Business Requirements Document. SR100368: State Controller s Office Annual Compensation Reporting

Transcription

1 Business Requirements Dcument SR100368: State Cntrller s Office Annual Cmpensatin Reprting

2 Dcument Infrmatin Dcument Attributes ID Owner Authr(s) Cntributr(s) Infrmatin SR Institutinal Research Beth Burkart Shelley Dmmer, Carline Rider, Maxine Gerber Revisin Histry Versin Issue Date Changes 1.0 5/16/13 Initial Draft 1.1 5/28/13 B. Burkart updates frm 5/20 meeting with Shelley /30/13 B. Burkart cntinued updates frm 5/20 meeting with Shelley. Added utstanding items frm Maxine /3/13 B. Burkart added table frm Ken n pensin frmula. Updated tab delimited file field /4/13 B. Burkart updated after meeting with Shelley, Maxine and Carline /16/13 B. Burkart updated after meeting with Maxine, Carline, Larry and Stacey /22/13 B. Burkart added assumptin abut Pensin frmula review. Added calculatin fr W-2 Bx 5 amunt /23/13 B. Burkart added t assumptins and utstanding items based n estimate dcument /7/13 B. Burkart added GTNs fr deferred cmp /8/13 B. Burkart updates frm 8/7 meeting with Shelley and Carline /26/13 B. Burkart updates frm 8/7 meeting and s /27/13 B. Burkart updates frm 8/27 meeting /28/13 B. Burkart updates frm 8/28 meeting /29/13 B. Burkart few small updates frm BRD review and discussin with Larry /3/13 B. Burkart added an utstanding item. Added names t utstanding items. Added Medicare explanatin t Appendix /4/13 B. Burkart replaced att B with a different diagram frm Maxine same infrmatin just a different way f presenting it /5/13 B. Burkart Renamed attachment B /9/13 B. Burkart Updated att B per Maxine, Carline and Ken /13/13 B. Burkart Updated with reslutins fr sme pen items. 1

3 1.19 9/16/13 B. Burkart ERIT is included in REG categry. Created attachment D /17/13 B. Burkart updates fllwing meeting with Shelley /18/13 B. Burkart fllw-up items frm the 9/17 meeting /24/13 M. Gerber/B. Burkart min/max issue reslutin, runding infrmatin /25/13 B. Burkart remved #2 f Prpsed Strategy re: prviding data fr 2012, since we are nt sure at this pint if the first file will cntain 2012 r 2013 data. Few minr edits. Age factr des nt enter int the pensin lgic /26/13 B. Burkart changed TXT t XLSX /30/13 B. Burkart clsing issue per nte frm Shelley /2/13 B. Burkart remved filename sectin f header sample /7/13 B. Burkart web page URL update in header sample /10/13 B. Burkart - updated web page URL in header sample /16/13 B. Burkart p. 4 change frm under t cvered by per Jhn B /23/13 M. Gerber added cntrl ttals reprt specificatins /25/13 B. Burkart added SR number /28/13 B. Burkart clsed utstanding issue /19/13 B. Burkart nt adjusting the Medicare Grss /3/13 B. Burkart R0010 changing befre runding and adjustments t befre runding /17/14 B. Burkart Nted that Jhn Barrett will act as cntact fr all the files. Als, the 2013 template has an additinal clumn between Line # and Department t flag the Gverning Bard member /27/14 B. Burkart added R0006A and R0006B /28/14 B. Burkart rewrded 6B per Gregry s nte /25/14 B. Burkart updated translatins fr animal related psitins /27/14 B. Burkart change in requirements re: academic min and max. Revised lump sum definitin. Dcument Apprvals Rle Name Signature Date Exec Directr, Dennis Larsen t team 10/16/2013 Cmpensatin Prg & Strategy, HR-UCOP Human Resurces Cntent Manager, Shelley Dmmer t team 10/28/2013 Institutinal Research Directr, Esther Cheung Hill t Larry Delaney 10/22/2013 HR-UCOP Human Resurces Manager-Tax Services Crdinatr, Payrll Crdinatin & Tax Services Jhn Barrett t team 10/16/2013 2

