ANZ Society for Vascular Surgery

Transcription

1 Sponsorship Prospectus ANZ Society for Vascular Surgery 2011 Christchurch, November 2011 Vision and Reality

2 Welcome to Christchurch November 2011 Incorporating The ANZSVS Vascular Ultrasound and Imaging Symposium and The ANZSVN Scientific Seminar

3 ANZ Society for Vascular Christchurch, Surgery2011 November COMPANY INVITATION Kia ora koutou. On behalf of the Organising Committee, it is our pleasure to invite you to join us for Vascular 2011, The Annual Scientific Conference of The Australian and New Zealand Society for Vascular Surgery, to be held at the Christchurch Convention Centre, New Zealand from November The theme of Vascular 2011 is Vision and Reality. A fascinating program is under construction to cover the full breadth of interests within Vascular Surgery. Plenary Sessions will focus on updates and controversies on the diagnosis and management of vascular conditions. The scientific program will include highly regarded Australasian and International Visitors. Educational travel grants provided by companies contribute to the strength of the program and learning opportunities for delegates. Your support as a sponsor or exhibitor is vital to the success of Vascular 2011 and there are excellent opportunities to participate. We would like to take this opportunity to thank all of the companies who have previously supported The Australian and New Zealand Society for Vascular Surgery and we look forward to welcoming you again to this pivotal meeting. If you are a new company considering participating for the first time, please do not hesitate to contact us to discuss your involvement. Na matou The Organising Committee, na 3

4 ANZ Society for Vascular Christchurch, Surgery2011 November ANZSVS Major Sponsors Benefits Platium Sponsor $40,000 AUD Gold Sponsor $30,000 AUD Silver Sponsor $20,000 AUD Bronze Sponsor $15,000 AUD Hospitality Suite - One hospitality Suite in Prime location at the meeting venue - Any catering and audio visual costs incurred are the responsibility of the sponsor Prime Exhibition Space 6m x 9m 6m x 9m 6m x 6m 6m x 3m Complimentary industry representative registration to scientific sessions, access to industry exhibition, morning and afternoon teas and lunches Invitation for industry representatives to the Welcome Reception Invitation for industry representatives to the Conference Dinner Colour advertisement in the Provisional Program (inclusion Subject to receipt of payment) Colour advertisement in the Final Program (inclusion Subject to receipt of payment) Company logo included on the front cover of the Provisional and Final Program (inclusion Subject to receipt of payment) Company name and logo on the sponsors page of the Provisional and Final Program Acknowledgement as a major sponsor at key events at the Conference including the Welcome Reception and the Conference Dinner x Table of 10 2 x Full Page Full Page Half Page Quarter Page 3 x Full Page Full Page Half Page Quarter Page Satchel insert (no larger than A4, supplied by sponsor at own cost) Inclusion of company logo on Conference website with link to your company website Company logo on Conference signage at the venue List of delegates (name, state and country) on the bump-in day of the industry exhibition (where release details have been granted) 4

5 Vision and Reality ANZSVS Conference Dinner - $16,000 AUD As the major dinner event of the Conference, the Conference Dinner will be held on the final night and will once again be the highlight for all delegates. Secure your place at the dinner by becoming the Conference Dinner sponsor and join over 200 delegates at this exclusive event. Benefits include: Acknowledgement as a Conference Dinner Sponsor in the Provisional Program (inclusion subject to time of receipt of payment) Acknowledgement as a Conference Dinner Sponsor in the Final Program (inclusion subject to time of receipt of payment) 10 tickets to the Conference Dinner Acknowledgement on Conference Dinner menus Company logo on Conference Dinner ticket Acknowledgement as a sponsor during speeches Speaking opportunity for company representative (3 min) Due to overwhelming popularity and growth over the years, access to the Dinner is limited to representatives from Platinum Sponsors and companies sponsoring the Conference Dinner only. Electronic Posters (E-Posters) - $6,000 AUD Electronic poster stations will be located throughout the Industry Exhibition. Delegates will visit these stations to review research posters on plasma screens. E-posters give attendees the flexibility to view posters during and after the meeting sessions. Benefits include: Company logo and acknowledgement on signage at each of the stations Company acknowledge in the Provisional and Final Programs (inclusion subject to time of receipt of payment) 5

