Step-by-Step Guide for Completing the Online Open Enrollment Process in UltiPro

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1 Step-by-Step Guide for Completing the Online Open Enrollment Process in UltiPro Online Open Enrollment is Available Monday, November 10-Wednesday December 3

2 Review your current benefit elections Changes that require your action: Flex Spending Accounts: If you have a flex spending account, you must make new elections for Current elections will not roll over. Adding or removing dependents : If you want to add or remove a dependent from coverage, you will need to do that through online open enrollment. Waiver Credit: If you are a full time employee who has insurance coverage from outside the hospital, you must indicate your eligibility for the Waiver Credit through online open enrollment. If none of these changes apply to you, then you don t need to take any action through the online enrollment. Your current coverage will continue in 2015 at the applicable 2015 rates.

3 There are two ways to access your UltiPro account: 1. From any computer, inside or outside of the hospital, go to the hospital website at and click on the For Employees tab at the top 2. From inside the hospital, go to SaraNet and click on the UltiPro link from the Employee Center Page

4 Click on the UltiPro button to access the site. This page also has a link to the Healthstream Learning System This link brings you to additional Benefit Plan information for you to reference during open enrollment.

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6 To view current benefits, click on Current Benefits To start open enrollment, click on Open Enrollment Click Here

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9 On the open enrollment home page, a notice will tell you how many days left to submit your elections To navigate through the pages, click on the next and back arrows The left hand side displays the list of benefits that you are eligible to enroll in. You can go directly to any of the benefits by clicking on the specific plan. This link will bring you to info and resources on the hospital website.

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11 The beneficiary and dependent page provides current information. You can add dependents, indicate a beneficiary or update other personal information from this page. You can not delete a dependent that is currently attached to a 2014 benefit plan. You can elect a different level of coverage for 2015 and un-enroll the dependent at the specific plan screen later in the online process.

12 To edit information for a dependent/beneficiary, click on their name. A box will appear with their info. Click on edit. You can update info and if you haven t already, indicate a beneficiary. You will not be able to delete any dependents that are currently assigned to an existing benefit plan. You can select a beneficiary here.

13 If you re satisfied with your changes, hit save. If you make a mistake or want to start over, click on the Cancel button

14 Medical, Prescription, Dental and Vision Plans Each plan has an individual page that provides: A brief plan description Your current election, cost and coverage 2015 cost and election section A link to additional info and resources

15 A brief description is provided for each plan. If you click on your current option box on the right hand side, the box will display your current cost, coverage option and enrolled dependents. Click Here

16 You may need to scroll down on the page to see additional information on the benefit plan and view the 2015 election and cost section. Do not select the decline Box unless you want to drop coverage cost

17 If you are electing a plan for the first time, click on the circle next to the plan title. Select coverage (employee, employee + One or family) cost

18 During open enrollment, you can add or remove dependents from current benefit plans If you are adding a new dependent, make sure they are listed under your Beneficiaries/Dependents page.

19 If you are changing the level of coverage, want to take a dependent off your plan or add a dependent to the plan, click on the circle next to the plan title, click on the coverage option you want for Your current dependents will appear. Click on the box next to those dependents that you want to continue to be covered under the plan. For anyone that you do not elect, if they have existing coverage, it will end 12/31/14

20 Continue to use the next arrow to move through medical, prescription, dental and vision plan options.

21 Click on the DRAFT button to save any changes you have made. You can come back at any time during the open enrollment period to complete your elections or make changes Clicking on the Cancel Button will exit you from the enrollment process. You an start again but any changes you have made will be lost.

22 If you elect to decline medical, prescription dental or vision, you will get this message. You will not be able to enroll in 2015 unless you experience a qualifying event.

23 Flexible Spending Accounts (FSA) allow you to set aside pre-tax dollars to pay for eligible medical/dental or child care. If you have current flex spending accounts, you must elect new flex spending amounts each year. Previous election amounts do not roll over from one year to the next. If you are electing flex spending for the first time, you must also indicate the amount desired. The next few slides will demonstrate how to do elect flex spending amounts.

