % Support for Skills for Success Program for those students with financial and learning needs (previously funded through start-up grant from the Alliance). Reference Addendum 215 (i) G:\1011bud\BudBkMisc\SchlProgbudvaranal
10 Reference Addendum 215 (ii) School Budget Variances Total and/or any salary line varies by +/- 5% School Line 101 % variance budget to budget Line 102 % variance budget to budget Total $ variance budget to budget Total % variance budget to budget Ham. Ave % 8.0% Glenville 1.2% -4.3% -$118, % New Lebanon 1.7% 3.1% $138, % Glenville -8.5% -5.1% -$214, % New Lebanon 7.6% Riverside 13.1% Julian Curtiss Central Middle School -8.0% Eastern Middle School 8.9% $580, % Cos Cob -9.4% Parkway -5.9% Eastern Middle School 4.2% 2.0% $216, % Western Middle School -0.2% 0.0% $15, % Greenwich High School 1.8% 2.0% $258, % Julian Curtiss 13.4% 7.1% $345, % Old Greenwich -16.8% Western Middle School -10.9% Background Salaries, both certified (102) and non-certified (101) are the major factors contributing to budget to budget variances among schools. Other than salaries, school budgets represent principals decisions about meeting the needs of their students using a set allocation (per pupil times projected enrollment). As addressed separately, there are also a limited number of additional programs for which funding is allocated centrally to the school budgets (supplemental programs, intramural sports, etc.). It is important to note that in spite of budget to budget variances at individual schools, there is only a small total increase (salaries, per pupil allocation, supplemental program funding) across all elementary and secondary school locations. It is also important to understand the process used to roll over salaries budget to budget to facilitate analysis and minimize the likelihood that the data will lead to faulty conclusions. Although the school staffing pages provide a helpful overview for each school, there is not a perfect correlation between the FTEs reflected on these pages and the funding allocated in the salary lines for reasons explained below. What do the dollars budgeted in salary lines (101, 102) represent at each school location? Actual represents salary expenditures incurred for individual staff members at a particular location in a particular program/position.
11 Budget generally represents funding for the same individual staff members paid at the same locations and positions as 08-09, but at the new rates as established through collective bargaining agreements. Any new or eliminated positions approved as part of the budget are reflected in the 198 or 199 salary adjustment lines in the central Human Resources program budget, not at the school locations Budget represents funding for the same individual staff members who are actually employed at individual school locations as of October This may now include those individuals filling positions previously ( Budget) budgeted in line budget salary lines reflect staffing increases due to enrollment projections (number of sections, etc.). The addition or reduction of staff members as reflected in lines 198 and/or 199 is often the most significant factor in schools budget to budget salary variances. Reference Addendum 215 (iii) What other rollover factors may impact budget to budget salary funding variances? Changes in the experience level of certified staff due to turnover in one or more positions at a particular location. Changes in enrollment which impact staff allocation from one year to the next at a particular location. Changes in student need at a particular location which drive the allocation of certain positions (Special education teachers, reading consultants, professional assistants, etc.). Changes related to Project EVOLVE, a special education/pupil personnel researchbased model which involves reducing a number of professional assistants in exchange for a certified staff member. The allocation of some elements of personnel compensation (non-base salary, learning facilitators, longevity, etc.) to line 107 rather than lines 101 or 102. What are some of the challenges inherent in completely and accurately reflecting staff by position, program, location, and salary? Data entry given the limitations of the MUNIS system much of the rollover is done manually. Need for rigorous adherence to staffing/budget protocols (approvals, account coding, etc.) Moving faculty and staff on/off grants requires budget and payroll tracking across multiple district and town departments. New and sometimes complex collective bargaining provisions Staff transfers within the district or to other town departments
12 Program/Location Greenwich Public Schools Elementary Per Pupil Allocation from Schools Budget Budget Request Projected Enrollment Projected Per Pupil $ Fixed Staff Cost Per Pupil Adjusted Per Pupil $ Reading Below Proficient Reference Addendum 215 (iv) Receiving SPED Services English Language Learners Free or Reduced Price Lunch Hamilton Avenue $4,672, $12,731 $3,614 $9, % 13.9% 13.4% 48.0% Julian Curtiss $4,425, $12,939 $3,878 $9, % 9.2% 12.1% 21.9% New Lebanon $3,101, $14,493 $6,198 $8, % 13.2% 20.9% 37.0% North Street $4,725, $10,339 $2,902 $7, % 8.9% 6.4% 0.8% Cos Cob $4,339, $10,663 $3,259 $7, % 8.0% 9.0% 4.8% International School at Dundee $3,846, $10,339 $3,566 $6, % 8.8% 9.9% 7.1% North Mianus $4,384, $9,450 $2,859 $6, % 7.7% 5.0% 1.1% Old Greenwich $3,814, $9,883 $3,436 $6, % 8.2% 4.9% 0.7% Glenville $3,149, $11,013 $4,638 $6, % 8.5% 7.8% 6.4% Riverside $4,485, $8,882 $2,627 $6, % 6.2% 7.2% 0.8% Parkway $3,157, $10,559 $4,436 $6, % 7.9% 3.7% 1.2% District K 5 $44,101, $10,759 $3,560 $7, % 8.9% 9.4% 9.9% Fixed Staffing Costs per Building $1,326,414 Variances +/ 20% of District Average
13 State and Federal Grants Carryover Funding as of 6/30/09 New Funding as of 11/9/09 Public Portion Only Carryover New Funding Funding Reference Addendum 215 (v) E0459 EARLY INTERVENING SVC $22,037 $0 E BILINGUAL EDUCATION PUBLIC N/A $20,976 E EARLY READING SUCCESS N/A $0 E TITLE ONE 2010 $70,727 $400,968 E TITLE I NEG DLNQT $0 $13,625 E 9000 CARL PERKINS N/A $80,943 E SCHOOL READINESS SEVR NEED N/A $107,000 E 9189 TITLE II - TECH PROF DEVELOPMENT $1,441 $0 E TITLE II A TEACHERS / PRINC $30,902 $174,795 E TITLE III $5,214 $106,428 E92791 TITLE III IMMIGRANT & YOUTH $130,302 $0 E9299 TITLE IV SAFE & DRUG FREE SCH $8,106 $24,466 E IDEA PART B SECT 611 $10,388 $1,969,897 E IDEA SECTION 619 PRESCHOOL $0 $34,685 E 9649 ARRA - IDEA PART B SECT 611 N/A $2,278,163 E ARRA - IDEA SECTION 619 PRESCH N/A $82,732 E ARRA - FISCAL STABILATION GOVT N/A $173,337 E ARRA - FISCAL STABILATION EDU N/A $314,384 Total GPS Funding $279,117 $5,782,399
14 Reference Addendum 215 (vi) Greenwich Public Schools Budget by Location Pre School 1.5% District Leadership & Operations 3.1% Special Education & PPS 6.9% Schools 73.9% Shared Services 21.5% Facilities 5.9% Teaching & Learning 3.4% Human Resources 3.3% Transportation 2.0%
15 Greenwich Public Schools Shared Services Budget Administrative Overhead (Staffing) 16.9% Services to Schools 83.1% Reference Addendum 215 (vii)
16 Reference Addendum 215 (viii) Greenwich Public Schools Shared Services Budget $854,761 $441,944 $7,325,704 $8,192,201 $2,154,080 $1,281,410 $46,639 $2,355,417 $2,542,294 $3,101,009 Facilities Total Special Education & PPS Total Teaching & Learning Total Transportation Total Human Resources Total Services to Schools Administrative Overhead (Staffing)
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