6 ANZ Society for Vascular Christchurch, Surgery2011 November Ultrasound and Imaging Workshops - $6,000 AUD The workshop and technical symposia are an integral part of the Conference program and designed specific for the imaging program delegates as well as surgeons participating at the Conference. Sponsorship will enable the Section Conveners to develop their program through the inclusion of leading specialists. Benefits include: Opportunity to brand your session with free standing banners (supplied by sponsor at own cost) Opportunity to use your product/equipment for use in the workshop (approval at the discretion of the Organising Committee) Company logo and acknowledgement as a sponsor on the sponsors page in the provisional program and final program(inclusion subject to time of receipt of payment) Company logo and acknowledgement as a sponsor on the relevant scientific section page in the provisional and final program(inclusion subject to time of receipt of payment) Acknowledgement on holding slide throughout the Workshop program Nursing Workshops - $6,000 AUD The workshops are an integral part of the Conference program and specific to the nursing delegates participating at the conference. The workshops will provide hands on, interactive education and sponsors for these Workshops are able to provide samples of their product/equipment available for use in the Workshop. Sponsorship will enable the Section Conveners to develop their program through the inclusion of leading specialists. Benefits include: Opportunity to brand your session with free standing banners (supplied by sponsor at own cost) Opportunity to use your product/equipment for use in the workshop (at the discretion of the Organising Committee) Company logo and acknowledgement as a sponsor on the sponsors page in the provisional program and final program(inclusion subject to time of receipt of payment) Company logo and acknowledgement as a sponsor on the relevant scientific section page in the provisional and final program(inclusion subject to time of receipt of payment) Acknowledgement on holding slide throughout the Workshop program 6

7 Vision and Reality Exhibition booths - $7, 200 AUD The exhibition will be an integral part of the meeting and will give your company access to over 400 key vascular medical professionals. Package includes: 3m x 3m Single Booth Two industry exhibitor registration including: - Access to Scientific Sessions - Access to Industry Exhibition including morning tea, afternoon tea and lunch - Invitation to Welcome Reception Acknowledgement as an exhibitor in the Provisional and Final Program (inclusion subject to time of receipt of payment) List of delegates (Name, State and Country) on the bump in day of the industry exhibition (where release has been granted) Corinthian Shell Scheme with Fascia Rail System Company Name signage 1 x 10amp power supply 2 x Spotlights Additional Exhibitor Representatives Registrations - $880 AUD All company representatives at your booth must be registered. The purchase price of one 3m x 3m booth includes two complimentary representatives for the duration of the Conference. Additional industry representative s registrations can be purchased for a cost of $ AUD. Custom Stands Request for custom stands (space only) should be made at the time of application. The exhibition contractor can assist with custom stand designs. Should a company wish to use the services of another contractor for the design and build of their custom stand, full contact details of this contactor must be supplied to the Conference Organisers. The exhibitor is responsible for providing the Conference Organisers with a custom stand design for approval Exhibition Details The exhibition will be held in Exhibition Halls B and C of the Christchurch Convention Centre. All morning teas, afternoon teas and lunches will be served in the exhibition area. To access the exhibition area while building is being undertaken appropriate footwear and safety clothing must be worn. Safety clothing must be provided by the exhibitor. Exhibition Contractor Displayworks Christchurch Limited Nicola Ransome Exhibition Coordinator Ph: Fax: Mob: sales.chch@displayworks.co.nz Web: 7

8 ANZ Society for Vascular Christchurch, Surgery2011 November Exhibition Floorplan E-posters E-posters 3m Catering Catering 6 3m 27 6m m m m 19 Catering Catering 1 6m 20 ENTRY ENTRY ANZSVS Conference Organisers SPONSORSHIP CONTACT Abbey Williams Conference Manager Conferences and Events Management Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street East Melbourne VIC 3002 AUSTRALIA T: F: E: vascular2011@surgeons.org 8

