INVITATION TO SHOWCASE YOUR PRODUCT

Transcription

1 INVITATION TO SHOWCASE YOUR PRODUCT Joint South Carolina & Southeastern Annual Conference and Discovery Forum April 13-17, 2015 Hilton Myrtle Beach, South Carolina South Carolina and Southeastern Associations of School Business Officials (SASBO) invites you to experience an opportunity like no other in the Southeast. The conference will attract over 500 school business officials from across the Southeast for networking and professional development bringing financial decision makers together in one location. SASBO is a professional organization representing over 2600 school business professionals. The 2015 conference is a joint conference with South Carolina Association of School Business Officials. Our mission is to provide networking, professional development, and relevant information to promote and advance personnel engaged in positions supporting education in areas of business and administrative services throughout the Southeast.

2 GENERAL EXHIBIT SPACE - 10 x8 piped and back draped 3 ft sides and 8 ft back with an 8 ft table, 2 chairs,1-110 electrical outlet upon request. PREMIER SPACE - Booth 15, 16, and 5 (additional fee). PIT STOP AREA - This area is indicated with a P on the attached layout. Each 10 x8 Pit Stop contains 3 ft back drape on each side, 8 ft table, 2 chairs and electrical outlet upon request. Should a company purchase two to four (4) spaces, the Exhibit Coordinator will assist you in your requested layout. SASBO request that the height and width of your display in this area to one Pop Up Banner 6' or less in height and may not exceed 2'-3' in width per area. This area is designed as a non traditional booth. A place to meet and greet and show off what your company offers. TABLE TOP EXHIBIT SPACE - 1 8ft table and 2 chairs; electrical outlet upon request. Open Wednesday 7:30 am to 11:00 am SPONSORSHIP LEVELS AND COST- Sponsors receive additional benefits including complete conference registration, additional Associate Memberships and an opportunity to speak to the members. Space is extremely limited. GENERAL INFORMATION Make Plans to Attend the South Carolina and Southeastern Associations of School Business Officials Conference and Discovery Forum April 13-18, 2015 Hilton Myrtle Beach Myrtle Beach, South Carolina Conference Overview Monday, April 13, 2015 SASBO Board of Directors Meetings Tuesday, April 14, 2015 Choose from a wide variety of Educational Sessions Opening General Session Welcome Reception (Exhibitors Invited) Wednesday, April 15, 2015 Choose from a wide variety of Educational Sessions SASBO Education & Legislative Update Product Service Showcase with lunch and specials events Discover Myrtle Beach - Free Night to see the sites Thursday, April 16, 2015 Second General Session Breakfast and Business Meeting Discovery Forum Choose from 7 different tracks The tracks will feature hand on training in technology, leadership and personal enrichment where you will be engaged, challenged and your natural curiosity ignited. Closing Dinner and Event Featuring A Night of Fun and Friends

3 Set yourself apart As a sponsor at the Conference, you will meet attendees who are responsible for the financial success of school districts in the Southeast. This unique sponsorship opportunity will maximize your visibility at our annual conference and throughout the year with members. Your support allows us to continue to provide high quality professional development, promote the highest standards in school business and recognize you and your company s commitment to public education. Contact Debra Dixon-Doss prior to October 1, 2014 for 2015 Sponsorships. Early commitment ensures your company receives full recognition all year for your sponsorship. Debra at: debradixondoss@gmail.com Associate Member General Exhibit Space: $1,000 per booth - "Early Bird" Prior to January 15, 2015 After January 16, $1,250 per exhibit. Non Associate Member General Space $1,500 per booth Early Bird Prior to January 15, After January 16, 2015 $1,750. Includes one booth for up to two representative at Conference General Spaces assigned after December 1, Note: Sponsorships are given priority on all exhibit space. Associate members whose dues are paid will receive priority. Each additional representative attending is $60. Would like to be a part of the conference but not exhibit Become a Friend of SASBO for $1,500. Friend of SASBO Sponsorship Includes: 2 conference registrations for 2 representatives at Conference (Value $700) Name recognized in conference program as a Friend of SASBO and SASBO News Included in SASBO Annual Report and Membership Directory Two Associate Membership (Value $500) Friend of SASBO $1,500 Wednesday, April 15, 2015 Special AM Sponsor and Exhibit Wednesday, April 15, 2015 $1, before January 15, 2015, $ after January 16, Morning continental breakfast with table top display from 7:30 a.m. to 11:00 a.m. outside Hilton Ballroom Above sponsorship includes: Table top display (Value $ ) Highlighted in SASBO Annual Report and Membership Directory Two passes to Tuesday night reception Included in Online Buyers Guide Access to membership list Name recognized in conference program Excel file of conference attendees Two passes to Product-Service Showcase on Wednesday with lunch ( Value $120.00) Note: This does not exhibit space in the Exhibit Area