4 Table f Cntents 1 Overview Backgrund Objectives Related Prjects & Dependencies Stakehlders Prpsed Strategy Glssary Prduct/Slutin Scpe Included in Scpe Excluded frm Scpe Assumptins & Cnstraints Outstanding Items Business Services and Prcesses Business Rules Business Requirements User Requirements Functinal Requirements Reprting Requirements Nn-Functinal Requirements External References Attachment A: Pensin Frmula Derivatin Rules Attachment B: Mdificatins t Title Descriptins fr Animal-related Psitins Attachment C: Min/Max Calculatin Methdlgy Nn-Academic Titles Academic Titles

5 1 Overview The purpse f this prject is t prvide UC cmpensatin data t the Califrnia Cntrller s Office n an annual basis. 1.1 Backgrund The Califrnia Cntrller website displays cmpensatin data fr all public emplyees. The University f Califrnia already prvides numerus cmpensatin reprts, data and infrmatin t the public n its websites, but the infrmatin, while detailed and specific, is nt in a frmat that the Cntrller s ffice can use fr its website. While the University f Califrnia is nt cvered by the same statute as ther agencies in Califrnia, in the interest f assisting the Cntrller s ffice in their cmpensatin transparency and accuntability effrts, UC is reviewing the requirements, methd and csts f prviding jb and wage data t the Cntrller in their frmat fr public reprting. This dcument utlines what University f Califrnia intends t prvide t the Califrnia Cntrller t cmply with the reprting requirements in the Gvernment Cmpensatin in Califrnia Prgram Electrnic Reprting Instructins fr Cmmunity Cllege Districts dcument: Objectives Prvide cmpensatin data t the State Cntrller s Office n an annual basis. Prvide an audit file fr internal use by UCOP. Prvide a cntrl ttals reprt fr internal use by UCOP and campuses. 1.3 Related Prjects & Dependencies Nne 4

6 1.4 Stakehlders Acrnym Descriptin Rle * Authrize Has ultimate signing authrity fr any changes t the dcument R Respnsible Respnsible fr creating this dcument A Accuntable Accuntable fr accuracy f this dcument (e.g. prject manager) S C I Supprts Cnsulted Infrmed Prvides supprting services in the prductin f this dcument Prvides input Must be infrmed f any changes Name Psitin * R A S C I Paul Weiss CIO Office f the President X Dennis Larsen Exec Directr, Cmpensatin X X X Prg & Strategy, HR-UCOP Human Resurces Shelley Dmmer Cntent Manager, X X X Institutinal Research Larry Delaney Sr. Applicatins Manager, ITS - X X Infrmatin Technlgy Services J Ellen Francis Directr, X IRC-Applicatin Technlgy Services Esther Cheung Hill Directr, X X X HR-UCOP Human Resurces Al Curse Mgr. Bus. Intelligence & X Financial Sys. ITS-Applicatin Technlgy Services Jhn Barrett Manager-Tax Services X X X Crdinatr, Payrll Crdinatin & Tax Services Paul Schwartz Directr, Internal X Cmmunicatins Rsemary Chengsn Cntent Manager, IR - Institutinal Research X 5

7 Gregry Sykes Crdinatr Department: IR - Institutinal Research Beth Burkart Business Analyst - PPERS X Carline Rider Maxine Gerber X X X 1.5 Prpsed Strategy 1. Prvide a set f excel spreadsheets t the State Cntrller s Office using the template they prvided. 2. An annual prcess will be develped t reprt wages paid in the previus calendar year. 3. This data will include payrll data fr all UC campuses, medical centers, and Office f the President. Medical center data is included as part f the assciated campus. Excluded are Hastings, ASUCLA and Lawrence Berkeley Natinal Lab (LBNL), fr which UC has n direct payrll versight. 4. The fllwing lcatins are in scpe: UC Berkeley UC Davis (includes campus and medical center) UC Irvine (includes campus and medical center) UC Ls Angeles (includes campus and medical center) UC Merced UC Riverside UC San Dieg (includes campus and medical center) UC San Francisc (includes campus and medical center) UC Santa Barbara UC Santa Cruz UC Office f the President 5. The SCO Excel file custmized fr UC will have a Entity Name drp-dwn bx cntaining the 11 UC entities listed here. See page 5 f the reprting instructins linked t abve fr details. 6. T be cnsistent with the way that GCC data is cllected frm ther higher educatin entities, SCO requests that the UC data be submitted as 11 SCO-custmized Excel files, ne fr each f these entities. 7. The fllwing data will be included fr each emplyee: Gverning Bard Member Flag (blank fr UC) Department / Subdivisin (campus fr UC) 6

