Nedlands Primary School P&C Association Inc. Minutes for the General Meeting held on Wednesday 30th November 2016 at 7.30pm in the Library

Transcription

1 Nedlands Primary School P&C Association Inc. Minutes for the General Meeting held on Wednesday 30th November 2016 at 7.30pm in the Library 1. Open Meeting at 19:41pm In attendance: Jonathan Matthews, Andrew MacDougall, Melanie MacDougall, Larissa Carpenter, Jacqui Spencer, Naomi Edging, Anna Davila, Lilian Li, Penny Taylor MLA, Geoff Jones, Russell Bembridge, Sue Anthony, Lisa Weaver, Anna Dartnell, Jane Leaversuch Apologies: Susan Yeeles, Ingrid Croall, Christina Pascall, Pierre Dreyer 2. Confirmation Of Minutes Of Previous Meeting (Appendix A) Motion : That the minutes of the General Meeting of the Nedlands Primary School P&C Association held on Wednesday 24th October 2016 be taken as read and confirmed as a true and accurate record. 3. Business Arising From The Previous Meeting Minutes 3.1 School Lunch Follow Up (A Dartnell) Meeting held with Heathers Hutch in regards the provision of school luncheon services and costings. The discussion appeared to be received well though the motivation for Heather's Hutch to participate did not appear present. 3.2 Pool Eye Bath & Bunting (X Braud) Eye wash has been installed 3.3 You and your emotions Incursion Update (K Walker) Item included in the the Board Report 4. Correspondence (Appendix B) 4.1 Correspondence In Correspondence in was presented at the meeting. 4.2 Correspondence Out Correspondence out was presented at the meeting. Motion : That correspondence in be received as presented to the meeting

2 5. Principal s Report (Appendix C) The Principal presented an update to the meeting on the following. 403 Visa s and families enrolling and class placements underway. Kindy and pre-primary orientation last week School Development Day - Friday 16 December 2016 Dance Evening other events well supported by families and staff with Geoff Jones and support staff contributing greatly Bike Ed for year 4 MacGill Cup Cricket had 2 teams participate Altius Play area opened officially and reticulation maintenance ongoing with change of season and inclusion of Vieway and Elizabeth road verges Pool decoration completed School entrance planting completed Heritage fencing in place Arborist report and recommendations and maintenance continuing. Motion : That the Principal s Report, as tabled, be adopted 5.1 Mr Jones The President thanked Mr Jones on behalf of the P&C for his years of dedicated service and absolute commitment to the school and students. The meeting wished Mr Jones well on his semi retirement 6. Treasurer s Report (Appendix D) The Treasurer's report was presented to the meeting review. Motion: T hat the Treasurer s report be accepted as tabled 6.1 P&C Budget 2017 (Appendix D) The President presented the 2017 Draft Budget to the meeting for discussion. The meeting discussed the budget and the request for funds. Following this discussion the meeting passed a motion endorsing the budget. Motion: The P&C Authorise The budgeted outflows as presented in the 2017 Budget including The year 6 graduation in the amount of $5000 Orchestra conductor in the amount of $3,800 Mathletics in the amount of $4,950 Teachers Bursary in the amount of $2,000

3 7. General Business (Appendix E) 7.1 Busy Bee Reimbursement Motion A request was made for $280 for the provision of a skip bin for the busy bee Motion: That the budget of $280 be authorised for the provision of a skip bin as required for the school. 7.2 Pool Reimbursement Motion The meeting discussed the reimbursement of Jacqui Spencer regards the expenses incurred in regards the opening of the pool. Receipted expenditure was $ Motion: That the P&C authorize the reimbursement of $ Cash Box Motion A request was made for the P&C to purchase a cash box to hold money during fundraising activities Motion: That the P&C authorise $35.27 for the purchase of a cash box 7.4 Decision Matrix - ipad Refresh As per the presented Budget the meeting discussed the funds request for Ipads. A request was made for 20 New replacement Ipads and associated accessories Motion: That the Nedlands P&C approve funds of $9,000 for 20 new Ipads 7.5 Decision Matrix - Year 5-6 Laptops The meeting discussed the purchase of 36 laptops which initially would be shared on a ratio of 1:2 Motion: That the Nedlands P&C approve funds of up to $43,200 for 36 new Laptops. 7.6 Decision Matrix - Aussie Optimism The meeting discussed mental optimism and contributing towards costs in the amount of $3,500 Motion: That the Nedlands P&C approve funds of up to $3,500 towards the Aussie Optimism Mental Health & Wellbeing program

4 7.7 Decision Matrix - Retic Front Verges Elizabeth & Bruce The meeting discussed reticulation needs around the Elizabeth and Bruce Streets precincts at a cost of $9,000 Motion: That the Nedlands P&C approve funds of up to $9,000 for needs around the Elizabeth and Bruce Streets reticulation 7.8 Decision Matrix - Steps to Veggie Garden The meeting discussed repair and maintenance of steps to veggie garden at a cost of $4,500 Motion: That the Nedlands P&C approve funds of up to $4,500 repair and maintenance of steps to veggie garden 7.9 Decision Matrix - Shade to Room 16/17 extended The meeting discussed shading to rooms 16 and 17 Motion: That the Nedlands P&C approve funds of up to $2,500 towards shading to rooms 16 and Decision Matrix - Pool Area Painting The meeting discussed painting costs associated with the pool area including the pool mural. The inside of the change room require attention in due course. Motion: That the Nedlands P&C approve funds of up to $1,000 towards painting costs associated with the pool area 7.11 Decision Matrix - Additional 2016 Graduation Funds The meeting discussed the Graduation Funds and the fact they had not been increased over time given year 7 is no longer at the school which has created two classes and effectively doubling the size and cost. A request was made for Additional funds of up to $500 for the 2016 Graduation Funds and that 2017 Graduation Prize Funds be increased to $5000 Motion: That the Nedlands P&C approve additional funds of up to $500 for the 2016 Graduation Prize Funds and The the Graduation Prize Funds grant for 2017 be increased to $5, P&C 2017 Calendar The 2017 Calendar was presented to the meeting

5 7.13 Pre-Primary Request for Funds From Trust Account The meeting was advised and discussed that $10,000 may be requested to be transferred from the Pre Primary Trust Accounts Christmas Day Pool Opening The meeting discussed opening the pool on Christmas Day. Consideration given to a time frame between 3-6pm. Motion: That the Nedlands P&C approve the opening of the pool on Christmas Day between 3-6pm 8. Sub-Committee reports 8.1 Pool (J Spencer) Induction day was 20 November members attended Key-lock introduced Safety report sent and eye bath installed Bunting and signage to be installed with site mapping Second induction day scheduled for 17 December 2016 Open day 15 December 2016 from 3:30 onwards Emergency Exit discussion and more information to be sought for pool exit 8.2 Building & Grounds (J Leaversuch) Nothing To report 8.3 Uniform Shop (S Anthony) (Appendix F) The uniform shop report was presented to the meeting Large order placed Lisa Weaver in place ready to take over from Sue Anthony in 2017 Online ordering requested though does not allow for second hand purchases Uniform changes discussed and being reviewed by Board Stocktake completed Regular cleaning of uniform shop needed 8.4 Communications, Social and fundraising (I Croall, M MacDougall, L Weaver) Cookie dough fundraiser for last activity for 2016 labor intensive for little result Activities around events including swimming carnival Potential liquor licence as part of quiz night. Motion: That the sub-committee reports be adopted as read

6 9. School Board Report (A Davilla) Open Board Meeting 16 th 5pm NAPLAN Review Significant gains in several reporting areas; to be discussed following the Open Board 7pm Business Plan Reviewed at the next board meeting ACARA Parent Survey sent before the end of week 4. School Access Sub-Committee Report Lisa Lough will discuss recommendations with P&C 10. Other Business Nedlads final social next Wednesday. Russell Bembridge acknowledging Jane Leaversuch 11. AGM Meeting Declaration The AGM meeting was declared for Wednesday, 22 February 2017 at 7.30pm in the School Library. 12. Meeting Close pm