MICHIGAN PODIATRIC MEDICAL ASSOCIATION Great Lakes Conference JANUARY 25-29, 2017 THE HENRY DEARBORN, MICHIGAN EXHIBITOR INFORMATION GUIDE

Transcription

1 MICHIGAN PODIATRIC MEDICAL ASSOCIATION Great Lakes Conference JANUARY 25-29, 2017 THE HENRY DEARBORN, MICHIGAN EXHIBITOR INFORMATION GUIDE

2 MICHIGAN PODIATRIC MEDICAL ASSOCIATION Great Lakes Conference JANUARY 25-29, 2017 THE HENRY DEARBORN, MICHIGAN Sponsorship Opportunities 6 X 8 EXHIBIT BOOTH $1,350 Registration for two representatives (each additional representative is $75), continental breakfast in exhibit area each morning, lunch each day, company listing in the conference booklet and mailing list of conference attendees. DEADLINE: Jauary 6, 2017 for entry into conference booklet. COMPANY HANDOUT $200 Paper handout from your company, supplied by vendor, distributed to all attendees at registration. You must be an exhibitor at the 2016 MPMA Conference to register for this opportunity. CONFERENCE BOOKLET ADVERTISEMENT (Advertisements are black and white) Half page Vertical (10 h x 4 w) $300 Half page Horizontal (5 h x 8 w) $300 Full Page (10 h x 8 w) $500 DEADLINE: December 30, 2016 Premium Sponsorship Opportunities MPMA Corporate Partners receive first option to register for these sponsorship opportunities. These sponsorship opportunities are open to all vendors beginning November 15, BREAK SPONSOR $1,000 Select which day you would like to sponsor from available opportunities. A representative from MPMA will contact you to make selection. Company name is displayed at each break table throughout the day. CONTINENTAL BREAKFAST SPONSOR $1,500 Select which day you would like to sponsor from available opportunities. A representative from MPMA will contact you to make selection. Company name is displayed at the breakfast. LUNCH SPONSOR $2,500 Select which day you would like to sponsor from available opportunities. A representative from MPMA will contact you to make selection. Company name is displayed at the lunch. REGISTRATION BAGS $1,500 (OR PROVIDE IN-KIND) Your company name and logo along with MPMA logo imprinted on the bags, selected and ordered by MPMA. Other company inserts will be placed into the registration bag. LANYARDS $750 (OR PROVIDE IN-KIND) Your company name or logo imprinted on the lanyard, selected and ordered by MPMA. NOTEPADS $750 (OR PROVIDE IN-KIND) Your company name and logo along with MPMA logo imprinted on the notepad (8.5 w x 11 h), ordered by MPMA. PENS $500 (OR PROVIDE IN-KIND) Your company name or logo imprinted on the pen, selected and ordered by MPMA. PADFOLIO $1,500 (OR PROVIDE IN-KIND) Your company name and logo along with MPMA logo imprinted on the padfolio, selected and ordered by MPMA. RULES AND REGULATIONS The exhibits must be fully set up and completed by 7:00 AM, Thursday, January 26, Advanced set-up is Wednesday, January 25, 2017 from 3:00 PM to 7:00 PM. All belongings must be removed from the exhibit hall by 6:00 PM on Saturday, January 28, MPMA reserves the right to alter exhibit hours in accordance with the conference program. Exhibitors will be notified if such changes are necessary. The exhibitor agrees to be open and staffed during all show hours. Exhibits must not physically or visually obstruct the aisles or interfere with the exhibits of others. All exhibitors with equipment which may be objectionable to other exhibitors, because of noise or other disagreeable features, must notify MPMA in writing, in advance of the meeting. Exhibitors select their own booth location online at If submitted to the MPMA office, exhibitors agree to accept booth placement as assigned by MPMA. MPMA will do its best to honor requests. All sound presentations must be done either in a soundproof environment of through use of earphones so neighboring exhibitors are not disturbed. No part of any exhibit or any signs relating thereto, shall be pasted, nailed, or otherwise attached to the walls, doors, etc. The exhibitor shall pay damages arising by failure to observe this rule. Exhibitor activities are restricted to the assigned booth. No soliciting for business will be conducted in the aisles or in other exhibitor booths. Exhibitor show colors, including table skirting and backdrops, are chosen by exhibitor show management and may not be altered in any way. The erection, assembling, dismantling, packing, and unpacking of displays is the responsibility of the exhibitor. Electrical wiring and installation must be done by a contractor approved by the The Henry and must conform to the National Electrical Code Safety Rules. All wiring is the expense of the exhibitor. The MPMA will not be liable for any failure to provide exhibit space if such failure is due to any of the following causes: by reason of the building being destroyed or damaged by fire or other casualty, acts of God, strikes, or for any other cause beyond the MPMA s control. Exhibitors may not sublet/share exhibit space. All property of the exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area. Exhibitors understand that MPMA or the The Henry does not maintain insurance covering the exhibitor s property; it is the sole responsibility of the exhibitor to obtain such insurance. This must include comprehensive general liability coverage, including premises, operations and contractual liability coverage. The exhibi-