9 ANZ Society for Vascular Surgery Christchurch, November Sponsorship/Exhibition Application Form 2011 Company Name: Title: Contact Name: Address: City: State: Postcode: Country: Phone: Fax: Mobile: Sponsorship All costs are in AUD Amount Sub Total Major Sponsorship ANZSVS Platinum Sponsorship $40,000 ANZSVS Gold Sponsorship $30,000 ANZSVS Silver Sponsorship $20,000 ANZSVS Bronze Sponsorship $15,000 ANZSVS Conference Dinner $16,000 Electronic Posters (E-Posters) $6,000 Ultrasound and Imaging Workshops $6,000 Nursing Workshops $6,000 SUB TOTAL SPONSORSHIP Exhibition All costs are in AUD Amount Sub Total Single Booth Package (3m x 3m) $7,200 SUB TOTAL EXHIBITION Please nominate preferred booth position: Please indicate if you will be using the provided shell scheme booth or designing and 1 st 2 nd 3 rd building a custom booth. Shell Scheme Custom Booth (space only provided) Complimentary Representatives Two industry representative registrations are included in the cost of one booth (3m x 3m). Please nominate the names of the representatives. Onsite Rep. 1 Onsite Rep. 2 Additional Representative Registrations All costs are in AUD Additional Onsite Representative Name Amount Sub Total $880 $880 $880 $880 SUB TOTAL ADDITIONAL INDUSTRY REPRESENTATIVES Please attach additional sheets on company letterhead if more than four additional representatives are required. Applications are subject to Organising Committee approval. An application does not warrant immediate acceptance and applicants will be advised in writing of acceptance or otherwise. Total of Sponsorship/Exhibition Fees SPONSORSHIP EXHIBITION ADDITIONAL INDUSTRY REPRESENTATIVES TOTAL PAYABLE (AUD) $ Payment must accompany this registration form. See over for Payment Options. Credit Card Payment VISA MASTERCARD DINERS CLUB AMERICAN EXPRESS Card Number: Expiry Date: / Cardholder s Name (please print): Cardholder s Signature: Important: We accept the terms and conditions as printed in this Sponsorship Prospectus. Signature: Date: 9

10 ANZ Society for Vascular Christchurch, Surgery2011 November Sponsorship/Exhibition General Information How to Book and Payment Deadlines Application Procedure 1. Please complete the application form indicating your sponsorship and/ or exhibition preference/s and return the form together with your full payment. 2. Acceptance of sponsorship/exhibition applications is subject to Organising Committee approval. 3. An application does not warrant immediate acceptance and all applicants will be advised in writing by an authorised representative of acceptance or otherwise. 4. Should the application be accepted a tax invoice and receipt will be provided. 5. For sponsors/exhibitors to be acknowledged in the Provisional Program, your application form and payment must be received before Tuesday 2 February Sponsorship and exhibition applications are considered in order of receipt of application form and payment and are also subject to Organising Committee approval. Complete FORM and Return to: Conferences & Events Management Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street East Melbourne VIC 3002 AUSTRALIA T: F: E: vascular2011@surgeons.org Royal Australasian College of Surgeons ABN A Tax Invoice will be issued upon processing of this application form. Terms of Payment Full payment must be made at the time of submitting your application. Payment Options: By Cheque - Payable to Royal Australasian College of Surgeons Send to: Conferences & Events Management, Royal Australasian College of Surgeons, College of Surgeons Gardens, Spring Street, East Melbourne VIC 3002 Australia By Credit Card - Payments can be faxed to RACS Conferences & Events Management on or mailed to the above address. VISA, MasterCard, American Express and Diners Club accepted. By EFT Payment Please contact RACS Conferences & Events Management for account details by ( vascular2011@surgeons.org ) or by phone on It is essential that a copy of the bank transfer details together with a copy of the completed application form, are faxed to RACS Conferences & Events Management to assist in identifying your transfer. Advertising Specifications and Deadlines for Companies with Advertising Benefits Advertisement Specifications Full page: 210mm W x 297mm H + 3mm Bleed Half Page: 185mm W x 121mm H (no bleed) Quarter Page: 90mm W x 121mm H (no bleed) Artwork to be supplied as press ready PDF (CMYK, 300dpi). PROVISIONAL PROGRAM Material Deadline: Tuesday 8 February 2011 FINAL PROGRAM Material Deadline: Tuesday 11 October