8 Jb Title Min Classificatin Salary Max Classificatin Salary Regular Pay Overtime Pay Lump Sum Pay Other Pay Pensin Frmula Defined Benefit Plan Emplyer Cntributin Emplyees Retirement Cst Cvered (n/a fr UC) Deferred Cmpensatin Plan Emplyer Cntributin Health Dental Visin Emplyer Cntributin 8. Typically data fr each emplyee will be n a single rw f the file. Hwever, fr emplyees wh have been paid under mre than ne psitin during the reprting (calendar) year, multiple rws will appear fr the emplyee. In additin: The emplyee s Ttal Wages and Emplyer Cntributin infrmatin fr all psitins are reprted n ne primary rw. The first (primary) rw fr an emplyee will represent the title in which the emplyee received the highest grss pay during the calendar year. The multiple rws will be tied tgether with a unique, randm identifier. The primary rw will cntain the ttal pay and cntributin data fr all psitins the emplyee held during the year. Additinal rws fr that emplyee will cntain zers in the ttal pay and cntributin data amunt fields. 9. A header sectin at the tp f the file will cntain reprt identificatin and cntact infrmatin as specified in the reprting requirements dcument. Header fields sample: Entity Name: University f Califrnia HR Web page: Emplyees Hld Mre than One Psitin: Yes Preparer Cntact Infrmatin: Preparer Name: Jhn Barrett Phne Number: Address: Jhn.Barrett@ucp.edu 7

9 1.6 Glssary Term UCOP ITS SCO Descriptin University f Califrnia Office f the President Infrmatin Technlgy Services State Cntrller s Office 2 Prduct/Slutin Scpe 2.1 Included in Scpe Prvide annual salary reprting data t the State Cntrller s Office. Prvide an audit file t facilitate internal data auditing. Prvide a cntrl ttals reprt t facilitate internal verificatin. 2.2 Excluded frm Scpe Excluded are Hastings, ASUCLA and Lawrence Berkeley Natinal Lab (LBNL), fr which UC has n direct payrll versight. 2.3 Assumptins & Cnstraints ID Assumptin / Cnstraint FTP credentials will be prvided t UC by State Cntrller s Office There is n required srt rder Testing: A test file can be prvided t staff in SCO s Infrmatin Systems Develpment (ISD) and the Divisin f Accunting and Reprting (DAR) via attachment: Linh Nguyen (ISD) LDNguyen@sc.ca.gv Matthew Harada (DAR) Mharada@sc.ca.gv Lump sum is identified by FCP DOS f: LS 8

10 2.3.5 Min Classificatin Salary and Max Classificatin salary are the min and max assciated with the title, and will be retrieved via lkup t the campus TCT. If there is mre than ne grade assciated with a graded title n the TCT, then reprt the lwest minimum fr all grades assciated with that title as the minimum fr the psitin and the highest maximum fr all grades assciated with that title as the maximum fr the psitin. See special min/max rules in Attachment C ITS will manually cpy the data frm a delimited data file created by a PPS prcess int the spreadsheet template prvided by the state Campus name will be reprted in the department field. This was an internal UC decisin, althugh the SCO requirements are t display the actual department name Fr the purpses f reprting, the emplyee s primary psitin is defined as the title in which the emplyee received the mst grss pay during the calendar year. This is smewhat different frm the SCO s requirement ne primary rw using the mst recently appinted psitin r the psitin with the highest maximum annual salary An emplyee will nly have ne rw that shws the ttal wages in the fur clumns (Reg, vertime, lump sum, and ther), regardless f hw many different psitins they held during the year UCLA will need t d a lcal mdificatin in rder t prduce separate files fr UCOP and Merced, and t display UCOP and Merced in the department field n their respective files When using the TCT t lk up min and max salaries, use the annual salary if there is ne available. If there is n annual salary available, use mnthly salary X 12. See additinal rules in Attachment C When reprting data fr psitins related t animal care, research, etc., the title descriptin shuld be mdified per attachment B The list f animal-related titles and their mdified title descriptins needs t be reviewed n an annual basis, prir t prducing the campus SCO files frm PPS Dllar amunts fr regular, vertime, lump sum and ther pay categries are reprted as whle dllars. The actual amunts will be runded t the nearest dllar. 2.4 Outstanding Items ID Descriptin Whse name and cntact infrmatin will appear in the header? Can this be a different persn fr each campus? Reslved: This will be Jhn Barrett fr all files. 9