4 All exhibitors receive: Highlighted in SASBO Annual Report and Membership Directory Included in Online Buyers Guide Access to membership list Name recognized in conference program Excel file of conference attendees Tuesday, Welcome Reception Wednesday, Lunch Conference Sponsorship Diamond Sponsorship Major Event or Service Sponsor $10,000 or above Two booths with up to 5 representatives at Conference ($2,300 Value) Priority in exhibit space selection Pre-conference Marketing in SASBO News and Name highlighted in conference program with logo Recognition at Conference Opening General Session Opportunity to speak to membership at a SASBO Event Three (3) full conference registrations includes all conference events ($1,050 Value) Gold Sponsorship Contributes $3500 to $6,499 for other conference or SASBO activities One booth for up to 3 representatives at Conference ($1,180 Value) Priority in presenting at a SASBO Event (Based on Space availability) One (1) full conference registration includes all conference events ($350 Value) Two additional SASBO Associate Membership ( $500 Value) Four additional SASBO Associate Membership ($ Value) Platinum Sponsorship Event (s) or Service Sponsor $6500 to $9,999 One booth for up to 4 representatives at Conference ($1,240 Value) Priority in exhibit space selection Name highlighted in conference program with logo Recognition at Conference Opening General Session Opportunity to speak to membership at a SASBO Event Silver Sponsorship Contributes $2,500 to $3499 One booth for up to 2 representatives at Conference ($1,120Value) Presenter - Based on availability One additional SASBO Associate Membership ($250 Value) Two (2) full conference registrations includes all conference events ($600 Value) Three additional SASBO Associate Membership ($750 Value) Additional booth available at $ 850 (Savings of $150.00) Bronze Sponsorship Contributes $2,000 $2499 One booth for up to 2 representatives at Conference ($1,120 Value) Presenter - Based on availability

5 Exhibitor Showcase Schedule Wednesday, April 15, :30 am - 10:30 am Exhibit Set-up 10:00 am Exhibitor s Meeting 11:00 am - 5:00 pm Exhibits Opens NOTE: All conference activities are held in the Exhibit Area. 12:30 pm Luncheon in Exhibit Area 5:00-8:00 pm Exhibit Breakdown Note: Exhibit Space No fee is $1,600; Exhibit Space No. 5 is $1,475

