CORPORATE REPORT. NO: R140 COUNCIL DATE: June 25, 2018 REGULAR COUNCIL. TO: Mayor & Council DATE: June 11, 2018

Transcription

1 CORPORATE REPORT NO: R140 COUNCIL DATE: June 25, 2018 REGULAR COUNCIL TO: Mayor & Council DATE: June 11, 2018 FROM: General Manager, Finance FILE: ; SUBJECT: Report of Council Remuneration and Expense Payments for 2017 RECOMMENDATION The Finance Department recommends that Council: 1. Receive this report and its attachments, Appendices I to X, that list the remuneration and expenses for each member of Council, respectively, for the year 2017 for information. BACKGROUND Section 168 of the Community Charter requires that a report be presented to Council at least once a year that separately lists, for each member of Council, the following information: The total amount of remuneration paid to each Council member for the discharge of the duties of office including any amount specified as an expense; The total amount of expense payments for each Council member when representing the City, engaging in City business, or attending a meeting, course or convention; The total amount of any benefits including insurance policies and policies for medical or dental services provided to each Council member or Council member s dependants; and The details of any municipal contract with Council members as reported under Section 107 of the Community Charter. DISCUSSION The 2017 remuneration and expenses for each Council member have been prepared in accordance with Section 168 of the Community Charter. The information documented in Appendices I to X attached to this report for the members of Council, respectively, satisfies that requirement. The information included within this report is also included in the Statement of Financial Information that is included in the Financial Documents section of the City s website.

2 - 2 - As part of our ongoing efforts to be an open, transparent and accessible government, staff continue to work toward improvements on reporting. The Mayor and Councillor expenses are published on the City s website on a quarterly basis which exceeds the requirements that are outlined in Section 168 of the Community Charter. This practice, which has been in place for four years, supports the City s vision of being an open, transparent and accessible government. SUSTAINABILITY The Report of Council Remuneration and Expense Payments for 2017 is required as part of the Financial Information Act. This reporting supports the objectives of the City s Sustainability Charter 2.0, specifically the following corporate sustainability objective: Corporate SO8: Work towards corporate financial sustainability, including in the City s financial reporting. CONCLUSION The Community Charter requires that municipalities present a report to Council at least once a year that separately lists for each member of Council, their remuneration, expenses and benefits, as well as details of any municipal contracts. Based on the above discussion, it is recommended that Council receive this report as information. Kam Grewal, CPA, CMA General Manager, Finance Attachments: Appendix I Summary of Mayor and Council Remuneration and Expenses Appendix II Remuneration and Expenses for Mayor Linda Hepner Appendix III Remuneration and Expenses for Councillor Tom Gill Appendix IV Remuneration and Expenses for Councillor Bruce Hayne Appendix V Remuneration and Expenses for Councillor Vera LeFranc Appendix VI Remuneration and Expenses for Councillor Mary Martin Appendix VII Remuneration and Expenses for Councillor Mike Starchuk Appendix VIII Remuneration and Expenses for Councillor Helen Barbara Steele Appendix IX Remuneration and Expenses for Councillor Judy Villeneuve Appendix X Remuneration and Expenses for Councillor Dave Woods

3 Appendix I SUMMARY OF MAYOR AND COUNCIL REMUNERATION AND EXPENSES JANUARY TO DECEMBER 2017 Mileage Conferences Remuneration Vehicle Communications Excluding Total Expenses & Indemnities Conferences Mayor Hepner $ 19,543 $ 184 $ 139,581 $ 14,580 $ 1,969 $ 175,857 Councillor Gill ,469 6,720 1, ,163 Councillor Hayne 27,829 1,271 74,205 6,720 1, ,093 Councillor LeFranc 9,712 1,433 77,469 6,720 1, ,165 Councillor Martin ,166 6,720 1,943-80,844 Councillor Starchuk 9, ,451 6,720 1, ,312 Councillor Steele 10, ,163 6,720 1, ,228 Councillor Villeneuve 5,534 1,038 77,470 6,720 2, ,955 Councillor Woods 6,614 2,750 77,221 6,720 1, ,925 Total $ 90,419 $ 8,732 $ 746,196 $ 68,340 $ 16,133 $ 721 $ 930,541

