Memo. Enclosed you will find draft copies of the 2018 budget for each of the following areas: * HRCA Admin, Rec and Backcountry Capital & Reserve

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Blake O’Brien’
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1 Memo To: HRCA Website In Progress Section From: Sarah Hoge, Finance Director Date: Tuesday, September 26, 2017 Re: September 18 Draft Presentations Enclosed you will find draft copies of the 2018 budget for each of the following areas: * HRCA Admin, Rec and Backcountry Capital & Reserve * 2018 Capital & Reserve RollUp * 5 Year Capital Improvement Plan These proposed budgets were presented to the Finance Committee on September 18, and are subject to change in the coming weeks as the budget season progresses. There will be a presentation on the companywide 2018 Proposed s at the Delegate meeting on Tuesday October 17th. The Delegates and the Board of Directors will vote on the Final 2018 s on Tuesday November 14 th. Thank you! Page 1 of 16

2 2018 CAPITAL DRAFT BUDGET 1 Event Center Feasibility Study Phase II $ 30, Backup Check Scanners $ 3, ADMINISTRATION CAPITAL TOTAL: $ 33, Phase II of Feasibility and Planning for potential Community Center Funded from Special Projects Fund Purchase of Panini scanner from Wells Fargo for NonAssessment AR and backup equipment for Assessments Department HRCA ADMIN 2018 IT CAPITAL 1 PerfectMind / NetSuite Integration $ 15, TOTAL: $ 15, Estimate of contractor services required to link NetSuite / PerfectMind for transfer of financial data; homeowner lockout and creation of new / deletion of inactive accounts TOTAL: $ 48,950 September 18 Capital Reserve s Page 2 of 16

3 2018 ADMIN RESERVE DRAFT BUDGET 1 Furniture & Furnishings 2018 $ 3, Replacement of furniture & furnishings, from reserve study TOTAL: $ 3, ADMINISTRATION RESERVE 1 New computers $ 10, Procurements needed based on warranty + add'l functionality for users 2 New / refurbished phones $ 1, Purchase of new IP phones for replacement of failed phones and/or for functionality 3 New switches & smartnet $ 2, Cisco hardware refresh + 3 Yr Smartnet 4 New wireless $ 5 Servers/UPS & Associated Software $ 21, Servers & UPS, batteries, backup software, server warranty, public domain registration, Windows Server, CALS 6 New Printers $ 2, Projection of 6 per year for receipt & office printers & projection of 2 per year for ID card printers 7 Additional Ethernet Connections $ 1, Projection based on annual historical procurements 8 Hardware $ 2, Replacement of keyboards and mice due to wear & tear 9 Software $ 12, PDF software, Windows 7/8 Upgrade, Migration for Office 365, SharePoint Implementation 10 OutofScope Labor Hours $ 1, Server & Network Support TOTAL: $ 56, HRCA ADMIN RESERVE 2018 IT TOTAL: $ 59,313 September 18 Capital Reserve s Page 3 of 16

4 2018 REC CAPITAL DRAFT BUDGET 1 Rock Climbing Wall Aquatics $ 31, Add Rock climbing wall to NR diving well NORTHRIDGE TOTAL: $ 31, Storage Shed $ 6, Additional storage SOUTHRIDGE TOTAL: $ 6, September 18 Capital Reserve s Page 4 of 16

5 2018 REC CAPITAL DRAFT BUDGET EASTRIDGE 1 Umbrellas $ 35, Fixed Umbrellas 2 Zip Line Outdoor Pool $ 10, ER outdoor Pool 3 Swim Suit Dryer $ 5, Fence and Shade Canpoy for Back Lot area $ 86, Outside Gym for events Fencing $25,000, $50,000 on shade quotes, $10,000 5 Race Series Tent / Starting Line $ 5, Registration tent and Starting Arch 6 Air Curtain for Entrance $ 8, Air curtain to help with venitlaiton due to automatic doors TOTAL: $ 149, Swim Suit Dryer $ 5, Storage Sheds $ 12, WESTRIDGE TOTAL: $ 17, September 18 Capital Reserve s Page 5 of 16