11 2.4.2 Need business rules frm functinal area regarding calculating the annual min and max salary frm TCT data. Shelley has prvided academic min and max rules. Need the business rules fr calculating the min/max pay fr each categry f title cde (e.g., stepped, pen range, graded and n rates ). This piece is reslved as f 9/24/13. Are there utstanding issues re: staff rules? By agreement issues? (Shelley) 9/30: Shelley des nt think there are any mre utstanding issues at this time, althugh mre culd arise as the prject prgresses Timing: fr nging prductin, is there a timing issue? Must we wait t send the SCO file until after the ther UC wage reprting is cmplete? Onging prductin: will the data need t be reviewed by UCOP each year befre it can be sent t SCO? What shuld the HR Web Page be in the file header? (Shelley t talk t cmmunicatins abut what shuld be used fr prductin.) Clsed: we will use 3 Business Services and Prcesses N/A 4 Business Rules 1. When getting title data frm TCT, default t "COV" if there's n cverage indicatr n the PAR earnings. 2. If the PAR GTN number is nt fund in the GTN table, d nt include in health insurance cntributin calculatin. 3. If PAR title cde isn't fund in the TCT, then Classificatin shuld be the title cde fllwed by n descriptin fund. Assume nn-safety. 4. If PAR DOS cde isn't fund in the DOS table, put the pay int the ther pay categry and default t FICA eligible. 10

12 5. If the title has n min/max r the title has n rates, we will reprt 0 (zer) as min and max fr the title. 6. If there is mre than ne grade assciated with a graded title n the TCT, then reprt the lwest minimum f all grades as the minimum fr the psitin and the highest maximum f all grades as the maximum fr the psitin. 7. The lkup prcess fr btaining min and max salary data frm the TCT shall nt be date sensitive. Data shall be as f the end f the calendar year being reprted. 8. Prir t sending the annual prductin files t SCO, the audit files must be sent t Institutinal Research and their signff must be btained. 5 Business Requirements 5.1 User Requirements N/A 5.2 Functinal Requirements Req ID R0001 Requirement Descriptin A new annual reprting prcess shuld be develped t prvide UC cmpensatin data t the State Cntrller s Office Use the end f year PAR file use end f year EDB still have the YTD balances that we need. R0002 R0003 R0004 The cmbined UCRS interface files fr the year will als be used as input. The frmat f the data sent t the State shuld be Excel Spreadsheet using the template prvided by the State. Separate files shuld be submitted fr each lcatin. SCO requests that the UC data be submitted as 11 SCO-custmized Excel files, ne fr each f the in-scpe lcatins. This data will include payrll data fr all UC campuses, medical centers, and Office f the President. Medical center data is included as part f the assciated campus. In-scpe lcatins are: UC Berkeley UC Davis (includes campus and medical center) 11

13 UC Irvine (includes campus and medical center) UC Ls Angeles (includes campus and medical center) UC Merced UC Riverside UC San Dieg (includes campus and medical center) UC San Francisc (includes campus and medical center) UC Santa Barbara UC Santa Cruz UC Office f the President The SCO Excel file custmized fr UC will have an Entity Name drp-dwn bx cntaining the 11 UC entities listed here. UCLA will need t make a lcal mdificatin in rder t reprt UC Merced and UCOP as separate entities. R0005 R0006 R0006A R0006B R0007 R0008 The annual files wuld include data fr wages paid in the previus calendar year. Typically data fr each emplyee will be n a single rw f the file. Hwever, fr emplyees wh have been paid under mre than ne psitin in the reprting (calendar) year: Multiple rws will appear fr the emplyee. The multiple rws will be tied tgether with a unique, randm identifier. The first (primary) rw fr an emplyee will represent the title in which the emplyee received the mst grss pay in the calendar year. The primary rw will cntain the ttal pay and cntributin data fr all psitins the emplyee held during the year. Additinal rws fr that emplyee will cntain zers in the ttal pay and cntributin data amunt fields. Individuals with zer r negative ttal annual earnings shuld nt be included n the SCO file. Titles that shw zer r negative ttal earnings fr the year in an individual emplyee s recrd shuld nt appear in that emplyee s recrd in the SCO files. Hwever, negative amunts will be included in the ttals fr regular, lump sum, vertime, and ther. A header sectin at the tp f the file will cntain reprt identificatin and cntact infrmatin as specified in the reprting requirements dcument. The fllwing persn will be the cntact fr all f the files: Jhn Barrett The table belw describes the clumns in the file and hw they shuld be ppulated. Field Frmat Definitin 12