4 Appendix II REMUNERATION AND EXPENSES FOR MAYOR LINDA HEPNER Big City Mayor's Conference , ,842 Ottawa, ON Jan 19-21, 2017 FCM Conference , , UBCM Convention ,910 Vancouver, BC Sept 25-29, 2017 Federal - provincial & Municipal Infrastructure Meeting ,960 Ottawa, ON Sept 21, 2018 Smart City Expo and World Congress Conference 1,542 2,593 5, ,751 Barcelona, Spain Nov 14-16, 2017 Total Conferences $ 3,025 $ 428 $ 6,688 $ 8,400 $ 1,002 $ 19,543 04/01 Surrey Firefighters Charitable Society "Ignite a Dream Event" 60 10/27 Semiahmoo Volunteer Community Police "25th Annual Red Serge Fundraiser" 124 Events attended at No Charge 01/16 Surrey Board of Trade Event with The Honourable Bill Morneau, Federal Minster of Finance 01/16 Charter Night for the Lions Club in Surrey 01/20 Refugee Information Session and Forum 01/28 South Surrey White Rock Chamber of Commerce Business Excellence Awards 02/12 Mayor s Breakfast Series with The Honourable Minister Amarjeet Sohi, Federal Minister of Instrastructure 02/20 Surrey Fire Fighters Charitable Society Ignite a Dream Event 02/27 PICS Gala 04/08 Surrey Board of Trade Breakfast on Mobility Pricing 04/15 Gracepoint Church Community Dinner Fundraiser 04/27 Metro Van Regional Prosperity Forum 04/29 Greater Vancouver Board of Trade Transportation Summit 05/04 City of Surrey Volunteer Celebration 05/14 RCMP Open House 05/14 Peach Arch Hospital Gala 05/21 Cloverdale Rodeo

5 -2- REMUNERATION AND EXPENSES FOR MAYOR LINDA HEPNER 06/08 RCMP OIC Awards 06/15 Surrey Board of Trade AGM 06/23 Fire Fighters Charitable Society Charity Golf Tournament Dinner 06/24 South West Media Group Magazine Launch 07/03 Roundtable with The Honourable Harjit Sajjan, Federal Minister of Defence 07/06 Surrey Board of Trade Top 25 Under 25 07/09 Whalley Little League 60 th Anniversary 07/15 Women s World Softball Championship 07/17 West Coast Kings Field Hockey Tournament 07/20 Refugee Welcome Event 07/21 Impact of Transit Roundtable 09/03 Grand Opening of Gobind Sarvar Elementary School 09/08 White Rock South Surrey Hospice Society Ground Breaking 09/14 Surrey Fire Service Exemplary and Long Service Awards Ceremony 09/15 14 th Annual Community Leaders Awards 09/16 Darpan Awards Gala 09/20 SkyDance Studios Grand Opening 09/28 Cleantech Championship 09/30 Cops for Cancer Tour de Valley Closing Ceremonies 10/06 Surrey Board of Trade Police Officer of the Year Awards 10/17 Creative City Network Welcome Reception 10/27 Central City Welcomes Westminster Savings Event 10/28 White Rock South Surrey Leadership Prayer Breakfast 10/30 Red FM Diwali Celebration at Central City 11/01 Centre for Child Development Conference 11/03 Bill Reid Memorial Shelter Donation Presentation Dinner 11/05 Polish Independence Day Celebration 11/06 Guildford Town Centre 50 th Anniversary Celebration 11/09 Pacific Caucus Round Table 11/14 Vancouver Magazine s Power 50 Celebration 11/17 SFU President s Gala 11/22 Surrey Fire Fighters Charitable Society Grand Celebration Fundraiser 11/24 The Commercial Real Estate Development Association of Metro Vancouver Panel Discussion Total 184 Total Conference & Event Expenses 19,727 Communications 1,969 Travel - Car Allowance 14,580 Expenses 36,277 Remuneration & Indemnities 139,518 Total Remuneration & Expenses 175,857

