EXPO & CONFERENCE TUES., WED. & THURS. SEPT. 15, 16 & 17, 2015 EVENT SCHEDULE:* or call toll-free

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1 2015 EXHIBITOR INFORMATION & CONTRACT EXPO & CONFERENCE TUES., WED. & THURS. SEPT. 15, 16 & 17, 2015 TUESDAY, SEPT. 15, :30 am Registration Opens 8:00 am noon Accident Investigation (CEUs available) 8:00 am noon Vivax-Metrotech Line Locating Class 8:00 am noon New Mexico Excavation Law Golf Tournament: Noon 1:00 pm Lunch 1:00 pm 5:00 pm Shotgun Start WEDNESDAY, SEPT. 16, :00 am Registration Opens BREAKFAST 7:30 am 8:45 am Conference Opens with Breakfast and Remarks 9:00 am 3:00 pm Exhibit Hall is Open EVENT SCHEDULE:* 9:00 am 10:00 am PHMSA Class 1: Operator Qualification 10:15 am 11:15 am PHMSA Class 2: Drug and Alcohol Issues 9:00 am 11:00 am Paradigm Class: For Contractors / First Responders LUNCH KEYNOTE SPEAKER: 11:45 am 1:00 pm Monica Wofford, Make Difficult People Disappear 1:00 pm 2:00 pm PHMSA Class 3: Public Awareness 2:15 pm 3:15 pm PHMSA Class 4: Investigation Management (DIMP & TIMP) 1:00 pm 3:00 pm What Happens When You Hit A Gas Line? 1:00 pm 3:00 pm Vendor Demonstrations 3:30 pm 5:30 pm Reception in Exhibit Hall THURSDAY, SEPT. 17, :00 am Registration Opens BREAKFAST Bob Kipp, Speaker 9:00 am 3:00 pm Exhibit Hall is Open 9:15 am 11:30 am After Breakfast Panel Discussion: Who s Responsible? (DRETS, Positive Response, Online Tickets, Damage Reports, Boring, White Lining, Wide Areas, Reporting Requirements...) 10:30 am 11:30 am Paradigm Class: Public Awareness Compliance 10:30 am 11:30 am OSHA update 9:15 am 11:30 am Vendor Demonstrations LUNCH 1:00 pm 3:00 pm Awards, Prizes, Buckaroo Auction * , subject to change without notice For more information visit or call toll-free Damage Prevention is a Shared Responsibility

2 2015 TENTATIVE FLOORPLAN * *Subject to change as booth requests come in. NOT TO SCALE SEMINAR ROOM Vendor Demonstration Area TO EXCAVATION DEMONSTRATION AREA OUTDOOR EXHIBITS Large equipment on display outside. STAGE BREAKFAST/LUNCHEON AREA FOOD/BEVERAGE BUFFET AREA PILLAR SPONSORS WALL OF FAME PILLAR SPONSORS WALL OF FAME RIO GRANDE MANZANO REGISTRATION LEGEND PLATINUM GOLD SILVER BUCKAROO AUCTION ITEMS ON DISPLAY NMRCGA BOOTH BUY YOUR RAFFLE TICKETS HERE!!! BRONZE FLOOR A ENTRANCE

3 EXHIBIT SPACE CONTRACT Company Information Company Name: Name to be listed in program and in booth Shipping Addr. (no PO Boxes): Mailing Address: City, State ZIP: City, State ZIP: Contact: Title: Telephone: Fax: Website Link: List products/services that will be represented in your display area: BOOTH SIZE Each booth includes 2 chairs, booth sign, 2 name badges, & 500 Buckaroos QTY EARLY BIRD BY JULY 15, 2015 AFTER JULY 15, x 10 $ 525 $ x 20 $ 775 $ x 20 $1,225 $1,275 OPTIONS (10 x20 booth, 3 Badges, 2 Golf) QTY EACH Additional name badges (Please fill out page 2 for exhibitor badges) $ 80 Golf Tournament Players (Please fill out page 2 for golf players) $ 95 Golf Tournament Hole Sponsor $ 100 Buckaroo Auction Prize Sponsor $ 250 Conference Program Ad Full-page Inside Front Cover 1 $ 375 Full-page Inside Back Cover 1 $ 325 Full-page $ 150 Quarter Page $ 90 Business Card Size $ 50 Total Due (25% non-refundable deposit due w/submission of contract) Preferred Booth(s) (See floor plan on previous page) 1st choice 2nd choice 3rd choice Payment Information: Charge credit card below Send me an invoice VISA MasterCard Discover American Express Balance Due AMOUNT DUE Make Checks Payable To: NMRCGA 1021 Eubank Blvd. NE Albuquerque, NM Balance is due on or before August 20, Exhibitors are required to carry their own insurance (see page 5). Full payment is due no later than August 20, Cancellation of all, or part, of the exhibit space must be in writing to NMRCGA. Exhibitors cancelling before August 20, 2015 will receive a refund of their fees, less the non-refundable 25% deposit. No refunds will be issued after August 20, If the exhibitor does not make full payment when due under the terms of this contract, NMRCGA reserves the right to terminate this contract and the exhibitor shall be responsible for full payment to NMRCGA of all amounts which would have been due NMRCGA, under the terms of this contract. Card # Exp. Date Name on Card CID# Card s Billing Address Amount Charged $ Signature Date 1

4 CONFERENCE BADGES: $80 each for additional people (use additional sheets if necessary). EXHIBITOR CONTRACT GOLF TOURNT PLAYERS: $95 each for players (use additional sheets if necessary). Player 1 Player 2 Player 3 Player 4 Player 5 Player 6 Player 7 Player 8 2