6 2018 REC CAPITAL DRAFT BUDGET 1 Circuit Upgrade at NR Construction & Other Costs $ 30, Construction needed to add infrastructure at NR to support circuit upgrade 2 PerfectMind / NetSuite Integration $ 45, HRCA Recreation 2017 IT CAPITAL TOTAL: $ 75, Estimate of contractor services required to link NetSuite / PerfectMind for transfer of financial data; homeowner lockout and creation of new / deletion of inactive accounts Split with Admin TOTAL: $ 278,500 September 18 Capital Reserve s Page 6 of 16

7 2018 REC RESERVE DRAFT BUDGET NORTHRIDGE 1 Tennis Pavilion 2018 $ 945, Insulation, Construction, Heating and Thermal Equalizers 2 Resurface Tennis Courts 2017 $ 55, Moved from 2017 due to Tennis Pavilion Project 3 Weight Room Flooring 2018 $ 60, Moved to Resurface Running Track 2018 $ 54, Moved to Equipment Desk upgrade 2018 $ 10, Replace flooring, counter tops, cabinets 6 Replace Carpet and Stair tread 2018 $ 30, Replace carpet downstairs, stairs 7 Resurface Outdoor Rec Pool 2018 $ 13, Partially completed in 2017 Delayed due to NR Renovation 8 Replace Exercise Equipment 2018 $ 25, Cut from do not need all the money allotted 9 Paint Gymnasium 2018 $ 53, Paint upper area in gymnasium/ ducts, etc.. 10 Video Surveillance System upgrade $ 7, moved from Saunas 2018 $ 31, Replacing wood benches throughout sauna 12 Interior Doors 2020 $ 17, Replace Doors 13 Domestic Water Boiler $ 37, Landscape Upgrades 2018 $ 4, Replace trees, landscape and irrigation Asphalt Maintenance 2018 $ 16, Crack fill, patching and striping Concrete Repair 2018 $ 8, Replace concrete areas in need of repair Roof Repairs 2018 $ 6, Repair roof leaks Furniture Furnishings 2018 $ 5, Cyclical replacement of tables, chairs, desks, etc Mechanical Critical Repair Parts 2018 $ 11, Backup repair parts Tennis Equipment 2018 $ 8, Pool Equipment 2018 $ 25, Aquatic Critical Repair Parts 2018 $ 6, Backup repair parts TOTAL: $ 1,433, September 18 Capital Reserve s Page 7 of 16

8 2018 REC RESERVE DRAFT BUDGET SOUTHRIDGE 1 Replace Exercise Equipment 2018 $ 62, Replace exercise equipment 2 AV Equipment 2018 $ 24, AV Equipment in the WMA, projector, lighting 3 Resurface Activity Pool 2018 $ 38, Re plaster indoor activity pool original plaster 4 Resurface Children's Pool 2018 $ 28, Re plaster indoor children's pool original plaster 5 Locker Room Flooring 2020 $ 20, Repair all flooring in locker rooms 6 Repaint Sprayground Play Feature 2018 $ 7, Repair and Refurbish Paint 7 Replace Windows in Pool Area 2020 $ 6, Replace windows in area damaged by spray ground 8 Expansion Joints 2018 $ 3, Asphalt Maintenance 2018 $ 17, Crack fill, patching and striping Concrete Surfaces 2018 $ 9, Replace concrete areas in need of repair Roof Repairs 2018 $ 6, Repair roof leaks Furniture & Furnishings 2018 $ 11, Replace tables, Charis, desks, etc Mechanical Critical Repair Parts 2018 $ 11, Backup repair parts Tennis Equipment 2018 $ 3, Pool Equipment 2018 $ 20, Aquatic Critical Repair Parts 2018 $ 6, Backup repair parts TOTAL: $ 278, September 18 Capital Reserve s Page 8 of 16

