Municipal Association of Victoria. Annual Conference & Dinner. Sponsorship opportunities. 18 October 2018 Sofitel Melbourne on Collins

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1 Municipal Association of Victoria Annual Conference & Dinner Sponsorship opportunities 18 October 2018 Sofitel Melbourne on Collins

2 The Municipal Association of Victoria The Municipal Association of Victoria (MAV) is the peak representative body for local government in Victoria. The MAV has a legislated responsibility to represent the interests of councils through policy formulation, advocacy work and insurance services. Formed in 1879 and incorporated by an act of Victorian Parliament in 1907, the MAV today enjoys the support of Victorian councils, who are our financial members. Determined to increase the capability and effectiveness of the sector, we conduct a wide range of activities. These include lobbying, campaign and issues management, procurement, research, councillor and professional development, event management and more. The MAV has been long-recognised as an influential and respected representative body by both local and state government. The MAV Annual Conference and Dinner explores prominent local government issues and future challenges facing the sector, as well as providing an understanding of emerging services and capabilities to assist and improve councils. With an audience comprised of councillors, mayors, CEOs and senior management from Victorian local councils, over 150 delegates are expected to attend the single day conference program, while over 300 are expected to attend the gala dinner. This leading local government conference represents an outstanding opportunity to promote commercial products and services demanded by a sector with an annual expenditure of over $7.99 billion. The conference will provide one-of-kind opportunities for sponsors and exhibitors to showcase their capabilities in product and service provision and engage with senior decision makers within the Victorian local government sector. MAV Events 1

3 About local government Local government is the third level of government in Australia and plays a vital role for communities. It was established by an Act of State Parliament, which specifies council powers, duties and functions. In Victoria, local government is made up of 79 councils representing over 5.5 million people. Councils are area-based, representative governments with a legislative and electoral mandate to manage local issues and plan for the community's needs. Democratically elected members and staff make up local government and, in partnership with communities, manage more than $73 billion worth of community infrastructure and assets. Victorian local government has an annual expenditure of $7.99 billion, 47,166 employees and provides over 100 different services to people who live, work and visit the local council area. Each council varies in size, population, rate base and resources, but all must operate in accordance with the Local Government Act Victorian local government key services Local councils provide over 100 different vital services to the communities they represent. Council services include: Social and community services such as libraries, home and community care, maternal and child health consultations, immunisations, kindergartens, child care, housing, libraries and employment. Environment services such as greenhouse gas mitigation, waste management, and natural resource and coastal management. Health services such as aged care programs, disability support and food regulations. Emergency management services such as disaster response and recovery. Transport and infrastructure services such as roads, footpaths, traffic management, telecommunications and leisure facilities. Planning and building services such as planning permits, land use regulation, economic development and environmental conservation and public street lighting. MAV Events 2

4 Sponsor and exhibitor opportunities and provisions The 2018 MAV Annual Conference and Dinner provides a unique opportunity to: Promote your products and services to a sector responsible for 47,166 employees and $7.99 billion in annual expenditure. Raise and enhance your organisation s profile among local government senior decision-makers who are hard to reach key influencers from Victorian councils. Leverage the MAV brand which is a trusted and respected name within the local government sector. Network with potential and current clients. Several different sponsor and exhibitor opportunities are available, offering varying provisions and budget options (please note all prices exclude GST). *Length and content of sponsor speaking opportunity subject to MAV approval. Principal Sponsor $30,000 + GST Acknowledgement as Principal Sponsor by chairperson throughout the conference, including welcome and close Exhibition space (approx. 6m x 4m exact details tbc) Keynote address (15-20 minutes) to plenary session* Signage in plenary room Logo inclusion on projection screens throughout the day Sponsorship and logo acknowledged pre and post conference across all MAV marketing and communication channels Six conference exhibitor passes which includes morning tea, lunch, afternoon tea and Four dinner passes Dinner Sponsor $15,000 + GST Exclusive dinner function sponsorship only sponsor with a brand presence for the entire evening Acknowledgement by dinner chairperson throughout the dinner, including welcoming and close Prominent placement of signage throughout the dinner venue Speaking opportunity (up to 10 minutes) during the dinner function* Single exhibition space (approx. 3m x 2m exact details tbc) Sponsorship and logo acknowledged pre and post conference across all MAV marketing and communication channels Four conference exhibitor passes which includes morning tea, lunch, afternoon tea and Four dinner passes MAV Events 3