6 Appendix III REMUNERATION AND EXPENSES FOR COUNCILLOR TOM GILL Washington State Road Usage Charge Project Mercer Island, Washington - Nov 09, 2017 Total Conferences $ - $ 77 $ 307 $ - $ 40 $ /26 South Surrey & White Rock Chamber of Commerce 18th Annual Business Excellence Awards 98 02/04 John Volken Academy Open House & Vegas Comedy Hypnosis Show 50 02/09 Surrey Board of Trade - Economic Forecast Lunch 50 02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 04/29 PICS "Spring Garden Gala" /05 ICBA's 18th Annual Achievement Awards 40 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 10/13 Hannah & Ameilia's Angel Foundation /15 Social Innovation Summit Various Events Parking 29 Total 774 Total Conference & Event Expenses 1,198 Communications 1,557 Mileage - excluding conferences 219 Total 8,496 Expenses 9,693 Remuneration & Indemnities 77,407 Total Remuneration & Expenses $ 87,163

7 Appendix IV REMUNERATION AND EXPENSES FOR COUNCILLOR BRUCE HAYNE Crime Safety Tour Calgary AB, Mar 8-9, 2017 LMLGA Harrison BC, May 10-12, 2017 FCM Conference ,097 ICF Summit 1, ,995 NY, USA Jun 6-8, 2017 UBCM Convention ,327 2,455 Vancouver, BC Sep 25-29, 2017 CyberSecurity Workshop for a Future Smart Mobility & Fuel Choices 686 2,078 8, ,978 Ber Sheva & Tel Aviv, Israel Oct 30 - Nov 01, 2017 IP/IAK Awards Ceremony 506 1,500 1, ,595 Cologne, Germany Nov 4-9, 2017 Total Conferences $ 3,471 $ 2,480 $ 8,143 $ 11,899 $ 1,837 $ 27,829 01/31 Surrey Board of Trade "Lunch with SFU President Andrew Petter" 50 02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 02/28 Surrey Cares - Serving with Distinction Awards /22 Sources Community Resource Foundation's "Sources Blanc et Noir Gala" /27 Cloverdale Chamber of Commerce Rodeo Kickoff Luncheon 25 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 06/11 Avalon Recovery Society White Rock Fundraising Event 60 06/27 Downtown Surrey BIA's "The Long, Long Table Dinner" 43 06/28 City of Abbotsford "Mayor's State of the Address" 25 09/12 Cloverdale Chamber of Commerce "AGM Luncheon" 25 09/14 Surrey Board of Trade "Surrey Environment & Business Awards Lunch" 50 10/04 Lunch with Translink CEO Kevin Desmond 50 10/05 21st Annual Surrey Police Officer of the Year Awards 95 10/19 The Semiahmoo Foundation's "A Gala of Shooting Stars" /08 The Centre for Child Development "Gala of Hope Enchanted Evening" /15 City of Surrey's "Social Innovation Summit" Various Events Parking Total 1,271 Total Conference & Event Expenses 29,100 Communications 1,968 Mileage - excluding conferences 100 Total 8,788 Expenses 37,887 Remuneration & Indemnities 74,143 Total Remuneration & Expenses $ 112,093

8 Appendix V REMUNERATION AND EXPENSES FOR COUNCILLOR VERA LEFRANC UBCM Executive Meeting Victoria BC, Feb 22-24, 2017 High Ground: Leadership in Transitioning Times Vancouver BC, Mar 31 - Apr 1, 2017 LMLGA Harrison BC, May 10-12, 2017 FCM Conference ,152 1, ,790 Celebration Anniversary of United Nations Declaration on Rights of Indigenous Peoples ,987 Montreal, QC Sept 12-13, UBCM Convention ,346 Vancouver, BC Sept 25-29, 2017 Total Conferences $ 2,660 $ 990 $ 3,718 $ 2,037 $ 307 $ 9,712 02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 03/04 Surrey Hospital Foundation "Celebration of Care in support of Thoracic Surgery" /09 Suurey Board of Trade "8th Annual Surrey Women in Business Awards" 55 04/01 Surrey Firefighters Charitable Society "Ignite a Dream Event" 60 04/22 Sources Community Resources Gala /25 Surrey Board of Trade "Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr" 50 04/27 Cloverdale District Chamber of Commerce "Clovies Business Excellence Awards 2017" 75 05/05 Child Development Foundation of BC "Dine to Make a Difference" 65 05/15 City of Surrey "Sheila McKinnon's Retirement Dinner" 30 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 06/27 Downtown Surrey BIA's "The Long, Long Table Dinner" 43 07/12 City of Surrey "HR GM Nicola Webb's Retirement Dinner" 30 10/05 Surrey Board of Trade "21st Annual Surrey Police Officer of the Year Awards" 95 11/08 The Centre for Child Development "Gala of Hope Enchanted Evening" /01 Surrey Board of Trade "Development Industry Forum" Various Events Parking 21 Total 1,433 Total Conference & Event Expenses 11,145 Communications 1,770 Mileage - excluding conferences 60 Total 8,550 Expenses 19,695 Remuneration & Indemnities 77,407 Total Remuneration & Expenses $ 97,165