3 Event Details EXHIBITOR SET-UP Booth set-up is January 25, 2017 from 3:00 PM 7:00 PM. Online booth selection available at mpma.org EXHIBIT HOURS January 26 January 27 January 28 EXHIBIT SHIPPING INFORMATION The Henry 300 Town Center Drive Fairlane Plaza Dearborn, MI Date of Event: January 25-29, :00 AM 4:30 PM 7:00 AM 4:30 PM 7:00 AM 4:00 PM BOOTH SPACE Vendors may select their booth location online at Booth assignments will be updated on the MPMA website as registrations are received. The MPMA will honor booth requests based on a first come, first serve basis upon receipt of exhibitor contract and full payment. Booth spaces are 6 x 8 areas, with one (1) skirted table, two (2) chairs, and one (1) wastebasket and electricity. The booths are pipe and draped. HOTEL INFORMATION The Henry 300 Town Center Drive Fairlane Plaza Dearborn, MI Phone: Overnight rooms are available starting at $135 per night (plus tax). Please contact the The Henry directly for reservations. Be sure to mention the MPMA 2017 Conference to receive this low rate. This rate expires January 9, tor shall provide proof of insurance to the MPMA upon request. Exhibits must conform to all local fire department rules and regulations. Exhibitor agrees that no refunds will be made to exhibitors who fail to occupy. MPMA and the The Henry will not be responsible for lost or damage due to any cause. Exhibitors agree to assume all responsibility for loss, theft, or destruction of goods, or for personal injuries to the exhibitor, employees, agents, representatives or visitors and will save harmless the MPMA and the The Henry from any and all liability in connection with any and all of the above. Exhibitor assumes responsibility and agrees to indemnify and defend the MPMA and the The Henry, and their respective employees and agents, against any claims or expenses arising out of the use of the exhibit premise. In the event an exhibitor violates any provision of this agreement, MPMA shall have the right, without any liability whatsoever, to notify the agents, servant, employees or other person then operating the exhibitor s booth(s) immediately to close said booth(s) and to remove the exhibit and other materials in the booth(s) of the exhibitors immediately upon notice. No exhibitor shall have authority to incur cost or liability for or against MPMA. Exhibitor shall pay all cost pertaining to moving in and moving out. Exhibitors shall be liable for all damages that he/she may cause to the The Henry, in connection with his/her exhibit. Exhibitor agrees that the serving of alcoholic beverages and/or food by exhibitors is prohibited. Exhibitor may sell prepackaged food items, which are intended for off-premise consumption only. Music may not be played in any form without the proper license copyrighted music. Advertising materials of firms, other than those who have engaged space, are prohibited (distributors excluded). Canvassing, solicitation of business or conference in the interest of business, except by exhibiting firms, is prohibited. MPMA will appreciate being informed of any infraction of this rule. Exhibitors shall comply with all applicable Food and Drug Administration (FDA) regulations including, without limitation, FDA restrictions on the promotion of investigational and preapproved drug and devices and the FDA prohibition on promoting approved drugs and devices for unapproved uses. Any product not FDA approved for a particular use or not commercially available in the USA may be exhibited only if accompanied by easily visible signage indicating the status of the product. Exhibitors shall have available at the booth a letter from the FDA that describes the allowable use of any drug or device exhibited.

4 Registration GREAT LAKES CONFERENCE JANUARY 25-29, 2017 FOR ASSISTANCE, CALL COMPANY INFORMATION PLEASE PRINT (Information provided below will be used for conference booklet.) Company Name Contact Name Phone Address City State Zip Website Please describe up to two categories that best describe your products and/or services: o Ambulatory Devices o Electronic Medical Records o Medical Supplies o Anesthesia o Equipment - Diagnostic o Office Supplies o Billing: Software or Services o Implants and Surgical Devices o Orthotics and Corrective Devices o Chairs and Other Podiatric Equipment o Instruments o Shoes o Computer Software o Laboratory and Diagnostic Services o Other List any company which you would prefer not to be placed next to. Requests will be honored if possible. You can select your own booth location online at ATTENDEE INFORMATION Each exhibit booth includes registration for 2 representatives. Each additional representative is $ Badge to Read City State 2. Badge to Read City State 3. Badge to Read City State 4. Badge to Read City State REGISTRATION CONTINUED ON REVERSE >

5 Registration PAGE 2 EXHIBIT AND SPONSORSHIP FEES SUBTOTAL o Exhibit Booth...$1,350 o Electricty...$25 o Additional Representatives (registration for two representatives is included) X $75 each = Booth Preference 1 Booth Preference 2 Booth Preference 3 o Lanyards...o In-Kind...$750 o Notepads...o In-Kind...$750 o Pens...o In-Kind...$500 o Padfolio...o In-Kind...$1,500 o Break Sponsor...$1,000 o Company Handout (must be registered as an exhibitor for this conference)...$200 o Registration Bags...o In-Kind...$600 o Convention Program Advertisement o Half-page, vertical (black and white)...$300 o Half-page, horizontal (black and white)...$300 o Full Page (black and white))...$500 o Continental Breakfast Sponsor...$1,500 o Lunch Sponsor...$2,500 PAYMENT METHOD TOTAL o Check # o Visa o MasterCard o AMEX Credit Card Number Exp. Date CSV Cardholder Name Billing Zip Code Signature of Cardholder CANCELLATION POLICY Requests for refunds must be made in writing to MPMA. Cancellations prior to January 6, 2017, will be refunded minus a processing fee of $100. No refunds will be made if cancellation notice is received on or after January 6, 2017, regardless of registration date. Please make checks payable to MPMA. Send completed registration form and payment to: MPMA 1000 West St. Joseph Hwy, Suite 200 Lansing, MI or fax with credit card information to (517)

6 Michigan Podiatric Medical Association 1000 West St. Joseph Hwy, Suite 200 Lansing, MI MICHIGAN PODIATRIC MEDICAL ASSOCIATION Great Lakes Conference JANUARY 25-29, 2017 THE HENRY DEARBORN, MICHIGAN EXHIBITOR INFORMATION GUIDE