14 1. Flag t indicate Gverning Bard member 2. Department / Subdivisin Alphanumeric, 1 character Alphanumeric, 100 characters max Y if the psitin is a Gverning Bard Member. It is meant t flag the elected fficials. UC will leave this field blank per SCO instructins. The campus being reprted (ne f the 11 entities listed in R0004). Ppulated in every detail recrd. Campus name is available in the CCR recrd n each PPS database. 3. Classificatin Alphanumeric, 100 characters max Jb title descriptin frm the TCT. Ppulated in every detail recrd. If title nt fund in Title Cde Table, use title cde fllwed by n descriptin fund. 4. Multiple Psitins Ftnte Numeric, 5 characters max Jb title descriptins shuld be mdified fr certain animal-related psitins. See Attachment B fr specifics. After mdifying the animal-related title descriptins per the table in Attachment B, if the wrd animal still appears in any title descriptin, remve animal frm that descriptin. If the emplyee had multiple psitins during the year, define a unique randm number t be used fr all recrds fr that emplyee (nt emplyee ID). Fr emplyees wh held mre than ne psitin during the year, this field will be ppulated in every detail 13

15 5. Min Classificatin Salary 6. Max Classificatin Salary Numeric Whle dllars nly Max is 99,999,999 Numeric Whle dllars nly Max is 99,999,999 recrd. Fr emplyees wh were paid in nly ne psitin during the calendar year, this field will be blank. Minimum annual base salary fr the assciated title as f the end f the reprting year. See attachment C fr rules regarding minimum/maximum rates. Maximum annual base salary fr the assciated title as f the end f the reprting year. See attachment C fr rules regarding minimum/maximum rates. 7. Regular Pay Numeric Whle dllars nly Max is 99,999,999 Ttal Regular Wages Subject t Medicare, runded t the nearest dllar. Zer if there is n regular pay. Regular pay is identified by FCP DOS f: AM, AV, AW, AX, HD, HR, RT Subject t Medicare is defined as DOS-FICA-GROSS-IND nt zer Fr emplyees wh nly held ne psitin during the year: dllar amunt paid t an emplyee fr regular r base pay. Fr emplyees wh held 14

16 multiple psitins during the calendar year, these psitins shuld be gruped tgether: the primary rw will cntain the sum f the dllar amunts paid t the emplyee fr regular r base pay; additinal rws will cntain zer. 8. Overtime Pay Numeric Whle dllars nly Max is 99,999,999 Overtime Wages Subject t Medicare, runded t the nearest dllar. Zer if there is n vertime pay. Overtime Pay is identified by FCP DOS f: AQ, AR, AS, AT, BE Subject t Medicare is defined as DOS-FICA-GROSS-IND nt zer Fr emplyees wh nly held ne psitin during the year: dllar amunt paid t an emplyee fr vertime. Fr emplyees wh held multiple psitins during the calendar year, these psitins shuld be gruped tgether: the primary rw will cntain the sum f the dllar amunts paid t the emplyee fr vertime; additinal rws will cntain zer. 9. Lump Sum Pay Numeric Whle dllars nly Lump Sum Pay Subject t Medicare, runded t the nearest dllar. Zer if there is n lump sum 15