9 Appendix VI REMUNERATION AND EXPENSES FOR COUNCILLOR MARY MARTIN UBCM Convention Vancouver, BC Sep 25-29, 2017 Total Conferences $ 625 $ - $ - $ - $ - $ /08 The Centre for Child Development "Gala of Hope Enchanted Evening" /25 Surrey Hospice's "Shell Busey's 75th Birthday Roast & Toast" Various Events Parking Total 389 Total Conference & Event Expenses 1,014 Communications 1,943 Mileage - excluding conferences 0 Total 8,663 Expenses 9,677 Remuneration & Indemnities 71,104 Total Remuneration & Expenses $ 80,844

10 Appendix VII REMUNERATION AND EXPENSES FOR COUNCILLOR MIKE STARCHUK Youth Link "Sheldon Kennedy Centre Tour" Calgary, AB Mar 9, 2017 FCM Conference , ,363 Marijuana Delegation ,769 Seattle & Portland, USA Jul 17-20, UBCM Convention ,093 Vancouver, BC Sept 25-29, 2017 City Marijuana Legislation Delegation & Marijuana Management Symposium , ,310 Los Angeles & Denver, USA Oct 17-20, 2017 Total Conferences $ 2,185 $ 1,333 $ 3,016 $ 2,894 $ 508 $ 9,937 02/04 John Volken Academy Open House & Vegas Comedy Hypnosis Show 50 02/14 BC Human Rights Organization Fundraiser 48 02/28 Surrey Cares Community Foundation's "Serving with Distinction Awards" /25 Surrey Board of Trade "Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr 50 06/21 Surrey Board of Trade "Chair's Networking Dinner and 53rd AGM" 65 10/05 21st Annual Surrey Police Officer of the Year Awards Various Events Parking 23 Total 430 Total Conference & Event Expenses 10,367 Communications 1,642 Mileage - excluding conferences 131 Total 8,494 Expenses 18,860 Remuneration & Indemnities 77,389 Total Remuneration & Expenses $ 96,312

11 Appendix VIII REMUNERATION AND EXPENSES FOR COUNCILLOR HELEN BARBARA STEELE FCM Board Meeting 90 1, ,125 Whistler, BC Mar 14-17, 2017 Metro Vancouver, Finance and Intergovernment Committee Meeting Victoria BC, Mar 29, 2017 LMLGA Harrison BC, May 10-12, 2017 FCM Conference ,224 1,037 3,376 UBCM 2017 Conference Vancouver, BC Sep 25-29, 2017 City Marijuana Legislation Delegation & Marijuana Management Symposium , ,174 Los Angeles & Denver, USA Oct 17-20, 2017 FCM Executive Meeting 1,278 1,278 Ottawa, ON Nov 19-23, 2017 Total Conferences $ 1,922 $ 673 $ 4,330 $ 3,108 $ 168 $ 10,201 02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 10/05 21st Annual Surrey Police Officer of the Year Awards 95 11/08 The Centre for Child Development "Gala of Hope Enchanted Evening" Various Events Parking 0 Total 463 Total Conference & Event Expenses 10,665 Communications 1,630 Mileage - excluding conferences 50 Total 8,400 Expenses 19, Remuneration & Indemnities 74,100 Total Remuneration & Expenses $ 93,228