9 2018 REC RESERVE DRAFT BUDGET EASTRIDGE 1 Replace Exercise Equipment 2018 $ 62, Replace Exercise Equipment 2 Paint Leisure Pool $ 100, Placeholder waiting on quotes 2 Replace Hot Water Heater ODP 2018 $ 18, Replace hot water heater for outdoor pool house and pump house 3 A/V Equipment 2018 $ 14, New equipment for AV Monarch and Telluride 4 Resurface Outdoor Pool 2018 $ 94, Replaster outdoor pool 5 Playground Equipment & Flooring 2018 $ 71, Replace youth department playground equipment & slide 6 Outdoor Pool Boiler 2018 $ 39, Fixed Windows 2018 $ 14, Lap Pools bad seal 8 Landscape Upgrades 2018 $ 14, Replacement of trees, work in native areas, etc Asphalt Maintenance 2017 $ 80, Pushed back from 2017 includes slurry seal, asphalt patch work and striping Roof Repairs $ 6, Repair roof leaks Facility Furnishings $ 10, Replace tables, Chairs, desks, etc Pool Equipment $ 16, Mechanical Critical Repair Parts $ 6, Backup repair parts Aquatic Critical Repair Parts $ 6, Backup repair parts Concrete Surfaces $ 10, Replace concrete in need of repair TOTAL: $ 566, September 18 Capital Reserve s Page 9 of 16

10 2018 REC RESERVE DRAFT BUDGET WESTRIDGE 1 Replace Exercise Equipment 2018 $ 49, Replace car 2 Replace Weight Equipment 2018 $ 50, Replace strength equipment 3 Running Track 2018 $ 29, Replace running track floor past useful life granular rubber coming up 4 Interior Doors 2018 $ 11, Replace Interior doors Youth Wing 5 Audio Visual Equipment 2018 $ 11, Matt checking with cycling studio, gym PA system 6 Pool Filter $ 8, ODP Pool filter is cracked needs to be replaced before it completely goes out 7 Field Equipment 2018 $ 11, Replace black dividers in gymnasium 8 Landscape Upgrades 2018 $ 4, Replace irrigation, dead trees, etc 9 Replace Batting Cage Net $ 12, Replace entire netting around batting cage currently being patched constantly 10 Window Tinting 2018 $ 7, Parking Lot Maintenance 2018 $ 25, Seal coat, Crack Fill, stipe Roof Repairs 2018 $ 7, Repair roof leaks Furniture and Furnishings 2018 $ 11, $6000 for youth Replace tables, chairs, desks, etc... Mechanical Repair Parts 2018 $ 11, Backup repair parts Tennis Equipment 2018 $ 3, Backboard Pool Equipment 2018 $ 14, Aquatic Critical Repair Parts 2018 $ 6, Backup repair parts TOTAL: $ 275, September 18 Capital Reserve s Page 10 of 16

11 2018 REC RESERVE DRAFT BUDGET HRCA Recreation 2018 IT 1 New computers $ 31, Procurements needed based on warranty + add'l functionality for users 2 New / refurbished phones $ 5, Purchase of new IP phones for replacement of failed phones and/or for functionality 3 New switches & smartnet $ 7, Cisco hardware refresh + 3 Yr Smartnet 4 New wireless $ 5, Meraki 3 Yr Cloud Access License + Additoinal Access Points 5 Servers/UPS & Associated Software $ 65, New Printers $ 4, Servers & UPS, batteries, backup software, server warranty, public domain registration, Windows Server, CALS Projection of 6 per year for receipt & office printers & projection of 2 per year for ID card printers 7 Additional Ethernet Connections $ 4, Projection based on annual historical procurements 8 Hardware $ 2, Replacement of keyboards and mice due to wear & tear 9 Software $ 36, OutofScope Labor Hours $ 3, Server & Network Support TOTAL: $ 167, PDF software, Windows 7/8 Upgrade, Migration for Office 365, Skype for Business, SharePoint Implementation, Call Recording, Miscellaneous Yearly Software Purchases TOTAL: $ 2,719,988 September 18 Capital Reserve s Page 11 of 16

