2018 BUDGET. Final Budget Review. October 2, 2017
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1 2018 BUDGET Final Budget Review All Staff, All Board, All Finance Committee October 2, 2017
2 Overall Assessment Increase HRCA Administrative Fund Budget: Agenda Review 2018 Administrative Department Budgets Review 2018 Overall Administrative Fund Budget Review 2018 Administrative Fund Capital & Reserves HRCA Recreation Fund Budget: Review 2018 Recreation Department Budgets Review 2018 Overall Recreation Fund Budget Review 2018 Recreation Capital & Reserves HRCA Backcountry Fund Budget: Review 2018 Backcountry Fund Budget Review 2018 Capital & Reserves Highlands Ranch Cultural Affairs Association Budget Highlands Ranch Community Scholarship Fund Budget Highlands Ranch Backcountry Conservation & Education Fund Budget
3 2018 Proposed Assessment Increase What Will the Increase Fund? Admin Fund ~$50K increase (including anticipated new homes) Increase will fund contributions to Administrative Reserves, which are currently at ~$110k Rec Fund ~$500k increase (including anticipated new homes) Increase will fund staff costs associated with mandated minimum wage increase, new IT position, AFS salary adjustments & Preschool teacher salary adjustments to remain competitive in the industry, increase in benefits costs and 3% performance based increase from Employers Council. Increase will offset increase in operating costs including printing/postage/utilities Remember Last year s increase of 1.5% assessment increase on the Rec side included 6 month s benefit from NR closure
4 Administrative Fund Budget Snapshot Amount Funded by Assessments ~$1.5M Total Budget ~$3.1M
5 HRCA Administrative Fund Architectural / CIS Department Proposed increase in architectural review fees for residential (increase of $5 per submittal) and commercial (increase of $25-$100 per submittal). If these fee changes are not made, budgeted revenues would decrease by ~$47k. Legal fee revenue & expenses decreased in 2018 s budget, due to increased focus on compliance in 2017.
6 HRCA Administrative Fund Community Relations Department Moved Oaked & Smoked and Sip & Savor events to HRCAA (decreased revenue & expense at HRCA) Cancelled Farm to Table Event (decreased revenue & expense) Increased expectations for some events to offset these decreases (Glow in the Dark Yoga, Beer Festival & Recycling Events) Newsletter expenses increased $5k from 2017 budget to 2018 budget to increased costs.
7 HRCA Administrative Fund Finance Department Proposed increase to Administrative Fund assessments of $0.25/quarter ($1/year) This is the first Administrative Fund increase since 2015 s budget process Assume ~170 new homes in 2018 Increased expectation for resale transfer fee revenues (trending at about 2,200/year) Re-allocated web contractor expense to be shared between Admin/Rec (previously 100% Admin) Increased assessments printing & postage expenses to align with actuals ($30k) Added budget for 2018 Community Survey - $40k in total, split with Admin & Rec
8 HRCA Administrative Fund Human Resources Added placeholder for proposed IT manager position shared between Admin & Rec Added anticipated overtime to align with actuals Increased medical costs due to higher renewal rate & most recent employee census 3% performance based salary increase; from Employers Council
9 HRCA Administrative Fund Overall Fund Budget Added placeholder for proposed IT manager position shared between Admin & Rec Added anticipated overtime to align with actuals Increased medical costs due to higher renewal rate & most recent employee census Newsletter expenses increased $5k from 2017 budget to 2018 budget to increased costs.
10 HRCA Administrative Fund Capital & Reserves
11 Recreation Fund Budget Snapshot Amount Funded by Assessments ~$16.4M Total Budget ~$22.1M
12 HRCA Recreation Fund Rec Programs Impact of minimum wage increase (~$20k for programs) Continued competitive market requires that we focus on programs with growth potential and look for ways to attract, hire & retain staff Shift in interest from on-site arts & education programs / camps to Backcountry programs / camps
13 HRCA Recreation Fund Facility Operations Impact of Northridge re-opening (~$200k) Impact of minimum wage increase (~$81k) Impact of adjusting AFS salaries to be competitive ($29k) Impact of 3% performance based salary increase Increased utilities costs (~$100k)
14 HRCA Recreation Fund Finance Department Proposed assessment increase of $3.75/quarter (2.85%) Re-allocated web contractor expense to be shared between Admin/Rec (previously 100% Admin) Increased computer software expense to include anticipated on-going subscription costs Added budget for 2018 Community Survey - $40k in total, split with Admin & Rec Reduced anticipated bad debt write-offs, historically at significantly less than 0.5% Reduced bank charge expense to more closely align with actuals
15 HRCA Recreation Fund Human Resources Department Added placeholder for proposed IT manager position shared between Admin & Rec Increased medical costs due to higher renewal rate & most recent employee census 3% performance based salary increase; from Employers Council
16 HRCA Recreation Fund Overall Fund Budget
17 Discussion Topics: NR tennis pavilion ER shade structure ER remodel HRCA Recreation Fund Capital & Reserves
18 HRCA Backcountry Operating Fund Continued program growth, with most significant increases in trail rides, archery & youth camps Some impact to staffing due to vacancy savings in 2017 Increase in benefits due to renewal rates & most recent employee census
19 HRCA Backcountry Reserve Fund Reduced transfer from BC Op to BC Reserves due to increased operating costs.
20 Discussion Topics: Pond / water feature Funding from OSCA HRCA Backcountry Fund Capital & Reserves
21 Highlands Ranch Cultural Affairs Association Increase in SCFD grant from $95k to $110k Moved Oaked & Smoked, Sip & Savor and Rose in the Ranch from HRCA as fundraising events Increased insurance budget to align with actual allocation Added contribution to HRCA to help fund Phase II of community center feasibility study Added anticipated expense for Community Art Box program
22 Highlands Ranch Community Scholarship Fund Increased scholarship awards to $2,500 per student for 20 students; goal to maintain ~1 year of awards in reserve Anticipate an increase in donations from the Beer Festival keep in mind these are subject to weather / participation
23 Highlands Ranch Backcountry Conservation & Education Fund Increased event revenue & expenses after finalizing events to be held by Friends Haunted Forest, Elk Banquet, Backcountry Shindig / BBQ and Gear Swap Decreased anticipated grants in order to save for future, major expenditures at the Backcountry
24 Tennis Pavilion Renovation 2018 Budget (Placeholder) Phase (1) 2018 Spring Install R-25 Insulation with White Poly Backer $ 225K Replace Heating System $160K $385K Phase (2) 2018 Fall Renovate - Entrance / Lobby $600K Renovate - Expand Offices Storage Build Viewing Area (above offices) Incl. Incl TOTAL: $985K Suggestions for Further Vetting Replace existing Lighting (McKinstry replaced in 2014 ) $120K Add Restrooms $250K
25 Phase (1) 2018 Spring Tennis Pavilion Renovation Alternate Project Plan Install R-25 Insulation with white poly backer $225K Replace Heating system $160K Phase (2) 2019 Spring Renovate - Entrance / Lobby Renovate - Expand Offices Storage $385K Build Viewing Area (above offices) $600K Renovate Eastridge (Lobby - Offices Finishes) 2019 Reserve Study $483K Move to 2020 Reserve Study (Increase $ s)
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Memo To: From: cc: Delegates & HRCA Community Members Sarah Hoge, Finance Director Board of Directors Jerry Flannery CEO / General Manager Date: November 14, 2018 Re: 2019 Budget Enclosed you will find
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