17 Max is 99,999,999 pay. Lump sum is identified by FCP DOS f: LS (This is used fr Mass Lump Sum payments, fr example, thse frm unin settlements) Subject t Medicare is defined as DOS-FICA-GROSS-IND nt zer Fr emplyees wh held nly ne psitin during the calendar year: dllar amunt paid t an emplyee fr lump sum pay. Fr emplyees wh held multiple psitins during the calendar year these psitins shuld be gruped tgether: the primary rw will cntain the sum f the dllar amunts paid t the emplyee fr lump sum pay; additinal rws will cntain zer. 10. Other Pay Numeric Whle dllars nly Max is 99,999,999 Ttal Other Pay Wages Subject t Medicare, runded t the nearest dllar. The dllar amunt paid t an emplyee fr any ther pay nt reprted as regular pay, vertime pay, r lump sum pay. If DOS cde nt fund in DOS table, will be unable t determine FCP DOS, s include in Other Pay categry. Subject t Medicare is defined as DOS-FICA-GROSS-IND nt 16

18 zer Other pay subject t Medicare. Zer if there is n ther pay. Other pay is identified as FCP DOS f: anything that was nt already listed abve. Fr emplyees wh held a single psitin during the calendar year: dllar amunt paid t an emplyee fr ther pay. Fr emplyees wh held multiple psitins during the calendar year: the primary rw will cntain the sum f the dllar amunts paid t the emplyee fr ther pay; additinal rws will cntain Zer. 11. Pensin Frmula Alphanumeric characters - 50 characters maximum Value depends n Retirement System Cde, GTN 283, and TCT Retirement Cde 2. Use Retirement System Cde EDB0122 frm the frzen EDB. Use the TCT Retirement Cde 2 value crrespnding t the title cde f the primary psitin in this file. See Pensin Frmula Table in Attachment A. Reprt n first rw nly if the emplyee held multiple psitins. If the title cde is nt n the TCT, 17

19 12. Emplyer Cntributin: Emplyees Share f Pensin Benefits 13. Defined Benefit Plan Emplyer Cntributin Numeric Whle dllars nly Max is 99,999,999 Numeric Whle dllars nly Max is 99,999,999 assume nn-safety. The cntributin (dllar amunt) paid by the emplyer twards the emplyee s share f pensin benefits. Cnstant zer (Nt applicable t UC) Emplyer cntributin t UC Retirement System. This data is available in the UCRS interface file, in the cntributin segment fr plan cde 21, cntributin type C. The ttal f all cntributin amunts fr the year shuld be used fr this field. It may be pssible t use the Year-t- Date Cntributin field in the UCRS file fr December, but that shuld be verified. Zer if there is n emplyer cntributin. Zer fr additinal titles f emplyees with multiple psitins. 14. Deferred Cmpensatin Plan Emplyer Cntributin Numeric Whle dllars nly Max is 99,999,999 The cntributin (dllar amunt) paid by the emplyer twards the emplyee s Defined Cntributin/Deferred Cmpensatin plan. This includes Defined 18

20 Cntributin/Deferred Cmpensatin plans such as: 401(a), (b), (k), 403(b), and 457 plans. Zer if there is n emplyer cntributin. Zer fr additinal titles f emplyees with multiple psitins. Use the fllwing GTNs: SS-CONTRIB (n UCRS file, this is in plan cde 98, DCP SS Emplyer) SMS CNT DCP (n UCRS file, this is in plan cde 28, SMS Cntributin DCP SMS CNT 403 (n UCRS file, this is in plan cde 29, SMS Cntributin 403(b)) SMS CNT 457 (n UCRS file, this is in plan cde 30, SMS Cntributin 457(b)) SMS DCP SUP (n UCRS file, this is in plan cde 18, SMS Cntributin DCP Supplemental) SMS 403B SUP (n UCRS file, this is in plan cde 29, SMS Cntributin 403(b)) SMS 457B SUP (n UCRS file, this is in plan cde 30, SMS Cntributin 457(b)) 19