5 EXHIBITOR CONTRACT EXHIBITOR DEMOS: A limited number of time slots are available for exhibitors to put on special demonstrations or presentations. The indor space will have a screen, projector, laptop and internet available. The outside area is approximately 10 x 20. Demonstrations/presentations are limited to 20 minutes one indoor, or one outdoor per exhibitor on a first come, first served basis. If slots are still available on the day of the desired presentation/demonstration, exhibitors may request extra time or additional slots, again, on a first come, first served basis. Please select your first, second and third choices by placing a number from 1 to 3 in the appropriate boxes: SEPTEMBER 16 SEPTEMBER 17 TIME INDOOR OUTDOOR Wed. 1:00 pm Wed. 1:30 pm Wed. 2:00 pm Wed. 2:30 pm Thurs. 9:00 am Thurs. 9:30 am Thurs. 10:00 am Thurs. 10:30 am Thurs. 11:00 am Thurs. 11:30 am Demonstrations/presentation Title Description for signage (250 characters max) 3

6 EXHIBITOR CONTRACT Exhibit rental will include the following: 10 x10 display area with back and side drape. 6 table with skirt and 2 chairs. Exhibitor ID sign. Listing in the conference program and a copy of the final registration list upon request. Two (2) complimentary exhibitor name badges and 500 Buckaroos for distribution to booth visitors. Off-hour security will be provided by an independent security firm for both indoor and outdoor exhibits. Free Wi-Fi wireless. Space will only be held upon receipt of a 25% non-refundable deposit and completed Exhibitor Contract. Balance is due by August 20, After August 20, 2015 payment in full must be included with submission of contract. Booth Assignment NMRCGA will attempt to make booth assignments in keeping with Exhibitor s request set forth on the front of this contract. However, NMRCGA reserves the right to make the final determination of all space assignments. NMRCGA shall have no liability for its failure or inability to comply with exhibitor s requests, and exhibitor shall have no right to cancel this contract because of NMRCGA s failure, or inability to comply with exhibitor s requests. Regulations Demonstrations must be confined to designated demonstration areas only. Demonstrations must be approved by NMRCGA prior to the event. Reserved space is for exclusive use of client. No brokering or subletting of space permitted. Exhibitor s booth will be open and fully staffed during all official exposition hours. Display will not be dismantled prior to the official show close (3 PM Thursday September 17, 2015). Exhibitor shall not erect any exhibit or other structure that exceeds the Exhibitor s booth dimensions or 8 ft tall. All over-the-counter sales or sales of any kind that involve the exchange of currency for goods received during the exhibition are prohibited. Exhibit Hall The Exhibit Hall will be available for setup beginning at 8 AM on Tuesday, September 15, Setup must be complete by 5 PM on Tuesday, September 15, The Exhibit Hall opens at 10 AM on Wednesday, September 16 and all exhibitors must have their booths fully staffed. The Vendor Reception will take place from 3 PM to 5 PM, and The Exhibit Hall will close at 5 PM on Wednesday, September 16. The Exhibit Hall will reopen at 9:00 AM on Thursday, September 17and remain open until 3 PM. Exhibit tear-down is from 3 to 5 PM on Thursday, September 17. All materials must be out of the Exhibit Hall no later than 6 PM, or you will be charged an additional fee for removal. It is further agreed that actual occupation of the exhibit space by an exhibit is essential. Should the exhibitor be unable to occupy the space by 10 AM on Wednesday, September 16, 2015, then NMRCGA is authorized to occupy, or cause said space to be occupied in such a manner as it may deem in the best interest of the exhibition, without any rebate or allowance whatsoever to the exhibitor, and without in any way releasing said exhibitor from any liability, or from any of its other obligations under this contract. Said exhibitor expressly agrees to pay NMRCGA the full sum set forth. Nothing shall be posted on, tacked, nailed, screwed or otherwise attached to any columns, walls, floors or other parts of the exhibit hall area without written permission from NMRCGA. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of NMRCGA, the convention facility manager, or their assistants. Other display needs may be purchased separately from our exhibit contractor. A packet will be mailed approximately one month before the event with information regarding these extra services, such as electricity, cleaning, additional furnishings, etc. 4

7 EXHIBITOR CONTRACT NMRCGA will not be liable for the non-fulfillment of this contract as to the delivery of exhibit space if the non-delivery is due to any of the following causes: by reason of the facility being damaged or destroyed by fire, acts of God, public enemy, war or insurrections, strikes, the authority of the law, postponement or cancellation of the exhibition, or for any cause beyond its control. It will, however, in any of the above named reasons reimburse the exhibitor on a pro-rated basis on any amount paid, less any and all legitimate expenses incurred, such as but not limited to rent, advertising, salaries, operating costs, etc. Taxes and Licenses Exhibitor shall be responsible for obtaining any licenses, permits or approvals required under local, state or federal law applicable to their activity at the exhibition. Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees or other charges that shall become due to any governmental authority in connection with their activities at the exhibition. Insurance An exhibitor shall carry its own insurance. NMRCGA and the exhibition facility assume no responsibility for the safety of the properties of the exhibitor, its officers, agents or employees from theft, damages by fires, accident or any other cause whatsoever, and the exhibitor expressly agrees to save and hold harmless NMRCGA, the decorator/exposition company and the exhibition facility and their respective management, agents and employees from any and all liability resulting from injuries or damage to exhibitor, its agents, employees, persons and/or properties in connection with the exhibitor s use of the exhibit space. The Exhibitor, upon signing this contract, is certifying to NMRCGA that it has liability insurance coverage currently in place that is adequate to cover exhibitor s potential liability arising from the exhibitor s participation in the event. Any damage to the premises through carelessness, or otherwise by the exhibitor, or its employees must be paid for by the exhibitor. New Mexico Regional Common Ground Alliance 1021 Eubank Blvd. NE, Albuquerque, NM Toll Free: Fax: