C A N A D I A N I N S T I T U T E O F P L A N N E R S N A T I O N A L P L A N N I N G C O N F E R E N C E

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1 C A N A D I A N I N S T I T U T E O F P L A N N E R S N A T I O N A L P L A N N I N G C O N F E R E N C E O T T A W A JULY S P O N S O R S H I P O P P O R T U N I T I E S

2 In 2019, the Canadian Institute of Planners (CIP) celebrates its 100th anniversary, and we are pleased to invite your organization to participate in the 2019 CIP national planning conference, GENERATION, in Ottawa, July 3-6. GENERATION the chosen theme for our centenary conference captures the dynamic character of the planning profession in Canada and the significant contributions planners have made in the past, and will continue to make, locally, nationally, and globally as the organization advances into a second century. GENERATION 2019, the only national planning conference in Canada, will offer 60 sessions, workshops, learning tours, and several networking events to delegates in the public and private sector, consultants, academics, students, and other design professionals. Be an important part of CIP s celebrations as we mark the momentous occasion of 100-years working on behalf of planning professionals nationally, and serving as the voice of Canada s planning community. c i p - i c u. c a / g e n e r a t i o n

3 CONFERENCE VENUE: WESTIN HOTEL, OTTAWA JULY 3-6, 2019 Ottawa is more than the nation s capital and seat of the Federal Government. It is a city where urban, rural, and natural environments collide to create a place where residents and visitors can have a unique experience. Between its historical landmarks, bustling markets, dynamic main streets, and lush green space, you will find in Ottawa a city so familiar and yet captivating, with something to discover at every turn. Located on unceded territory of the Algonquin Anishinabe Nation, this city is a product of the contributions of generations of people who have left an indelible mark on its present. Ottawa is a 21st-Century city that inspires forward thinking while keeping you connected to an unforgettable past. Moreover, as the home of the inaugural meeting of the Town Planning Institute of Canada CIP s origins we can think of no better location to share our centenary conference with you. 2

4 3 OUR STATS Keynote Speakers 800 Delegates ,542 Sessions Workshops 5,194 Social Media Members 100 YEARS 1,072 Walking Tours Speakers BENEFITS OF PARTNERING Network with key decision makers and planning professionals from across Canada; Expand your exposure in a dynamic and professional environment with potential clients; Raise brand awareness with recognition in collateral materials, including the website; program guide, and conference signage; and Achieve your goals with customizable sponsorship packages. Contact Us Marisa Lingard Manager, Member Services and Conference mlinguard@cip-icu.ca Wendy Vance Officer, Projects and Events wvance@cip-icu.ca 3

5 SPONSORSHIP OPPORTUNITIES Title Sponsor - $25,000 (1 Opportunity) Café - $25,000 Exclusive sponsorship of the Conference Café Opportunity to speak at during the opening remarks Corporate branded Café will be a prominently featured space where delegates can gather and network (20x28 space) outside the plenary room with exhibitors Logo displayed on the conference website, including a 250-word description about your organization Three full conference registrations One push notification from your organization sent to the delegates on the conference app during the conference Logo featured on the conference sponsor page in the 2019 Fall issue of Plan Canada magazine Half off (50%) purchased advertising in the Fall or Winter issue of Plan Rotating banner in the digital edition of Plan Canada for three months for sponsors who purchase advertising in the Fall or Winter issue Two job postings on CIP s job board (valid until 4

6 Diamond Opportunities - $15,000 + Mobile App/Wi-Fi - $15,000 Logo will be displayed on the home page of the conference mobile app Verbal acknowledgement during opening remarks Corporate branded signage throughout the conference space with Wi-Fi access information Logo displayed on the conference website, including a 250-word description about your organization Two full conference registrations Logo featured on the conference sponsor page in the 2019 Fall issue of Plan Canada magazine Half off (50%) purchased advertising in the Fall or Winter issue of Plan Rotating banner in the digital edition of Plan Canada for three months for sponsors who purchase advertising in the Fall or Winter issue Two job postings on CIP s website (valid until 8x10 exhibit space in a preferential location (value of $1,500) Headshot Lounge - $15,000 Professional headshot lounge featured prominently in the exhibit hall, where conference attendees can sit for a professional make-up session and then be expertly photographed Photographer and make-up artist to be provided by CIP, Sponsor will be responsible for any furniture/set-up required in the exhibitor area Exhibit space adjacent to the headshot lounge Logo displayed on the conference website, including a 250-word description about your organization Two full conference registrations Logo featured on the conference sponsor page in the 2019 Fall issue of Plan Half off (50%) purchased advertising in the Fall or Winter issue of Plan Rotating banner in the digital edition of Plan Canada for three months for sponsors who purchase advertising in the Fall or Winter issues Two job postings on CIP s website (valid until 5

7 CIP GENERATION 2019 CONFERENCE - SPONSORSHIP OPPORTUNITIES Welcome - $10,000 Taking place at the Fairmont Chateau Laurier on July 3, 2019 Logo will be featured on welcome reception signage Opportunity to distribute promotional items at the reception Opportunity to speak during welcoming Logo featured on the conference sponsor remarks page in the 2019 Fall or Winter issue of Plan Logo displayed on the conference website, including a 250-word description about your Half off (50%) purchased advertising in the organization Fall or Winter issue of Plan Two job postings on CIP s website (valid until Two full conference registrations Exhibit space available at 50% discount 6

8 Closing Gala - $10,000 Taking place at the Canadian Museum of History on July 5, 2019 Logo featured on social evening signage Opportunity to distribute promotional items at Two invitations to the the social President s VIP Verbal acknowledgement of sponsorship during Logo featured on the conference sponsor page remarks in the 2019 Fall or Winter issue of Plan Canada Logo displayed on the conference website, magazine including a 250-word description about your Half off (50%) purchased advertising in the Fall organization or Winter issue of Plan Two job postings on CIP s website (valid until Two full conference registrations Exhibit space available at 50% discount 7

9 Charging Station - $10,000 Charging Station featured in central area Charging station will be branded with your company logo Logo displayed on the conference website, including a 250-word description about your organization Two full conference registrations Logo featured on the conference sponsor page in the 2019 Fall or Winter issues of Plan Half off (50%) purchased advertising in the Fall or Winter issue of Plan Two job postings on CIP s website (valid until Platinum Opportunities - $7,500 + Lunch Sponsor (2) - $7,500 Logo featured on the screens in the main meeting room Sponsor can provide promotional item or Logo featured on the conference sponsor handout at each place setting during lunch page in the 2019 Fall or Winter issues of Plan Verbal acknowledgement of sponsorship during lunch, with opportunity to speak for Half off (50%) purchased advertising in the two minutes Fall or Winter issue of Plan Logo displayed on conference website One job posting on CIP s website (valid until Exhibit space available at 25% discount 8

10 Keynote Speaker (3 opportunities) - $7,500 Opportunity to introduce keynote speaker Logo will be featured on signage and on main screen in plenary before keynote address Verbal acknowledgement of sponsorship during introduction of keynote Logo displayed on the conference website Logo featured on the conference sponsor page in the 2019 Fall or Winter issue of Plan Half off (50%) purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until Exhibit space available at 25% discount Delegate Bag Sponsor - $7,500 Sponsor to provide 800 bags by June 1, 2019, to CIP s office in Ottawa Opportunity to include your logo/message on the bag* Opportunity to distribute one item/piece of promotional material in the bag Delegate bags will be distributed at registration Logo displayed on the conference website Logo featured on the conference sponsor page in the 2019 Fall or Winter issue of Plan Half off (50%) purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until Exhibit space available at 25% discount Bag design must be approved by CIP before production 9

11 C I P G E N EER RA AT IT OI ON N C 9 OCN FO EN R FE NE RC E N- CS E P O- NC SA OL RL S HF OI P R O PRP O RP TO USN AI TL ISE S Lanyard Sponsor $7,500 Branded badge lanyards featuring your logo, Logo featured on the conference sponsor message, and/or URL page in the 2019 Fall or Winter issue of Plan Logo displayed on the conference website Half off (50%) purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until Exhibit space available at 25% discount Gold Opportunities - $5,000 + Pocket Program - $5,000 Logo to be included on the front of the guide Back page of the guide will feature your advertisement Distributed to all delegates in their badge holder Logo displayed on the conference website Logo featured on the conference sponsor page in the 2019 Fall or Winter issue of Plan 25% off purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until 10

12 Breakfast Sponsor (2 opportunities) - $5,000 Logo will be featured on the signage Verbal acknowledgement of sponsorship Logo displayed on the conference website Logo featured on the conference sponsor page in the 2019 Fall or Winter issue of Plan Canada magazine 25% off purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until Room Drop Sponsor - $5,000 Sponsor to provide 400 items to CIP s office Ottawa by June 1st, 2019 (subject to CIP s approval) Logo featured on the conference sponsor Opportunity to distribute one promotional item page in the 2019 Fall or Winter issue of Plan to all delegates staying at the host hotel Logo displayed on conference website 25% off purchased advertising in the Fall or Winter issues of Plan One job posting on CIP s website (valid until Registration Desk - $5,000 Logo to be prominently featured in the registration area Logo displayed on conference website Logo featured on the conference sponsor page in the 2019 Fall or Winter issue of Plan Canada magazine 25% off purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until 11

13 Planners Guide to Ottawa - $5,000 Guide available in digital and hard copy for all delegates Back page of guide will feature your Logo featured on the conference sponsor page advertisement in the 2019 Fall or Winter issue of Plan Canada Logo displayed on conference website magazine 25% off purchased advertising in the Fall or Winter issue of Plan One job posting on CIP s website (valid until December 31, 2019) Silver Opportunities (5 Opportunities) - $2,500 + Bronze Opportunities - $1,500 + Logo will be featured during the refreshment break Logo displayed on conference website One invitation to the Welcome and Closing Gala Name featured on the conference sponsor page in the 2019 fall/winter issue of Plan One job posting on CIP s website (valid until Acknowledgement in online and pocket program company name listed beside sponsored session or workshop Signage at a workshop or session with logo Logo displayed on the conference website Name displayed onsite on sponsor signage Name featured on the conference sponsor page in the 2019 fall/winter issue of Plan Canada magazine 12

14 EXHIBITORS Ensure your organization has prominent on-site presence at GENERATION with an exhibitor display booth, which will be located on the same floor as the plenary. Exhibitors are not required to staff their booth for all hours of the conference, but must have staff present during exhibit showing times. Allocation of booth spaces will be determined on a "first-come, first-served" basis, so don t delay in booking your space. Set up will take place the afternoon of July 2, 2019 The Exhibit area will be open on: July 3 from 7:30 am 4:30 pm. Nutrition breaks (10:30-11:00 and 3:00 3:30) will take place in the exhibitor area which is located outside the main plenary and meal room. July 4 from 7:00 am 4:45 pm. Nutrition breaks (10:30-11:00 and 3:00 3:30) will take place in the exhibitor area which is located outside the main plenary and meal room. July 5 from 8:00 am to 1:00 pm. Followed by teardown. FULL BOOTH (8X6) - $1,500 One 8x6 foot booth space with skirted display backing, one six-foot skirted table and two chairs Logo and link to your website from the conference website One complimentary full registration Additional exhibitor only badges does not allow access to events or conference activities Organization logo in the conference pocket program TABLE TOP - $750 (SPACE IS LIMITED) One six-foot skirted table in exhibitor area and two chairs Logo and link to your website from the conference website Exhibitor only badge does not allow access to events or conference activities Organization logo in the conference pocket program 13

15 SPONSORSHIP/EXHIBITOR APPLICATION AND CONTRACT Billing Information Name Company/Organization Address City Telephone Province Title Postal code Exhibitor/Sponsor Contact (This person will receive all communication regarding Generation 2019) Same as above Name Title Telephone Level of Sponsorship Which level of sponsorship are you interested in? Title sponsor $25,000 Diamond: $10,000+ Platinum: $7,500+ Gold: $5,000+ Silver: $2,500+ Bronze: $1,500+ Item you wish to sponsor: Exhibitors Exhibitor: Full $1,500 Exhibitor: Table Top $750 TOTAL $ 13% HST (exhibitors only) $ TOTAL $ Terms and Conditions of Sponsorship 1. We will allocate sponsorships and exhibit spaces on a first-come, first-served basis. 2. Final payment should be received no later than June 1, Failure to meet the payment deadlines may result in the cancellation of the sponsorship/exhibitor booth and forfeiture of all deposits. 3. All payments are final. 4. We reserve the right to refuse a sponsorship/exhibitor request. 5. We reserve the right to amend the rules and regulations governing sponsorship. 6. The undersigned is authorized to commit to the conditions of this contract. Payment VISA MasterCard Cheque (payable to Canadian Institute of Planners) Card number Expiry date Name Date Signature Please return completed forms to Wendy Lee Vance at wvance@cip-icu.ca

16 TERMS AND CONDITIONS OF CONTRACT BETWEEN THE SPONSOR/ EXHIBITOR AND THE CANADIAN INSTITUTE OF PLANNERS (CIP) 1. CIP reserves the right, at its sole discretion, to change the date or dates upon which the event is held or to cancel the event and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than to refund in full any amounts paid by the Sponsor/Exhibitor to CIP. 2. The Sponsor/Exhibitor shall not assign this contract without the prior written consent of CIP. Any attempt to do so renders the contract null and void and will result in immediate cancellation of this contract with no refund. 3. The Sponsor/Exhibitor shall comply with all rules and regulations set by CIP for the event and agrees that CIP s decision to adopt and enforce any such rule or regulation shall be final and binding. 4. The Sponsor/Exhibitor is responsible for compliance with all applicable laws, bylaws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters and shall ensure that all equipment, materials and goods used by the Sponsor/Exhibitor so comply. 5. The Sponsor/Exhibitor shall indemnify and hold harmless CIP and from and against any loss, injury or damages whatsoever suffered by CIP as a result the Sponsor/Exhibitor s failure to comply with the terms and conditions of this contract or as a result of the Sponsor/Exhibitor s participation in the event, including without limitation, any third-party claim against CIP with respect to loss, injury or damage sustained or suffered by any other Sponsor/Exhibitor, the owner of the building, attendees of the event, and their respective directors, officers, agents and employees. 6. This contract may be cancelled by either party provided written notice is received by the other before April 15, 2019, in which case all monies paid by the Sponsor/Exhibitor will be refunded less an administration fee of $ If the Sponsor/Exhibitor cancels after such date, it will be responsible for the full contract price. Cancellations must be made in writing, on company letterhead. 7. Sponsor/Exhibitor s display space must comply with all requirements of CIP and of the owner of the building. CIP reserves the right at any time to alter or remove any exhibits or any part thereof, including printed material, products, signs, lights or sound and to expel Sponsors/Exhibitors or their personnel if, in CIP s opinion, their conduct or presentation is objectionable to CIP or to other participants. 8. Goods must not be shipped to the event with any shipping charges to be paid on arrival and any such goods will not be accepted by CIP. CIP assumes no responsibility for loss or damage to the Sponsor/Exhibitors goods or property before, during or after the event. 9. The Sponsor/Exhibitor is responsible for the placement and cost of insurance relating to its participation in the event. The Sponsor/Exhibitor agrees to furnish immediately to CIP upon request certificates of insurance pertaining to all policies of insurance carried by the Sponsor/Exhibitor together with satisfactory evidence from the insurers of the continuation of such policies. The Sponsor/Exhibitor agrees to comply with any of the foregoing, in addition to any other rights or remedies available to CIP at law or under this contract. 10. The Sponsor/Exhibitor will comply with the rules and regulations of any unionized contractors that may be selected by CIP to service the Sponsor/Exhibitors. Any dispute between the Sponsor/Exhibitor and any such contractor or union representative will be referred to CIP for resolution, whose decision shall be final and binding on all parties. 11. CIP reserves the right to cancel this contract and to expel the Sponsor/Exhibitor if the Sponsor/Exhibitor fails to comply with any terms and conditions of this contract or the event rules and regulations. In which case the Sponsor/Exhibitor shall forfeit as liquidated damages and not as a penalty all payments made pursuant to this contract, all without limiting CIP other rights and remedies at law under this contract as a result of such failure to cooperate. 15