TLCCA%Report% %Wednesday%17%February%

Transcription

1

2 TLCCA%Report% %Wednesday%17%February% * 1. Staffing% Academic*Staff* Vivian*Lui*(Head*of*Faculty* *Maths)* Catherine*de*Freitas*Pessoa*(Head*of*Faculty* *Science)* Meg*Simes*(Secondary)* Catherine*Robertson*(Primary*Music)* Nicole*Browning*(Primary)* Nicole*Foster*(Primary* *Semester*1)* JaneCElizabeth*Harris*(Primary)* Kiko*Kou*(Primary*Chinese* *Semester*1)* * Administration*Staff* Sophie*Benett* *Principal s*pa/enrolments*registrar* Danae*Weatherley* *HR*Advisor* Ramona*Pupi* *Administration*Officer* Liam*Curtis* *IT*Assistant*(full*time)* * 2. Works%Update% Prep*playground* New*carpet* *A*Block*and*G*Block* Autex* *A*Block* Building*washdown*and*touch*up* General*maintenance* *buildings*and*grounds* Shed* *Cricket*equipment* IT*upgrade* Hall* *air*conditioned* * 3. Enrolments% Currently*685* 73*new*Prep* 34*Year*1C6* 25*Year*7C12* * 4. College%Security% * 5. Class%of%2015% %OP%Results% 100%*OP1C15* (76.69%)* 80%*OP1C10* (51.19%)* 40%*OP1C7* (31.91%)* 13.3%*OP1C2* (6.59%)* * 6. Robotics%result% * * Macintosh*HD:Users:johntownsend:Library:Containers:com.apple.mail:Data:Library:Mail* Downloads:B0172A40CD5CBC4806CBB2DC1A35B791A50C:TLCCA*Report*17*February*2016.docx*

3 * 7. New%Policy% Community*Code*of*Conduct* Volunteers* * 8. Secondary%Precinct%Stage%#1%update% UC*approval*to*go*to*tender* April/May*commencement* * %Focus% Staff*Wellbeing*Program* University*links* Professional*Growth* Cyclical*Review* *Parent*survey* Strategic*Document*Review* Macintosh*HD:Users:johntownsend:Library:Containers:com.apple.mail:Data:Library:Mail* Downloads:B0172A40CD5CBC4806CBB2DC1A35B791A50C:TLCCA*Report*17*February*2016.docx*

4 TLCCA - Treasurers Report 17 February 2016 Account Balances Heritage Cheque Account 21, TLC Contra Account 17, Load&Go Visa Card Total Cash at Bank 39, Committed Funds Welcome BBQ Expenses (Est.) Fun Run (Est.) Total Commitments Available Funds 39, Income and Expenses (YTD) Income Expenses Welcome BBQ 1, Audit fees 1, Foundation Dinner 300 Foundation Dinner 1, Night of Celebration BBQ 1, Welcome BBQ Swimming Carnival BBQ Night of Celebration BBQ Valentine s Day Event 2, Swimming Carnival BBQ nd Hand Uniforms 5, nd Hand Uniforms 2, Donations Valentine s Day Event School Banking Commission Other Expenses Interest Income 0.55 Total Income 12, Total Ordinary Expenses 7, Current Year Operating Surplus 3, The key changes since the last meeting were: TFN Withholding Tax W/O $ Donation to TLC- Robotics Trip $1, Second Hand uniforms Sales $5, Costs $2, Net Profit/ (Loss) $3, Night of Celebration BBQ Revenue $1, Expenses $ Net Profit/(Loss) $ Swimming Carnival BBQ Revenue $ Expenses $ Net Profit/(Loss) $

5 Valentine s Day Revenue $2, Expenses $ Net Profit/(Loss) $1, Welcome BBQ Revenue $1, Expenses (Est.) $1, (includes committed funds) Net Profit/(Loss)(Est.) ($ 78.38) Donations Made to TLC (YTD) Robotics Trip 1, Total Donations $1, The attached P&L, Job P&L s and Balance Sheet provide further details as to the overall surplus and position of the TLCCA. Prepared by: Brad Magill 2

6 The Lakes College Community Association PO Box 888 Mango Hill QLD 4509 Profit & Loss Statement 15/02/2016 5:27:39 PM 1/10/2015 through 16/02/ Income Welcome BBQ $1, Foundation Dinner $ Night of Celebration BBQ $1, Swimming Carnival BBQ $ Valentine's Day Event $2, nd Hand Uniform Sales $5, Donations $ School Banking Commission $ Interest Income $0.55 Total Income $12, Expenses Audit fees $1, Bank fees & charges $ Meeting drinks & nibbles $ Foundation Dinner $1, Night of Celebration BBQ costs $ Swimming Carnival BBQ $ Valentine's Day Stall $ Printing & Stationery $ Welcome BBQ $ nd Hand Uniform Expenses $2, Total Expenses $7, Operating Profit $5, Other Expenses Donations to TLC $1, Extraordinary Expense $ Total Other Expenses $1, Net Profit / (Loss) $3,677.76

7 The Lakes College Community Association PO Box 888 Mango Hill QLD 4509 Balance Sheet 15/02/2016 5:32:39 PM As of 16/02/ Assets Current Assets Cash On Hand TLC Contra Account $17, Westpac Bank $ HERITAGE $21, Aust Post Load&Go $ Electronic Clearing Account $0.00 Total Cash On Hand $39, Total Current Assets $39, Total Assets $39, Liabilities Current Liabilities Trade Creditors $0.00 Total Current Liabilities $0.00 Total Liabilities $0.00 Net Assets $39, Equity Retained Earnings $36, Current Year Earnings $3, Total Equity $39,851.12

8 The Lakes College Community Association PO Box 888 Mango Hill QLD 4509 Job Profit & Loss Statement 1/10/2015 through 16/02/ /02/2016 Page 1 5:42:58 PM Account Name Selected Period Year to Date 2015-Dinner Foundation Diner 2015 Income Foundation Dinner $ $ Total Income $ $ Expense Foundation Dinner $1, $1, Total Expense $1, $1, Net Profit (Loss) -$ $ NightCel Night of Celebration 2015 Income Night of Celebration BBQ $1, $1, Total Income $1, $1, Expense Night of Celebration BBQ costs $ $ Total Expense $ $ Net Profit (Loss) $ $ WBBQ 2016 Welcome BBQ Income Welcome BBQ $1, $1, Total Income $1, $1, Expense Welcome BBQ $ $ Total Expense $ $ Net Profit (Loss) $ $ Swim BBQ 2016 Swim Carnival BBQ Income Swimming Carnival BBQ $ $ Total Income $ $ Expense Bank fees & charges $0.54 $0.54 Swimming Carnival BBQ $ $ Total Expense $ $ Net Profit (Loss) $ $ Valentine 2016 Valentine' Day Stall Income Valentine's Day Event $2, $2, Total Income $2, $2, Expense

9 The Lakes College Community Association Job Profit & Loss Statement 1/10/2015 through 16/02/ /02/2016 Page 2 5:42:59 PM Account Name Selected Period Year to Date 2016 Valentine 2016 Valentine' Day Stall Bank fees & charges $0.72 $0.72 Valentine's Day Stall $ $ Total Expense $ $ Net Profit (Loss) $1, $1, HU Second Hand Uniforms Income 2nd Hand Uniform Sales $5, $5, Total Income $5, $5, Expense 2nd Hand Uniform Expenses $2, $2, Total Expense $2, $2, Net Profit (Loss) $3, $3, GEN General Income Donations $ $ School Banking Commission $91.10 $91.10 Interest Income $0.55 $0.55 Total Income $ $ Expense Audit fees $1, $1, Bank fees & charges $2.49 $2.49 Meeting drinks & nibbles $77.57 $77.57 Printing & Stationery $13.70 $13.70 Total Expense $1, $1, Other Expense Donations to TLC $1, $1, Extraordinary Expense $ $ Total Other Expense $1, $1, Net Profit (Loss) -$2, $2,220.11

10 Date: February17 th 2016 Time: Attachments: ListofAttendees TreasurersReport PrincipalsReport 7.00pmto7.51pm TheLakesCollegeCommunityAssocation Minutes

11 No. AgendaItem Notes Motions ActionArising (Proposedand Seconded) (1) OpeningPrayer OpeningPrayerwasconductedbyAndrewRowland (2) Openingofmeeting andwelcome Themeetingwasopenedat7.00pmbyNatWhiteheadand shewelcomedthoseinattendance.aquorumwas establishedwith24peopleinattendance. (3) Confirmationof Agenda Noadditions,agendaconfirmed (4) Apologies ShaneBowden (5) Confirmationof minutesfrom previousmeeting Confirmationofminutes,availableonwebsite Minutesofprevious generalmeeting werepassedastrue andcorrect.motion movedbynat Whiteheadand secondedbyemma Dunst

12 (6) Businessarising fromminutes (7) Outwardandinward correspondence (8) Businessarising from correspondence BecwrotealetterofthankstotheLionsclubfortheir donation NatwasfollowingupinvoicereceivedforFoundation Dinner.Tangibleitemshavebeenrecoveredandareinthe possessionofthetlcca.bradhaspaidoutstanding invoice. Letterreceivedfromdeebeezphotography.Discussion washadthatfamilyportraitshavebeenagoodfundraiser inthepast.wewilllookatthisclosertochristmas. Bectofollowup Niltoreport (9) PrincipalsReport 1. Staffing 2. WorksUpdate 3. Enrolments 4. CollegeSecurity 5. Classof2015ZOPResults 6. RoboticsResult 7. NewPolicy 8. SecondaryPrecinctStage#1update

13 Focus Detailsattached SimonhaspresentedtheTLCCAwithabusinesscase for$40,000offundingtowardtheairconditioning, $20,000by31March2016and$20,000by31March 2017.SimonhasthankedtheTLCCAfortheirsupport. Motionforair conditioningwas movedbynat Whiteheadand secondedbybec Townsend (10) Treasurer sreport Reportattached (11 & 12) SocialActivitiesand FundraisingUpdate WelcomeBBQ Thankyoutoeveryonethathelped. ThanksalsotoMattforthecoffee.Heprovidedeverything weneededforthedayandhasofferedtomanthecoffee machineatanytlcsocialfunction. Foundationdinner Iknowthisisverynearanddearto somepeopleintheroomandtherehasbeenalotof informaldiscussionregardingthefoundationdinner.i proposethatwereturnthedinnertoanoffcampusevent ratherthanremovingitfromthecalendar.karynhas offeredtoorganiseandpromotethedinnerwhichwillbe heldatarestaurantinnorthlakes.therearealotof choicesforvenuenowandwewilllookintohavingthe dinnersoeveryonebooksandpaysbeforeacertaindate andthenthiswaythereisnorisktothetlccatorepeat thekindoflosswemadelastyear.

14 FundraisingisofftoagreatstartwiththeNightof CelebrationBBQ,swimmingcarnivalBBQandValentines Day. NextonthelististheWalkathon.Ihavebeenintouchwith AaronClohesyabouthavingthiseventrunbythestudents insteadoftheparents.ihavehadameetingwiththehouse leadersandtheyarereallykeentoparticipate.ihave discussedwiththemtheirthoughtsontheprizesand rightlyorwronglyfeelthattheprizesareverymuch gearedattheyoungergrades,thattheprizesareawaste ofmoneyandthattheyarenotanincentiveforthesenior studentstoparticipate.ihaveproposedanideatothem thateachofthemaregivenabudgetof$200tospendas theywishtomotivateallyearlevelstoparticipate.the houseswouldthencompeteagainsteachotherfora further$200prize.wealsothoughtthatallprepsshould getaprizeforparticipatingandandrewwashappyforus togivethemfunrunwaterbottlesastheirprize. AlsocomingupsoonistheMothersDaystallwhichwillbe acombinedeffortfromthetlccaexeccommitteeandwe arehopingtogetanumberofcpr stohelppromotethe eventaswellashelponthedaysleadinguptoandonthe dayofthestall.

