INTERACT 2016 THE LEGAL AND COMPLIANCE SPONSORSHIP PROSPECTUS TECHNOLOGY FORUM CATCHING THE WAVE

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1 2016 THE LEGAL AND COMPLIANCE TECHNOLOGY FORUM SEPTEMBER 11 14, 2016 FONTAINEBLEAU MIAMI BEACH MIAMI, FL CATCHING THE WAVE A PEER-DRIVEN FORUM PROVIDING PRACTICAL STRATEGIES TESTED IN THE MARKETPLACE CONFERENCE INFORMATION ABOUT MITRATECH Mitratech is the leading provider of enterprise legal management solutions. Law departments from over 750 organizations around the world rely on Mitratech to help them manage their core legal processes, as well as governance risk and compliance. ABOUT INTERACT Every year, Mitratech holds a peer-driven legal technology forum for legal, compliance, and risk employees of corporations and government agencies. The forum provides practical strategies that have been tested in the marketplace and offers an opportunity for peer discussions and engagement. TIME & LOCATION September 11 14, 2016 Fontainebleau Miami Beach in Miami, Florida ATTENDEES With triple the number of clients, you can expect double the attendance at Interact Almost 400 attendees, an increase of 80% from Interact 2015, will participate in this year s conference. Attendee titles include Legal Business Analyst, Operations Manager, Associate General Counsel, Director of Legal Operations, SVP of Legal Operations, and Legal Technology Manager from leading corporate legal departments SPONSORS Sponsors for Interact 2015 include partners and industry affiliates for enterprise legal automation solutions: Corporation Service Company, Duff & Phelps, Elevate Services, Inc., HBR Consulting, Huron Legal, Kiersted Systems, Kranium Consulting, Mosaic Consulting, and QASource 2016 MITRATECH HOLDINGS, INC. 1

2 AGENDA AT A GLANCE CUSTOMIZED PROGRAMMING TO ENGAGE ATTENDEES Interact is an opportunity for clients to gain valuable insight relevant to their specific needs. We offer this by providing customized programming. Attendees can choose to attend sessions focused on their specific product or role. PROGRAM: Keynotes Multiple keynotes per day allow Mitratech to reach all audience members with expert-driven sessions including case studies and topical market issues from Mitratech, partners, clients, and industry influencers. Session Tracks Themed tracks make it easier for attendees to decide which sessions to attend. Sessions are led by industry leaders, partners, clients, and Mitratech, covering best practices, tips and tricks, and more! Interact 2016 s sessions will be categorized by the following themes: MONDAY CaseTrack ecounsel GCD LawManager Lawtrac Secretariat TeamConnect TUESDAY Legal Operations Legal IT Law Department Leaders There will be multiple offerings of each session at any given time. Solution & Design Center Ask a question, view a demo, preview the software, or take a peek at future product designs. Our expert sales consultants and UX/UI Designer are available to do all of these things in the Solution & Design Center! Management One-on-One Meetings At Interact, clients receive the added bonus of meeting privately with Mitratech management to discuss their needs and concerns. WELCOME RECEPTION, NETWORKING BREAKS, & EVENING EVENTS Interact offers numerous networking opportunities for sponsors to engage with attendees. Get to know other attendees during our welcome reception, networking breaks, and evening events MITRATECH HOLDINGS, INC. 2

3 SPONSORSHIP PACKAGES We have pre-built sponsorship packages containing exclusive opportunities for you and your brand at Interact If you would like to make it unique, Add-On items are available. PLATINUM 60-Minute Speaking Session Present a 60-minute session during one of the breakout tracks. All topics and speakers are subject to conference management s prior review and approval. Literature Table A literature table gives you the freedom to have a designated central location for company and services information, demonstrations, and meetings. Signage to be provided by Mitratech. Lunch Thought Leadership Spotlight Full-Page Ad Conference Bag Insert As a lunch sponsor, you will be given the opportunity to provide a 15-minute thought leadership spotlight at the beginning of the meal. Signage to be provided by Mitratech. Placement in conference guide determined by conference designer and content. Submit your favorite swag or a piece of literature for every attendee to take home with them. Cost: $20,000 Number of Badges: MITRATECH HOLDINGS, INC. 3