6 Exhibitor Registration Procedures & Conditions CONTRACT FOR EXHIBIT SPACE This contract for exhibit space and formal notice of assignment by the Southeastern Association of School Business Officials and the full payment of fees constitute a contract for the right to use the assigned exhibit space. Exhibit confirmations will be made by . PAYMENT FOR SPACE The cost of exhibit space registration is due in full along with the submission of the contract. CANCELLATIONS A refund will be made by SASBO for cancellations of exhibit space only received in the SASBO office on or before February 1, There will be a $ cancellation fee. No refunds will be made for cancellations after February 16, INSTALLING AND DISMANTLING Sponsor/Exhibitors may set up their booths on Wednesday, April 15, 2015, from 7:30-10:30 am. Must be removed by 8:00 pm on Wednesday, April 6, Table top displays at Hilton set up is at 6:30 am and must be removed by 11:30 am. EXHIBIT HOURS Exhibits will be open on Wednesday, April 15, 2015, 11:00 am 5:00 pm. Exhibit displays must be dismantled and ready for shipment out by 8:00 pm. Note: Table top exhibits outside Hilton ballroom are Wednesday from 7:30 am-11:00 am. USE OF SPACE All demonstrations or other sales activities must be confined to the limits of the exhibit booth. No exhibitor shall assign, sublet or share the space allocated without the knowledge and consent of the SASBO. Displays shall not be placed in a manner as to interfere with other exhibits. The Southeastern Association of School Business Officials reserves the right to exclude from any exhibition any or all literature, illustrations, materials or products that in its judgment are not consistent with the proper decorum of the educational exhibits. PRIZES SASBO encourages you to donate door prizes which will be awarded several times throughout the exhibit day. You may choose to hold a drawing at your booth. SASBO shall not be responsible for shipping of any such prizes. SHIPPING AND STORAGE OF DISPLAYS Information will be forwarded to each exhibitor from the exhibit coordinator. Convention Makers, Inc. is the official display company for the show. The Hilton Hotel will not accept shipments of any kind. NOISEMAKING EXHIBITS Exhibits which include the operation of musical instruments, radios, talking motion picture equipment, public address systems or noisemaking machines must be constructed or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons. INTERNET SERVICE - Internet Service is provided by the hotel for a fee. EXHIBITORS RESPONSIBILTY - Exhibitor assumes responsibility and agrees to indemnify, defend and hold harmless Hotel, Hilton Worldwide, Inc., and the Hotel's Owner, and their respective owners, managers, subsidiaries, affiliates, employees and agents (collectively, "Hotel Parties"), and Group from and against any claims or expenses arising out of the use of the exhibition premises. Exhibitor agrees to obtain and maintain during the use of the exhibition premises, Comprehensive General Liability Insurance, including contractual liability covering the Exhibitor's indemnity in this Responsibility Clause. Such insurance shall be in the amount of not less than $1,000,000 combined single limit for personal injury and property damage. The Hotel, Hilton Worldwide, Inc., the Hotel's Owner, and each of such entities' owners, subsidiaries and affiliates (collectively, "Hotel Parties") and Group shall be named as additional insured on such policy, and Exhibitor shall supply the Hotel with Certificates of Insurance at least 30 days prior to the use of the exhibition premises. The Exhibitor understands that neither the Group nor the Hotel Parties maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance. INSURANCE Responsibility for various types of insurance coverage is that of each individual exhibitor. Each exhibitor will hold SASBO free of liability, in connection with property damage or personal damage to his agents and employees, the conference facility and SASBO and the employees of each such organization for loss, theft, damage or destruction of goods, or for any injury to himself/herself or employees while in the exhibit or for any damage of any nature or character. FIRE PROTECTION- No flammable fluids, substances or materials of any nature, including decorative material that is not flameproof, may be used in the booth. Electrical wiring must conform to national Electric Code Safety Rules. Local fire regulations must be complied with. REGISTRATION Exhibitors are entitled to register up to two representative per exhibit space at no additional cost. Additional personnel may register for $60.which includes nametag, welcome reception, lunch, and breaks. Exhibitors will receive a confirmation and additional conference information when it becomes available. Industry members who are not exhibitors will be required to pay the prevailing registration fee to attend all or part of the conference and may not solicit business in the exhibit areas or distribute product information at the conference site. All associate members and exhibitors must register for the conference. These fees must be paid in advance. SASBO MAILING LIST SASBO will provide an Excel file of members attending the conference approximately 20 days prior to the conference. Exhibitors are expected to use the list only to promote attendance at their booth and the conference. ACCOMMODATIONS Accommodations are the responsibility of the vendor. Go to: or hi/groups/personalized/m/myrbhhh-sbo / index.jhtml?wt.mc_id=pog or call group code SBO to make hotel reservations at the Hilton Myrtle Beach. Cut off for reservation is Friday, March 13, The conference rate is $125 per night plus taxes and fees.