15 UniformShop 1. Corrinnedoesanamazingjobbehindthescenesand spendshoursorganisingandsellinguniformsandon behalfofallmembersofthetlccaiwouldliketo sincerelythankher. 2. Ihadsomefeedbackearlyintheyearthatsomepeople arenotgettingpaidfortheiruniformsandthatthe TLCCAisboastingaboutprofitsfromthesecondhand uniformsbutnotpayingtheparents.alldocketsare nowuptodateandpaidfor.pleaseifyouhearofanyone whofeelsthiswaypleasedirectthemtocorrinneornat asthesepaymentscanallbetraced.weareworkingon anewformforparentstofillouttomakesurewehave cleardetailsandthereisnoroomforerrorormisplaced clothes. 3. SomeitemsintheshopareinexcessandIwas wonderingifanyonehasanyideasonhowwemightbe abletoreducethestockwithoutupsettingtheparents? Someonehassuggestedwecouldsendtheuniformsto SouthAfricaorsomewheresimilarbutobviouslythe parentswillnotbepaid.itwassuggestedwecouldhave asaletogetridofstock.itmaybethatwedon taccept certainitemsthatweareoverstockedin.thereisa charitythatconvertclothestorags,thiscouldalsobean option. Nattoapproach thelionsclub

16 4. Morespace/railingsarerequiredinthesecondhand uniformshop. Nattoorganise (13) FunRunCommittee Ameetingwasheldlastweekwith10peoplein attendance.therearealotofpeoplewantingtoassist whichisgreat.coursemayneedtobechanged,andrewis indiscussionwiththecouncil.therehavebeen discussionswithshanewithrelationtotheseniorit studentsideasonchangingthewebsite.sponsorhship driveisinmotion.wehavenewprospectuses. (14) GeneralBusiness AMusicFestivalhasbeenasuggestionfor2016.NatBorg hasputforwardaproposalfor30/7/2016.therehave beenmanyquestionsraisedandperhapsthereisnot enoughtimetoruntheeventwellthisyearbutitcouldbe apossibilityfor2017. NatBorgandKaryn Arnellto investigatefurther. (15) Dateofnextmeeting Wednesday16 th March2016at7am (16) Closing Meetingclosedat7.51pm

17 Note: 1. Please complete this document in conjunction with the document Guidelines for Project Funding available from This document will provide a clear understanding of how the funding request will be assessed. Failure to address the guidelines will have an impact on the assessment and time taken for possible approval. 2. Any funding request over $ should be personally presented at a General Meeting of the TLCCA with an expectation that any questions Business Case for TLCCA Funding Overview 5. The TLCCA exists to fulfill two functions. To raise funds to provide the college with facilities and equipment that would otherwise not be affordable, and to foster social interaction with the parent body and greater school community We as the custodians of funds donated to the TLCCA take the management of those funds seriously and the decision on what to fund equally seriously. 8. In order to make informed decisions about the value and return on investment of any particular project, we ask that as much information be provided as possible to give the committee and the parent body a clear understanding of the value to the college of each individual project large or small. Your answers will assist us in assessing your proposal and its merit given our budgetary constraints When completing this document please keep all answers clear and to the point and include any attachments you deem necessary to provide us with an understanding of your project and the request. 11. will be answered at that time. About You Name: Position: Class: Leanne Wheeler Business Manager Not Applicable Preferred contact Phone sarmstrong@thelakes.qld.edu.au About The Project Please be detailed in your explanation, and if costs are not known then please be as accurate as possible in your description of what goods and service you require in order for us to seek quotes if necessary.

18 Detailed explanation of the project Financial support to assist with the cost of providing air conditioning in the College Hall. This project was considered by College Management to be the highest priority for the 2016 budget year. Are there any ongoing support requirements Ongoing maintenance and running costs will be met from College funds. What does the project support 1. A Particular grade or across grades All students utilize the hall and therefore all will benefit from the project. 2. For a particular time period or perpetual It is anticipated that the air conditioning will provide a minimum of ten years benefit to the College. 3. A Particular Subject or Curriculum Cost: $127,560 (ex GST). A copy of the quote is attached. Funding Request: $20,000 payable by 31 March 2016 and a further $20,000 payable by 31 March Perceived Benefits To the Students Providing a climate controlled facility will enhance learning opportunities particularly for physical activity undertaken in the hall. Eg Dance, drama, music, assemblies. Students will be more engaged and focused in a comfortable learning environment. To the Staff Assists the College with providing a safe working environment that is conducive to learning. To the College Whole of College and wider community events held in the hall will be enhanced as a comfortable environment can be provided to patrons. Where to submit this document Please this document to both the TLCCA president and secretary at president@tlcca.org.au secretary@tlcca.org.au