Michigan PTA 100 th Annual Convention 2018 Sponsorship Prospectus. Theme: Yesterday, Today, Tomorrow

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1 Michigan PTA 100 th Annual Convention 2018 Sponsorship Prospectus Theme: Yesterday, Today, Tomorrow July 13-14, 2018 Bavarian Inn Lodge 1 Covered Bridge Ln, Frankenmuth, MI

You're Invited! Your is cordially invited to participate as a sponsor for the 100 th Annual Michigan PTA Convention, Friday and Saturday, July 13-14, 2018 at Bavarian Inn Lodge.

2 You're Invited! Your is cordially invited to participate as a sponsor for the 100 th Annual Michigan PTA Convention, Friday and Saturday, July 13-14, 2018 at Bavarian Inn Lodge. This event provides leadership training and workshops on relevant topics for our PTA leaders and guests. Michigan PTA has more than 300 local units representing nearly 40,000 members throughout the state. This is an opportunity to showcase your and its products and services in our Convention exhibit hall and other methods of communication/publicity. Space is limited! There are only 15 exhibitor booths and eight sponsorship levels available. To provide maximum exposure to our membership and to encourage participation, we would like to publish the Sponsor and Exhibitor Lists by June 15. Michigan PTA is excited to present this opportunity to partner for the benefit of our members and the support of public education in the state of Michigan. If you are unable to join us for this event, there are many other opportunities to assist a Michigan PTA as we continue to support Michigan s children and public education. Questions? Contact Tonya Whitehead, Convention Chair, Michigan PTA whiteheadt@michiganpta.org Information Check-in Saturday, July 14, :00-9:00 am Set-Up Saturday, July 14, :00-9:45 am Exhibit Time 10:00 am-12:00 pm Dedicated Exhibit Time 12:00 pm-1:00 pm Additional Exhibit Time Break Down 1:00-3:00 pm All exhibitors must be out of the venue no later than 3:00 PM

3 Sponsorship Opportunities Michigan PTA is offering several Sponsorship Levels which transcend the actually Convention experience. These Sponsorships also include exhibit space during the Convention. Please review each level for specifics. Platinum Gold Silver $5,000 $3,000 $1,500 Prominent on-site signage Prominent on-site signage Prominent on-site signage Link from logo on website One (1) print ad per quarter in Inclusion in three (3) s to Admission for four (4) Dedicated 15 minutes to speak to all convention attendees and one (1) break out session. Link from logo on website Two (2) print ads per year in Inclusion in two (2) s to One (1) break out session. Link from logo on website One (1) print ad per year in Inclusion in one (1) to

4 Youth Engagement Convention Bags Meet & Greet Sponsor Seminar (YES) Sponsor Sponsor $2,000 $2,000 $1000 Prominent on-site signage Prominent on-site signage Prominent on-site signage Link from logo on website Two (2) print ads per year in Inclusion in two (2) s to One (1) break out session. Link from logo on website Two (2) print ads per year in Inclusion in two (2) s to One (1) break out session. Logo on bags for Convention attendees Internet Access Sponsor Exhibitor Bag Insert $600 $425 $150 Prominent on-site signage Logo on bags for Convention attendees Sign with Company name and Booth number Inclusion in list of exhibitors Materials provided by the sponsor will be in placed in the convention bags *Sponsorship (including camera-ready artwork) must be confirmed by May 31 for inclusion in Convention Program. Sponsorships received after May 31 will be published in an insert to Convention Bags. Michigan PTA is a 501(c)(3) organization. Your donations are tax deductible.

5 Special Features Exhibits will be located in the lobby near buffet tables. There will be dedicated time on Saturday for attendees to visit Exhibits. Attendees must visit all Exhibits to be eligible for drawing (Exhibit Passport) Benefits for Sponsors/Exhibitors Face time with Michigan PTA leaders and members. Opportunity to introduce new products and services More direct access to Michigan PTA s membership network (approximately 40,000 people) Hotel Accommodations Bavarian Inn Lodge 1 Covered Bridge Ln. Frankenmuth, MI Group rate $139/night use group code: 12J0I7 Complimentary parking Additional Sponsorship opportunities with Michigan PTA are available. Please contact us at director@michiganpta.org for additional information.

6 100 th Annual Michigan PTA Convention Sponsorship/Exhibitor Contract Company Name Contact Person Phone Company Address City/State/Zip Sponsorship Level: Platinum Gold Silver Meet & Greet YES Bags Internet Exhibitor Bag Insert $5,000 $3,000 $1,500 $2,000 $2,000 $1000 $600 $425 $150 Representatives/Guests: Name Role Payment Information o Check included (made payable to Michigan PTA) o Card payment Card Type Card Number Exp. Date CVC Code Billing Information (if different from above) Company Name Contact Person Phone Company Address City/State/Zip Submit to: Michigan PTA 1390 Eisenhower Place Ann Arbor, MI Fax: *Sponsorship (including camera-ready artwork) must be confirmed by May 31 for inclusion in Convention Program. Sponsorships received after May 20 will be published in an insert to Convention Bags.