24 For Medical Reimbursement flex spending, click on the current plan box to see your current election amount. Directions are provided on how to indicate your 2015 election amount

25 You may need to scroll down to view the election area. To indicate your desired election amount, click in the circle next to the flex spend plan title. Click in the goal amount box to make a change to the annual amount. The amount that will be deducted each pay period will be displayed above.

26 If you want to decline your current Flex Spending election, click in the box next to the I decline statement. Please note that if you decline flex spending during open enrollment, you will not be able to re-enroll until open enrollment next year.

27 Short Term and Long Term Disability If you currently do not have short term or long term disability..during the 2015 open enrollment you can elect short term and long term disability coverage without completing an Evidence of Insurability form. If you currently have disability coverage and want to continue your coverage you do not need to take any action.

28 If you do not currently have Short Term or Long Term Disability, during the 2015 open enrollment, you can elect coverage without being required to complete an Evidence of Insurability Form.

29 You can find out the benefit amount and cost of coverage by clicking in the small circle next to the plan name. The per pay period amount will display. If after reviewing the cost of the benefit, you decide you don t want the coverage, click reset cost This is the weekly benefit you would be paid if you were out on short term disability. It is based on your current salary and scheduled hours.

30 Supplemental Term Life Employee, Spouse and Child If you currently do not have supplemental term life insurance for yourself, your spouse or, you are increasing your current coverage above the guaranteed issue amounts, you will have to complete an Evidence of Insurability Form and submit to Unum for review and approval before your coverage would go into effect. Forms are available online and through Human Resources. Please read the information on each plan and refer to the resources available on the website or Saranet Additional questions? or contact Human Resources

31 Please review the information on each supplemental term life plan carefully.

32 If you are interested in supplemental term life, find the circle next to the Supplemental Term Life plan title and click on it. Then go into the desired benefit amount box and enter the coverage amount you are interested in. The biweekly cost of the benefit amount you are requesting will display. If after reviewing the cost of the benefit, you decide you don t want the coverage, click reset. If you haven t elected a beneficiary, this message will appear. You can indicate a beneficiary by clicking on the Enroll Beneficiaries title.

33 You can go back to the Beneficiary and Dependent screen to update the beneficiary information at this time but it is not necessary. If you do update the information, you will be prompted to indicate the percentage (100% if one person or split across multiple people).

34 The reset button will return your elections back to the original setting.

35 Supplemental Term Life Employee, Spouse and Child You follow the same process when electing supplemental term life for a spouse or child as well. You do not need to elect a beneficiary for either of these plans. Please remember, if you are electing life insurance for the first time, you must complete an Evidence of Insurability form and submit to Unum for review and approval. Forms are available online through the hospital website under Benefits, through SaraNet under the Employee Center or you can pick one up in Human Resources.

36 There are a number of other benefit plans that you can elect during open enrollment: Voluntary Legal Plan: MetLaw-Hyatt Legal AFLAC Accident Indemnity AFLAC Cancer Care Liberty Mutual NY Whole Life

37 Please read the information provided for each of these plans. For AFLAC, Liberty Mutual and NY Whole Life, the cost of the plan depends on the amount of coverage you are requesting. To discuss cost and coverage options, contact the representatives.

38 If you are interested in either of the AFLAC plans, NY Whole life or Liberty Mutual, click in the circle next to the plan title. This will indicate your interest in the plan. We will be providing the names of employees who select these plans to the plan representatives throughout the enrollment period but you should also contact them as well.

39 Plan Contacts: AFLAC: Warren at Liberty Mutual: Christin at ext NY Whole Life: Joe at

40 Once you have gone through all the benefit options you will need to confirm your elections. Note: If you want to continue a Flex Spending Plan you must indicate a new amount. Your existing election will not roll over to 2015!

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42 Make sure you review both current benefits and new benefits to make sure your elections are correct.

43 When you are satisfied with your 2015 Benefit Elections, click the submit button. You can go back into the open enrollment session to review and make changes up to the last day of open enrollment, December 3 rd. No changes can be made after that date. Questions: benefits@saratogacare.org