4 SPONSORSHIP PACKAGES GOLD 60-Minute Speaking Session Present a 60-minute session during one of the breakout tracks. All topics and speakers are subject to conference management s prior review and approval. Literature Table Full-Page Ad Conference Bag Insert A literature table gives you the freedom to have a designated central location for company and services information, demonstrations, and meetings. Signage to be provided by Mitratech. Placement in conference guide determined by conference designer and content. Submit your favorite swag or a piece of literature for every attendee to take home with them. Cost: $15,000 Number of Badges: 4 Limit: None SILVER Literature Table A literature table gives you the freedom to have a designated central location for company and services information, demonstrations, and meetings. Signage to be provided by Mitratech. Networking Break Half-Page Ad Conference Bag Insert Sponsor has the opportunity to provide branded napkins and/or drinking cups to be placed at all stations, and breaks can be customized to sponsoring company s desired theme. Signage to be provided by Mitratech. Placement in conference guide determined by conference designer and content. Submit your favorite swag or a piece of literature for every attendee to take home with them. Cost: $10,000 Number of Badges: MITRATECH HOLDINGS, INC. 4

5 SPONSORSHIP PACKAGES BRONZE Networking Break Half-Page Ad Conference Bag Insert Sponsor has the opportunity to provide branded napkins and/or drinking cups to be placed at all stations, and breaks can be customized to sponsoring company s desired theme. Signage to be provided by Mitratech. Placement in conference guide determined by conference designer and content. Submit your favorite swag or a piece of literature for every attendee to take home with them. Cost: $5,000 Number of Badges: MITRATECH HOLDINGS, INC. 5

6 SPONSORSHIP PACKAGES ADD-ONS Evening Event Cost $15,000 Partner with Mitratech to host one of the premiere parties of the conference. Sponsor the entertainment, dinner, and bar. Signage to be provided by Mitratech. Web Café Cost $10,000 Limit: 1 Identify your brand with the Wi-Fi service provided to attendees. Signage to be provided by Mitratech. Conference Bags Cost $4,000 Limit: 1 Watch every attendee carry their conference items in a bag with your company logo on it. Pre-Event & Post-Event s Cost $3,000 Send two blasts to all registered attendees before and after the conference. The message must be approved by conference management and will be sent through Mitratech s marketing automation platform. Name Badge Lanyards Cost $2,500 Limit: 1 All attendee lanyards will have your company logo, alternating with the Mitratech logo. Additional Conference Badge Cost $750 Limit: None Being the biggest Interact conference yet, you might need to bring more colleagues MITRATECH HOLDINGS, INC. 6

7 FONTAINBLEAU MIAMI BEACH MIAMI, FLORIDA SEPTEMBER 11 14, 2015 SPONSOR APPLICATION (PAGE 1 OF 3) Company Name: Company Address: City, State/Province, Postal Code: URL: Principal Contact: Title: Telephone: Fax: Contact for Exhibit Logistics: Title: Telephone: Fax: Billing Contact: Title: Billing Address (if different from above): Telephone: Fax: Check off each sponsorship package to be purchased: o Platinum $20,000 o Gold $15,000 o Silver $10,000 o Bronze $5,000 o Evening Event $15,000 o Web Café $10,000 o Conference Bags $4,000 o Pre-Event & Post-Event s $3,000 o Name Badge Lanyards $2,500 o Additional Conference Badge $ MITRATECH HOLDINGS, INC. 7