12 2018 BACKCOUNTRY CAPITAL & RESERVE BUDGET BACKCOUNTRY CAPITAL 1 Archery and 3D Range $ 115, Community Desire, Revenue Truck $ 46, Will give us 5 trucks for 7 FT staff. Trucks are used for programs, maint., etc. 2 Tractor and Mower $ 85, Natural Resources, mowing, archery range mowing, road repair, round bale, snow 3 Water Trailer $ 10, Haul water to wildlife water tanks 4 Gator $ 18, Safety, Emergency Response, Emergency Evacuation, Staff use instead of trucks 5 Electric to BaseCamp Area $ 16, Safety, security, nightime lights, power for programs/events 6 Security Cameras $ 15, Safety/Security for youth camps, horses, archery range 7 Up to 4 Trail Horses and Tack $ 16, Continue to build herd save costs for leasing and increase year around program abilities. 8 Fence Installation $ 22, Drone $ 1, Need a better fence around Law Enf. shooting ranges as we have more programs, archery range in close proximity. Natural resource monitoring, decrease impact, patrol fence lines, trails, check water, increase staff efficiency, decrease mileage. 9 Water Tanks $ 1, Increase water resources for wildlife 10 Panels $ 2, Horse operation grazing control and options 11 Snow Plow For Truck $ 5, Snow removal; increase in year around programming, horse care 12 Mountain Bike $ 1, Trail patrol 13 Picnic Tables $ 2, Programs 14 Canopy/Shade Tents $ 1, Programs 15 Manure Spreader $ 2, Horse operation cleanliness, efficiency of operations 16 Entry Way $ 5, Programs, aesthetics, safety 17 Signs $ 1, Safety, security, program quality TOTAL: $ 366, September 18 Capital Reserve s Page 12 of 16

13 2018 BACKCOUNTRY CAPITAL & RESERVE BUDGET BACKCOUNTRY RESERVE TOTAL: $ TOTAL: $ 366,800 September 18 Capital Reserve s Page 13 of 16

14 2018 CAPITAL & RESERVES ROLLUP 2018 ADMIN CAPITAL EXPENDITURES ADMIN CAPITAL $ 33, ADMIN IT CAPITAL $ 15, Less Special Projects Fund $ (30,000.00) TOTAL: $ 18, $ 2018 ADMIN RESERVE EXPENDITURES ADMIN RESERVES $ 3, ADMIN IT RESERVES $ 56, TOTAL: $ 59, $ 2018 REC CAPITAL EXPENDITURES NORTHRIDGE $ 31, SOUTHRIDGE $ 6, EASTRIDGE $ 149, WESTRIDGE $ 17, REC IT CAPITAL $ 75, TOTAL: $ 278, $ 2018 REC RESERVE EXPENDITURES NORTHRIDGE $ 1,433, SOUTHRIDGE $ 278, EASTRIDGE $ 566, WESTRIDGE $ 275, REC IT RESERVES $ 167, TOTAL: $ 2,719, $ ACKCOUNTRY CAPITAL & RESERVE EXPENDI BACKCOUNTRY CAPITAL $ 366, BACKCOUNTRY RESERVES $ TOTAL: $ 366, $ TOTAL: $ 3,443,550 September 18 Capital Reserve s Page 14 of 16