12 Appendix IX REMUNERATION AND EXPENSES FOR COUNCILLOR JUDY VILLENEUVE MFA 2017 Financial Forum and AGM Victoria, BC Mar 29-30, 2017 High Ground Leadership in Transitioning Times Vancouver, BC Mar 31 - Apr 01, 2017 FCM Conference , ,288 UBCM 2017 Conference ,032 Vancouver, BC Sep 25-29, 2017 Total Conferences $ 1,817 $ 648 $ 2,112 $ 668 $ 289 $ 5,534 01/31 Surrey Board of Trade "Lunch with SFU President Andrew Petter" 50 02/11 Semiahmoo Arts "ART SLAM: Battle of the Brushes" /17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 03/09 Surrey Board of Trade "8th Annual Surrey Women in Business Awards" 55 04/29 PICS "Spring Garden Gala" /15 City of Surrey "Sheila McKinnon's Retirement Dinner" 30 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 07/12 City of Surrey "HR GM Nicola Webb's Retirement Dinner" 30 10/13 Hannah & Ameilia's Angel Foundation /08 The Centre for Child Development "Gala of Hope Enchanted Evening" Various Events Parking 55 Total 1,038 Total Conference & Event Expenses 6,572 Communications 2,171 Mileage - excluding conferences 22 Total 8,914 Expenses 15,486 Remuneration & Indemnities 77,407 Total Remuneration & Expenses $ 92,955

13 Appendix X UBCM 2017 Conference Vancouver, BC Sep 25-29, 2017 LMLGA Harrison BC, May 10-12, 2017 FCM Conference Annual Conference & Exposition American Water Works Association Philadelphia, PA Jun 11-14, UBCM Convention Vancouver, BC Sept 25-29, 2017 Total Conferences $ 2,000 $ 850 $ 2,712 $ 1,015 $ 36 $ 6,614 REMUNERATION AND EXPENSES FOR COUNCILLOR DAVE WOODS 01/21 Surrey Food Bank's "Blues for the Bank" 30 01/25 Cloverdale District Chamber of Commerce "Clovies Business Excellence Awards" 75 02/04 John Volken Academy Open House & Vegas Comedy Hypnosis Show 50 02/09 Surrey Board of Trade - Economic Forecast Lunch 50 02/17 City of Surrey "Finance GM Vivienne Wilke's Retirement Dinner" 38 02/26 Oscar Party /28 Surrey Cares Community Foundation "Serving with Distinction Awards" /05 Surrey Hospital & Outpatient Centre Foundation /14 Cloverdale District Chamber of Commerce "March 2017" Luncheon 25 04/01 Surrey Firefighters Charitable Society "Ignite a Dream Event" 60 04/08 Blues Gala & Bites Fundraiser /25 Surrey Board of Trade - Lunch with BC RCMP's D/Commr. Brenda Butterworth-Carr 55 04/29 Cloverdale Rodeo & Country Fair Youth Initiative Foundation "Evening for Youth" /05 Peace Arch Hospital Foundation's "2017 Peach Arch Hospital Gala" /05 Child Development Foundation of BC "Dine to Make a Difference" 65 05/15 City of Surrey "Sheila McKinnon's Retirement Dinner" 30 05/17 Cloverdale Rodeo & Country Fair "Rodeo Kick Off Luncheon" 25 05/18 City of Surrey "Owen Crow's Retirement Dinner" 30 06/21 Surrey Board of Trade "Chair's Networking Dinner and 53rd AGM" 65 07/11 Cloverdale District Chamber of Commerce "July Chamber Luncheon" 25 08/09 Picnic on the Pier /14 Child Development Centre's "Golf Tournament" /03 Cloverdale Distrcit Chamber of Commerce "October Luncheon" 25 10/05 21st Annual Surrey Police Officer of the Year Awards 95 10/20 Healthy Communities "Surrey: A City of Stories" /20 Semiahmoo Community Safety Society "25th Annual Red Serge Fundraiser" /07 Cloverdale District Chamber of Commerce "Luncheon with Guest Speaker Lynn Saffery" 25 11/08 The Centre for Child Development "Gala of Hope Enchanted Evening" /23 South Surrey & White Rock Chamber of Commerce's "Taste of Peninsula" 20 11/25 Surrey Hospice's "Shell Busey's 75th Birthday Roast & Toast" 99 12/05 Cloverdale District Chamber of Commerce "December Chamber Luncheon" Various Events Parking 11 Total 2,750 Total Conference & Event Expenses 9,364 Communications 1,482 Mileage - excluding conferences 138 Total 8,340 Expenses 17,704 Remuneration & Indemnities 77,159 Total Remuneration & Expenses $ 94,925