8 FONTAINBLEAU MIAMI BEACH MIAMI, FLORIDA SEPTEMBER 11 14, 2015 SPONSOR APPLICATION (PAGE 2 OF 3) TERMS AND CONDITIONS FOR EXHIBITING AND SPONSORING AT Character of Exhibit/Sponsorship: MITRATECH reserves the right to judge the appropriateness of any exhibit or sponsorship and to decline to permit any entity to conduct or maintain an exhibit or sponsorship if, in the judgment of the management, said entity s proposed exhibit or sponsorship shall in any respect be deemed unsuitable. This reservation relates to persons, conduct, articles or merchandise, printed matter, souvenirs, catalogs, displayed signs and banners, without limitation, which might negatively affect the character of the exposition. In the event that MITRATECH shall determine that the conduct of any agents, or servants, is not in keeping with the character of MITRATECH s sponsorship policy, the management may, at any time, without notice, terminate the contract for space entered into with said exhibitor or sponsor and, with or without process of law, remove the exhibitor or sponsor, its employees, agents, servants and all of the property of the exhibitor or sponsor from the space contracted for and from the exposition or conference. No exhibitor or sponsor shall have any right or claim against MITRATECH on account of any action so taken. The determination of the management as to the suitability of any exhibitor or sponsor, proposed exhibit or sponsorship, or the conduct of any person within the exposition or conference shall, in each instance, be final. Further, the exhibitor or sponsor agrees that it will not demonstrate products at this exposition or conference that MITRATECH reasonably determines to be inappropriate for the event. If the exhibitor or sponsor demonstrates inappropriate products the exhibitor or sponsor, its employees, agents, and servants may be removed from, or refused admittance to the event. If admittance is refused or if exhibitor or sponsor is removed, exhibitor or sponsor will remain liable for the cancellation penalty. Limitation of Liability Insurance: Exhibitor/Sponsor agrees to protect, save, and keep MITRATECH and Fontainebleau Miami Beach forever harmless from any damage or charges imposed for violation of any law or ordinance, whether occasioned by the negligence of the exhibitor/sponsor or those holding under the exhibitor/sponsor, as well as to strictly comply with the applicable terms and conditions contained in the agreement between the facility and MITRATECH regarding the exhibit/event premises. Further, the exhibitor/sponsor at all times shall protect, indemnify, save, and keep harmless MITRATECH and Fontainebleau Miami Beach against and from any and all loss, cost, damage, liability or expense arising from or out of or by reason of any accident or other occurrence to anything or anyone, including the exhibitor/sponsor, its agents, employees, event attendees and business invitees which arises from or out of or by reason of said exhibitor s/sponsor s occupancy and use of the exhibition/ event premises or a part thereof. In addition, exhibitor/sponsor acknowledges that MITRATECH, Fontainebleau Miami Beach nor any of the exhibit/event facilities maintain insurance covering exhibitor s/sponsor s property, and that it is the sole responsibility of exhibitor/sponsor to obtain business interruption and property damage insurance covering such losses by exhibitor/sponsor. Participating Company shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the Contractual liability set forth in this Exhibit Agreement, in an amount not less than $2,000,000 Combined Single Limit for personal injury and property damage. Termination of Exhibit/Sponsorship: If the premises where the exhibition/event is to be housed are destroyed or damaged, or the exposition/event fails to take place as scheduled or is relocated or interrupted and discontinued or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency or for any other reason, this contract may be terminated by MITRATECH. In the event of such termination, the exhibitor/sponsor waives any and all damages and claims for damages and agrees that the sole liability of MITRATECH shall be to return to each exhibitor/ sponsor the exhibitor s/sponsor s fee. Contract for Space and Cancellation Penalties: This contract is binding upon signature. Exhibit/event space reservations will not be considered confirmed until the total amount due has been paid. Exhibitor s/sponsor s wishing to cancel or withdraw from the show must do so in writing, by registered mail, or overnight delivery service. Cancellations made on or before May 1, 2016 will not incur a cancellation fee. Cancellations made after May 1, 2016 until July 31, 2016 will incur a penalty equal to 50% of the full payment made or due. Exhibitors/sponsors canceling after July 31, 2016 will be liable for the entire amount paid or due. MITRATECH reserves the right to assign final booth locations. Restrictions: Exhibitors/Sponsors must confine activities to their demonstration area. Distribution of literature and/or conducting surveys in the aisles of the show is not permitted. Promotional activities and giveaways are permitted only in your designated area. All exhibitors/ sponsors must be properly attired and conduct themselves in a professional manner. The use of microphones and strobe or flashing lights is prohibited MITRATECH HOLDINGS, INC. 8

9 FONTAINBLEAU MIAMI BEACH MIAMI, FLORIDA SEPTEMBER 11 14, 2015 SPONSOR APPLICATION (PAGE 3 OF 3) I have read and agree to abide by the above Terms and Conditions for Exhibiting/Sponsoring and the MITRATECH Sponsorship Policy. MITRATECH reserves the right to modify these Terms and Conditions with respect to changes in the Rules and Regulations enforced by the venue. All sponsors and exhibitors will be notified in writing by registered mail of changes in Terms and Conditions. By signing this application, I understand that I and all employees and agents of my company participating in will adhere to the rules and regulations set forth. Signature: Date: Company Name: PURCHASE PRICE & PAYMENT METHOD Purchase Calculation: Sponsorship Package: Additional Sponsorships Purchase: Additional Sponsorships Purchase: Additional Sponsorships Purchase: TOTAL NET PURCHASE: Mitratech will invoice your company upon receipt of the signed Sponsor Application. Payment in full is due within 30 days of date and invoice. Immediate payment in full is required for contracts submitted on or after July 31, CONVEY THE COMPLETE SPONSOR AND EXHIBITOR APPLICATION TO: MITRATECH HOLDINGS, INC., c/o Holly Chang Phone: (512) /Fax: (512) Plaza on the Lake, Suite 111, Austin, TX Holly.Chang@mitratech.com 2016 MITRATECH HOLDINGS, INC. 9