15 2018 FIVE YEAR CAPITAL IMPROVEMENT PLAN Department Project Description Administrative Capital Fund IT Services Computer Equipment & Software $ 18,950 $ $ $ $ Website Upgrade Total Administrative Capital Fund $ 18,950 $ $ $ $ Administrative Reserve Fund IT Services New Financial Management / AllInclusive Software $ $ $ 10,000 $ $ Website Upgrade 10,000 Computer Equipment & Software 22,650 13,525 15,175 11,875 8,850 New Switches & Smartnet 2,625 8,180 2,625 New Printers 2,100 2,100 2,100 2,100 2,100 New/Refurbished Phones 1,763 1,763 1,763 1,763 1,763 Hardware/Servers/UPS Batteries/Ethernet 27,175 12,750 26,150 12,050 12,250 Total IT Services Reserves $ 56,313 $ 30,138 $ 73,368 $ 30,413 $ 24,963 Administration Office Furniture $ 3,000 $ 3,000 $ 3,000 $ 3,658 $ 3,764 Total Administrative Reserve Fund $ 59,313 $ 33,138 $ 76,368 $ 34,071 $ 28,726 TOTAL ADMINISTRATIVE FUNDS $ 78,263 $ 33,138 $ 76,368 $ 34,071 $ 28,726 Recreation Capital Fund IT Services Computer Equipment & Software $ 75,000 $ $ $ $ Website Upgrade Total IT Services Capital Rec $ 75,000 $ $ $ $ Facilities Northridge $ 31,000 $ $ $ $ Eastridge 149,500 Westridge 17,000 Southridge 6,000 Total Facility Capital $ 203,500 $ $ $ $ Total Recreation Capital Fund $ 278,500 $ $ $ $ Recreation Reserve Fund IT Services New Financial Management / AllInclusive Software $ $ $ 10,000 $ $ Website Upgrade 10,000 Computer Equipment & Software 67,950 40,575 45,525 35,625 26,550 New Switches & Smartnet 7,875 24,540 7,875 New Printers 4,200 4,200 4,200 4,200 4,200 New/Refurbished Phones 5,288 5,288 5,288 5,288 5,288 Wireless 5,600 5,600 5,600 5,600 5,600 Hardware/Servers/UPS Batteries/Ethernet 76,175 32,900 73,100 30,800 31,400 Total IT Services Reserves $ 167,088 $ 88,563 $ 178,253 $ 89,388 $ 73,038 Facilities Northridge $ 1,433,400 $ 656,104 $ 773,624 $ 358,649 $ 565,542 Eastridge 566,100 1,184,112 1,151, ,636 1,669,590 Westridge 275, , , , ,269 Southridge 278, , , , ,002 Total Facility Reserves $ 2,552,900 $ 2,410,901 $ 3,545,149 $ 1,335,825 $ 3,135,403 Total Recreation Reserve Fund $ 2,719,988 $ 2,499,463 $ 3,723,401 $ 1,425,213 $ 3,208,440 TOTAL RECREATION FUNDS $ 2,998,488 $ 2,499,463 $ 3,723,401 $ 1,425,213 $ 3,208,440 September 18 Capital Reserve s Page 15 of 16

16 Department 2018 FIVE YEAR CAPITAL IMPROVEMENT PLAN Project Description Backcountry Capital Fund Backcountry Archery and 3D Range $ 115,000 $ $ $ $ Truck 46,000 Tractor and Mower 85,000 Water Trailer 10,000 Gator 18,000 Electric to BaseCamp Area 16,000 Security Cameras 15,000 Up to 4 Trail Horses and Tack 16,000 Fence Installation 22,000 Drone 1,500 Water Tanks 1,600 Panels 2,000 Snow Plow For Truck 5,000 Mountain Bike 1,200 Picnic Tables 2,500 Canopy/Shade Tents 1,500 Manure Spreader 2,000 Entry Way 5,000 Signs 1,500 Total Backcountry Capital Fund $ 366,800 $ $ $ $ Backcountry Reserve Fund Backcountry Horse Trailer $ $ $ $ 16,463 $ Horses 8,782 Fencing 10,036 Replace Signs 33,190 Total Backcountry Reserve Fund $ $ $ 33,190 $ 16,463 $ 18,818 TOTAL BACKCOUNTRY FUNDS $ 366,800 $ $ 33,190 $ 16,463 $ 18,818 TOTAL FIVE YEAR CAPITAL IMPROVEMENT PLAN $ 3,443,550 $ 2,532,601 $ 3,832,959 $ 1,475,746 $ 3,255,984 check to 2018 rollup September 18 Capital Reserve s Page 16 of 16

Memo. Thank you! HRCA 2019 Adopted Budget Page 1 of 30

Memo. Thank you! HRCA 2019 Adopted Budget Page 1 of 30 Memo To: From: cc: Delegates & HRCA Community Members Sarah Hoge, Finance Director Board of Directors Jerry Flannery CEO / General Manager Date: November 14, 2018 Re: 2019 Budget Enclosed you will find