7 APPLICATION FOR EXHIBIT SPACE/SPONSORSHIP Contract may be mailed, to or fax to We hereby contract for exhibit space/sponsorship at Southeastern Association of School Business Officials Conference to be held April 13-17, 2015 at The Hilton, Myrtle Beach, South Carolina. Welcome reception is Tuesday, April 14, PAYMENT IS DUE WITH THE SUBMISSION OF THE CONTRACT Fee includes an 10' x 8 exhibit space includes pipe and drape, a 8 foot skirted table, 2 chairs, outlet upon request, nametag, lunch, and breaks, a listing in the Conference Program for your company. Pit stops: As noted on exhibit layout with a P. You are encouraged to limit your display to ONE POP UP BANNER not to exceed 6 ft high and 2-3ft wide. Back and side drapes are 3 ft high., includes is a 8ft skirt table, 2 chairs, outlet upon request. Internet Service is available for a fee. Exhibit Space Location The SASBO reserves the right to assign all exhibit space to best meet the needs of the exhibitors and SASBO. Space will be assigned by the SASBO, based on date of registration and every attempt will be made to provide adequate space between competitors. To assist in this, please list any potential competitors that you should not be placed near. The following information will be printed in the conference program. Please type or print exactly as it is to appear and limit to space provided. Company Name: Should questions arise as a result of this contract; the person listed below will be used as the primary contact. All information regarding this contract and exhibitor packets will be sent to the primary contact listed. Company Contact Address: City State Zip Phone: Fax: Web site: TO AVOID PLACEMENT NEAR A COMPETITOR PLEASE COMPLETE INFORMATION REQUESTED BELOW: Product (s) and/or services: (Please complete) GENERAL SPACE SELECTION : 1st Choice 2nd Choice 3rd Choice (Note: Booth 16, 15, and 5 have additional charge) Pit Stop 1st Choice Pit Stop 2nd Choice Pit Stop 3rd Choice Table Top Space Wednesday am Table top space - Wednesday. SASBO will assign space. PLEASE CONTACT DEBRA DIXON DOSS PRIOR TO October 1, FOR SPONSORSHIPS. All confirming information will be e -mailed to the individual/ address listed above. NOTE: PLEASE DO NO LEAVE ANY SPACES BLANK ON THIS APPLICATION. COMPLETE ENTIRELY. By signing this exhibit application, I agree to the terms and conditions as set forth in the exhibit contract, procedures and conditions. Signature: Payment: Check # enclosed made payable to SASBO Charge to MasterCard VISA AMERICAN EXPRESS Credit Card # Expiration Date on Card Name on Card Billing Address on Card Total Payment Authorized Signature (Required) Payment along with a copy of this contract should be mailed to: SASBO, PO Box 2155, Burlington, NC Sponsor Payment: Diamond $10,000 above $ Platinum $6,500-$9,999 $ Gold $3,500-$6,499 $ Silver $2,500-$3,499 $ Bronze $2,000 $ Booth 15 or 16 $ add 600 Premier Booth 5 $ add 475 Premier booth on a first-come basis Associate Member Exhibit Space $1,000 $ Prior to January 15, dues which are paid will receive priority in exhibit space. Table Top - Wednesday AM $1,000 After January 16, 2015 $1,250 Associate Member Dues $250. Outside Hilton Ballroom Non-Associate Member Exhibit $1,500 Prior to January 15, Non-Associate Member Table Top Wednesday AM $1,500 After January 16, 2015 $1,750 Extra Representative $60. each Friends of SASBO $1,250. Total Payment (Includes sponsor payment)

8 Southeastern association of school business officials PO BOX 2155 BURLINGTON, NC Postage Mailing Address Line 1 Mailing Address Line 2 Mailing Address Line 3 Mailing Address Line 4 Mailing Address Line 5 INVITATION TO SHOWCASE YOUR PRODUCT Set yourself apart...