5 Morning Tea Sponsor $6,000 + GST Single exhibition space (approx. 3m x 2m exact details tbc) Acknowledgement as Morning Tea Sponsor by chairperson before delegates break for morning tea Speaking opportunity (2-3 minutes) to the plenary before morning tea* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during morning tea Opportunity to offer merchandise that could be used for morning tea (eg; mugs, serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and Two dinner passes Lunch Sponsor $6,000 + GST Single exhibition space (approx. 3m x 2m exact details tbc) Acknowledgement as Lunch Sponsor by chairperson before delegates break for lunch Speaking opportunity (2-3 minutes) to the plenary before lunch* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during lunch Opportunity to offer merchandise that could be used for lunch (eg; mugs, serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and Two dinner passes Afternoon Tea Sponsor $6,000 + GST Single exhibition space (approx. 3m x 2m exact details tbc) Acknowledgement as Morning Tea Sponsor by chairperson before delegates break for afternoon tea Speaking opportunity (2-3 minutes) to the plenary before afternoon tea* Logo on screens during the speaking opportunity Opportunity to place a free-standing banner at the exhibition entrance during afternoon tea Opportunity to offer merchandise that could be used for afternoon tea (eg; mugs, serviettes) Two conference exhibitor passes which includes morning tea, lunch, afternoon tea and Two dinner passes MAV Events 4

6 SPONSORSHIP APPLICATION FORM Complete the Sponsorship Application Form and return to the MAV Confirmation of your booking will be acknowledged by The MAV will raise an invoice for your prompt payment Payment must be received before the event date PLEASE PRINT Company Name Address ABN Suburb State Postcode Contact Name Telephone Sponsor / Exhibitor level applying for: Position Mobile Sponsorship level Amount Total Amount (tick one only) (ex GST) (incl GST) Principal Sponsor $30,000 $33,000 Dinner Sponsor $15,000 $16,500 Morning Tea Sponsor $6,000 $6,600 Lunch Sponsor $6,000 $6,600 Afternoon Tea Sponsor $6,000 $6,600 We accept the sponsor package as outlined in this proposal and agree to the terms and conditions outlined on this application form. We agree to pay the sponsorship fee indicated (incl. GST) in accordance with the details provided. Authorised Signature Print Name / / Date Return to: Julie-Ann Undrill, Manager, Events and Sponsorship Phone: Fax : jundrill@mav.asn.au MUNICIPAL ASSOCIATION of VICTORIA ABN Definitions a. The Event is the MAV Annual Conference & Dinner which will take place on 18 October 2018 at the Sofitel Melbourne on Collins. b. Application means an application to be a sponsor or exhibitor. c. Sponsor means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority. d. Organiser means the Municipal Association of Victoria, its employees, agents and contractors. e. Venue means the Sofitel Melbourne on Collins. 2. Application for Participation and Acceptance a. A binding contract comes into existence in accordance with the Application and Terms and Conditions upon the Organiser s acceptance of the Application. b. The Organiser has the right to reject or accept any Application. 3.Sponsor Obligations a. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the Sponsor, by the dates stipulated by the Organiser. b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising from or in connection with the use of the exhibition venue by the Sponsor. c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the Organiser before the opening of the Exhibition. d. Sponsors are responsible for any damage or loss of own goods and equipment left in the Venue or function area prior to or after the function and must secure all goods and equipment during the Event. e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the Event and Sponsor. 4. Exhibition Space: Standard Fittings, Design and Signs a. The Organiser agrees to provide the Exhibition booth and fittings, as detailed in this application, whereby applicable to the sponsorship level selected. b. The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis should value be equivalent. 5.Assignment The Sponsor may not assign its rights under the agreement without the Organiser s prior written consent. 6.Terms of Payment The agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation. 7. Withdrawals The Sponsor will not withdraw, cancel, alter or reduce in any way their Application. In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply: Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged. Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged. Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged. 8. Insurance and Indemnity a. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the Event. b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject arising from or in connection with any act or omission of the Sponsor. 9. Compliance The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue. MAV Events 5