21 15. Health Dental Visin Emplyer Cntributin Numeric Whle dllars nly Max is 99,999,999 The cntributin (dllar amunt) paid by the emplyer twards the emplyee s Health, Dental, and/r Visin care plan. GTN Type C (Cn) fr cntributin, GTN grup I fr Insurance, and GTN_Benefit_type H, D, r V. Zer if there is n emplyer cntributin. Zer fr additinal titles f emplyees with multiple psitins. If the GTN is nt fund in the GTN table, d nt include in the Health, Dental, Visin Emplyer Cntributin amunt. R0009 R0010 Prvide an audit file fr internal data validatin. This tab-delimited file shuld cntain everything in the file fr the State, alng with the emplyee ID, emplyee name and title cde. Prvide a cntrl ttals reprt in standard PPS layut with the fllwing ttals: Ttal Recrds Written Ttal Emplyees Reprted Ttal Regular pay, befre runding Ttal Regular pay, after runding Ttal Overtime pay, befre runding Ttal Overtime pay, after runding Ttal Lump sum pay, befre runding Ttal Lump sum pay, after runding Ttal Other pay, befre runding Ttal Other pay, after runding Ttal All pay, befre runding Ttal All pay, after runding 20

22 5.3 Reprting Requirements N/A 6 Nn-Functinal Requirements N/A 7 External References Dcument Lcatin Authr State Cntrller s Office web site 21

23 8 Attachment A: Pensin Frmula Derivatin Rules IF Ret Sys Cde is A, B, U, W, 1, 6 (it s a UCRP plan) ELSE IF TCT Ret Cde 2 is 2 ELSE END-IF the pensin frmula is 50 IF Ret Sys Cde is B and GTN 283 nt 1 ELSE END-IF the pensin frmula is 60 IF Ret Sys Cde is U, B, 1 ELSE END-IF the pensin frmula is 60 IF Ret Sys Cde is W, A, 6 END-IF the pensin frmula is 65 each additinal retirement system cde has its wn pensin frmula as fllws: Retirement System Cde Blank F FCSRS (4) Reprt As N/A FCSRS 22

24 H Safe Harbr N Nt Eligible O OCERS (11) P PERS (12) S SCERA (0) N/A N/A OCERS PERS SCERA END-IF 23

25 9 Attachment B: Mdificatins t Title Descriptins fr Animalrelated Psitins 24

26 10 Attachment C: Min/Max Calculatin Methdlgy Minimum/Maximum fr the title n the TCT. If there is n cverage indicatr n the PAR earnings, default t COV fr the purpse f the TCT lkup. Ppulated in every detail recrd. The lkup prcess fr btaining min and max salary data frm the TCT shall nt be date sensitive. Data shall be as f the end f the calendar year being reprted. Zer if there is n salary minimum/maximum assciated with the title. This includes the case f blank lkup cde values in the TCT. If the TCT has an annual rate available, use the annual rate. Annual min and max shuld be available fr graded titles. Fr graded titles with multiple grades, use the lwest minimum/highest maximum rate assciated with all f the grades. Mnthly rates shuld be available fr stepped titles. Mnthly rates shuld be multiplied by 12 t get the annual rate. Fr stepped titles, use the minimum/maximum rate assciated with any f the steps. 25

27 10.1 Nn-Academic Titles Nn-academic title cdes are titles with Persnnel Prgram Cde NOT equal A. Based n the RATE LOOKUP cde in the TCT, cmpute the minimum/maximum rates as fllws: If RATE LOOKUP = G get the graded rates min/max If RATE LOOKUP = S get the stepped rates min/max OTHERWISE (any ther value f RATE LOOKUP) If there are stepped rates, use thse fr min/max OTHERWISE, if there are graded rates, use thse fr min/max OTHERWISE, set min/max t zer 26

28 10.2 Academic Titles A calculatin methdlgy fr determining the Academic salary range minimum and maximum fr the SCO file is required. Academic title cdes are titles with Persnnel Prgram Cde A. The mst basic apprach is t utilize the Academic Pay Perid Cde in the Title Cde Table (TCT) t determine if the title rates in TCT reflect a 1/9 th r a 1/12 th amunt. 1. TCT data element Academic Pay Perid Cde a. 0 Nt applicable b. 1 Mnthly payment equals 1/9 annual salary c. 2 Mnthly payment equals 1/12 annual salary d. blank Nt Applicable 2. If Academic Pay Perid Cde is 1, multiply the interval 1 mnthly rate X 9 t create an annual minimum and multiply the highest interval rate X 9 t create an annual maximum. 3. If Academic Pay Perid Cde is anything ther than 1 (ie. 0, 2, blank), multiply the Interval 1 mnthly rate X 12 t create an annual minimum and multiply the highest interval rate X 12 t create an annual maximum. 27