11 Vision and Reality Terms and Conditions The application of the Exhibitor to exhibit is an offer which is accepted by the Royal Australasian College of Surgeons (RACS) of the amount payable on making the application. Booking Conditions Acceptance of Sponsorship/Exhibition Applications will be subject to Committee approval. The Committee reserves the right to decline applications based on any association, direct or indirect, that does not uphold the objectives of the meeting. Cancellation Policy In the case of the cancellation of sponsorship, unless all sponsorship is resold, RACS will reserve the right to retain monies received. In the case of the cancellation of a booth/s, please note that unless we are able to sell all space we reserve the right to retain all monies received. If the balance of payment on the booth/s is not received within the trading terms the allocated booth/s will be cancelled. Attendance The Exhibitor understands that all attendees must register officially. General Terms The Exhibitor agrees to be bound by the Exhibition General Terms and Conditions. Conditions set out in the ANZSVS Sponsorship Prospectus document, which is acknowledged as being received. Booth Allocation The exhibitor understands that booths and/or space will be allocated strictly to order of receipt of payment and that the Committee s decision will be final. Liability and Insurance The exhibitor and the servants, agents and contractors of the exhibitor occupy and use the exhibition space/booth allotted under this exhibition contract and enter the Christchurch Convention Centre and act under or pursuant to this exhibition contract at their own risk. The exhibitor hereby indemnifies and releases the Royal Australasian College of Surgeons ( the Organisers ), the Christchurch Convention Centre and the exhibition contractor and each of them against all actions, suits, costs, claims and demands brought against the Organiser, and the Venue Managers by any natural person, firm or corporation for any damage or loss caused directly, or indirectly to, or suffered by any person, firm or corporation as a result of any act or default of the exhibitor or the servants, agents, contractors or invitees of the exhibitor or resulting directly or indirectly from the attendance of the exhibitor at the exhibition, including travel to and from such venues and without limiting the foregoing the Organiser and the Venue Managers or any of them shall not in any circumstances be liable for any loss damage or injury which may occur to the exhibitor or the servants, agents or contractors of the exhibitor or for any damage to their property including damage to exhibits, plant equipment, fixtures, fittings or other property whatsoever or for any loss of profits which they may suffer howsoever caused. It is strongly advised that each exhibitor seek to cover their equipment, exhibits and display material with adequate insurance and also effect public risk insurance at the expense of the exhibitor. Implied Warranties In the event any statute implies any term condition or warranty into this agreement which cannot be lawfully excluded, such terms will apply to this agreement, save that the liability of the Organisers and each of them for breach of any such implied term will be limited, at the option of the Organisers, to any one or more of the following: the placement of goods to which the breach relates or the supply of equivalent goods the repair of such goods the payment of the cost of replacing the goods or of acquiring equivalent goods, or the payment of the cost of having the goods repaired Consequential Damage The Organisers will not be liable for any indirect or consequential damages arising out of a breach of this exhibition contract. Security The Christchurch Convention Centre s security operations control room is manned around the clock by securing personnel and closed circuit TV and access control systems. These systems provide fundamental perimeter security in the complex but beyond this, the Organiser, and the Venue Managers and their officers and employees, separately or collectively are not responsible for any damage to or for the loss or destruction of an exhibit, from fire or theft or accidents or injury resulting from such causes. Security staff dedicated to duty in your booth area can be engaged at the exhibitor s cost. Additional Conditions and Regulations The exhibitor and the servants, agents, contractors and invitees of the exhibitor are also to observe the conditions, rules, regulations and procedures as set out in the Exhibition Organisers Manual of the Christchurch Convention Centre as revised and added to from time to time and which is available for inspection on request. Variations The Organiser may in the event of any circumstance which renders it necessary vary the booth or stand space allocation and the exhibitor will accept such re-allocation without any claim for a reduction in charges or otherwise. Unavoidable Occurrences In the event that the exhibition is cancelled or delayed through no fault of the Organiser, the Venue Manager or the Sponsors including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events then the exhibitor shall not be entitled to any refund or to claim for any loss or damage. Assignments and Subletting No exhibitor shall assign, sublet or share the whole or any part of the space booth allotted without the knowledge and consent of the Organiser. Hours The Organiser shall determine the hours during which the exhibition shall be conducted and as to hours of access for exhibitors including variations of such times as shall be necessary. 11

12 ANZ Society for Vascular Christchurch, Surgery2011 November Further information: Conferences and Events Management Royal Australasian College of Surgeons College of Surgeons Gardens Spring Street East Melbourne VIC Telephone: Fax: