EXHIBITOR REGISTRATION AND INFORMATION

Transcription

1 EXHIBITOR REGISTRATION AND INFORMATION Exhibitors are entitled to two complimentary Manitoba Building Expo Exhibitor passes (which include lunch provided to the exhibitors). Extra lunch tickets are available for purchase.* Please complete the form below and a scanned copy to lise@bomamanitoba.ca. Company: Address: City: Province: Postal: Primary Contact: Phone: Company Representatives: Please list all staff that will be present during the tradeshow All exhibitor representatives MUST be registered in order to enter the tradeshow area. Please contact us for additional exhibitor badges. ELECTRICAL CONNECTION/WIRELESS: There will be no additional charge for standard electrical connections and wireless internet access. Yes we will require an electrical connection for our booth CANCELLATION POLICY: Cancellations will be accepted until August 1, Cancellations received in writing prior to this date will be entitled to a full refund. Any cancellations received after August 1, 2018 will not be entitled to a refund and the exhibitor agrees that Manitoba Building Expo has the right to resell the space at no benefit to the exhibitor who has cancelled. Any space not paid for in full by August 15, 2018 will be released back to the available pool. LOCATION OF BOOTH: All booths are 8 X 10. View the floor plan and list your preferred location (subject to availability). Premium Booth: $ GST Standard Booth: $ GST First Choice Second Choice Third Choice CONFIRMATION & PAYMENT VISA Mastercard AMEX Card Number Expiration Date CVV Code Cheque enclosed Invoice my company All payment of fees must be submitted prior to the conference. Please make cheques payable to Manitoba Building Expo. Address of Credit Card Card Holder's Name (please print) Signature It is understood that this agreement retains only to the rental of the exhibit space. The exhibitor agrees that Manitoba Building Expo and its employees, contractors and sub-contractors accept no responsibility for damage, theft or any loss to displays, materials or personal property. The exhibitor agrees to pay the rental fee prior to the show date. *Tickets to the keynote luncheon will be sold seperately.

2 EXHIBITOR REGISTRATION AND INFORMATION TO REGISTER: Complete the registration form. Print, scan and back to Exhibitors MUST complete their set-up on Monday, October 15, 2018 between noon and 8:00 pm. There will be no exceptions allowed. Show hours are Tuesday, October 16, 2018 from 9:00 am 4:30 pm. Exhibitors must remove their booths and materials from the facility by 8:00 pm on Tuesday, October 16, EXHIBIT RENTAL AGREEMENT: TERMS AND CONDITIONS 1. RENTAL Agreement: Submission of a signed contract and payment of the rental fee in full will indicate agreement with the terms and conditions stated in this document. (a) Booth Space Assignment Booth space allocation will be assigned after registration has been completed and approved, and payment is received in full. The management reserves the right to assign space in such a way as to avoid duplication of service and/or product. Confirmation will be sent from Manitoba Building Expo when the Rental Agreement has been accepted. Should the payment have already been received in full, where booth space is no longer available, the total payment received will be promptly returned in full. (b) Commissionable Sales The Victoria Inn & Convention Centre has waived their right to a commission on all sales by exhibitors at the Marketplace. In lieu a $ flat fee must be paid to the Victoria Inn if you intend to sell items at the marketplace. If you are displaying product or services but not selling on site you are not liable to pay the fee. 2. BOOTH DESIGN, DECORATION AND ASSIGNMENT Basic Booth Assigned display area is approximately 8 deep X 10 wide. One 6 draped and skirted table and 2 chairs will be provided along with side and back draping. The exhibitor agrees to confine his/her presentation to the contracted space only. Booth signs will not be provided. All booths will be numbered for easy identification.

3 EXHIBIT RENTAL AGREEMENT: TERMS AND CONDITIONS 3. DISPLAY COMPANIES The VIHCC has appointed the following companies as preferred suppliers: Central Display Ltd. Evolution Presentation Technologies Marion Street 967 Wall Street Winnipeg, MB, Canada R2J OK4 Winnipeg, MB, Canada, R3G 2V4 (204) (204) Should you wish to provide an alternate supplier, a fee will apply. 4. HANDLING AND SHIPMENTS (a) Shipping and Receiving All shipments sent to the hotel will only be received if they contain the following shipping information: TO: Victoria Inn Hotel and Convention Centre 1808 Wellington Avenue, Winnipeg, Manitoba R3H 0G3 C/O: Date of Conference, Conference Name. # of boxes (b) The Exhibitor Must: 5. LIABILITY notify the shipper that it is their responsibility to load and unload all items in the hotel. All items that are too large to be removed by hand may require a power tail gate or fork lift access. The VIHCC is not equipped with a loading dock. make all necessary arrangements for pick up by completing all appropriate documents in their entirety. (a) Insurance Every reasonable precaution will be taken to prevent losses and protect the interest of Exhibits. Under no circumstances will the VIHCC, Manitoba Building Expo, or Central Display Ltd., nor their employees and/or agents be held accountable or liable for such losses and or damages however caused and the same are released from accountability or liability for any damage, loss, harm, injury to person or any property of the Exhibitor, however caused, or any of its officers, agents, employees or representatives, nor for goods sent to the VIHCC, before or remaining after the exhibit, nor while in transit to or from the exhibit or during the exhibit. The VIHCC will not assume any responsibility for articles left in the hotel before, during or after the exhibition, unless prior arrangements have been made. Due to limited space, all items must be removed following an event. Any items left will be subject to a storage fee or will be discarded. (b) Liability for Damages Pursuant to the agreement, Exhibitors shall be liable for any damages caused by same, or by their representatives, to building floors, walls, and columns, as well as to the property of other Exhibitors. Exhibitors shall refrain from using, or allowing the use of nails, screws, hoods, or other fixtures for fastening objects to building structures. Any damages caused by any Exhibitor, their agents or employees shall be repaired at the Exhibitor s expense.

4 EXHIBIT RENTAL AGREEMENT: TERMS AND CONDITIONS (c) Fire Prevention All decorations, displays, materials and signage must comply to the VIHCC fire prevention standards. Manitoba Building Expo, or any designated employee of the VIHCC, will have the authority to remove any item or materials that are considered to be fire hazards to the VIHCC. (d) Other Exhibitors Any activity by any Exhibitor must not be such as to cause inconvenience to other Exhibitors. 6. MANAGEMENT Manitoba Building Expo reserves the right at any time to change display times, alter or remove exhibits or any part thereof, including printed materials, product, signs, lights, or sound, and to expel Exhibitors or their personnel if, in the opinion of Manitoba Building Expo, their conduct or presentation is objectionable to other show participants. 7. MEALS AND REFRESHMENT BREAKS 2 Complimentary meals and refreshments will be provided by Manitoba Building Expo for registered exhibit representatives (2 exhibitor lunch tickets will be provided per booth.) This lunch will be served in the exhibitor lounge. Meals and refreshments will also be available for purchase on event day. 8. ARRIVAL PROCEDURES The VIHCC will not receive items prior to 48 hours in advance of the start of the exhibition. Use of the hotel fork lift is available at $50.00 per hour. All deliveries must be arranged in advance. Please contact the sales department at sales@vicinn.com Deliveries will not be accepted between 11:30am and 1:00pm. For any questions directly related to the conference please call (204) or lise@bomamanitoba.ca.

5 SPONSORSHIP OPPORTUNITIES GOLD SPONSOR $3,150 Dedicated signage at the event recognizing your company as a major sponsor Company name & logo on event handout material, signage, posters, pamphlets etc. Company name & logo Expo website with a link to your company website Logo recognition throughout the event VIP seating for 4 at keynote luncheon Booth in the exhibitor area (Value $1050) Verbal recognition at the event Opportunity to include brochure in attendee bag Opportunity to put a vehicle or display equipment in prominent location on tradeshow floor SILVER SPONSOR $1,650 Dedicated signage at the event recognizing your company as a sponsor Company name & logo on event handout material Company name & logo on Expo website with a link to your company website Logo recognition throughout the event Booth in the exhibitor area (Value $1050) Verbal recognition at the event TO SPONSOR: For more information: Call (204) or lise@bomamanitoba.ca. your completed sponsorship form. Print, scan and back to lise@bomamanitoba.ca. SPONSOR INFORMATION: (Please check desired sponsorship category above and fill out the following information.) Contact Person: Company: Title: Address: City: Province: Postal: Website: Phone: VISA MASTERCARD AMEX Cheque enclosed Invoice my company All payment of fees must be submitted prior to the conference. Please make cheques payable to Manitoba Building Expo. Card Number Cardholder's Name (please print) Signature Expiration Date

6 Available Premium Available Sold PLEASE NOTE: This is a tentative floor plan and is subject to change depending on the purchase of multiple booths.