7 Rules & Regulations Contract for Space Applicants for exhibit space are required to forward the formal application and agreement provided. To be valid, each application must specify products scheduled for exhibition And/or distribution. The application for space and formal notice of acceptance and full payment of booth fees constitute a contract for the right to use this space pursuant to the terms, conditions, rules and regulations as stated herein. Dates and Hours will be open Saturday, July 14, 2018 from 10:00 am to 1:00 pm. Exhibit booths are to be attended during exhibit hours by persons who are prepared to discuss effectively all products and services presented. Booth Information Each single booth will include a 8 draped table, two chairs, a wastebasket, and I.D. sign. Application for Space Applications for booth space must be made on the application. Booth Assignment It is understood that booth assignments are on a first come, first served basis, based upon date of receipt by the Michigan PTA of the application and paid fees. Applicant agrees that it will accept the booth (s) assigned to it. Installation and Dismantling Set up time will be Saturday, July 14, 2018 from 8:00-9:30 am. Any space not claimed and occupied by 9:30 am on Saturday, July 14, 2018 may be reassigned without refund of fees paid. Exhibitor expressly agrees not to dismantle the exhibit or do any packing before 1:00 pm Saturday, July 14, All exhibits must be removed immediately after the exhibition. Use of Space All activities must be confined to the limits of the exhibit booths. Exhibitor shall not assign, share or sublet any space. Exhibitor is not permitted to show goods other than those manufactured or sold by the Exhibitor in the regular course of business. No interference with the light or view of other exhibitors will be permitted. Care of Building and Equipment Exhibitors, or their agents shall not injure or deface the walls or floors of the building, the booths, or the equipment. When such damage occurs, the exhibitor is liable to the owner of the property so damaged. Sales Tax License Any exhibitor selling items during the convention must have a Michigan sales tax license and display it at all times during exhibit hours. Fire Protection Flammable or other dangerous fluids, substances, materials, equipment, or other items, the use of which is in violation of city, county, township or state laws or regulations, may not be used in any booths. Irregular Canvassing, Selling, Activities Beyond Exhibitor s Space Distribution of circulars or promotion material may be made only within the booth assigned to the exhibitor presenting such material. Sound Devices No sound making equipment of any kind may be set up or used in exhibit booths. Restrictions in Operation of Exhibits Michigan PTA reserves the right to restrict exhibits which, because of noise, method of operation, materials, or any reason, become objectionable, and also to prohibit or evict any exhibit which in the opinion of the Michigan PTA may distract from the general character of the exhibit as a whole. This restriction includes persons, things, conduct, printed matter, or anything of character which the Michigan PTA determines is objectionable to the exhibit. In the event of such restrictions or eviction, the Michigan PTA is not liable for any refunds, rentals or other exhibit expenses. The Michigan PTA shall be entitled to close any exhibit at any time for failure by any exhibitor or any of their officers, agents, employees, or their representatives to perform, meet or observe any term or condition set forth herein, and such exhibitor shall not be entitled to a refund of any part of any fee. Catastrophe In the event that because of war, fire, strike, government regulation, public catastrophe, act of God, the public enemy or the cause, the show or any part thereof is prevented from being held, or is canceled by the Michigan PTA, Michigan PTA shall determine and refund to the Applicant its proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by the Michigan PTA, but in no case shall the amount of refund to the applicant exceed the amount of the booth rental fee paid. Liability and Insurance Neither the Michigan PTA nor the Lansing Community College will be responsible for the safety of the property of Exhibitor from theft, damage by fire, accident or other causes. Exhibitors are advised to consult their insurance broker for proper coverage on display materials from the time it leaves their premises until it returns. In most cases, a rider can be added to a current policy for a nominal cost. Neither the Michigan PTA nor the Lansing Community College will obtain insurance against any such damage, loss, harm or injury resulting from theft, fire, water, accident or any other cause. Selection of Exhibitors Only firms and organizations whose nonpartisan and nonsectarian services or products are appropriately related in the sole judgment of the Michigan PTA, to children, youth and the charitable and educational activities of the Michigan PTA, shall be permitted to exhibit. Michigan PTA reserves the right to decline any exhibit which in its sole judgment is inappropriate, this reservation being all inclusive as to persons, things, printed matter, products, and conduct. Drop Cloths Exhibitors will be responsible for their own drop cloths, floor protection, covering and in-booth lighting. Entrance Exhibitors shall be solely responsible for delivery, handling, setup and removal of its own displays and materials. Exhibitors will cooperate by not throwing refuse on the floor unnecessarily or committing any act which may endanger public safety or inconvenience other exhibitors or the public. There will be NO SMOKING on the exhibit floor at any time. All pertinent fire codes and laws, ordinances, and regulations pertaining to health, fire prevention, and public safety shall be strictly observed. Fire exits cannot be blocked at any time no exceptions. Use of crepe paper is not permitted and all decorative materials shall be fireproof. No flammable liquids will be permitted within the building. Nothing shall be nailed, stapled or otherwise affixed to walls, floors, or any part of the exhibition area. These rules and regulations become part of the contract between the Exhibitor and the Michigan PTA. They have been formulated for the best interest of the exhibitors. The Michigan PTA respectfully asks for the full cooperation of the exhibitors in their observance. All points not covered are subject to the decision of the Michigan PTA. The Michigan PTA shall be the final authority on any question regarding the interpretation of these rules and regulations. No amendments to this contract will be accepted.

2019 Exhibitor Prospectus April 27, 2019

2019 Exhibitor Prospectus April 27, 2019 Holiday Inn Portland South Wilsonville 25425 SW 95th Ave Wilsonville, OR 97070 (503) 682-2211 TABLE OF CONTENTS Welcome and Introduction 2 Exhibitor Information